Common Educational Proficiency AssessmentTraining for Proctors, Authenticators, Registration, and Help Desk

Meet your Site Supervisor

The Site Supervisor is responsible for

• All Communication with NAPO / CEPA • Informing Staff of Schedules and

Responsibilities• Training Staff for Registration, Help

Desk, Proctoring, Authentication, etc. • Preparation for Administration• Monitoring all staff on exam day• Packing and safe return of materials

CEPA Staff Roles

Site Supervisor

Registration

Help Desk

Proctor

Authenticator

Relief Proctor

Test Schedule

English First AttemptSaturday, March 2nd, 2013

English Second Attempt

Saturday, May 4th, 2013

• CBT or PBT (dependent on venue)

• No Math!• All dates are fixed.• There may be

additional, smaller administrations.

Make-Up ExamSaturday, June 1st, 2013

Test Day Schedule

CEPA-EnglishFirst shift Second shift

Staff arrives 8:30 am Staff arrives 12:30 pm

Begin registration 9:00 am Begin registration

1:00 pmBegin instructions 9:30 am Begin instructions 1:30 pmBegin English test 9:45 am Begin English test

1:45 pmLast late student 10:00 am Last late student 2:00 pmStudents may leave 10:00 am Students may leave 2:00 pmEnd English test 11:45 am End English test 3:45 pm

 

Registration

1 . Check the photo and name of the student on the CEPA ticket.2. Check the photo and name of the student on his passport or Emirates ID. (No photocopies accepted)3. Check the student’s face. 4. If everything matches, scan the barcode on the CEPA ticket. Check to see if the correct name appears.

If there are any problems, send the student to the Help Desk.

CEPA Tickets

Bring this ticket and a passport or other ID

Results will be sent by SMS and via the NAPO portal

If you have special needs, please contact NAPO

Help Desk

Familiarize yourself with the troubleshooting guide in the Staff Duties and Responsibilities Guide.

Print CEPA tickets as needed.

If a student fails to bring a passport or Emirates ID, parents should be contacted and the ID brought before the exam is finished.

Contact the Site Supervisor if you experience any issues.

The PBT Exam Pack

Each proctor will receive an exam pack. It will include: Sign-In Sheet 20 Answer Sheets 20 Test Booklets Misconduct Form Assessment Irregularity Form (Red/Yellow Misconduct Cards) (Help! Sign) Confidential Materials Envelope Pencils, erasers, and pencil sharpeners

Check to see that you have the phone number of the Site Supervisor and the relief proctor.

Proctor Responsibilities

1. Distribute / Collect materials.2. Check that mobile phones are off.3. Play instructional video / read

instructions.4. Ensure that Sign-In Sheets are

complete.5. Check that students have bubbled

in the version number and are answering on the answer sheets in pencil.

Pencil Only

The Sign-In Sheet

The sign-in sheet is the only way we can find students with computer crashes, damaged

answer sheets, or incorrect ID #s.

Proctor Responsibilities

Circulate during exam. Write the time remaining on a white

board periodically. Do not allow students to leave

before 10am (shift 1) or 2pm (shift 2).

If misconduct occurs, call the Site Supervisor.

At the end of the exam, count and pack bubble sheets and test booklets.

Proctor Responsibilities

Please do not: Open an unused exam booklet Take any materials away from the

exam Allow students to leave before

10am / 2pm Talk with colleagues during the exam Help students with exam content Place bubble sheets in exam

booklets

Hall Monitor / Relief Proctor Provide proctors with your phone

number for emergencies. Direct students into rooms. Patrol hallways. At least once during the exam, give

each proctor a short break. Be a witness should misconduct

occur.

Authenticator Responsibilities

Look at the student. Look at his passport/Emirates ID. Look at the photo (if available) and name on the computer screen.

1. If all three match, authenticate!2. If the name on the screen is wrong,

fix the NAPO ID #. 3. If the student has a generic ID, write

his name in the comment field.

Misconduct

Steps for dealing with misconduct:

1. Give student a warning (yellow card).

2. Call the relief proctor and Site Supervisor.

3. Document and collect evidence.4. Give the student a red card.5. Complete a Misconduct form.