PROCUREMENT SERVICESPresented by Marie C Frank, MPA, CPPB

Chief Procurement OfficerExecutive Director of Procurement Services

Current Laws, Policies, Procedures, and Rules governing Procurement @ LSU

• Louisiana Procurement Code (R.S. 39:1551-1765)• Public Bid Laws (R.S. 38:2211-2261)• Professional Services Laws (R.S. 39:1481-1526)• Other Revised Statutes• Louisiana Administrative Code Title 34• Small Purchase Procedures Executive Order• Office of State Purchasing Rules and Regulations• Office of Information Technology Laws• Attorney General & other legal opinions• Ethics Code and ethical opinions• University and departmental policies• LA Grad Act Base Level Autonomies

LSU Shared Services in Procurement

Institution Formal SolicitationsProfessional

Services

   

PROSystem

Property Management

LSU Y Y Y Y

LSU Alexandria N N Y Y

LSU Eunice N N Y Y

LSU Ag Center Y* N Y Y

LSU Law Center Y N Y Y**

PBRC Y N Y N

LSU System Y Y Y Y

The Purchasing Process

Operating Services – Competitive Thresholds

Total Cost Bidding Required

Departmental Solicitation Authority

Minimum Number of Bidders

Minimum Response Time

< $5,000 No N/A N/A N/A 

>5,000 to <$15,000

Yes Yes 3 24 Hours

> $15,000 to <$25,000

Yes No 5 72 Hours

> $25,000 Yes No 5 Typically 21 Days

Personal, Professional, Consulting & Social ServicesDollar Amount(Including travel)

< $2,000 $2,001 - $49,999 * >$50,000

REQUIRED FORMS

Requisition (if not allowed on

LaCarte per FASOP: PUR-01)PUR-CR

(available in PRO only)

W-9AS516

(if travel required)

RequisitionPUR-CR

(available in PRO only)

PUR-SSW-9

AS516(if travel required)

RequisitionPUR-CR

(available in PRO only)

PUR-SSPUR-CB

W-9AS516

(if travel required)OCR Approval required

TYPICAL PROCESSING TIME

(Note: Actual processing time is contingent upon Contractor’s

prompt return of signed contract to the Purchasing Office)

3-5 working days 3 weeks

Consulting services cannot exceed $49,999 without being

awarded through the competitive Request for Proposal (RFP)

process. The RFP process takes 14 weeks.

Professional & Personal – 7 weeks 

* If contract is executed by institution other than LSU, the threshold for approval by OCR is $20,000.

LSU Purchasing Operating Procedures

Provides list of commodities which may be procured without the need for competitive bidding; may be purchased via LaCarte or direct charge

Identifies competitive requirements and delegates authority for departments which choose to accept the responsibility for soliciting price quotations on behalf of the University

FASOP: PUR-01

FASOP: PUR-02

Procurement Services Website

Grad Act 2.0 – Base Level

• Authority to execute contracts up to $49,999 within a 12 month period – must be delegated by OCR

• Authority to dispose of obsolete equipment up to $5,000

• Authority to be excluded from Office of Information Technology oversight for academic, research or instructional purposes

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High Level - Pilot Procurement Code• Adopt a code that is simple – freedom from

unnecessary bureaucratic processes• Ability to use more competitive strategies –

limits, electronic processes, selection• Apply commodity strategies• Utilize new technology - eProcurement• Assure Accountability & Transparency• Manage risk• Analyze spend• Plan (total cost and target costing)

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Questions

Thank You!

Contact Us:Procurement Services

purchase@lsu.edu213 Thomas Boyd Hall

Baton Rouge, La. 70803225-578-2176