Training Seminar: “The OIE PVS Tool”

16 – 20 April 2012

Beijing, China

The OIE PVS Tool and Introduction to the concept of the

PVS Critical Competencies

Dr. François CayaHead of the OIE Regional Activities Department

The OIE PVS Pathway

« Diagnosis » « Prescription »

« Treatment »

The OIE collaborates with governments, donors and other stakeholders

including Veterinary Services’ Strategic Priorities

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Capacity Building,

Specific Activities,

Projects and Programs 

PVSGap Analysis

PVS Evaluation

PVS PathwayFollow-Up Missions

Veterinary Legislation

Public / PrivatePartnerships

VeterinaryEducation

Laboratories

The OIE PVS Tool

The OIE PVS Tool is the basis for evaluating performance of Veterinary Services against the international standards published in the Terrestrial Code

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Objective of the PVS Tool

The OIE PVS Tool is designed to:

assist VS to establish their current level of performance

identify gaps and weaknesses in their ability to comply with OIE international standards

form a shared vision with stakeholders (including the private sector)

establish priorities and carry out strategic initiatives.

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1. Basis: Terrestrial Code

2. OIE ad hoc Group on the Evaluation of Veterinary Services

Experienced PVS experts;

Developed critical competencies, indicators and sources of verification;

Based on Code provisions;

Report to the Terrestrial Animal Health Standards Commission (“Code Commission”).

Review and update the tool if necessary

Development of the PVS Tool

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Terrestrial Animal Health Code

SECTION 3. Quality of Veterinary Services

• Provides the Quality Standards for Veterinary Services and the Standards to evaluate them.

All other chapters in the Code, Volumes I and II

• Provide the standards for animal health and welfare measures and other standards and recommendations referred in the PVS Tool

The PVS Tool is based on the Code

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Self-evaluation

To assess a country’s own Veterinary Service performance;

Performed by internal experts with possible input by OIE experts.

Bilateral negotiations

An evaluation of the exporting country’s Veterinary Service to assist negotiations between trading countries;

Undertaken by mutual agreement.

Independent evaluation

Provides a strong legitimization of a request for national and/or international financing;

Performed using OIE experts.

Use of the PVS Tool

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OIE PVS Tool: Harmonised approach

OIE PVS Tool with Provisional Indicators (now 2010 (5th) Edition)

Manual of the Assessor – Volume 1: Guidelines for conducting an OIE PVS Evaluation;

Manual of the Assessor – Volume 2: Guidelines for writing an OIE PVS Evaluation Report

All above documents are given to OIE PVS Assessors

OIE-PVS Tool (public document) http://www.oie.int/fileadmin/Home/eng/Support_to_OIE_Members/docs/pdf/A_2010_PVSToolexcludingindicators.pdf

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What is evaluated using the PVS Tool ?

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Are those found in the Terrestrial Code

Veterinary Services:

means the governmental and non-governmental organisations that implement animal health and welfare measures and other standards and recommendations in the Terrestrial Code and the OIE Aquatic Animal Health Code in the territory.

The Veterinary Services are under the overall control and direction of the Veterinary Authority.

Private sector organisations, veterinarians, veterinary paraprofessionals or aquatic animal health professionals are normally accredited or approved by the Veterinary Authority to deliver the delegated functions.

Definitions in the PVS Tool

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Human health

Habitat and production conditions

Trade in animals

International trade in animals

Medicinal products

Animal feedGenetics (health)

Epizootics

Zoonoses

Other diseases

Wildlife

LivestockPrimary resources

Production industry and trade of animal products

Human food

Slaughtering

/ harvesting

Zoonoses

Waste

Non-food activities

Human foodNon-food products

Border inspection posts

Export certification

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Fundamental Components

Effective VS / AAHS have four fundamental components:

the human, physical and financial resources to attract resources and retain professionals with technical and leadership skills;

the technical authority and capability to address current and new issues including prevention and control of biological disasters based on scientific principles;

the sustained interaction with stakeholders in order to stay on course and carry out relevant joint programmes and services; and

the ability to access markets through compliance with existing standards and the implementation of new disciplines such as the harmonisation of standards, equivalence and zoning.

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How is the PVS Tool structured ?

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PVS

Human,Physical,Financial

Resources

Technical Capability

andAuthority

Interactionwith

Stakeholders

MarketAccess

4 fundamental components

46 Critical competencies

5 levels of advancement

Market Access

PVS Tool

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PVS Tool: Fundamental Components

I . Human, Physical and Financial Resources

II . Technical Authority and Capability

III. Interaction with Stakeholders

IV. Access to Markets

Each Component comprises 6 - 14 Critical competencies

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The OIE PVS Tool comprises 39 Critical Competencies

7 of which are divided into 2 sub-CC

Each Critical Competency comprises:A definition

5 Levels of advancement

Indicators

References to the Code

PVS Tool: Critical Competencies

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I.7 Physical resources

The access of the VS to relevant physical resources including buildings, transport, telecommunications, cold chain, and other relevant equipment (e.g. computers).

Definition

A specific competence of the VS necessary for the country to comply with OIE standards

Example: :

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Level of advancement 5 - Full compliance with OIE Standards

Levels of AdvancementLevels of Advancement

Progressive and complementary information related to the compliance with OIE standards.

5 levels of advancement (qualitative) for each critical competency

A higher level assumes compliance with all preceding levels

Level of advancement 4

Level of advancement 3

Level of advancement 2

Level of advancement 1No compliance

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1. The VS have no or unsuitable physical resources at almost all levels and maintenance of existing infrastructures is poor or non-existent

2. The VS have suitable physical resources at national (central) level and at some regional levels, and maintenance and replacement of obsolete items occurs only occasionally

3. The VS have suitable physical resources at national, regional and some local levels and maintenance and replacement of obsolete items occurs only occasionally

4. The VS have suitable physical resources at all levels and these are regularly maintained

5. The VS have suitable physical resources at all levels (national, sub-national and local levels) and these are regularly maintained and updated as more advanced and sophisticated items become available

Example: Levels of Advancement

I-7 Physical resourcesThe access of the VS to relevant physical resources including buildings, transport, telecommunications, cold chain, and other relevant equipment (e.g. computers).

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Indicators

Possible sources of information to identify the level of advancement

each critical competency counts with a proposed list of indicators for each Level of advancement

The list proposed is INDICATIVE and not EXAUSTIVE or mandatory

The experts should always seek for the most appropriate references for each case

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Example: A full critical competencyExample: A full critical competency

I-7 Physical resources

The access of the VS to relevant physical resources including buildings, transport telecommunications, cold chain, and other relevant equipment (e.g. computers).

Levels of advancement Suggested indicators or sources of verification

1. The VS have no or unsuitable physical resources at almost all levels and maintenance of existing infrastructure is poor or non-existent.

Inventory of physical resources (including quantity, description or type, condition), including buildings, telecommunications (telephone, mobiles phones, fax machine, radio, Internet), computers and extensions (printers, scanners, copiers), transports, cold chain and specific equipment

Geographical and functional distribution of physical resources

Management of physical resources: procedures and records regarding ownership, acquisition, maintenance, renewal and disposal.

2. The VS have suitable physical resources at national (central) level and at some regional levels, and maintenance and replacement of obsolete items occurs only occasionally.

3. The VS have suitable physical resources at national, regional and some local levels and maintenance and replacement of obsolete items occurs only occasionally.

4. The VS have suitable physical resources at all levels and these are regularly maintained.

5. The VS have suitable physical resources at all levels (national, sub-national and local levels) and these are regularly maintained and updated as more advanced and sophisticated items become available.

Evidence of more advanced and sophisticated items

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References to the CodeReferences to the Code

Critical Competences

Terrestrial Code references

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Point 2 of Article 3.2.4. Evaluation criteria for quality system Points 2 and 3 of Article 3.2.6. Evaluation criteria for material resources: Administrative /

Technical. Point 3 of Article 3.2.10. Performance assessment and audit programmes: Compliance. Point 4 of- Article 3.2.14. Administration details.

Appendix 1: Terrestrial Code references for critical competenciesAppendix 1: Terrestrial Code references for critical competencies

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How to analyze a critical competency?How to analyze a critical competency?

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A critical competencyA critical competencyIn the PVS ReportIn the PVS Report

The definition

The Level of advancement

Evidence

Findings

Strengths

Weaknesses

Recommendations

Chapter I Chapter I Human, Physical and Financial ResourcesHuman, Physical and Financial Resources

Critical competenciesSection I-1 Professional and technical staffing of the Veterinary Services

Section I-2 Competencies of veterinarians and veterinary para-professionals

Section I-3 Continuing education

Section I-4 Technical independence

Section I-5 Stability of structures and sustainability of policies

Section I-6 Coordination capability of the Veterinary Services

Section I-7 Physical resources

Section I-8 Operational funding

Section I-9 Emergency funding

Section I-10 Capital investment

Section I-11 Management of resources and operations

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Chapter II Chapter II Technical Authority and CapabilityTechnical Authority and Capability Critical competenciesSection II-1 Veterinary laboratory diagnosis

Section II-2 Laboratory quality assurance

Section II-3 Risk analysis

Section II-4 Quarantine and border security

Section II-5 Epidemiological surveillance

Section II-6 Early detection and emergency response

Section II-7 Disease prevention, control and eradication

Section II-8 Food safety

Section II-9 Veterinary medicines and biologicals

Section II-10 Residue testing

Section II-11 Emerging issues

Section II-12 Technical innovation

Section II-13 Identification and traceability

Section II-14 Animal welfare

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Chapter III Chapter III Interaction with StakeholdersInteraction with Stakeholders

Critical competencies

Section III-1 Communications

Section III-2 Consultation with stakeholders

Section III-3 Official representation

Section III-4 Accreditation / authorisation / delegation

Section III-5 Veterinary Statutory Body

Section III-6 Participation of producers and other stakeholders in joint programmes

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Chapter IV Chapter IV Access to MarketsAccess to Markets

Critical competenciesSection IV-1 Preparation of legislation and regulations, and implementation of

regulations

Section IV-2 Implementation of legislation and regulations and stakeholder compliance

Section IV-3 International harmonisation

Section IV-4 International certification

Section IV-5 Equivalence and other types of sanitary agreements

Section IV-6 Transparency

Section IV-7 Zoning

Section IV-8 Compartmentalisation

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What are the outcomes What are the outcomes of an evaluation using of an evaluation using

the PVS Tool ?the PVS Tool ?

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PVS Tool: the outcomesPVS Tool: the outcomes

A PVS Evaluation report includes

Updated general information on the country, on the country’s animal health and production sectors and on the Veterinary Services

Qualitative assessment of each of the 46 Critical Competencies:

The level of advancement observed

Detailed findings supporting the level of advancement assigned

Strengths and weaknesses

Recommendations to improve the Veterinary Services’ compliance with international standards

Referenced evidences

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PVS Tool: the outcomes (Cont.)PVS Tool: the outcomes (Cont.)

Outcomes DO NOT DO NOT comprise:

Quantitative qualifications

An overall qualification for the whole Veterinary Services

Subjective judgement (e.g.: “good” or “bad”)

Averages values

Comparison to other reports, countries, or regions

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PVS Tool : future developmentsPVS Tool : future developments

Updates to the Terrestrial Code

Chapter 3.4. Veterinary legislation (for adoption in May 2012)

Future developments in:

Veterinary Education

Veterinary Statutory Bodies

And more!

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OrganisationMondiale

de la SantéAnimale

WorldOrganisation

for AnimalHealth

OrganizaciónMundial

de SanidadAnimal

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