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Trabuewoods Subdivision HOA, Inc.

Welcome to the 2015 Annual Meeting

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AGENDA• CALL TO ORDER

• INTRO BOARD & OFFERS

• COMMUNICATION

WEBSITE

POST CARDS & DUES BILLS

SANDWICH BOARDS

ANNUAL MEETING

FACEBOOK (by resident)

• MONEY MATTERS

Income

Expenses

Reserve Fund

• REAL ESTATE

Neighborhood Stats

• MAINTENANCE & REPAIRS

COMMON AREAS

NEIGHBORHOOD & HOMES

DEED RESTRICTIONS

3-1-1 CITY OF COLUMBUS

• SAFETY & SECURITY

NEIGHBORHOOD WATCH

CITY PARK

SOUND BARRIER WALL

• VOTING-Volunteer to count votes

• Q&A

• ANNOUNCE VOTE RESULTS & DRAWING WINNER

• ADJOURN MEETING

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COMMUNICATION• WEBSITE - PRIMARY MODE OF COMMUNICATION

www.trabuewoods.com

• POST CARDS

ANNUAL MEETING NOTIFICATION

ANNOUNCE UPDATES FOR WEBSITE

• SANDWICH BOARDS

DUES BILLS ANNOUNCEMENT

ANNUAL MEETING ANNOUNCEMENT

• ANNUAL MEETING

• NEIGHBORHOOD FACEBOOK by a Trabuewoods Homeowner (not HOA)

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Communication www.trabuewoods.com

Calendar Homepage About Trabuewoods Bylaws Blockwatch Deed Restrictions Feedback/Concerts HOA Contacts

Landscaping Renovation

Letter from HOA President

Links Maps Mission Statement Money Matters Sponsor Become a Sponsor

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Communication POST CARD ANNOUNCEMENTS

ANNUAL HOA MEETING • State of the Association

• Vote for Board Trustees• Last Monday of March or within 1 month thereafter

• Notification by mail or in person not > sixty (60) days nor < ten (10) days before the meeting.

• Member’s name & address maintained in QuickBooks by Pam; she accesses Auditor’s website/Recorder’s websites before dues bills mailed and meeting held to ensure correct property owner info; helps identify rentals and vacant properties. HOA rarely receives info on renters.

Total Cost: $232.21 ($84.99 + postage $147.22)

Sandwich Boards placed at entrances

ASSOCIATION UPDATES Instead of newsletters. 2x/yr

• NOTIFICATION OF UPDATE; via Letter from HOA President on website.

• Board &/Officers or website administrator will maintain website.

• GOAL to increase communication with all homeowners and residents via the HOA website.

• Opportunity to identify new home-owners and residents (request changes of property address &/or occupant.

Total Cost: $464.42 ($84.99 x2 + postage $294.44)

Sandwich Boards placed at entrances

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MONEY MATTERS- income, expenses, budget

2013 ENDING BALANCE:$17,988.93

INCOME FOR 2014: $36,971.03

EXPENSES FOR 2014: $17,042.07

BANK BALANCE:$37,917.89

12/31/2014

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BANK BALANCE $30,633.97

03/28/15

2015 BUDGETATTORNEY $6,358.00 ($3,179.00)

LANDSCAPER $6,327.45 ($5,993.66)

RESERVE FUND $5,000.00

CITY COLS H20 $ 1,200.00

TW Blvd $750 based on peak usage July & August

Tenagra Way $450

2015 BUDGET CONT…

OFFICE SPLYS $ 950.00 ($932.00)

INSURANCE $ 953.00 ($927.00)

USPS $ 815.53 ($492.00)

AEP ELECTRIC $ 485.00

TW Blvd $265

Tenagra Way $220

STORAGE $ 349.65

WEBSITE $ 312.00 *

QUICKBOOKS $ 280.00

TAX PREP $ 150.00

AKI $ 120.00

MISC. $ 700.00 includes bank charges, overpayments, light bulbs, fall decorations, food, drinks and drawing prizes for annual meeting

TOTAL $24,000.63 *($23,624.97)

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Simplicity Landscape Services bid Proposal for:

Trabue Woods HOA updated: 1/10/2014

Tenagra Blvd & Trabue, Trabue Woods Blvd & Trabue

II. Pricing for Base Contract Items

A. Turf Care Weekly $ X Season Total

1. Mowing $ 90.00 26 $ 2,340.00

2. Trimming incl.

3. Edging incl.

4. Bed Maintenance $ 25.00 13 $ 325.00

5. Fertilization/Weed Control $ 125.00 5 $ 625.00

$ 3,290.00

B. Bed Care per visit x Season Total

1. Spring Bed Edging $ 600.00 1 $ 600.00

2. Mulching $ 1,900.00 1 $ 1,900.00

7. Spring Clean Up/pruning $ 250.00 1 $ 250.00

8. Fall Clean Up $ - 1 $ -

$ 2,750.00

C. Tree & Shrub Care per visit x Season Total

1. Tree Trimming incl.

2. Shrub Pruning $ 250.00 2 $ 500.00

Irrigation N/A

III. Seasonal Color

Annual installation:

1. Recommended Type: Wave Petunia 2. Color Palette: White & Purple

per flat # of flats Total

3. installation $ 35.00 0 $ -

Yearly Total $ 6,540.00

sales tax $ 490.50

Total: $ 7,030.50

Prepay Discount Amount, 10%, Yearly Total: $ 5,886.00

sales tax $ 441.45

Total: $ 6,327.45

Savings of $703.05, with PrePay

A deposit of $1495.00 due at contract acceptence, or PrePay amount.

If you have any questions regarding this proposal, Please contact David Bratka at Simplicity

Landscape Services LLC.

david@simplicitylandscape.com

Simplicity Landscape Services LLC

3468 En Joie Dr

Columbus, Ohio 43228

(614)725-0927

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Money Matters PROJECTED INCOME

Fees % Homes # Homes Amount

$74.57 X 95% 359 $26,770.63

$74.57 X 90% 340 $25,353.80

$74.57 X 85% 321 $23,936.97

$74.57 X 80% 302 $22,520.14

$74.57 X 75% 283 $21,103.31

$74.57 x 70% 265 $19,761.05

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Money Matters COLLECTIONS

2014 OUTSTANDING FEES

$23,211.95

FEES PAID IN 2015Will be posted on the website within the next couple of weeks

We have received >250 Payments in the last 2 weeks. Pam is currently scanning, posting into Quick Books and investigating the returned mail addresses.

ANTICIPATED LEINS: 20+

OUTSTANDING BALANCES

>$100

>$200

>$300

>$400

>$500

>$600

>$700

>$800

>$900

>$1,000

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RESERVE FUNDRESERVE FUND SET-ASIDE

2012 $2,000 2013 $2,000 2014 $7,000 2015 $5,000

TOTAL: $16,000.00

RESERVE FUNDS USED

2013 $6,291.63 2014 $5,708.37

TOTAL: $12,000.00

```````````` REMAINING FUNDS: $4,000.00

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MAINTENANCE - COMMON AREASTrabuewoods Blvd. & Tenagra Way Entrances

• CULVERTS- City of Columbus vs HOA – requested on-site assessment w/ Beth

West Side: clean-up needed – in discussion with supervisor regarding whose responsibility it is to clean and maintain this culvert.

East Side: Land erosion. Started calling and emailing last year. Manager has assured me that the culverts will be assessed & provided me with supervisor info; awaiting call back to schedule a time to meet at culverts.

• YEARLY MAINTENANCE - Simplicity LandscapingLawn mowing x26 w/ fertilization & weed control x5, lawn trimming & edging; tree trimming & shrub pruning; spring clean-up includes edging, pruning and mulching; fall clean-up; adjust sprinklers as needed. Added additional mowing area on east side of Trabuewoods Blvd. because of sprinklers. This will increase the esthetics to this entrance.

The landscapers also pick up trash that has blown into the common areas.

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LANDSCAPE RENOVATION PROJECT CONTINUED RENOVATION 2015

Shrub & Tree Removal & clean up

Replacement of tree(s), shrubs and add perennials

Fill in low spots in median strip, overseed and fertilize

Clean & Seal Monuments x4

Repair Sprinkler System-Tenagra Way

Stone wall TW Blvd (await City)

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Maintenance Deed Restrictions

378 HOMESPROCESS: Pam spoke to attorney today

Many Deed Restrictions are also City Code Violations – Contact 3-1-1 first

TO OUTSOURCE/HIRE COMPANY

COST $600/month x 12= $7,200 to oursource/hire company. This isn’t an option at this time.

IDENTIFIED ISSUES-Most Complaints City Street Parking

Rubbish/Trash

High Grass/Weeds

Trash Cans

Commercial/Recreational Vehicles and boats

Maintenance Issues

Window Air Conditioners

Satellite Dishes

Inoperable vehicles

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CITY OF COLUMBUS 3-1-1

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CITY OF COLUMBUS 3-1-1

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CITY OF COLUMBUS 3-1-1

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CITY OF COLUMBUS 3-1-1

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CITY OF COLUMBUS 3-1-1

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PICS OF NEIGHBORHOOD

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22 Homes Sold  

03/29/14 – 03/29/15

5.9 % of all homesTotal amount of real estate sold

$3,246,346.00

Sale Price: $128,000-$176,400

Days on Market: 4-129 (avg 35.45)

At current market prices, the combined worth of all homes is

around

$54,500,00.00

25 Homes Sold  

01/1/13 - 02/16/14

6.6 % of all homes

At current market prices, the combined worth of all homes is around

$55,335,433

Total amount of real estate sold

$3,604,300.00.00

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SAFETY & SECURITY NEIGHBORHOOD BLOCKWATCH Coordinator & Captains needed.

CITY PARK: • 2nd Phase (additional trails) remains unfinished.

• Lighting would decrease incidents in park.

• Thoughts about requesting something like a basketball court?

Park Planning PH: 615.645.3308 1111 E. Broad St. Cols., OH 43205

SOUND BARRIER WALL UPDATE: per email from Noel Alcala at ODOT on 3/30/15: Project Awarded August 2015; Construction schedule is dictated by the awarded contractor; Noise walls are usually completed later in the project.

The typical order of construction is clearing trees/brush, drilling post

foundations and pouring concrete, post erection, panel erection and final

grading.

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Q & A

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VOTE RESULTS

DRAWING WINNER

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MEETING ADJOURNED