MOTOR VEHICLE

Training and Development

Series

Housekeeping

• Breaks

• Smoking Areas

• Restrooms

• Emergency Procedures

• Location of Automated External Defibrillators (AED’s)

• Cell Phones-Used During Breaks Put Away or Turn Off

Introduction

Kansas Counties

_______ County Demographics

Cities of ______ County

History of ______ County Government

______County Commissioners

Public Service

• A service performed for the benefit of the public.

“Exceeding our residents’ expectations by creating and recreating our organization to anticipate and serve the current and future needs of our community in a timely and cost-effective manner.”

TFM Mission Statement

• “To provide the citizens, departments, agencies and employees of Johnson County with superior financial administrative services in terms of quality, timeliness, efficiency, and value while maintaining the highest levels of customer service satisfaction and accountability.”

Motor Vehicle

• Operates as an “agent” of the state in

administering vehicle registration and

vehicle titling based on state law and the

rules, regulations and system prescribed by

the Kansas Department of Revenue Division

of Vehicles

Kansas Legislature

House of Representatives

• 125 Members

Senate

• 40 Members

_______ County Delegation

• __ Senators

• __ Representatives

• Convenes the second Monday in

January

• Adjourns in early May

Governance

• State Statutes

• State Rules

• State Regulations

• County Policies

• County Procedures

Motor Vehicle Offices

Position Overview

Motor Vehicle Specialist

Core Competencies

• Accountability – Follows-up on and meets commitments, takes ownership for work, and possesses a strong ability to stay focused on individual, department, and County results.

• Communication – Clearly and effectively expresses ideas and thoughts (verbally and in writing); listens actively.

• Customer Focus & Public Relations – Builds positive internal and external customer relationships; is committed to customer satisfaction; assumes responsibility for solving customer problems and ensures commitments to customers are met.

Core Competencies

• Initiative – Independently acts to resolve problems and provide solutions; seeks out new responsibilities; generates new ideas; practices self-development.

• Safety – Understands and supports safety standards as required by the job; keeps the workplace clean and safe.

• Teamwork – Encourages and facilitates cooperation, pride, and trust among the team; fosters commitment and team spirit; works cooperatively with others to achieve overall goals.

Essential Duties

• Answers phones, refers calls and customers; greets customers and gives standard information in response to phone, email, or in-person inquiries.

• Communicates with customers to clarify their needs and expectations; follows up to ensure that requests and concerns are resolved in a timely manner. Develops and maintains positive relationships with customers and contributes to a favorable public image of the county.

• Assists customers with completing routine forms when appropriate; collects forms and any supporting documents, reviews for accuracy and completeness; copies, collates, and routes forms to appropriate locations or staff.

Essential Duties

• Resolve customer needs in an appropriate and considerate manner. Collaborates with and supports coworkers and supervisors on projects/tasks by helping out where needed; is supportive of group decisions and goals.

• Consistently maintain and balance cash drawer on a daily basis, following cashier procedures and recommended cash handling guidelines.

• Uphold county and state policies, procedures, rules and regulations. Handle confidential customer and county information appropriately.

Essential Duties

Duties and responsibilities, as required by business

necessity may be added, deleted or changed at any

time at the discretion of management, formally or

informally, either verbally or in writing. Scheduling

and shift assignments and work location may be

changed at any time, as required by business

necessity.

Motor Vehicle

Citizen Contact

Websites

Phone

calls

Office

Visits

Renewal

Mailings

Appraisers’

office

Emails &

Faxes

Commonly Used Software

MVM

Functions of MVM

• Tax Distribution

• Refund Interface with Oracle

• Antique Vehicle Registration

• *Not for Official Records or Documents

Data Extract

• MOVRS data extracted daily

• Include Regular, Batch and Refund

Transactions

Motor Vehicle Terminology• MVE-1 – Motor Vehicle Examination/Inspection

• T&R – Title and Registration

• D.O.E – Date of Entry

• NSI – Notice of Security Interest

• MSRP – Manufacturer’s Suggested Retail Price

• VIPS – Vehicle Information Processing System

• WIP – Work in Process

• VIN – Vehicle Identification Number

• US DOT – United States Department of Transportation

• FEIN – Federal Employer Identification Number

Policies & Procedures

What is needed?• Identify plates to be renewed by:

-Renewal form

-Plate number

-VIN – look up under vehicle record inquiry or WIP inquiry, Customers Drivers License or FEIN

• Verify customer has insurance – if customer does not have card; run vehicle(s) to see if insurance is loaded (trailer insurance can be)

• Verify the vehicle owner or c/o person is not flagged.

• >12000 truck (Heavy Truck), Trailer and Motorbikes, verify taxes have been paid in TR2003, refer to Tax Roll Vehicles for additional information.

RENEWALS

Additional Required Documents

•Active Military- verify I.D.

•Disabled (every 3 years)-DS

Self -Certification

•Disabled Personalized (every 3 years)

•Disabled Veteran (every 3 years)

•EMS

•Fire Fighter

•Heavy Truck (55,000+ & 6000 mile)

•National Guard-signed NG TR-129

(or verify I.D.)

•Pearl Harbor

•Shriner

•Educational Plates

•Breast Cancer Awareness

•Pet Friendly

Plates

Web Tag Portal

DMV Modernization

Your MOVRS password

Your MOVRS sign on rcjo…

VIPS Legacy Databasehttps://mvs.dmv.kdor.ks.gov/reporting

dmv\your MOVRS username

Your MOVRS password

Motor Vehicle Property Tax

Property Tax Topics

• Tax Calculations

• Tax Distribution

• Residency Addresses

Tax Calculation

Basic Ad Valorem Formula is:

Mill Levy X Assessed Value = Property

Tax

•Mill Levy = Average County levy

from 2 years ago minus School

General Fund

• Assessed Value = Class Code Value X

Depreciation Factor X Assessment

Rate

Tax Calculation Variables

• Classification Code is determined by taking 85% of the MSRP & classifying vehicle within a price range

• Mid-point Value of the Classification Code price range is selected

• Depreciation Factor = 15% per calendar year

• Assessment Rate (20%) = A statutory rate which when multiplied times the value of the property results in the assessed value

• Calendar Months = example: A renewal due in March pays 9 months of the current year value and 3 months of the following year value

Tax Distribution

• 5 collection/distribution periods: January, March, June, September, October

• Approximately $70-80 Million Annually

• Property tax distributed to local taxing authorities (State, County, Parks, Community College, City, School, Fire, Cemetery, etc)

• Residency Address determines Tax Unit

• Tax Unit determines which taxing authorities and tax funds receive distributions

Residency Address

• Local jurisdictions determine the residency address (County, city, Township)

• To register/renew a vehicle, the property owner must have a valid residence in our County

• Address must be within County Boundaries

• Residency address must be assigned a valid tax unit in MOVRS before transaction can continue

• Tools available to validate addresses

• Examples

Documents required for exemption during titling and renewal:

• Military ID card; do not make photocopy. Write alongside Military ID verified.

• Current full month LES, Orders and/or ORB or ERB,

• Either Kansas Resident Affidavit or Military Affidavit for Non-resident.

Military Property Tax Exemption

• An active military Kansas resident is eligible for the exemption of property tax on 2 vehicles

• An active military Non Kansas resident is eligible for the exemption of property tax on as

many vehicles as they own.

• Active military includes full time national guard and reservists

FARM TRAILERS

KSA 79-201j states in pertinent part “The following described property, to the

extent specified by this section, shall be exempt from all property or ad

valorem taxes levied under the laws of the state of Kansas: All farm machinery

and equipment. The term “farm machinery and equipment” means that

personal property actually and regularly used exclusively in any farming or

ranching operation.”

• In addition to a rendition and trailer information sheet a Farm Trailer

Exemption Sheet must be completed.

CITY/COUNTY

Each motor vehicle, trailer, semi-trailer owned by any city, county, township,

school district of this state or by any agency or instrumentality of any city,

county, township or school district and used exclusively for governmental

purposes and not for private or utility* purposes and which is not otherwise

exempt from registration.

What is a Title?

Title Requirements

• Kansas law requires registration of all vehicles, whether self-

propelled or towed, unless they are specifically exempted. A vehicle

cannot be registered in Kansas unless a Kansas Certificate of Title has

been issued listing the name of the owner.

• Application for title must be completed in the office of the County

Treasurer (MV) in the applicant’s legal residence or bona fide place of

business

• The owner/lessee or anyone authorized by the owner /lessee may

make application for a Kansas certificate of title. If the person

making the application is not listed on the assignment as a purchaser,

the applicant must have a Power of Attorney or a pre-signed

application for title from the purchaser if the person coming in is

unable to sign as agent.

Sales Tax Licensed Kansas dealers must collect sales tax at the time of purchase.

The counties will use the purchase price listed on the Kansas sales tax receipt issued by the dealer to calculate if there is a difference due between the local taxes collected by the dealer and purchasers local sales tax rate. The system will compute if additional tax is due.

• If the vehicle is purchased through an isolated or occasional sale (vehicle was not purchased from a licensed Kansas dealer), a Bill of Sale providing the make, year, vehicle identification number, date, purchaser’s name, seller’s signature and purchase price will be required. If the title has the purchase price included in the assignment, a Bill of Sale will not be required

Vehicles purchased from an out-of-state dealer will require a copy of the purchase/sales invoice showing the vehicle, make, year, VIN number, date of sale and purchase price. Buyer’s order or retail loan agreement is acceptable as long as it has the required information above.

Calculating Sales Tax

• Administration fees,

• Aftermarket,

• Auction buyer fee,

• Clerical fees,

• Consumer services,

• Dealer preparation/handling,

• Dealer Transfer,

• Documentation fees,

• Etching,

• Freight,

• License and title fees (dealer fees only-not if dealer is collecting DMV fee),

• Options,

• Processing fees,

• Service contracts,

• Shipping,

• Theft guard,

• Warranties,

• Undercoating

Add to the original purchase price any or all of the

following:

Calculating Sales Tax

Subtract from the total purchase price:

• Discounts

• GM Option 1 purchase plan

• Rebates with purchase date between July 1, 2006 and June

30, 2009 on AU, LT, MC and RV’s

Ignore the following:

• Disability upgrades,

• Down payments,

• Finance Charges,

• GAP,

• Labor,

• Lien Pay off,

• Lien Filing Fee,

• Life/Disability insurance,

• Luxury tax,

• Temporary Tags,

• Vehicle Receivables,

• Rebates

• Trade in amount will be entered on the “Taxes Tab” and be subtracted there.

• Trade in vehicle must be titled to the same person or entity as the buyer.

• Lease vehicles cannot be subtracted as trade in.

Calculating Sales Tax

When changing title from Business to Individual or Individual to Business

or Business to Business:

Sales tax is collected on a reasonable amount when:

• From Business to Individual

• From Individual to Business – if business is solely owned and owner

uses their SS# for the business, process sole ownership affidavit and

they are sales tax exempt

• Drop Business name – see below if sole owner

• Add business to Individual Name – see below if sole owner

• Corporation to Individual

• Business to Business

• Dealership cannot gift vehicle to individual

Calculating Sales TaxSales tax will not be collected when:

• Business to LLC (all assets)

• Drop Business name – if business is solely owned and owner uses their SS# for the business, process sole ownership affidavit

• Drop Individual Name

• Add Individual to Business Name

• Add Business to Individual Name if business is solely owned and owner uses their SS# for the business. Process sole ownership affidavit

• Transfer all Assets from One Corporation to another Corporation –Make copy of Board of Directors meeting minutes showing sales tax paid on vehicles as part of purchase price

• From Individual to Business in exchange for Stock – Must have documentation from business stating Individual received stock in exchange for the vehicle

• Business can Gift a Vehicle to a Charity or Non-Profit Institution. Must be a 501C charity or non-profit institution and produce Sales Tax Exempt Certification

Sales Tax Exemption• Immediate Family (Affidavit of Relationship – TR-215)

• Immediate family members are defined as lineal ascendants and descendants and their spouses.• Parent to son or daughter (including adopted children and step children) and

their spouses• Son or daughter to mother or father (including step parents)• Son-in-law or daughter-in-law to parent-in-law• Grandparent to a grandchild or the grandchild’s husband or wife and• Grandchild to a grandparent or to the grandparent’s spouse

• Charitable Organization (Affidavit of Charitable Organization Vehicle Auction – TR-110)

• Religious Organization (Religious Organization Exemption Certificate)

• Farm Exemption (Agricultural Exemption Certificate)

• Leased Vehicles • Must provide Kansas State Sales Tax Exemption Number

Date of Entry (DOE)• If there is no secured interest a paper title is required. Customer must provide

title.

• Customers producing out-of-state title or faxed copy (within 60 days of

expiration if lien holder holds title) of out of state title follow title and

registration processing requirements with exceptions as listed below.

• Mileage is taken from MVE-1

• Vehicle is sales tax exempt use appropriate selection from drop down

• Use current date as purchase date

• Ensure all customers are aware that when a courtesy registration is

received they will not be able to renew until all missing paper work has

been produced. Therefore, registration expiration may be extended to

ensure title has been received prior to customer’s next expiration.

DOE

• If the vehicle owner has a current out-of-state

registration with a Kansas title or Kansas e-title and

the current state did not apply for a title, process

application as Registration Renewal and adjust fees to

charge only current property tax, registration, county

service & Modernization fees. Keep their out of state

registration and photocopy of Kansas title or e-title

record. DO NOT KEEP THEIR KANSAS TITLE.

Courtesy Titles

Do not check

received.

When processing a courtesy title:

• Mark received for all the documents you have and scan them in

• Make a copy of the “Documents Outstanding” checklist and place on top of all your documents

• Paperclip the lienholder request for the original title letter to the packet

• Turn the packet over to your team lead

Release of Liens

• Must have the owner’s name and VIN number

• May be required to be notarized if the

lienholder is located in a jurisdiction that

requires notarization

• Lien releases should be faxed to 913-715-

2510 with a cover letter explaining where the

title needs to be mailed to

Lienholder Receipts

Lienholder receipts are generated monthly in MVM and

mailed out to the lienholders

• Lienholders receive a summary of all liens that

were applied in their name over the past month

• Individual receipts can be generated on-demand in

MOVRS through the “Search Correspondence”

feature at the request of the lienholder

Why are lienholder addresses important?

• The address of the SI used in MOVRS will determine

where the receipts are sent. If the wrong address is

selected, the receipt will not be sent to the intended

branch location.

Leased Vehicles• Title will be issued for all leased auto and light trucks (less than 12M). The

leasing company (lessor) is the owner of the vehicle. Title will be issued in

the name of the lessor with the lessee’s name and address shown, as “In

Care Of” (C/O).

• Leased Heavy Truck (HT) and Trailer’s (TR) will generate a title for the

lessor and a non-negotiable registration for the lessee.

• The name(s) and relationship entered on the title application must be

exactly as they appear on the assignment of title /MCO. Any changes in the

name(s) or relationship code must be accompanied by an affidavit or lease

agreement. Notarized lienholder consent will also be needed, if applicable.

• If the title is in the leasing company’s name only, anyone can sign “As

agent” for the leasing company.

• If the lessee’s name is shown on the title and they are not present, the

person in front of you can sign “As agent” or they will need a Power of

Attorney.

• Do not use lessor/lessee except for ARI.

• Leased vehicles normally are sales tax exempt; use appropriate exemption

from drop down.

• Occasionally the leasing company does not have a Kansas Sales tax number

then collect sales.

• Mail the title to leasing company except when there is a lienholder listed.

This address will be entered on the Mailing Tab.

• Indicate the lessee as the renewal customer, that way the notice will be

addressed to them and does not change the registration period.

• Supporting documents required:

•MSO or title,

•Kansas Sales tax exempt number,

•Insurance,

•Power or attorney if applicable.

Buyout

• When the lessee has bought out their lease, has current plates renewed

in error under the leasing company’s name, process the title and

registration application using the current date as “purchase date”.

• Include a photo copy of their current registration in the new title work.

• The leasing company’s plate may be returned for a refund.

• Once the leasing company’s plate has expired the original date of sale

will be used. Possible property tax refund on the leasing company’s plate

will be processed.

Public Service

We will never bring disgrace on this, Our City, by an act of dishonesty or cowardice.

We will fight for the ideals and sacred things of the city both alone and with many.

We will revere and obey the city’s laws and will do our best to incite a like reverence

and respect in those above us who are prone to annul them or set them naught. We

will strive increasingly to quicken the public’s sense of civic duty. Thus, in all these

ways we will transmit this city, not only not less but greater and more beautiful than

it was transmitted to us.

The Athenian Oath

What is the role of Government?

What is the contract between the individual and the State?

1930 1935

1933

1929 –Stock

market crash,

great depression

begins

1932 FDR elected

President

3/13/33

Confidence in

Banks restored

3/22/33

Prohibition

Ends

3/31/33

Civilian

Conservation

Corps

1934

5/12/33

Federal

Emergency

Relief Act

5/18/33

Tennessee

Valley

Authority

1936

FDR

re-elected

8/14/35

Social

Security Act5/27/33

Federal

Securities

Act

6/16/33

Banking Act

(FDIC)

6/28/34

Federal Housing

Administration

5/8/35

Emergency

Relief

Appropriations

Act

Foundations of modern public service in the United States

THEN

• Social Security and other

entitlement programs

• Increased Federal government's

role in domestic well being

• Shift in balance of

individual/societal

responsibilities

Now

• How do we afford Social Security

and other programs?

• How should authority and

responsibility be allocated among

different levels of government?

• Will we rethink individual/societal

responsibilities?

Key Concepts

Public purpose

Public trust

Public interest

Community building

Key Concepts

Public service vs Customer service

Greater good vs Individual interest

Long term vs Here and now

Stewardship vs Transactional

Why are ethics so important?

Business operations require trust. Consider the millions of business transactions that take place daily that require mutual trust.

Would you go to a job if you didn’t trust your employer to pay you?

How many people would shop on the Web if they didn’t trust that their financial information would be secure?

What is ethics?Ethics in Government:

Promoting an ethical culture is a key leadership responsibility. The

concepts of transparency, honor, integrity, commitment, and

stewardship come to mind as standards for excellence in democratic

local governance. Public servants act in the public’s best interest,

not their own. It is dependent upon the integrity of every choice and

use of discretion and requires a commitment to the highest set of

standards, not the lowest common denominator. At all levels of

government, ethical standards and codes of conduct have been

adopted to guide the conduct of employees and elected or appointed

officials.

About how many high school students

do you think cheat on exams?

a. 10%

b. 25%

c. 50%

d. 75%

e. 100%

“Honor is

better than

honors.”

Abraham

Lincoln

Studies as recent as 2012 have shown 75% of students admit cheating

one way or another during grades 1-12.

In a recent Wall Street Journal article,

psychology professor Steven Davis says that

cheating by high school students has increased

from about 20 percent in the 1940’s to 75

percent today.

Convicted inside trader, Dennis Levine, in a Fortune magazine

article wrote:

“Students say cheating in high school is for grades, cheating in

college is for a career.”

If students lack ethics in high school and college, then there should

be little surprise that they lack ethics in their careers. Greed and

over-reaching ambition often end in disastrous personal

consequences.

For what reason do people most often

sacrifice their integrity and act

unethically?

a. Need for popularity

b. Greed for money

c. Desire for power

d. Ambition to be famous

e. Something else

Money can be dangerous!

It is the most often cited cause of unethical behavior.

Academic Institutions

have established ethics

codes for their students,

e.g. the U.S. Air Force

Academy Honor Code:

“We Will Not Lie, Steal Or Cheat,

Nor Tolerate Among Us Anyone Who Does."

What do you think is the harder part?

a. Line 1

b. Line 2

People learn about ethics from various

sources. Upon what do you base your

personal code of ethics?

Study of history

and literature

Personal experiences

and observations

Religious beliefs

Something else

Whether we derive a

code of ethics from

religious beliefs, a

study of history and

literature, or

personal experience

and observation: We

can all agree upon

some basic values.

When the situation

needs improvement,

Gandhi offers

guidance:

“You must be the

change you wish to

see in the world.”

Ethics in the motor vehicle office

• Maintain your vehicle records at all times. Register your vehicles on time

within the legal timeframe.

• Do not process transactions for family or friends.

• Do not accept tips, coupons, or any other gifts from customers.

• Do not use data that you have access to for personal agendas.

• Keep accurate time card entries.

Lienholder’s Consent

A Lienholder’s Consent is used to add an immediate family member (spouse, father, mother, son, and daughter), to remove a name, or for name change due to marriage or court order on a Kansas electronic or paperless title with at least one of the previous owners remaining as an owner on the new Kansas title.

• When a customer has an e-title with a new lienholder and they want to drop or add a person the application can be processed with the following documents:• Lien release from current lienholder

• Lienholder consent to transfer from new lienholder

• Current registration

• Insurance

• Customer has paper title (title will need to be assigned) or an E-title with their name showing on the front and they want to:• Add an immediate family member

• Change the spelling of their name

• Drop one of the owners

• Change vehicle to their trust

Ownership Transfer by Demises

Estates valued at 40,000 or less• When a Kansas resident dies, the vehicles owned by the deceased person only are required to

be titled to the surviving heirs before any other transfer of ownership can be made.

• Immediate heir(s) may apply for a title and registration or a title only in their names. An immediate heir, including the spouse, may release interest in a vehicle or vehicles by providing a bill of sale or disclaimer for each vehicle. At least one immediate heir must make application for title in his or her name before transferring ownership.

• Order of Inheritance:

• Spouse

• Children - If the heir is a minor child, title could read “John Smith guardian of Jane Doe and John Doe”

• Parents

• Siblings

• Grandparents

• Nieces / Nephews

• Cousins

• Documents Required:

– Claim of Heir Affidavit, TR-83B

– Proof of Death (death certificate, obituary article, or memorial folder)

– Kansas title or last existing Kansas registration receipt

– Lien release, if applicable

Ownership Transfer by DemisesEstates valued at 40,001 or more

– One vehicle can be titled into the heir’s names using a Decedent’s Affidavit. If there are two or more vehicles in the name of the deceased, the remaining vehicle(s) will require a court order or a probated will.

– If there is a surviving spouse, the vehicle is required to be titled in the surviving spouse’s name before transfer of ownership can be made.

– When the estate is probated, the heirs listed in the will are entitled to the vehicle(s). The vehicle(s) is required to be in the name of the deceased before the heir(s) may apply for a title and registration or a title only.

– Documents Required:

• Decedent’s Affidavit

• Proof of Death (death certificate, obituary article, or memorial folder)

• Kansas title or last existing Kansas registration receipt

• Lien Release or Lien Holder’s Consent, if applicable

• Court order, or certified copy of the administrator, or executor’s letter of administration (must be signed by a judge), if applicable

Is there a TOD Listed on the title or registration?

STOP!

Process TOD paperworkIs the estate valued at or less than

40,000?

Immediate heir(s) may apply for title and registration on multiple vehicles

owned by the deceased using the Claim of Heir Affidavit.

One vehicle can be titled into the heir’s names using a Decedent's

Affidavit. The remaining vehicles will require a court order or probated will.

Ownership Transfer by Demises

More than one owner shown on the title:

– When there are multiple owners listed on the face of the title and one of the owners dies, the owner(s) left on the face of the title can title the vehicle on their name(s). If the existing title has “and” in between the names of the owners, proof of death will have to be presented in lieu of the deceased owner’s name.

– Release of lien or Lien Holder’s consent will be required if there is a lien.

– If all owners listed on the title are deceased, proof of death for all owners will be required.

Transfer on Death (TOD)• To add a TOD to a title the owner is to submit the current title or

E-title registration receipt to the Division of Motor Vehicle office, inform the office how the TOD beneficiaries are to be listed on the new title. The beneficiaries will have no legal ownership or claim to the vehicle until all owner(s) of the motor vehicle are deceased.

• The owner can have up to five TOD beneficiaries for a vehicle. Consent or approval by the beneficiary(s) to be added or deleted from the title is not required. Lien holder approval is not needed.

• A trust can also be listed as TOD.

• Business entities, including non-profit agencies, corporations, LLC’s, associations, partnership, etc., can be listed as a TOD beneficiary.

• TOD’s may also be added at customers request when titling newly purchased vehicle.

TOD• To add TOD to already owned vehicle follow plate transfer

processing requirements with exceptions:

• Title is not assigned

• Vehicle is sales tax exempt use appropriate exemption from drop down

• TOD name(s) is added on Relate Customers Tab

• Lien holder consent is not required.

• If the beneficiary dies before the owner, the gift fails. The estate of a TOD beneficiary cannot claim the vehicle due to the TOD on the title. If the owner and the TOD beneficiary are both deceased, the vehicle will be part of the owner’s estate and can be transferred by probated will or a Decedent’s Affidavit. A Death Certificate is also required for the TOD.

Plate Transfers

Requirements:

• Vehicle owner has disposed of the previous vehicle that has a current registration and purchased another vehicle

• Previous vehicle must have been disposed of prior to or within 60 days after the new vehicle purchase

• One of the vehicle owners must remain on the new vehicle

• When changing owners on a plate you can:

• Add a parent, child, or spouse (includes in-laws, excludes grandparents) – enter names as they appear on new vehicle. Requires signatures, POA , or signed Manual Title Application from all involved parties

• Drop one of the co-owners – delete the name of the person being dropped. Only the person remaining must sign.

Plate TransfersRequirements:

• “And” requires the signature of both owners on the new vehicle. Names in reverse order on new title are acceptable, providing the customer numbers are the same.

• Enter common identifier (DL, FEIN, or Customer Number)

• Plate transfers may be processed when transferring from an AU to <12000 truck

• Plate transfers may be processed when transferring from an <12000 truck to AU

• If title has not been issued for the previous vehicle, the plate cannot be transferred

• If the vehicle was traded down in value customer may receive a refund on their property tax. Refund amount of less than $5.00 will not be refunded, customer can expect a refund check mailed within 2 weeks

Replace Title• If a Kansas vehicle owner loses their title or if it becomes

mutilated or illegible a replacement title may be obtained.

• Replacement titles cannot be issued if any liens are shown on the vehicle record.

• Vehicle owner’s name on the Replacement Title application must appear the same as on the original title. A full completed “Application for Secured Duplicate Reissue Title” TR-720B signed by the owner(s) will be accepted as a supporting document if the owner cannot sign the county’s signature pad.

Replace Title

• When applying for a duplicate title due to the original title being mutilated, altered, or illegible the original title must accompany the application for the duplicate title.

• If an assignment to another individual or company has been completed on the back of the title a disclaimer from that individual or company will be needed before the owner on the face of the title can obtain a duplicate title.

• Administrators, executors or guardians whose signature appears on the application for duplicate title are required to include a certified copy of the appointment letter from the court.

Title Only

When a title only can be applied for:

• Vehicles awarded in a divorce

• Decedents Title

• Possessory Lien

• Landlord Lien

• Storage Lien

• Repossession Title

• Quiet Title/Court Order Title

• Antiques

• Fire Trucks

• Charitable Organizations when vehicle has been donated for an auction

• Manufactured Home

Dealer Inventory

Dealer Inventory is to be used only when a

dealership is applying for a title.

Certificate of TrustThe Certificate of Trust, form TR-81, is almost word for word KSA 58a-1013. The sections of this statute

states:

• (a) Instead of furnishing a copy of the trust instrument to a person other than a qualified beneficiary

the trustee may furnish to the person an acknowledgement certification of trust containing the

following information: (The following information in the statute is part of the TR-81.).

• (f) A person who acts in reliance upon a certification of trust without knowledge that the

representations contained therein are incorrect is not liable to any person for so acting and may

assume without inquiry the existence of the facts contained in the certification. Knowledge of the

terms of the trust may not be inferred solely from the fact that a copy of all or part of the trust

instrument is held by the person relying upon the certification.

• (g) A person who in good faith enters into a transaction in reliance upon a certification of trust may

enforce the transaction against the trust property as if the representations contained in the

certification were correct.

• (h) A person making a demand for the trust instrument in addition to a certification of trust or excerpts

is liable for damages if the court determines that the person did not act in good faith in demanding the

trust instrument.

WHAT DOES ALL OF THIS MEAN?

• By the counties and division relying upon the Certificate of Trust, we cannot be held liable and can

assume without inquiry the facts contained in the certificate. If the counties or division were to

demand the trust instrument/document, the courts could determine one or both are liable for

damages.

Trusts

• Trust papers/certificate of trust is not required to assign the vehicle into the trust’s name as long as the person(s)’ name who is acting on behalf of the trust is showing within the trust name. EX: John Doe is signing for a vehicle titled in the name of John Doe Family Trust.

• If the assignment needs to be changed to the Trust, complete a TR-12, Affidavit to a Fact, using the “Title or MSO Assignment” box. If there is a lienholder, a notarized “Lienholder’s Consent to Change Ownership” is required.

• If the vehicle is currently owned by the person(s) wishing to set up a trust, the owners will need to use the title assignment on the back of the title to assign the vehicle into the trust’s name.

• If the trustees’ names are joined by “and”, all trustees’ signatures will be required unless a completed Certificate of Trust has been submitted OR the trust papers state that the trustees can “act independently”.

• Assignments by trustees should be signed as the trust is set up (example, John Doe Living Trust by John Doe, Trustee).

Trusts

• If the vehicle has not been transferred to the trust and the owner is deceased, the title must either be put in the trust’s name before the vehicle can be disposed of. In order for the trust to claim the vehicle, a Certification of Trust or trust papers (with the vehicle information included) must be submitted. The trustee will be allowed to transfer the title into the name of the trust.

• If the trust allows a letter of testament signed by a judge appointing an executor/executrix, the application for title must be placed in the trust name before re-assignment can be completed.

• Any out of state trust regulation or rule will be followed when an application for title is being completed using an out of state title.

• Vehicles that are in a trust name may be given as a gift to individuals. We designate them as a business in the MOVRS system, but they are not actually businesses.

Corrected Title

Steps to take before you perform a corrected title:

1. Check to see if the title has been approved

ReportsVehicle ReportsVehicle Registration Inquiry

2. If the title has been approved and printed, the customer must provide us with the title before a correction can be done. A new title will be issued to them.

3. If the title has not been approved or is an E-title, the registration receipt will be used as the ownership document.

For all title corrections –supporting documents must be

scanned

Heavy Trucks

Heavy Trucks• Gross weight of 12,001 or more

• Classifications include:• Regular

• 6000 Mile

• Local

• Farm

• Gross weight over 54,000 or more are required to present proof that

the Federal Heavy Use Tax has been paid

Trailers

Trailers

• 920/930 Trailers (Non-recreational Trailer)

• Expires December 31

• Weight options: 8M, 12M, +12M, +12M 5 Years

• Check TR2003 to verify taxes have been paid

• 970 Trailers (Recreational Trailer)

• Self-contained: electric, heating, plumbing

• Expires according to registered owner’s last name

• Property taxes collected at the time of renewal

• Trucks hauling a 920 trailer must include the weight of the truck, trailer, and load.

Trucks hauling a 970 trailer does not account for the weight of the trailer.

Quiet TitlesOWNERSHIP TRANSFER BY COURT ORDER

• When sale or other transfer of vehicle ownership is made by an

order of the court, a certified copy of the entire court journal entry

must be attached to the application.

• The person, firm or corporation to whom the vehicle is awarded

must file the application.

• The court order, signed by the judge, will be used in lieu of the

title. Verification of the last registered owner is NOT necessary.

• Application for certificate of title and/or registration must be made

through the County Treasurer’s Division of Motor Vehicle office.

Applicant may apply for a “Title Only”.

• All information is taken from court order, (make, year, mileage).

• Use current date as date of sale.

• No sales tax will be collected use appropriate exemption from drop

down.

Watercraft

• Watercraft sales tax is used for the collection of sales tax on boats and

accessories purchased only from out-of-state dealers. Sales tax is not

collected if purchased from an individual.

• Sales tax is collected on the boat, motor and trolling motor.

• Watercraft sales tax is also used for the collection of sales tax on trailers that

weigh less than 2000 loaded and are not being titled.

• Collection of sales tax is necessary before customer can receive their boat

numbers.

• Customer takes sales tax receipt to: Wildlife and Parks Office

• Water Craft Sales Tax Processing:

• Process as Title and Registration

• When creating boat record, you will need the boat length, boat type (Bass

Boat, Cabin Cruiser, Canoe, etc), Hull material and propulsion Type

(inboard, outboard, sail, etc)

• Usage automatically becomes Boat based on vehicle type in vehicle record

• No insurance required

• Do Not Keep MCO or Title

Antiques

What is considered an Antique Vehicle?

• Any motor propelled vehicle that is

thirty-five (35) years old or older

• If assembled, the major components of

the vehicle (motor, body & frame) must

also be thirty-five (35) years or older,

but do not have to be the same type of

parts

Antique Vehicle Documents Required for Titling

• A title with the applicant’s name shown as owner, a Vehicle/Motor Ownership

Affidavit TR90 with an MVE-1 attached or a bill of sale with an MVE-1

• If using a bill of sale as a titling document, the following are required:

Name of seller.

Name of purchaser(s).

Vehicle year, make and VIN.

Seller’s signature.

Selling price.

• MVE-1 required if vehicle was purchased on out-of-state title, Vehicle/Motor

Ownership Affidavit TR90, sold on bill of sale if antique is 1950 or newer, or

assembled antique.

• Proof of sales tax payment or pay sales tax at time of registration.

• Application for antique vehicle will require the odometer reading from the

vehicle. Antique vehicles are exempt for Odometer Disclosure Statement

requirement, so the buyer’s hand printed name and signature and the

mileage status (actual, exceeds or not actual) will not be required.

Daily RentalsMotor vehicles subject to the vehicle rental excise tax are exempt from

personal property taxes.

In order to exempt motor vehicles from personal property taxes, customer

must provide:

• All titling documents,

• A completed Property Tax Exemption Affidavit, TR-9 ( 2 copies) that

includes:

• Rental vehicle excise tax certificate number

• Name, address and telephone number

• Vehicle information – make, year, VIN, type

• Owners signature

• One copy of completed TR-9 is included with title application and the

other copy is given back to the owner.

• On Taxes tab select the appropriate “Property Tax Exemption” – Rental

Excise Tax 28 day’s class 960”.

Imported Vehicles

When a vehicle is being brought into the United States from

Canada, Mexico or from overseas and the vehicle has been

titled and/or registered in that country, it MUST be inspected

by the U.S. Custom Services and issued import papers.

• Countries or territories that are exempt from U.S.

Custom Services documents are:

• District of Columbia

• Puerto Rico

• Northern Mariana Islands

• Guam

• American Samoa

• The Virgin Islands

Must have one of the following ownership paperwork:• MSO/MCO (no MVE-1 required)

• Foreign title and MVE-1

• Registration or military registration and MVE-1

Must have one of the following import papers:• HS-7 form

• DD1252

• DD1282

• DD788

• 7501

• A U.S. Customs Invoice from a U.S. Customs Broker that has a date stamp showing that the vehicle has been inspected by Customs

• If the vehicle is shipped by Overseas Military Sales (OMSC), custom documents are not required.

• If the abbreviation OMSC is on an MSO or MCO as the originating dealer, custom documents are not required.

• Motorcycles sometimes come in as household goods. Use the documents that list the motorcycle as the import papers.

• Some imported vehicles list the odometer in kilometers (km) use kilometers instead of miles.

• Vehicle purchase price may need to be converted to US dollars.

• Sales tax is not due if vehicle was purchased and used more that 6 months before importing.

If you see a title with a Mexico Address for the dealer and a disclaimer, DO NOT ACCEPT. The buyer must go back to the dealer they purchased it from and they must title it in Mexico before selling the vehicle.

Refunds

RefundsWhat is it?

• When a customer is due funds from the county for any

number of reasons

• Sold vehicle

• Moved out of state

• Customer overpaid

• Property/Sales Tax adjustments

• Appraiser property tax refunds

• Conversion issues

• Vehicle renewed in error

Why?

• To ensure the county is collecting the appropriate amount

of money from all customers

Salvage

• A salvage vehicle means any motor vehicle, other than a late model vehicle, which is of a type required to be registered in this state, but which cannot be registered because it has been wrecked or damaged to the extent that:

- Not in good condition, is a hazard to public safety

-A late model vehicle that has sustained significant damage that would cost 75% or more of the fair market value of its previous condition

-A motor vehicle that the insurer determines is a total loss and for which the insurer takes title.

• A salvage title may be issued when a vehicle cannot be operated on the

streets or highways of Kansas for one of the following reasons:

1 – Salvage vehicle due to being wrecked or damaged,

2 – Salvage vehicle due to flood damage,

3 – Salvage vehicle due to fire damage.

• A “Salvage, Non-highway or Junked Vehicle Affidavit” TR-13 must be

submitted with EVERY salvage title application.

• The owner making application for the salvage title must sign the affidavit.

When a salvage vehicle is sold or ownership is being transferred the salvage

title must be assigned or re-assigned to the new owner.

• A vehicle that has been titled as salvage will always have the salvage

branding or after meeting requirements rebuilt salvage branding on its

Kansas title. EXCEPTION: If a new Salvage, Non-highway or Junked Vehicle

Affidavit TR-13 is completed declaring the vehicle as junk.

Salvage Title Supporting Documents

• Title or registration showing e-

title.

• Fill out Salvage Non-highway or

Junked Vehicle Affidavit TR-13.

• Current mileage from customer (if

vehicle is less than 10 years old).

• If name change (marriage,

divorce, drop or add a name) on

owner- retained salvage is also

being processed, assign title.

• Out-of-state title requires MVE-1

or police/accident report if

applicable.

Form TR-13

• When the current owner is applying for a Salvage title because the

insurance company has totaled the vehicle and they are retaining the

vehicle, the following documentation is needed:

-Title if e-title use current registration

-Completed TR-13 affidavit

• If processing a rebuilt salvage application immediately they may retain

the current license plate

-Use current date as purchase date

-Vehicle will need a MVE-1 “special” inspection before the vehicle

can be driven on the streets.

• Customer should call either Mission or Olathe Highway Patrol for hours

and documents required to process the MVE-1.

• If paper title has been lost, must apply for a duplicate or

duplicate/reissue with lien release. Title must be printed before the

Salvage title can be done.

Current owner retaining salvage vehicle

Rebuilt Salvage

• Any vehicle that was formally designated as Salvage and is intended

to be in operation on the road, must have it’s title changed to

Rebuilt Salvage

• Vehicles that are titled as salvage must have a VIN verification

completed with the form MVE-1 completed by Kansas Highway Patrol

• In addition to completing the MVE-1 the Highway Patrol will affix a

decal to the left door frame of the rebuilt salvage vehicle indicating

the vehicle identification number of such vehicle and that such

vehicle is a rebuilt salvage vehicle. The MVE-1 should have the

decal number record thereon and will have a $25 fee indicated, $20

for the inspection and $5 for the decal.

Same or next day Rebuilt Salvage

• Owner must first apply for a Salvage Title. $10.00 fee.

• Owner will take Salvage Title application receipt along with the vehicle to

the Kansas Highway Patrol to get a MVE-1. $25.00 fee.

• The customer will need to purchase a One Day Inspection Permit in order to

drive the vehicle from the Motor Vehicle office to the inspection station.

Follow the requirements for issuing an Inspection Permit.

• Complete the application for rebuilt salvage title and registration with the

salvage title application and MVE-1. Make sure the Rebuilt Salvage Title

section is checked and a control number has been entered on the MVE-1.

• Process as a plate transfer if plate is current. Use current date as date of

purchase and sales tax exempt . Fee should be $20.50. (add lienholder

$1.50)

Repossession TitleRequirements for applying for a repossession title:

• The vehicle must be in the lienholder’s possession.

• The owner of the vehicle must be a Kansas resident and/or the vehicle must have

been financed by a financial institution chartered in the State of Kansas.

• A “Repossession Affidavit” – TR-84 must be properly and fully completed.

• If the vehicle was titled in another state or the VIN (vehicle ID number) is in error,

a Kansas Highway Patrol “Motor Vehicle Examination Certificate” (MVE-1) must be

obtained unless the vehicle will not be returned to Kansas before being titled in

another jurisdiction; the VIN Inspection Exemption certification may be

completed on the Repossession Affidavit. If the inspection exemption is not

completed, the MVE-1 must be attached.

Supporting Documents Required:

• A copy of the security agreement.*

• Verification of title*

*Refer to the manual for detailed information

Mechanic’s LienA Mechanic’s Lien may be filed with the following conditions being meet:

• The vehicle has been in the mechanic’s possession for at least ninety (90) days

• The owner has consented or requested work be performed or repairs made to the vehicle

• Payment for said services was not received

All Lien Sale affidavits must have the following requirements:

• Verification of last registered owner and lien holder must be obtained through the Division of Motor Vehicles, Titles and Registrations Bureau in Topeka

• An MVE-1 VIN verification performed by the Kansas Highway Patrol,

• A completed Lien Sale Affidavit TR-96M.

• Itemized statement of repairs or improvements.

Additional requirements for Vehicle value under $100:

• When the vehicle owner is not known a published newspaper notice (Posted Sales Notice) containing the vehicle’s year, make, complete VIN, the date, time and place of the sale. This is to notify the owner or lien holder of claimant’s lien and to advertise the public auction.

• The notice shall be published at least once a week for a period of three (3) consecutive weeks in the county where the sale is advertised to take place.

Additional requirements for Vehicle value over $100:

• When the vehicle owner is known the registered mail receipt as proof of

notification of sale to last registered owner and lien holder,

• When the vehicle owner is not known you do not need the registered mail

receipt,

• A published newspaper notice containing the vehicle’s year, make, complete

VIN, the date, time and place of the sale.

A Mechanic can retain vehicle without public auction, unless an objection is

received within 15 days of mailing from the owner and/or lien holder. If an

objection is received, vehicle must be disposed meeting the requirements of

“Owner Known” value exceeds $100.

• Vehicles purchased at a public auction, the purchaser must apply for an

Original, Salvage, Rebuilt Salvage, or Junking Certificate.

• Vehicles not purchased at the public auction or being retained by the mechanic

can apply for a Title only, Original, Salvage, Rebuilt Salvage, or Junking

Certificate.

Storage Lien

A Storage Lien may be filed with the following conditions being met:

• The vehicle has been in the storage company’s possession for 30 days or more before they can start procedure.

All Lien Sale affidavits must have the following requirements:

• Verification of last registered owner and lienholder must be obtained through the Division of Motor Vehicles, Titles and Registrations Bureau in Topeka

• An MVE-1 VIN verification performed by the Kansas Highway Patrol,

• A completed Lien Sale Affidavit TR-96S.

Additional requirements for vehicle valued under $100:• When the vehicle owner is not known a published newspaper notice

(Posted Sales Notice) containing the vehicle’s year, make, complete VIN, the date, time and place of the sale. This is to notify the owner or lienholder of claimant’s lien and to advertise the public auction.

• The notice shall be published at least once a week for a period of three (3) consecutive weeks in the county where the sale is advertised to take place.

Additional requirements for Vehicle value over $100:• When the vehicle owner is known the registered mail receipt as proof of

notification of sale to last registered owner and lienholder,

• When the vehicle owner is not known you do not need the registered mail receipt,

• A published newspaper notice containing the vehicle’s year, make, complete VIN, the date, time and place of the sale.

Vehicles purchased at a public auction, the purchaser must apply for an Original, Salvage, Rebuilt Salvage, or Junking Certificate.

Vehicles not purchased at the public auction can apply for a Title only, Original, Salvage, Non-Highway title or Junking Certificate.

Possessory LienA business located in Kansas that provides a towing and recovery service as defined by law may file a Possessory Lien Affidavit.

• If the vehicle owner is known; within 15 days of providing the tow service a notice shall be given to the owner that the vehicle is being held subject to satisfaction of the lien. The certified mail receipt will be the proof that the notice was given.

• Vehicle remaining in the possession of a person providing wrecker or tow service for a period of 30 days after such wrecker or towing service was provided may be sold pay the reasonable or agreed charges for such recovery, transportation, protection, storage or safekeeping of such vehicle and personal property.

• On the Possessory Lien Affidavit, TR-85 there is a space to check “Tow Requested/Authorized By: [ ] Driver [ ] Law Enforcement”. If the box for law enforcement is checked a copy of the tow and storage notice is not necessary. If the box for driver is checked or if no box is checked then a copy of the tow request or a bill that was signed by the driver before the vehicle was towed which states that a storage fee is charged will meet this requirement.

The following requirements are needed to dispose of the vehicle:

• Not more than 30 days after taking possession of the vehicle, apply for a verification of last registered owner and lienholder(s), if any from the Division of Vehicles.

• Notice of sale shall be mailed certified mail to the registered owner and any lienholder(s) within 10 days after receipt of the verification. The notice shall state that if the amount due, together with storage, publication notice and sale cost is not paid within 15 days from the date of the mailing the vehicle and personal property will be sold at public auction.

• A notice must be published in a newspaper in the County or City where the sale (public auction) is advertised to take place. The vehicle make, year and complete identification number as well as the date, time and place of the sale shall be included in the advertisement. Should there be no newspaper in the county; notice shall be published in a newspaper of general circulation.

• An odometer disclosure statement TR-59 must be attached for vehicles less than 10 years old.

• If the verification does not indicate the vehicle was last titled and registered in Kansas “No Record Found” verification an MVE-1 must be obtained.

Landlord Affidavit

A landlord of a dwelling or building may file a

Landlord Affidavit when a vehicle has been

left/abandoned on said premises by a tenant.

• The vehicle must be in the landlord’s

possession for thirty (30) days or longer after

the vehicle was left / abandoned.

• Landlord’s affidavit cannot be used for a

manufactured home or mobile home unless it

has been abandoned on the property of

another dwelling.

Requirements for a Landlord Affidavit are:• A verification of the last registered owner and lienholder, if applicable,

must be obtained through the County Treasurer’s Division of Vehicles office, Title and Registrations Bureau in Topeka

• MVE-1 VIN verification if “Record Not Found”

• Proof that tenant was renting or leasing from landlord (copy of rent / lease agreement or proof of rent payment from tenant to landlord).

• Proof of publication of newspaper notice. Newspaper clipping must be attached.

• Proof of mailing public notice by registered mail to the tenant (return receipt is acceptable).

• If the verification shows a different name than the tenant’s, proof of mailing public notice by registered mail to the last registered owner (return receipt is acceptable).

• Proof of mailing public notice by registered mail to lienholder(s) if applicable (return receipt is acceptable).

• Property tax receipt in regard to the above mentioned dwelling or proof of purchase.

Special Interest/Street Rod

Special Interest

• Vehicle is more that 20 years of age and has not been

altered or modified from the original manufacturer’s

specifications except for safety equipment.

Street Rod

• Vehicle was manufactured before 1949 and has been

altered or modified.

Special Interest/Street Rod

• Vehicle owner must own and have titled and registered at least one

other vehicle with a regular title and registration that is used for

regular transportation

• “Kit cars” do not qualify as Special Interest or Street Rod vehicles.

A kit car will have an MSO, and the MSO date will be used on the

title as the vehicle year. Therefore, a kit car does not meet the age

requirement.

• Can be used on passenger vehicles, <12000 truck and >12000 truck

up to 20,000 lbs.

• The customer will make 2 additional trips after the title processing.

One to order the SI/SR plate and one to pick it up

Assembled/Specialty Constructed

Vehicles

Any person applying for a certificate of title for a vehicle

which was not originally constructed under a distinctive

name, make, model or type must apply for an assembled

or specially constructed vehicle title.

Vehicles which were originally constructed under a

distinctive name, make or model, but which have been

materially altered by the removal of essential parts or

by the addition or substitution of essential parts taken

from other vehicles or makes of vehicles must also be

titled as assembled or specially constructed.

Assembled/Specialty Constructed Vehicles

• A bill of sale is required for each component part (engine, body, and

frame) purchased from different vehicles. The vehicle make,

identification number and year must be included in the bill of sale.

This may include many bills of sale for many parts. These are all

added together to determine class code and sales tax amount. If

sales tax has been paid on any parts, credit will be given for that

amount. Make copies of all receipts and scan them in.

• Vehicles manufactured with unitized bodies (uni-body) will be

required to have the title to such vehicles.

• Dealers can apply for a Title Only. Add all receipts together to

determine class code. Sales tax will not be collected, so receipts will

not need to be scanned in

Work-Site Utility

• Work-site utility vehicle means any motor vehicle which is

not less than 48 inches in width, has an overall length,

including the bumper of not more that 135 inches, has an

un-laden weight, including fuel and fluids, of more than

800 pounds and is equipped with four or more low pressure

tires, a steering wheel and bench or bucket-type seating

allowing at least two people to sit side by side and may be

equipped with a bed or cargo box for hauling materials.

Vehicle types that could meet this definition are: gators,

mules etc.

Work-Site Utility• A Kansas business which sells work-site utility vehicles may purchase a

work-site utility vehicle on a bill of sale and use the bill of sale as proof

of ownership to make application for a title only in the name of the

business. The business must sell the work-site utility vehicle by

assigning the title to the new buyer.

• Work-site utility vehicles are exempt from vehicle registration

requirements.

• Work-site utility vehicles owned on July 1, 2006 are not required to

apply for a non-highway title until the owner is going to transfer

ownership, which must be done on a title only. Work-site utility

vehicles owned on and after July 2, 2006 must be titled within 60 days

of date of purchase.

Micro Utility Truck• Micro utility truck means any motor vehicle

which is not less than 48 inches in width, has an overall length, including the bumper, of not more than 160 inches, has an un-laden weight, including fuel and fluids, of more than 1,500 pounds, can exceed 40 miles per hour as originally manufactured and is manufactured with a metal cab. Micro utility truck does not include a work site utility vehicle.

• Micro Utility Trucks are exempt from vehicle registration requirements

ATV‘‘All-terrain vehicle or ATV’’ means any motorized non-highway vehicle 50 inches or less in width, having a dry weight of 1,500 pounds or less, traveling on three or more low-pressure non-highway tires, having a seat designed to be straddled by the operator. As used in this subsection, non-highway tire means any pneumatic tire six inches or more in width, designed for use on wheels with rim diameter of 14 inches or less.

• An ATV is non-highway motor vehicle and therefore is required to make application for a new title-only title within 60 days from date of purchase. KSA 8-198(c)

• All ATV’S sold by a Kansas seller must be transferred by assignment of a Kansas title or MSO/MCO.

• ATV’s owned on July 1, 1996 are not required to apply for title until the owner is going to transfer ownership

• All 1997 and newer ATV’s are required to be titled

• A Kansas business which sells ATV’s may purchase an ATV on a bill of sale and use the bill of sale as proof of ownership to make application for a title in the name of the business. The business must sell the ATV by assigning the non-highway title to the new buyer.

Electric Low Speed Vehicles

Low speed electrically assisted vehicles may be

operated on any street or highway with a posted

speed limit of not greater than 40 miles per hour. Gas

powered vehicles are not included.

Low speed vehicle qualifications are:

• Any 4-wheeled electric vehicle

• Speed must be at least 20 and no more than 25 mph

• Manufactured in compliance with national highway and traffic safety standards for

low-speed vehicles

• A certificate of origin or title and 17 digit VIN#

• A Certificate of Origin must contain a statement the vehicle meets all FMVSS (Federal

Motor Vehicle Safety Standards), or accompanied by documentation from a modifier

the vehicle meets all FMVSS

• If an out of state title is being used verify it does not indicate the vehicle is not

intended for road or street use. If the title indicates vehicle is not to be used on

streets or highways, it must be accompanied by a certification from the manufacturer

or modifier the golf cart meets all FMVSS requirements, rarely will a golf cart meet

these requirements

• A bill of sale from a dealer or manufacturer may also be used provided it contains all

the required information including, year, make, model, VIN, empty weight, gross

weight and that all FMVSS requirements have been met

• Low speed vehicles may cross a street or highway with a posted speed limit in excess

of 40 miles per hour

• Signals

• Brakes and brake lights

• Seat belts

Non-Use TitleNon use title application is used

for a vehicle that has a purchase date that is more than one registration year delinquent and the vehicle has not been used.

• Trailers can be processed as non-use.

• Complete the Vehicle non-use section on the “Affidavit to a Fact” TR-12 listing the years of non-use, have customer (owner) sign and include as a supporting document in your state application.

• Non use title applications will collect the first year registration fees plus penalties then current year from date customer comes in. Registration fees will not be collected on the years in between. This will be processed in Title and Registration. When you check the non-use affidavit box in the documents tab, this will adjust the fees.

Web Tags

• What is it?

• KSwebtags.org

• Online portal that allows customers to renew vehicles electronically

• Who is this service for?

• Members of the general public for whom all of the following are true:

• The vehicle is currently registered in Kansas

• Customer has a Kansas motor vehicle registration renewal notice that contains a PIN

• The vehicle is insured by a participating insurance company

Web Tags

Why?• To reduce lines and wait times at the Motor Vehicle

offices

• To efficiently process a large number of renewals

How does it work?• Customers complete transactions through

Kswebtags.org, paying with echeck, Visa, MasterCard, American Express, or Discover Card.

• A daily file is received listing all pertinent information for all vehicles renewed online that day

• Daily file is uploaded into MOVRS

• Registrations are printed and mailed to customers

Web Tag Portal

Commercial Vehicles

KCoVRS

Heavy Truck

• Property taxes are billed

for the prior year and

paid to the Treasurer’s

office.

• Registration fees are

charged as customers

renew their plates for

the upcoming year in

MOVRS.

• Has a gross weight or

gross combined weight of

12,001 or more

Commercial Vehicle

• Commercial Fees and

registration fees are

calculated and collected

in KCoVRS for the

upcoming year.

• Has a gross weight or

gross combined weight of

10,001 or more

• Vehicles will have a

USDOT number and will

be used commercially

Title Approval Process

What is it?

• Process to review title transactions from the MV offices in MOVRS for

accuracy and completion prior to being sent to the State to have a title

printed

Why is it important?

• No one is perfect - allows us to catch our own mistakes at the county

level by double-checking our own work

• Corrections can be made more quickly and efficiently on the county

level

• Provides insight and learning opportunities related to common mistakes

so that we can improve, providing more accurate service to our

customers

• The State completes their own checks of our approved titles, called

Compliance Audits. Mistakes that are found are sent back to the county

to be corrected. The goal is to eliminate these mistakes.

Thank you!