Track2_session13

8/10/2019 Track2_session13

1/24

2008 Wellesley Information Services. All rights reserved.

What Every FinanceTeam Now Needs to

Know About FI andMM Integration

Rohana GunawardenaQuality Systems & Software

1

What Well Cover

Introduction

MM fields that d rive FI-GL account determination

Understanding Table T030

Transpor ting T030 configuration

FI-GL impact of Goods Receipts

FI-GL impact of Deliveries

FI-GL impact of Material Movements (MM)

Test plan to ensure clean FI-GL postings of MM data

Configuration ownership

Wrap-up

2

Introduction

I have seen many clients encounter issues with MM/FI

configuration

The chief culprit has been apathy neither FI nor MMwants to own the configuration

The MM team gets stuck, so it implements something

just to get rid of the error messages

You FI guys

should do this!

No, you MM

guys should

do this!

Issue

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3

Introduction (cont.)

MM Account Determination or Automatic Account

Assignment is the SAP tool used to select General

Ledger (G/L) accounts for MM-related FI postings

This session covers the basics of MM Account

Determination

This is a complex area

But not so complex that you need to be afraid

4

What Well Cover

Introduction









Wrap-up

5

Account Determination: What Drives It?

The key criteria driving General Ledger (G/L) account

determination are:

Material type

Material valuation class

Plant

Movement t ype

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6

Account Determination: Material Type

Material Typedefines whether a material is subject to

value updating, i.e., whether its relevant for FI posting

Use transaction OMS2 to set the material type:

7

Account Determination: Material Valuation Class

In the Accounting and/or Costing v iew of the material

master, the material is assigned a valuation class:

8

Account Determination: Material Valuation Class (cont.)

Define valuation c lasses with transaction OMSK

First, define an account category reference

A valuation class is created and assigned to an account

category reference

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9

Account Determination: Material Valuation Class (cont.)

Many valuation c lasses can belong to a sing le account

category reference

A material type has a single account category reference,

but many valuation classes

10

Account Determination: Plant/Valuation Area

The valuation area can be defined at the plant or

company-code level use transaction OX14

Always choose the plant level

This allows PP, CO-PC, and job cos ting to be used inthe future

11

Account Determination: Valuation Group

Valuation areas are grouped to allow the same

configuration for many plants use transaction OMWD

Use of valuation groups is op tional, but recommended;

use transaction OMWM

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12

Account Determination: Movement Type

Material Movement Type, together with other fields,

drives the value string

MovementType

ValueUpdate

Indicator

QuantityUpdate

Indicator

SpecialStock

Indicator

MovementIndicator

ReceiptIndicator

Indicatorfor

ConsumptionPosting

Value String

13

Account Determination: Valuation String

Movement type: Three-digit code

Value update indicator: Update G/L accounts?

Quantity update indicator: Update quantity fields?

Special stock indicator: Who owns this material/who has

physical possession?

Movement indicator: What type of order caused this

movement?

Receipt indicator: Type of PO, e.g., STO

Indicator for consumption posting: Cost Center, Asset,Project, Production Order, or Sales Order

14

Account Determination: Valuation String (cont .)

Valuation string is assigned in transaction OMJJ

(Update control/WM movement types view)

Do not change for standard movement types

Warning

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18

Account Determination: BSX-Inventory (Stock) Post ings

This transaction key represents the stock account

The G/L stock account is used only for BSX; do not use

the account for any other transaction key

The G/L account master must be set for automatic

posting only

Account assignments should not be changed in your

production system unless all stocks are posted to

another account

19

Account Determination: GBB Offset ting Entry forInventory (Stock)

In the case of transaction key GBB, Table T156X isused to determine an account modifier

This allows further flexibility in selection of the

consumption account Use transaction OMWN

Account modif ier is freely definable, no drop-down li st

20

Account Determination: GBB Offset ting Entry forInventory (Stock) (cont.)

The following fields define the selection of the account

modifier for transaction key GBB:

MovementType

SpecialStock

Indicator

ValueUpdate

Indicator

QuantityStock

Indicator

MovementIndicator

Indicator Valuefor

ConsumptionPosting

Acc oun t Modi fier

String

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21

GBB Common Account Modifiers

AUA Order sett lementAUF GR for orders (wi thout account assignment) and

for order settlement when AUA is not maintainedBSA Init ial entry of stock balancesVAX Goods issues for Sales Orders with no

assignment objectVAY Goods issues for Sales Orders with account

assignment objectVBO Consumption from stock provided to vendorVBR Internal goods issues (e.g., for cost center)VKA Sales Order account assignment (e.g., for

individual PO)VKP Project account assignment (e.g., for individual PO)

22

Account Determination: WRX GR/IR Clearing

Postings to the Goods Receipt/Invoice Receipt (GR/IR)

clearing account occur when goods and invoices are

received

The balance indicator must be set only in local currency

for the GR/IR clearing account so that open items are

cleared

This should be a clearing account, open item

management

Older documentation mentions WRY for the material

ledger; this is no longer used

GOTCHA!

23

Account Determination: Recap of Fields

You have seen a number of different fields that in fluence

the selection of G/L accounts

As you are advised not to change several tables, theselection of influencing fields which arecommonly

maintained includes:

Material Valuation Class

Plant/Valuation Area

The specific transaction/Material Movement will also

impact the G/L accounts through transaction keys

These fields are key fields of Table T030

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24

What Well Cover

Introduction





FI-GL impact of Deliveries FI-GL impact of Material Movements (MM)



Wrap-up

25

Table T030: Introduction

This table contains the G/L accounts selected for

material postings

This is where you will spend the most time configuring

the MM/FI interface

Maintain us ing transaction OMWB

Best table content display using SE16

26

Table T030 IMG

The IMG

location in

MM often

results in FI

teams

ignoring this

area

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27

Table T030: Fields

The G/L account selected for credit po stings.FS01Credit G/L Accou nt

The G/L account selected for debit postings.FS01Debit G/L Account

A set of values used to segregate dif ferent mater ials .OMSKValuation Class

An addit ional field to allow more detai led account

determination than by transaction key alone.OMWNAcc ount Modifi er

This code is used to gr oup together different plants toavoid repeating the same configuration.

OMWDValuation GroupingCode

Preset t hree character c odes that r epresent di fferent

types of business transactions. Set of valuespredefined by SAP.

Transaction Key

The chart of accounts used by the company code.OB13Chart of Accounts

CommentsUpdateField

28

Table T030: Key Field Drivers

PlantValuation

Area

Company

Code

Chart of

Accounts

Movement

Type

Other

Factors

Value

String

Transaction

Key

PlantValuation

Area

Valuation

Group

MovementType

OtherFactors

XactionKey

AccountModifier

MaterialValuation

Class

29

Table T030: Updating

Upon entering transaction OMWB, you wi ll see many

warning pop-ups; p ress Cancel to go past these

These are the result o f inconsistent configuration

Review the pop-ups prior to moving configuration out of

the development system

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30

Table T030: Updating (cont.)

Press the Account assignment button

Double-click on the transaction key

Enter your Chart of Accounts

31


Enter or modify G/L accounts

Different keys have different fields for input

Note: General

Modifier is the

same as

Transaction Key

32


When reviewing T030 entries or searching for G/L

accounts, use SE16, as this allows many transaction

keys to be displayed at once and all table fields can be

displayed

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33

Table T030: Testing

Press the Simulation button of OMWB

Enter a Plant, Material, Movement Type, and Special

Stock Indicator to display G/L accounts

34

Table T030: Testing (cont.)

35

Table T030: Account Determination Wizard

I do notrecommend the use of the wizard in productive

systems as it does not allow the level of granularity

required for detailed adjustments

The risk of corrupting existing configuration is not

worth it

The wizard can be used to set up a baseline

configuration for the first time; revise the configuration

using the IMG

It can be used to review exist ing configurations

It does not allow for complex configuration

Transaction code OMWW

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36

What Well Cover

Introduction








Wrap-up

37

Transporting Table T030

Unlike other tables, as a result of OMBW, processingSAP does not transport T030 by row, but rather bytransaction key (e.g., BSX)

It is easy to move too many rows in a transport,including test values, and overwrite valid configuration

For low volumes, use manual configuration

For high volumes, e.g., go-live, review all entries for thetransaction keys to be transported; a test or dummyentry must not be included when transporting

Maintain a spreadsheet of settings for T030 to refer to incase of any configuration corruption

Solution

38

What Well Cover

Introduction


Understanding Table T030 Transpor ting T030 configuration






Wrap-up

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39

FI-GL Impact of Goods Receipts

For purchasing, movement type 101 is used most often

for a GR related to a PO

The movement type logic applies only to di rect

purchasing

In indirect purchasing there is no material master or

movement type, the cost is expensed immediately, and

the G/L account is entered in the PO line item accountassignment

40

FI-GL Impact of Goods Receipts (cont.)

1. Goods Receipt (GR)

2. Invoice Receipt (IR)

3. Vendor Payment

1. BSX 100

Stock Account

2. WRX 100

1. WRX 100

GR/IR Clearing

3. 100

Cash Account

3. 100

Vendor

2. 100

41


Goods Receipt WE

Invoice Receipt RE

Use Goto Display as list, to show transaction code in ECC

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42


Use Goto Display as lis t, to show transaction code in

ECC, when in FI document d isplay

Change from ALV Grid Control to ALV Classic List

43

What Well Cover

Introduction









Wrap-up

44

FI-GL Impact of Deliveries

Why is th is in an MM presentation?

A Delivery creates a Mater ial Movement, which in turn creates

an FI posting using entries in T030

You can find the movement type in the Sales Order schedule

line, depending on schedule line category

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45

FI-GL Impact of Deliveries (cont.)

Sales order Delivery

Sales and

Distribution (SD)

Billing

Revenue account determination

allows sophisticated account

selection

Material account determination

using table T030 chooses COS

clearing account

FI invoice

Dr Customer

Cr Revenue

PGI document

Dr COS Clearing

Cr Stock

46

What Well Cover

Introduction









Wrap-up

47

FI-GL Impact of Material Movements

It is possible for material movements unrelated to sales

and purchases to occur e.g., stock transfer, cycle

count adjustments, initial stock load

These material movements create FI documents based

on the configuration I have reviewed

Not all movement types create FI documents e.g., 651

Goods Delivery [GD] for returned material

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48

FI-GL Impact of Material Movements (cont.)

Often, an FI document that debits and credits the same

stock account is created

This is normal for plant transfers within a single company code,

e.g., movement type 351

49

What Well Cover

Introduction









Wrap-up

50

Test Plan for FI-GL Postings of MM Data

1. Set up valuation area at the plant level; this providesflexibility for future configuration

2. Activate valuat ion grouping codes; th is provides

flexibility for future configuration

3. Define valuation classes matching material types ROH,HALB, and FERT; you may need more

4. Set up material masters for the valuation classes/material types defined

5. Extend the materials to all of the plantsto be tested

6. With the MM and SD team members, define themovement types to be used

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51

Test Plan for FI-GL Postings of MM Data (cont.)

7. Make initial account entries in T030

8. For each material, plant, and movement type

combination, perform the transactions

9. Review the FI posting for each MM posting and adjust

T030 as requi red

10. Al low a month to complete th is process for al l

transactions

11. Record all results in a spreadsheet with p lant, material

type, movement type, and G/L accounts

52

What Well Cover

Introduction









Wrap-up

53

Configuration Ownership

The FI team should take full ownership of the MM/FI

configuration; otherwise, the MM team could

conceivably enter something,just so they can complete

their transactions

If you have a large FI team, this should be FI-GL

Ideally, you shou ld have one or two people who

understand all relevant entries

Lock all other users out of T030 major problems can be

caused by free update access to this table

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54

What Well Cover

Introduction








Wrap-up

55

Resources: Information Sources

Implementation Guide

Materials Management Valuation and Account Assignment

Account Determination Create automatic pos tings

Double-click on text to launch SAP Online IMG Help

The help text has a detailed list of the SAP transaction keys

and account modifiers

Solution Manager, VSAP, ASAP

Implementation Assistant Knowledge Corner SAP

Products Corner R/3 Procurement Automatic Account

Assignment (ZIP fi le) AcctDeterm.doc

56

Resources

Rohana Gunawardena, A re Your Stock Balances Correct?

(SAP Financials Expert, October 2004).

Rohana Gunawardena, Material Master History Tables: What

Happens to Materials in Prior Periods? (SCM Expert, June 2005).

Rohana Gunawardena, Avoid a Disconnect Between Your MM

and FI Period Closes (SAP Financials Expert, April 2005).

Rohana Gunawardena, Segregating Internal and External Goods

Receipts (SAPtips Magazine, Augus t 2003).

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57

7 Key Points to Take Home

MM account determination is driven primarily by only

four values

Not all MM movement types result in FI postings

The FI team should take ownership of the MM to FI

configuration

Lock down Table T030

Once you are productive, transport T030 manually

Make use of the simulation tool in OMWB

Avoid using the MM Account Determination Wizard

after go-live

58

Your Turn!

Questions?

How to contact me:

Rohana [email protected]

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Notes:

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Notes:

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Track2_session13

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