Trading as GOLDFIELDS LIBRARY CORPORATION BUDGET … › sites › default › files...Trading as...

NORTH CENTRAL GOLDFIELDS REGIONAL LIBRARY CORPORATION Trading as

GOLDFIELDS LIBRARY CORPORATION 2012-2013

1

NORTH CENTRAL GOLDFIELDS REGIONAL

LIBRARY CORPORATION

Trading as

GOLDFIELDS LIBRARY CORPORATION

BUDGET

2013-2014



2

GOLDFIELDS LIBRARY CORPORATION

2013 -2014

BUDGET

INTRODUCTION ............................................................................................................................ 4

1. BUDGET SUMMARY ............................................................................................................. 5

Contributions from Member Councils .................................... 5

State Government Funding ...................................................... 5

Services ......................................................................................... 6

Staffing .......................................................................................... 6

Other Expenditure...................................................................... 6

2. BUDGET SUMMARY - OPERATING AND CASH ......................................................... 8

3. OPERATING INCOME – TOTAL INCOME ................................................................... 10

Government Income - State/Local/Other ............................. 10

Other Income ............................................................................. 10

4. OPERATING EXPENDITURE – TOTAL EXPENDITURE ........................................ 11

Labour Costs .............................................................................. 11

Depreciation ............................................................................... 14

5. CAPITAL EXPENDITURE ................................................................................................ 14

6. RESERVE TRANSFERS .................................................................................................... 15

7. FACILITY OPERATIONS ................................................................................................... 15

8. REGIONAL HEADQUARTERS ...................................................................................... 16

Administration .......................................................................... 16

Collections .................................................................................. 16

Services ....................................................................................... 17

9. STRATEGIC RESOURCE PLAN ...................................................................................... 18

STANDARD STATEMENTS --INCOME STATEMENT ...................................................... 20

STANDARD STATEMENTS –BALANCE SHEET ............................................................... 21

STANDARD STATEMENTS –CASH FLOW STATEMENT ............................................... 22

STANDARD STATEMENTS – STATEMENT OF CAPITAL WORKS ............................. 23

GOLDFIELDS LIBRARY CORPORATION - LIBRARY PLAN 2013-2017 .................... 24



3

STRATEGIES FOR DYNAMIC LEARNING IN THE 21ST CENTURY ......................... 24

Meeting Community Needs .............................................................................................. 24

Resources .............................................................................................................................. 24

Partnerships and Stakeholders ....................................................................................... 24

Working Smarter ................................................................................................................ 24

Communications and Marketing ..................................................................................... 25

10. BUDGET PROCESS ............................................................................................................. 25

Process ......................................................................................... 25

Proposed Public Notice of Preparation of Budget. ............ 25

Proposed Notice of Motion to Adopt the Corporation Budget 26

Proposed Public Notice of Adoption of Budget ................... 26

Addendum

This addendum has been prepared as a consequence of matters identified following exhibition of

the draft budget and should be read in conjunction with the budget initialled by the Chief

Executive Officer for identification.

1. RFID capital expenditure and reserve transfer

Since the budget has been on public exhibition, the RFID capital expenditure tender has been

approved for $667,038, an increase from the original budget figure of $600,000.

The transfer from the RFID reserve has also increased to $550,000 from the original budget of

$350,000 due to changes in the timing of the reserve transfers.

Note: The specific references which this update affects can be found on page 9 and 15.



4

INTRODUCTION

The North Central Goldfields Regional Library Corporation (trading as Goldfields Library

Corporation), was established in January 1996 to provide library and information services to the

City of Greater Bendigo, Loddon Shire Council, Macedon Ranges Shire Council and Mount

Alexander Shire Council.

Based along the Calder Highway, the service covers an area of 12,979 square kilometres, one of the

largest library regions in the State of Victoria. Goldfields Library Corporation has approximately

53.5 EFT and reaches a population of over 175,000. There are almost 300,000 items in the

collection, of which are loaned over 1.6 million times per year. The Goldfields Library Corporation

libraries also support almost 982,000 visitors per year.

The Goldfields Library Corporation (GLC) comprises ten libraries - Bendigo, Castlemaine,

Eaglehawk, Gisborne, Heathcote, Kangaroo Flat, Kyneton, Pyramid Hill, Romsey and Woodend.

The Corporation also provides a Mobile Library service to outer Bendigo and Loddon regions as

well as some areas of Buloke Shire and Central Goldfields Shire. The Mobile Library currently

services 17 stops throughout these regions. A Home Library service also operates to major special

accommodation centres and housebound patrons predominantly in the City of Greater Bendigo and

Loddon Shire Councils.

Responsibility for the provision and management of the Library Service rests with the Board of the

Corporation, comprising two representatives from each of the four member Councils who meet

Bi-monthly. The Chief Executive Officer appointed by the Library Board manages the Corporation.

Romsey



5

1. BUDGET SUMMARY

This Budget represents the operations of the Goldfields Library Corporation for the twelve months

from 1 July 2013 to 30 June 2014.

The budget contains provision to implement projects in the Goldfields Library Corporation’s

Library Plan 2013-2017 The Goldfields Library Corporation’s Library Plan outlines the directions

of the Corporation 2013-2017. The plan is a requirement under section 125 of the Local

Government Act 1989, and establishes clear objectives and strategies to see the Corporation

confidently face the challenges of providing library services and building communities within a

sustainable budget.

The Library Plan identifies the future priorities of the Corporation and establishes the basis on

which performance can be measured. Ideally, all goals will be met in the period stated but this is

dependent, in many cases, on resource requirements.

Contributions from Member Councils

The Budget is prepared on a base contribution of $ 22.85 per capita ($ 21.11 in 2012/13) from the

four member Councils to cover capital and operating expenses. Member Councils cover all

maintenance and utility costs directly associated with operating the libraries. Population figures

are based on ABS statistics and estimated population growth.

Member Council

2012/13 at $21.11

per capita

2013/14 at $ 22.85 per capita

ABS ERP Population

City of Greater Bendigo $ 2,105,902 $ 2,366,118 103,550

Loddon Shire $ 166,196 $ 171,169 7,491

Macedon Ranges Shire $ 864,273 $ 991,027 43,371

Mount Alexander Shire $ 376,301 $ 406,524 17,791

$ 3,512,671 $ 3,934,839

172,203

State Government Funding

The State Government funding estimates are based on ABS’ estimated population figures, with

minor adjustments for areas with a growing or declining population. State Government Funding

for 2013-14 has been calculated based on the actual funding received from the State Government

the previous year.

State Government Core Funding:

Council 2012 -2013

2013 -2014

City of Greater Bendigo $ 565,394 $ 576,702

Loddon Shire $ 85,312 $ 87,018

Macedon Ranges Shire $ 261,644 $ 266,877

Mount Alexander Shire $ 131,833 $ 134,470

TOTAL $ 1,044,183 $1,065,067



6

State Government Local Priorities Funding:

Council 2012 -2013 2013 -2014


Loddon Shire $ 4,490 $ 4,580



TOTAL $ 54,957 $ 56,056

Services

The budget contains provision for lease payments to cover the Library Management System,

Photocopiers and the automated voicemail system, as well as ongoing support for the IT area for

software and hardware. We have also allocated funds for replacement PCs as demand continues to

grow.

The RFID will free up staff time to:

attend to library customers assisting with information and reference enquiries;

effectively assist staff to locate materials that have been mis-shelved;

assist users with their research and support on the Internet;

improve programs and services, and

develop and implement new programs and services such as adult services and programs for

our aging population and socially isolated members of the community.

Staffing

Circulation, memberships, visits and attendance to programs to the libraries over the past 12

months continues to increase and we look forward to enhancing customer service support to our

users. The Corporation has continued to improve access to and availability of online databases,

e-books, and e-audio resources. We developed a new and improved website during 2013 which has

improved users’ online experience, used for accessing the catalogue, reserving materials online,

accessing social media networks or undertaking research activities online.

The total staffing costs include Enterprise Agreement (EA) increments, and the movement of staff

within their Bands. The staffing level will be approximately 53.5 Effective Full Time (EFT). The

Budget also contains an allocation for relief staff to cover annual leave, sick leave, long service

leave and staff training.

Other Expenditure

Operating Costs have increased based on the previous year’s actual budget and some CPI

increases. While some costs are expected to rise at a higher rate, other costs are expected to level

or fall in line with current spending patterns.

The Corporation budgets an annual transfer to new initiatives, such as the Bendigo Library Master

plan’s Headquarters’ redevelopment at Bendigo Library and RFID.

The Corporation budgets an annual transfer of $60,000 to the Plant and Equipment Replacement

Reserve. Funds held in the Plant and Equipment Replacement Reserve ensure that sufficient funds

are available for the scheduled replacement of expensive items such as the Mobile Library’s prime

mover, due for replacement in 2015.

The Corporation has also set aside $100,000 to go into the Defined Benefits Superannuation

Reserve.



7

Capital Resources

New and current stock has a significant impact in all the Goldfields Libraries, reflected with the

increase in circulation and visits to the Goldfields Libraries over recent years.

Capital Resources include capital items such as books, audiovisual resources and devices, DVDs,

MP3 discs, and compact discs. Excluded are non-capital items such as newspapers, periodicals,

online databases and ebooks. These materials are not depreciable, and therefore not regarded as

assets. The Corporation continues to focus on improving the book stock by regularly evaluating its

collections and upgrading the stock while maintaining its collections unique to the Goldfields area.

The amount allocated for Capital resources is $ 919,988, which is approximately 17 % of the total

income.

With the growing demand for the Internet and for more online resources, the databases budget has

also increased. This service complements our current collection of 1.7 items per capita.

IT Capital Expenditure

Information Technology capital expenditure includes computer hardware and servers, internet

needs, some minor hardware and other associated equipment. The demand for Internet access

continues to grow at all libraries with the availability of wireless technologies. The Corporation

has seen a significant increase in the number of visits to service points since the implementation of

wireless technology. This demand continues to increase with the use of portable mobile devices,

particularly with improvements to mobile phone technology.

GLC has a now virtualised all servers except for the Library Management System which remains a

separate physical server because of external maintenance requirements. This year we will expand

the virtual environment by increasing the hard disc capacity of our network-attached storage,

increase the memory of the servers, add fibre switching to increase the speed between servers and

the backup appliance. This will allow us to deploy more virtual servers for the implementation of

RFID and a Web database server for the Rates database project.

We will replace 30 PCs across the region, which is of high importance as past budget pressures has

seen us slip behind in our PC replacement schedule. As a result, we still have a large number of

windows XP PCs that will no longer be supported by Microsoft as of April 2014. When support

stops there will be no security or application updates released for this environment greatly

increasing the security risk to our network.

The new Bendigo Library Redevelopment will require an additional 6 PCs to expand public

internet access and the purchase of 5 laptops for a training environment to be used in the new

meeting rooms.

The Capital IT budget for 2013 -2014 is $95,800

IT Capital

30 X PCs Replacement schedule(@ $1800) 54,000

6 X PCs – Additional to Network (@ $1800) 10,800

1 X Replacement Laptops (@ $2000) 2,000

Expanded Disc storage for HP NAS (Network Attached storage) 5,000

2 X HP Fiber Switch (@ $3500 each) 7,000

Fiber Card for VS1 Server 2,000

HP memory modules to expand Memory on Virtual host servers 5,000

Replacement KVM Switch Monitor Drawer for server Rack 3,500

5 X Laptops for Training / Activity Rooms in new Bendigo Library @ $1300 6,500

TOTAL $ 95,800



8

Other Capital Expenditure

$15,000 is allocated to update furniture and equipment for the libraries during 2013-2014

Smaller items of furniture and equipment are covered in the Operating Budget under Minor

Equipment Purchases (non-capital).

2. BUDGET SUMMARY - OPERATING AND CASH

State Government Grant - Core Funding (1,065,067)

State Government Grant - Local Priorities (56,056)

Mobile Library Contributions (103,236)

Fines (55,000)

Revenue Sundry Charges & Materials (1,530)

Inter Library Loans (2,550)

Internet/Prints (15,000)

Book Recovery (6,450)

Photocopying (16,000)

Microfilm/Microfiche Reader (200)

Interest on Investments (80,000)

Donated Resources (25,000)

Donations/Contributions/Reimbursements Received (73,382)

Rent (15,000)

NCGRL Contributions Member Councils (3,934,839)

Labour, Leave Loading, Sick Leave and Public Holidays 3,078,342

Superannuation 294,676

Long Service Leave 76,400

Contribution to Headquarters Master Plan 500,000

Workcover 24,786

Fringe Benefits Tax and Other Taxes 9,000

Electricity 618

Telephone Rental and Calls 16,000

Bank Charges and Fees 2,550

Human Resources 20,000

Insurances 74,580

Computer Software Maintenance Services 178,400

Maintenance Services 20,000

Consulting and Professional Services 35,000

Contract Service Fees 6,056

Training/Conferences/Seminars 21,000

Printing and Stationery 15,000

Advertisements 12,000

Postage 11,760

Accommodation/Travelling/Parking 10,000

Membership/Industry Training 11,760

Freight/Courier Charges 6,450



9

Minor Equip Purchases (Non Capital) 30,000

Internet Expense 30,000

Lease - Talking Technology 14,000

Children’s Programs 25,000

Adults Programs 15,000

Periodicals 40,000

Newspapers 16,000

Lease/Rental - Photocopier 40,500

Photocopier Expense 14,700

Microfiche/Microfilm Reader Expenses 500

Processing Supplies 20,000

Libraries Australia subscription 7,500

Inter Library Loan Costs 980

Board Costs 500

Finance Charge 68,617

Headquarters Rental Charge 32,345

Audit Fee 9,000

Database Costs 95,135

Communications and Marketing 10,000

Library Vehicle Operating Expenses 10,000

Mobile Library and Library Van Operating Expenses 40,000

Depreciation Plant and Equipment at Value 82,757

Depreciation Furniture and Fittings at Value 116,840

Depreciation NCGRL Resources 825,005

Operating Result (Surplus)/Deficit 519,448

Adjustments to Obtain Cash Result

Remove Depreciation (1,024,602)

Add Capital Expenditure - Resources 919,988

Add Capital Expenditure - IT Equipment 95,800

Add Capital Expenditure - Furniture & Equipment 15,000

Add Capital Expenditure- RFID 600,000

Less Fair Value of Assets Donated 25,000

Transfer To Plant & Equipment Replacement Reserve 60,000

Transfer From Dev Initiatve Reserve (450,000)

Transfer To Defined Benefits Reserve 100,000

Transfer From RFID Reserve (350,000)

Cash Result (Surplus)/Deficit 260,633



10

3. OPERATING INCOME – TOTAL INCOME

The total income for the Goldfields Library Corporation will be $ 5,449,310 and includes the

following key items:

Government Income - State/Local/Other

Council Contributions: $ 3,934,839 (172,203 population x $ 22.85)

The per capita increase from local government is based on the ABS’ Estimated Residential

Population and will contribute $22.85 per capita for 2013-2014. All services will be maintained

while some services will be further developed, particularly in the area of online information and

programs for the socially isolated. Other new programs and services will also be introduced, as

outlined in the 2013-2017 Library Plan.

State Government Library Grant - Core Funding: $ 1,065,067

The Funding and Service Agreement includes a recurrent operating grant based on the State

Government’s previous year contribution. This amount includes resources and operating grants for

The City of Greater Bendigo, Loddon Shire Council, Macedon Ranges Shire Council and Mount

Alexander Shire Council.

State Government Local Priorities Grant: $ 56,056

Based on the terms of the Government’s Funding and Service Agreement, Local Priorities grant for

each member Council is 5%.

Mobile Library Contributions: $ 103,236

This represents monies received from the sale of Mobile Library services to Buloke and Central

Goldfields Shire Councils.

Other Income

Donations/Contributions Received: $ 73,382

This consists of donations or monies received for sundry contributions. It also includes

reimbursement of salaries and on costs to operate the Bendigo Regional Archives Centre at the

Bendigo Library.

Fines: $ 55,000

This amount is from fines for overdue materials.

Interest on Investments: $ 80,000

Interest income is expected to be approximately $80,000. The Corporation has set aside special

Reserves and Long Service Leave requirements. The Corporation is also able to capitalise on

contributions made by member Councils and the State Government in that these funds are

invested until the funds are required.

Internet prints: $ 15,000

This amount covers monies received from internet prints. This amount is based on current usage,

which has in recent years declined, largely because many users now download information rather

than print it.

Photocopying: $ 16,000

This amount represents monies expected to receive from photocopying charges.

Value of Donated Books: $ 25,000

This amount consists of books donated and valued at the current average price of books.



11

4. OPERATING EXPENDITURE – TOTAL EXPENDITURE

The total operating expenditure for 2013-2014 is $ 5,980,490 and covers the day-to-day operations

of the Corporation’s libraries and Headquarters functions, leaving a deficit of $ 531,180.

IT operating costs include the lease of the Library Management System, web, server and software

maintenance. Software maintenance includes our usual yearly renewals including the need for

backup software, Spam filtering, antivirus software and the Internet Booking system.

Software maintenance still includes costs associated with the Library Management System and IT

support.

The majority of software at Goldfields Library Corporation is ‘purchased’ under license. License

periods are different across all products, ranging from one to four years.

We have recently upgraded the Library Corporation’s website, offering new services and generally

improving our users’ online experience with the Goldfields Library Corporation.

Leasing costs will also include additional photocopiers at Kyneton, Woodend and Gisborne to

introduce colour copiers and to replace the old corporation owned copiers which are now too old to

be serviced with spare parts. We will direct all printing to the new copiers which will greatly

reduce printings costs from old printers. Black and white copies will reduce from 11 cents to 0.6

cents, colour will reduce from 40 cents to 6 cents a copy.

An amount of money will be used for consulting and professional services and communications and

marketing to enable the Corporation to continue to develop and implement Library Plan projects

over the next 12 months.

The GLC has also set aside funds for the development and implementation of a marketing and

communications strategy, which will help improve program promotion, boost circulation and visits

to the libraries, as well as target those communities that are not using the GLC.

The Bendigo Regional Archives Centre (BRAC) Reading Room, located within the Bendigo

Library’s Goldfields Research Centre, opened in 2009. The Goldfields Library Corporation manages

and operates the BRAC Reading Room through funding by the City of Greater Bendigo and the

Public Record Office Victoria.

GLC has also set aside funds towards the Headquarters master plan redevelopment.

Other key costs include:

Labour Costs

Labour costs total $ 3,078,342

Covers salaries, leave loading, sick leave and public holidays.

Other employee related costs include:

Superannuation: $ 294,676

Cost of employer superannuation contributions.

Long Service Leave: $ 76,400

This is separated from labour costs, but part of employee costs.

Workcover: $ 24,786

The Workcover premium.

Fringe Benefit Taxes: $ 9,000

Tax on CEO’s vehicle and any other FBT expenses.



12

Other Expenses Include

Accommodation/travelling/parking: $ 10,000

Charges associated with staff attending training or conferences.

Advertisements: $ 12,000

This covers costs of required public notices and advertised vacancies etc

Audit Fee: $ 9,000

This covers costs for the compulsory annual audit.

Library Vehicle Operating Expenses: $ 10,000

This covers the costs of operating the CEO’s car for fuel, maintenance, tyres, vehicle registration,

roadside assistance etc.

Children’s Programs : $ 25,000

This money is used to purchase materials needed for events, regular storytime and toddlertime

programs for the Corporation. It includes events such as school holiday programs and literacy

promotions.

Adults Program: $15,000

This money is used to purchase materials needed for events and regular adult activity programs for

the Corporation. It includes events such as author visits, readings and other literary promotions.

Computer Software Maintenance: $ 178,400

IT operating costs for 2013-2014 include software licences, virus software, upgrades, general

maintenance of the servers and the website, ISDN network and the lease of the Library

Management System and interfaces.

Our software maintenance cost to our usual yearly renewals is the need for backup exec client

licenses for the extra virtual servers we have deployed, as well as additional Microsoft Licenses

and renewals.

Lease of Library Management System (Civica) 66,000

Sorcer User Interface (Civica) 6,000

I-Spydus Module 6,000

Server Maintenance (BendigoIT) 50,000

Software Maintenance (Various Companies) 20,000

Pharos booking system (EEMS) 1,400

Deep Freeze – 3 Year Maintenance renewal 10,000

Public Browser – Three year Renewal 4,000

Microsoft Software Assurance renewals and additional Licenses 10,000

Avaya IP Phone software upgrades 2,000

Adobe creative suite upgrades 3,000

TOTAL 178,400

Consulting and Professional Services: $ 35,000

Covers costs of specialist services unable to be supplied by library staff and will include new

projects for 2013-4.

Human Resources: $ 20,000

Covers costs of HR services

Contract Services Fee RTC/Pyramid Hill: $ 6,056

Covers charges for the Rural Transaction Centre to operate the library service at Pyramid Hill.



13

Data Base Costs: $ 95,135

This includes amounts spent on items that are now purchased on an annual licence fee-for-use

basis. It includes new online databases, e-audio books and downloadable books.

Financial Administration Charge: $ 68,617

Covers the costs due to the City of Greater Bendigo for managing the Corporation’s financial and

accounting services, payroll, banking and accounts payable.

Freight/Courier charges: $ 6,450

Freight costs for book delivery to service points and Home Delivery charges (housebound and

special accommodation centres in Bendigo).

Regional Headquarters Rental Charge: $ 32,345

This covers the cost of payment to the City of Greater Bendigo for the use of a portion of the first

floor of the Bendigo Library for Library Headquarters use.

Headquarters Redevelopment: $ 500,000

GLC committed $1,000,000 to go towards the Bendigo Library’s Headquarters Redevelopment.

$500,000 of this money was used in 2012-3. The remaining $500,000 will be used during 2013/14.

Insurances: $ 74,580

Covers insurances for all GLC libraries.

Internet Expense: $ 30,000

Charges associated with Internet use for internal and external communications including email

and wireless information and research.

Libraries Australia: $ 7,500

Access and usage charges associated with cataloguing library materials set by the National Library

of Australia.

Lease photocopiers: $ 40,500

Cost of leasing photocopying machines.

Lease – Talking Technology: $ 14,000

Covers the cost of technology that automatically contacts patrons by telephone for overdue or

reserved items.

Maintenance Services $ 20,000

Covers the maintenance in all libraries of non-building items.

Membership/Industry Training: $ 11,760

Covers costs for membership to trade and industry associations.

Minor Equipment Purchases: $ 30,000

This covers purchases of small items that are considered non-capital (under $1,000).

Mobile Library and Library Van Operating Costs: $ 40,000

Costs associated with running the Mobile Library and the Library van such as servicing,

maintenance, tyres, fuel, roadside assistance etc.

Newspapers: $ 16,000

Covers the costs of major daily newspapers at all libraries.

Periodicals: $ 40,000

Covers the costs of magazines and periodicals at all libraries.



14

Photocopier Expense: $ 14,700

Covers the costs of maintenance and repairs to copiers that are operated by the Corporation, as

well as replacement cartridges and associated items.

Postage: $ 11,760

Covers the postage of paper-based overdue notices to patrons not using the Talking Technology

system, email or SMS notices. It also covers general office postage and services for interlibrary

loans.

Printing and Stationery: $ 15,000

Covers the costs of all paper related items such as docket printouts, labels, member handouts,

paper overdue notices, and some general printing and stationery.

Processing Supplies: $ 20,000

Covers the costs of covering items, spine labels, bar codes, identification tags, security tags for A/V

materials and other items needed to make items shelf ready. This amount relates to the number of

items purchased and the necessary repairs to items held in the collection.

Telephone rental and calls: $ 16,000

Telephone costs for all libraries.

Training/Conferences/Seminars: $ 21,000

Costs associated for staff training and professional development.

Depreciation

Depreciation Plant and Equipment at Valuation: $ 82,757

Depreciation on Mobile Library trailer and the library motor vehicles. Plant and equipment items

are depreciated on a straight-line formula.

Depreciation on Furniture and Fittings at Valuation: $ 116,840

The depreciation on all other items except for book resources. Furniture and Fittings items are

depreciated on a straight-line formula.

Depreciation NCGRL Resources: $ 825,005

Resources such as bookstock are depreciated on a straight-line formula that relates to actual cost to

age of item.

5. CAPITAL EXPENDITURE

Resources: $ 919,988

Expenditure under this item represents the library stock component of the budget. Loan and non-

loan materials that are subject to depreciation are included in this area. In addition to the Capital

Expenditure the Corporation expects to receive Resources up to the value of $ 25,000 free of charge

from public donations.

Furniture and Equipment: $ 15,000

The costs associated with upgrading furniture and equipment at various GLC libraries.

IT Capital Costs: $ 95,800

IT capital costs covers the upgrades and replacement of the new server, PCs, laptops, and other IT

equipment.

RFID Implementation: $ 600,000

This amount covers the implementation of RFID systems in all GLC libraries.



15

6. RESERVE TRANSFERS

Transfer to Plant and Equipment Reserve: $ 60,000

Annual transfers to this Reserve will allow the Corporation to have adequate funds for the next

changeover of GLC vehicles when they fall due.

Transfer from Development Initiative Reserve $ 450,000

This money will be spent on approved initiatives in the Library Plan

Transfer to Defined Benefit Reserve: $ 100,000

Funds transferred to cover any future shortfalls with the Superannuation Defined Benefit Scheme

(unfunded Superannuation liability). The Corporation had two Superannuation calls in the past

two years and monies from the accumulated surplus were used to pay the Superannuation liability.

Transfer from RFID Reserve: $ 350,000

Funds transferred towards the RFID rollout to GLC libraries as in the Library Plan.

7. FACILITY OPERATIONS

This program incorporates the operation of the Goldfields Libraries, service point libraries, Mobile

Library and Outreach Services. Staff costs are apportioned against each facility. The Corporation

will have a total of 75 employees on the payroll with an Effective Full Time (EFT), of 53.5 The

Corporation also employs a number of staff on a casual basis to cover annual leave, sick leave and

long service leave, training and professional development, meetings etc.

This allocation also includes the Bendigo Regional Archive Centre as well as the Mobile Library

service, the home delivery service and the delivery service to the special accommodation centres

located predominantly in the Bendigo area.

The proposed budget includes the continuation of current opening hours at all libraries. Library

hours will be reviewed during 2013-2014.

Headquarters Operation – 11.6 EFT

Headquarters operation has two full time staff which is the Chief Executive Officer and the Web

Manager. Other staff move between Headquarters duties and other Library duties.

Bendigo Library – 17.46 EFT

The Bendigo Library has a staff of 17.46 EFT and provides services to the public for 48 hours per

week. This includes 1 EFT BRAC position.

Castlemaine Library – 5.17 EFT

The Castlemaine Library has a staff of 5.17 EFT and provides services to the public for 47.8 hours

per week.

Eaglehawk Library –0.80 EFT

The Eaglehawk Library has a staff of approximately 0.80 EFT and provides services to the public

for 12 hours per week.

Gisborne Library – 3.09 EFT

The Gisborne Library has a staff of 3.09 EFT and provides services to the public for 41.5 hours per

week.

Heathcote Library 0.80 EFT

The Heathcote Library has a staff of approximately 0.80 EFT and provides services to the public for

14.0 hours per week.



16

Kangaroo Flat Library – 3.60 EFT

The Kangaroo Flat Library has a staff of 3.60 EFT and provides services to the public for 41.5

hours per week.

Kyneton Library 2.53 EFT

The Kyneton Library has a staff of 2.53 EFT and provides services to the public for 41.5 hours per

week.

Romsey Library 2.00 EFT

The Romsey Library has a staff of 2.00EFT and provides services to the public for 41.5 hours per

week. This library is assisted by employees of the Macedon Ranges Shire Customer Service Centre

who supports library business as well as Council business.

Woodend Library – 2.00 EFT

The Woodend Library has a staff of 2.00 and provides services to the public for 41.5 hours per

week. This library is assisted by employees of the Macedon Ranges Shire Customer Service Centre

who supports library business as well as Council business.

Outreach Services and Mobile Libraries – 4.45 EFT

This combined service operates one Mobile Library service, the home delivery service, the special

accommodation delivery service, and the Pyramid Hill Rural Transaction Centre. This service has

a staff total of 4.45 EFT. The Mobile Library is on the road for 47.25 hours per week and open to

the public for 29.5 hours.

8. REGIONAL HEADQUARTERS

The GLC’s Regional Headquarters provides the technical and administrative support for the

Corporation’s library service. The section is divided into the following categories:-

Administration

Collections

Services

Administration

The Administration section is responsible for the overall management of the Goldfields Library

Corporation. The Administration Section is situated on the first floor of the Bendigo Library.

Chief Executive Officer

The CEO’s office is the centre for the management and administration of the Goldfields Library

Corporation. It provides leadership and co-ordination for all programs and activities.

Regional Headquarters

The headquarters facility is provided to the Corporation through the City of Greater Bendigo.

Finance and Investments

Accounting services, audit and banking charges are provided to the Corporation through the City of

Greater Bendigo. The City of Greater Bendigo also provides payroll services to the Corporation.

Collections

The Collections section is responsible for handling new stock from the time items enter the service.

The stock is catalogued and distributed to the GLC libraries. The Collections are managed under

the general supervision of the Collections Manager and includes staffing and associated costs.

Acquisitions

The acquisitions section provides the preparation of new material for cataloguing and processing.

It includes staffing and associated database and stationery costs.



17

Cataloguing

The Cataloguing section maintains the Library Management System database. It includes

cataloguing staff for the GLC libraries and costs associated with retrieving records from the

National Library of Australia’s Libraries Australia database.

Processing

Processing provides the physical preparation and repair of items.

Periodicals

The periodicals section provides the acquisition of magazines and newspapers for the Corporation.

Services

The Services Section is responsible for the departments that deliver particular programs and

services to the public. They manage and support the activities to the Corporation’s libraries,

including the Mobile Library and Outreach Services.

The Services Section is also responsible for the provision and maintenance of the Library

Management System and the Information Technology Networks.

Children’s and Family Services

The Children’s and Family Services section develops programs to stimulate and encourage reading

by the young members of the Library Service. It includes staffing costs and other costs associated

with the provision of programs and materials across the region.

Adult Programs

Adult programs are designed to encourage social inclusion and stimulate community engagement.

It includes staffing costs and other costs associated with the provision of programs and materials

across the region.

Outreach Services

Outreach Services provides the Mobile Library service, Eaglehawk and Heathcote libraries and the

library housed at the Pyramid Hill Rural Transaction Centre. The Mobile Library services 17 stops

throughout the Loddon and Bendigo areas. Outreach Services also provides a Home Delivery

Service that operates at major special accommodation centres and housebound patrons within the

general Bendigo area.

Reference Services

Reference Services provide reference and information programs and materials for the Corporation.

Music

The music department acquires music, DVD, CD, and MP3 collections for the Corporation.

Interlibrary Loans

Interlibrary Loans provide all interlibrary loans services.

Information and Education

The Information and Education Manager handles all information, educational and reference

enquiries and manages the content on the Corporation’s website.

Goldfields Research Centre

The Goldfields Research Centre provides services for the development and acquisition of materials

in family and local history and special collections region-wide. The Bendigo Regional Archive

Centre (BRAC), is co-located with the Goldfields Research Centre. Costs to operate the BRAC are

borne by the City of Greater Bendigo Council.



18

Circulation, Overdues and Casual Staff

The Circulation Officers and Casual Staff have a staffing cost only. The Overdues section

coordinates the retrieval of items not returned by the due date.

Information Technology Services

The Information Technology Services manages the hardware and software of the various networks,

systems and library servers, internally and externally.

Library Management System

The Library Management System manages the maintenance and ongoing support of the Library’s

catalogue, software and hardware licenses.

9. STRATEGIC RESOURCE PLAN

The Strategic Resource Plan incorporates the resources required, both financial and non-financial

to achieve the objectives and strategic activities identified in the Goldfields Library Corporation

Library Plan 2013-2017

The Goldfields Library Corporation Budget

The Budget represents the operations of the Goldfields Library Corporation for the twelve months

July 2013 to June 2014.

The Budget is prepared on the basis of a base contribution of $ 22.85 per capita ($21.11 in

2012/13), from the four member Councils to cover capital and operating expenses. Member Councils

cover all utility costs associated with operating the Libraries directly. Population figures are based

on ABS statistics and estimated population growth.

Member Council

2012/13 at $21.11

per capita

2013/14 at $ 22.85 per capita

ABS ERP Population

City of Greater Bendigo $ 2,105,902 $ 2,366,118 103,550

Loddon Shire $ 166,196 $ 171,169 7,491

Macedon Ranges Shire $ 864,273 $ 991,027 43,371

Mount Alexander Shire $ 376,301 $ 406,524 17,791

$ 3,512,671 $ 3,934,839

172,203

State Government Funding

The State Government funding is based on the estimated population figures, with minor

adjustments for areas with a growing or declining population. State Government Funding for

2013-14 has been calculated based on the actual funding received from the State Government the

previous year.

State Government Core Funding:

Council 2012 -2013

2013 -2014


Loddon Shire $ 85,312 $ 87,018



TOTAL $ 1,044,183 $1,065,067



19

State Government Local Priorities Funding:

Council 2012 -2013 2013 -2014


Loddon Shire $ 4,490 $ 4,580



TOTAL $ 54,957 $ 56,056



20

STANDARD STATEMENTS --INCOME STATEMENT



21

STANDARD STATEMENTS –BALANCE SHEET



22

STANDARD STATEMENTS –CASH FLOW STATEMENT



23

STANDARD STATEMENTS – STATEMENT OF CAPITAL WORKS



24

Goldfields Library Corporation - Library Plan 2013-2017

Strategies for Dynamic Learning in the 21st Century

Meeting Community Needs

We will enhance the capacity of our member communities by continuing to identify and

develop programs and services for:

Children and young families.

Youth demographic.

Home Library Service patrons.

Outreach services.

Emerging and established CaLD communities.

Ageing in place.

People with disabilities to support all access inclusion.

Reader Development, Literacy and Learning.

Resources

We will continue to develop and maintain a resource base, both print and digital, that is

responsive to users’ reading and resource needs now and into the future. We will utilise

the physical space to generate additional income which will be used to enhance services to

the community.

Partnerships and Stakeholders

We will continue to work with our communities, governments and a broad range of

partners to further the transition from passive, product-based libraries to ones that deliver

active, service-based experiences for our communities.

Working Smarter

We operate in an environment of constant change and our effectiveness will be dependant

on our ability to work smarter and to marshal our human, physical and technological

resources in a flexible way which is focussed on our key goals.

Communications and Marketing

We will use contemporary communications and marketing techniques to promote all of our

services, facilities and events and to encourage our communities to engage with their

library service.



25

10. BUDGET PROCESS

Process

In accordance with Section 129 (1) of the Local Government Act 1989 the Corporation must prepare

a budget for each financial year commencing 1st July.

As soon as practicable after the Corporation has prepared its budget, the Corporation must

advertise via a public notice that the budget has been prepared. The notice must:

(a) contain the prescribed particulars.

(b) advise that copies of the budget are available for inspection at the Corporation’s

libraries during normal business hours for at least twenty eight days after the

publication of the public notice;

The public notice will also include the date on which the Corporation will meet to adopt its Budget.

A person may make a written submission on any proposal contained in the Budget, not less than

twenty eight days after the date on which the public notice is published.

After the Corporation has complied with this procedure under the Act, the Corporation may adopt

the Budget. The Corporation must then give public notice that it has adopted the Budget.

The Budget must be adopted by 31st August, 2013.

Proposed Public Notice of Preparation of Budget.

Notice of intention to adopt a budget pursuant to Section 129 (1) of the Local Government Act 1989.

Copies of the 2013-2014 budget are available for inspection at the public libraries at Bendigo,

Castlemaine, Eaglehawk, Gisborne, Heathcote, Kangaroo Flat, Kyneton, Pyramid Hill RTC,

Romsey, Woodend and Mobile Libraries and at member Council offices. Any person may make a

written submission to the Board on any proposal contained in the budget at a meeting of the

Corporation to be held at the Eaglehawk Library, Pegleg Road, Eaglehawk Friday, 28th June 2013,

at 3.30pm.

Carolyn Macvean


North Central Goldfields Regional Library Corporation,

PO Box 887,

Bendigo, 3552.



26

Proposed Notice of Motion to Adopt the Corporation Budget

That the 2013-2014 budget be adopted by the Corporation and the Chief Executive Officer be

authorised to give public notice of this decision to adopt such Budget, in accordance with Section

130(2) & (3) of the Local Government Act 1989.

Proposed Public Notice of Adoption of Budget

In accordance with Section 130(9) of the Local Government Act 1989 notice is given that the

Goldfields Regional Library Corporation at its meeting held on Friday, 28h June 2013 at 3.30 pm

adopted its Budget for the year July 1, 2013 to June 30, 2014.

Carolyn Macvean


Trading as GOLDFIELDS LIBRARY CORPORATION BUDGET … › sites › default › files...Trading as...

Documents

Transcript of Trading as GOLDFIELDS LIBRARY CORPORATION BUDGET … › sites › default › files...Trading as...