TPS 3 0 3 Functional Guidance[1]

8/3/2019 TPS 3 0 3 Functional Guidance[1]

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TPS Functional Guidance_________________________________________________________________ Pa

THE TACTICAL PERSONNELSYSTEM (TPS) SOFTWARE

Version 3.0.3 FUNCTIONAL GUIDANCE

Field Services Division

15 December 2011




TACTICAL PERSONNEL SYSTEM (TPS) FUNCTIONAL GUIDANCE

TABLE OF CONTENTS

Latest changes are listed in the Tactical Personnel System Overview section.

A. Tactical Personnel System Overview...…………………………………….…………...… 4

1. General Guidane………………………………………………………...……...……… 42. Main Menu……………………………………………………………………...……... 53. Installing A Scanner……………………………………………..…….……...……..….54. Keyboard Shortcuts………………………………………………..……………...….....55. Function Toolbar…………………………………………………..……………...….…66. Uploading Location Information……………………………………………...…..…….67. Adding Location Information…………………………………………......................….68. Editing Location Information……………………………………………………..….…69. Deleting Location Information………………………………………….…….....……...6

10. Manifest Overview…………………………………………………….......................….7

B. The Manifest Main Window………………………………………………………………..71. Adding a Manifest…………………………………………………………………...…..82. The Manifest Detail Window……………………………………………………...…….8

C. Jump Manifest Overview………...…..……………………………………………...…….91. The Jump Manifest Main Window………………………………………………..…...102. Adding a Jump Manifest Manual Mode………………………………………….……103. Adding Personnel to a Jump Manifest: Scanner Mode ………………….……….. ….114. Adding Personnel to a Jump Manifest: Uploading from a File…………………….…115. Saving a Jump Manifest as an AMC File …………………………………….…….…11

D. Processing A Service Member………………………………………………………….…121. Process Service Member: Required Tab………………………………………...….…132. Process Service Member: General Information Tab…………………………….….…133. Process Service Member: Qualifications Tab………………………………….….......13

E. Processing A Civilian…………………………………………………………...……...…131. Process Civilian: Required Tab………………………………………………….....…142. Process Civilian: General Information Tab…………………………………..…….…14

F. Processing A Foreign National………………………………………………...........……141. Process Foreign National: Required Tab…………………………………………...…152. Process Foreign National: General Information Tab……………………………...…..153. Foreign National Supported Countries………………………………………...………15




G. Task Force Overview…………………………………………………..…………….....…151. The Task Force Main Window……………………………………………………...…162. Assigning Personnel to A Task Force…………………………..…………….……..…173. Combining Task Forces………………………………………………………..…..…..17

H. Crews Overview……………………………………………………………..…….…..…17 1. Crew Management Window…………………………………………………….…...…172. Vehicle Management Window…………………………………………………..…..…17

I. TPS Reports Overview………………………………………………………………...….18

J. System Administration Overview…………………………………………………..……19

K. The System Administration Main Window……………………………………..…….…19(1) In the upload section………………………………………..……………….………19

(2) The miscellaneous section……………………………………………….……….….191. Upload Organizational Unit………………………………………..………………...…202. Upload Duty Status…………………………………………………..………………....203. Insert/Update UIC………………………………………………………..……….……204. Reset Status……………………………………………………………..….…….…….205. Unit Authorization……………………………………………………..........………….206. Update JPD…………………………...……………………...………………...….……20

APPENDIX A - FAQs……………………………………………………………….……...…21




A. TACTICAL PERSONNEL SYSTEM OVERVIEW

The 21st century Army commander needed a personnel system that could control the battlefield,project situations, determine requirement capabilities, develop different courses of actions, and

disseminate the mission’s intention to others as well as match qualified people to therequirements of weapons systems. These needs were complicated by the fact that currentpersonnel systems could not keep pace with new technologies and the costs exceeded thebenefits of developing these new systems. Instead of developing another new personnel systemthat would be obsolete before it was even implemented, the Army chose to standardize theformat of the manifesting process so that different systems and multiple installations could beused to account for personnel during rapid deployments into theaters of operation. The result isthe Tactical Personnel System (TPS).

TPS fills the void in current automated personnel systems by performing the following:

• Accounts for Soldiers from different installations on the same platform• Allows for real-time resources monitoring during deployment and reception by thereceiving theater

• Reduces the communications signature by using database replication to eliminatetransactions

• Transmits application software changes through database replication as opposed tomanual updates

By using TPS, the tactical commander will have real-time personnel accountability thatenhances combat power, decision-making processes, situational awareness, and readinesswithin deployed environments.

Listed below are changes to the TPS Functional guidance

1. The information is captured for the EPC (Emergency Point of Contact) as mandated in the49 U.S.C., 41113 Aviation Disaster Family Assistance Act. TPS has the ability to beconfigured as either a CONUS or OCONUS terminal. In the event that TPS is used in aCONUS area the EPC information isrequired and must be entered into the manifest.

2. Added the Department of the Secretary of Defense as the component code of "D"

3. The Vista reboot error was corrected and should not occur.(1) GENERAL GUIDANCE

The Tactical Personnel System (TPS) must be used at each Aerial Port of Debarkation (APOD)or Sea Port of Debarkation (SPOD) to manifest inbound and outbound personnel. This includesarrivals, departures, and intra-theater movements of the deployed theater.




The instructions for manifesting personnel are in the Tactical Personnel System Smartbook.This documentation is available for downloading at the following site:

https://www.hrc.army.mil/site/Active/TAGD/PSSD/psb/ACCT/TPS.htm

TPS uses the Joint Personnel Database (JPD) as a data source for personnel information.(1) The JPD consists of the Army, Navy, Air Force, Marines, and DoD civilians that

have Common Access Cards (CAC).

(2) The Major Command of each theater must coordinate with SPSD to get added tothe JPD distribution list.

(2) MAIN MENU

TPS functions are grouped into six areas: Manifesting, Personnel, Task Forcing, Crews,Reporting, and System Administration. Available functions for each area are displayed beneath

the area title. The following the functional items should be available on the TPS Main Menu:• Manifesting• Manifest• Jump Manifest• Personnel• Service Member• Civilian• Foreign National• Task Forcing• Task Force• Crews• Crew Management• Vehicle Management• Reporting• TPS Reports• System Administration• TPS System Administration

TPS should consist of the following modules in performance of these tasks:

• Manifesting Crews• Personnel Reporting• Task Forcing System Administration

(3) INSTALLING A SCANNER

TPS will host the latest recommended scanner found in the Smart book.







(4) KEYBOARD SHORTCUTS

TPS should have keyboard shortcuts that make gaining access to the various functions in TPSfast and easy. Functionally, these shortcuts will be:

•

Perform the corresponding command: Alt + Underlined Letter Keys• Return to the previous window: Ctrl + Tab Keys• Close the current window: Ctrl + F4 Keys• Go to the next item in a drop-down list: Down Arrow Key• Go to the previous item in a drop-down list: Up Arrow Key• Move forward through tabs: Tab through fields until the tab name has focus and then

press the right arrow key• Move backward through tabs: Tab through fields until the tab name has focus and then

press the left arrow key• Exit TPS: Alt + F4 Keys

(5) FUNCTION TOOLBAR

Access to TPS functions can be obtained in several ways: TPS Main Menu, Function tool bar,or the Actions menu. For example, clicking the Manifest icon opens the Manifest Mainwindow.

Specifically, these TPS menus will do the following:

• Actions—This menu provides access to TPS functions, such as Jump Manifest or Task Force.

• Windows—This menu provides options to arrange TPS windows and also provides theability to toggle between windows.

• Presentation—This menu allows you to alter how the TPS Main Menu is displayed.You can select Tile (which is the default display), Details (which displays items in listform with information about the selections), and List (which displays the function iconsin a simple list).

• Help—This menu provides access to the help for TPS.

(6) UPLOADING LOCATION INFORMATION

This procedure can be performed either from the Jump Manifest Main window or the ManifestDetail window.

(7) ADDING LOCATION INFORMATION


(8) EDITING LOCATION INFORMATION





(9) DELETING LOCATION INFORMATION


(10) MANIFEST OVERVIEW

Using the personnel information contained in the local TPS database, the user will be able todevelop lists containing the names of service members, civilians, and foreign nationals that are

to be deployed. This list is called a manifest and is key to the deployment of individual Soldiersand other personnel when using TPS.

The Manifest function serves as the tool in TPS that helps you develop manifests quickly andeasily. Using Manifest, you can perform the following actions:

• Enter a new manifest• Edit an existing manifest• Delete an existing manifest• Assign personnel to an existing manifest• Remove personnel from an existing manifest• View information concerning personnel assigned to a manifest• Edit information concerning personnel assigned to a manifest• Save the assigned personnel list in one of three formats: Extract(TRN), Air Mobility

Command(AMC), or Pascal(PAS)• Insert a list of personnel in the TRN file format into a manifest• Add an entire UIC to a manifest

TPS will give the users the added capability of saving manifests in any of three formats: TRN,AMC or PAS. These different file types allow you to share information among other systemsrunning TPS, the Air Force TRANSCOM, or in-Theater Europe, thus allowing for the backingup of manifests and the tracking of personnel in transit.

B. THE MANIFEST MAIN WINDOW

The Manifest Main window is accessed by clicking Manifest in the TPS Main Menu and is thefunction in TPS with which you create new manifests, edit existing manifests, and delete oldmanifests. This window also give the user access to the Manifest Detail window where the userwill be able to add, edit, and delete personnel information of those assigned to a manifest.




The buttons listed below are available on the toolbar when using this function.• Move Previous• Current Position• Total Number of Items• Move Next• Move Last• Save• Add New• Select• Delete• Print

(1) ADDING A MANIFEST

Unless otherwise changed, the following will display default values:

• Deploy/Redeploy (Deployed)• Sched Dprt Date (Current system date and time)• Actl Dprt Date (Current system date and time)• Sched Arr Date (Current system date and time)• Actl Arr Date (Current system date and time)

The following information is optional:

• Status• Carrier•

Trans Type• Transportation• Dprt Port• Arr Port• Flight Commander Name• Term Dest ID

(2) THE MANIFEST DETAIL WINDOW

The user will access the Manifest Detail window by selecting a manifest in the Manifest Mainwindow and then clicking Select. It is the place in TPS where you add personnel to, edit

personnel in, or delete personnel from manifests. The user can also access the personnelinformation of those assigned to a manifest as well as the UIC information of each individual.The user will then be able to edit and save any new personnel or UIC information to the localdatabase.



TPS Functional Guidance_________________________________________________________________ Pag

The Jump Manifest function will be the tool within TPS that helps the user develop these lists of personnel quickly and easily. Using Jump Manifest, the user will be able to perform thefollowing actions:

• Enter new jump manifests•

Edit existing jump manifests• Delete existing jump manifests• Assign personnel to jump manifests• Remove personnel from jump manifests• Replace personnel in jump manifests

Once the user develops this list, you then you will have the option of saving the jump manifestto an AMC file, which can then be passed on to the Air Force TRANSCOM. This will allowfor the continued tracking of individuals during an exercise.

Finally, you will be able to automatically print out a DA FORM 1360-E containing the

personnel in your jump manifests for further dissemination.Additionally, TPS has the ability to:

• Add multiple jump type codes to a jump manifest• Print jump manifest summary

(1) THE JUMP MANIFEST MAIN WINDOW

The Jump Manifest Main window will be accessed by clicking Jump Manifest in the TacticalPersonnel System (TPS) Main window and is the place in TPS where the user will create new

jump manifests, edit existing jump manifests and delete old jump manifests. This window also

will give you access to the Jump Manifest Detail window where the user can add and removepersonnel from a Jump Manifest.

The buttons listed below are available on the toolbar when using this function:

• Move First• Move Previous• Current Position• Total Number of Items• Move Next• Move Last• Save• Add New• Select• Delete• Edit Location• Print




(2) ADDING A JUMP MANIFEST MANUAL MODE

The following information will be added, but is not required in TPS:

• Aircraft Type (select a value from the picklist)•

Jump Types (select a value from the picklist)• Location (select a value from the picklist)• Chalk # (enter a value in the field)

TPS functionality will also include:

• Editing a jump manifest• Deleting a jump manifest• The jump manifest detail window

The user will access the Jump Manifest Detail window by selecting a jump manifest in the

Jump Manifest Main window and then clicking Select. It is the place in TPS where you willadd personnel to, edit personnel in, or delete personnel from jump manifests.Using the buttons on the Jump Manifest Detail window toolbar, you will easily accomplish thewide range of tasks this window allows. Jump Manifest Detail buttons:

• Move First• Move Previous• Current Position• Total Number of Items• Move Next• Move Last• Save• Edit Personnel Data• Edit Jump Manifest Data• Change Current UIC for Selected Individuals• View the Selected Individual's Details• Export to AMC• Import Data File• Add New• Delete• Print

(3) ADDING PERSONNEL TO A JUMP MANIFEST: SCANNER MODE

There will be a procedure that is used to add Service Members and Civilians who possess avalid Rapid card (CAC). Foreign Nationals will be added manually.




(4) ADDING PERSONNEL TO A JUMP MANIFEST: UPLOADING FROM AFILE

There will be a procedure that is used to add Service Members and Civilians who possess avalid Social Security Number/DOD ID Number. Foreign Nationals must be added manually.

Additionally, TPS will be able to:

• Edit personnel data in a jump manifest• Add personnel to a jump manifest: manual mode• Change UICs in a jump manifest• Remove personnel from a jump manifest

(5) SAVING A JUMP MANIFEST AS AN AMC FILE

TPS will track the following specific types of personnel:

• All Soldiers (Active Army, Active Reserve, National Guard and other US Servicescombine forces).

• DoD/DA Civilians• Contractors• Foreign Nationals

Any information gathered will then be saved to the users local TPS database where the user canrecall it at a moment’s notice for use in the various other modules that will be found in the TPSapplications.

The TPS Personnel Module will give the user the option to enter personnel data into the localTPS database in two different ways, download the record directly from the Joint PersonnelDatabase (JPD) or create the record manually. By far the easier of these two methods will be todownload the data from the JPD. By performing a search, the TPS application will first be ableto query the local TPS database.

If no records meeting the user criteria are found there, TPS will then be able to query the JPD.If information meeting the user criteria is found, TPS will display all the records that meet theuser criteria. The user will then be able to choose which record to download to the local TPSdatabase. If no records on the individual are able to be found, the user will always be able toenter the information manually and save this date to the local TPS database.

The following buttons will be available on the toolbar when using this module and make usingthis module fast and efficient.

• Save• Search• Add New




D. PROCESSING A SERVICE MEMBER

The Process Service Member window will allow the user to add, edit, and delete personnelinformation concerning Service Members. These members can come from any of the following

Branches of Service• Department of the Army• Department of the Air Force• Department of the Navy• United States Marine Corps• United States Coast Guard

This window will be broken down into three tabs, Required, General Information andQualifications.

(1) PROCESS SERVICE MEMBER: REQUIRED TAB

The process of entering personnel information for a Service Member will begin with theRequired tab of the Process Service Member window. The user will not be able to add orupdate general information or qualifications for a service member without first entering all theinformation on the Required tab:

• SSN/DOD ID NUMBER• Sex• Name (Last Name, First Name, Middle Name)• Rank • Emergency POC Name (Last Name, First Name, Middle Name)• Emergency POC Phone• INS Doc Number• INS Country Issue• INS Doc Expiration• Primary MOS; to add more than one MOS or delete an MOS, see Add and Delete Items

in Tables.• Current UIC; UIC (To add more than one UIC or delete a UIC, see Add and Delete

Items in Tables.)• DOD Component•

Service Component• Military Personnel Class• Active• INS Doc Type• Duty Status• Duty Status Date/Time




(2) PROCESS SERVICE MEMBER: GENERAL INFORMATION TAB

Once the user has entered required data on the Required tab, the user will be able to enterinformation for the selected individual on the General Info tab. You cannot add or updategeneral information or qualifications for a service member without first entering all the

information on the required tab.(3) PROCESS SERVICE MEMBER: QUALIFICATIONS TAB

Note: Multiple languages, Additional Skill Identifiers (ASI), and Special QualificationIdentifiers (SQI) with their associated information will be added.

E. PROCESSING A CIVILIANThe Process Civilian window will allow the user to add, edit and delete personnel informationconcerning Civilians. These members can be employed by any of the following:

• Department of Defense Federal Civilian• Non-Department of Defense Federal Civilian• NAF Employee (AAFES)• Department of Defense Contractor• Red Cross Worker• Other Civilian

The following action buttons will be available on the Process Civilian window:

• Civilian Search: allow you to search the database for a civilian• Add New Civilian : allows you to add a new civilian• Delete Current Civilian: delete the currently selected civilian from the database• Save Civilian: saves changes to the current record.

The window will be broken down into two tabs:

(1) PROCESS CIVILIAN: REQUIRED TAB

The process of entering personnel information for a civilian begins with the Required tab of theProcess Civilian window. The user cannot add or update general information for a civilianwithout first entering all the information on the Required tab.

(2) PROCESS CIVILIAN: GENERAL INFORMATION TAB




Once the user has entered required data on the Required Tab, you will be able to enterinformation for the selected individual on the General Info tab. The user will not be able to addor update general information for a civilian without first entering all the information on theRequired Tab.

F. PROCESSING A FOREIGN NATIONAL

TPS will track Foreign Nationals from most recognized countries.

The Process Foreign Nationals window is broken down into two tabs: Required and GeneralInfo

The following action buttons will be available on the Process Foreign National window:

• Foreign National Search- allow the user to search the database for a Foreign National•

Add New Foreign National- allows the user to add a new Foreign National• Delete Current Foreign National- Deletes the currently selected Foreign National from

the database• Save Foreign National- saves changes to the current record

(1) PROCESS FOREIGN NATIONAL: REQUIRED TAB

The process of entering personnel information for a foreign national begins with the Requiredtab of the Process Foreign National window.

(2) PROCESS FOREIGN NATIONAL: GENERAL INFORMATION TAB

The information listed below will be appended to the Foreign National’s record.

Note: If values exist for any of the fields in the database, TPS will display that data in the field.The user will be able to change the data if necessary.

• Deployment Date• Passport Number• Religion• Title• Description• Exercise Duty Status• Exercise Duty Date/Time

TPS will save the data and continues to display the Required Tab.

(3) FOREIGN NATIONAL SUPPORTED COUNTRIES




The countries supported will be listed in TPS.

G. TASK FORCE OVERVIEW

Using the information from both the Personnel and Manifesting modules, the user will be ableto combine personnel from various UICs into one combined military unit established to resolvea conflict, military deployment or other issue. Within TPS, this combined military unit will becalled a Task Force. The Task Force function will be the place within TPS where you create,edit, and delete Task Forces.

Once created you will then be able to add personnel to Task Forces either at the UIC or theindividual Soldier level as well as consolidate multiple Task Forces into one Task Force. TheTask Force function will even allow you to view the personnel records of those assigned to atask force without exiting the function.

(1) THE TASK FORCE MAIN WINDOW

The Task Force Main window will be accessed by clicking Task Force in the TPS Main Menuand will be the place in TPS where you create new task forces, edit existing task forces anddelete old task forces. This window will give you access to the Task Force Detail windowwhere the user will be able to add and remove personnel from task forces either by UIC orindividually.

The buttons listed below will be available on the toolbar when using this function.

• Move First• Move Previous

• Current Position• Total Number of Items• Move Next• Move Last• Save• Add New• Display Task Force Details• Delete• Print

TPS will allow you to:

• Add a task force• Edit a task force• Delete a task force• View the task force detail window




The Task Force Detail window will be the place in TPS where the user will add or removepersonnel from task forces. This will be done either by UIC or individually. The user will alsobe able to view the personnel information of those attached to a task force as well asinformation on the unit that the individual belongs to without exiting the function.

TPS will provide the ability to combine smaller task forces to form larger ones. However, theoriginal task force will be dissolved once it is combined with another task force.

Note: The original task force will be dissolved because a person will not be assigned to morethan one task force.

Using the buttons on the Task Force Detail window toolbar, the user can easily accomplish thewide range of tasks this window allows.

(2) ASSIGNING PERSONNEL TO A TASK FORCE

Note: Before adding personnel to a task force, the user will ensure that these personnel havebeen properly added to a manifest. They will not appear in the Assign Personnel to Task Forcewindow and therefore will not be added to a task force until properly added.

(3) COMBINING TASK FORCES

TPS will allow the user to combine multiple task forces into one task force. TPS will also allowthat the personnel will be able to be removed from their original task force and allow that theybe added to the new, combined task force.

TPS will further allow you to:• Removing personnel by individual from a task force• Removing personnel by UIC from a task force• View records of personnel assigned to a task force

H. CREWS OVERVIEW

Using the TPS Crews module the user will be able add and modify weapons systems as well as

their maximum and minimum number of crew, add vehicles to the weapons systems’designation, add and remove personnel from vehicles and add a crew to a task force.

The Crews Module will be comprised of two windows: Crew Management and VehicleManagement.

(1) CREW MANAGEMENT WINDOW




The Crew Management window will allow the user to view vehicles assigned to a task forceand to assign personnel to a vehicle.The Crew Management window allows you to perform the following actions:

• Add a Vehicle to a Task Force•

Assign Crew Members• Delete a Vehicle• Delete a Crew Member• Transfer Vehicle

(2) VEHICLE MANGEMENT WINDOW

The Vehicle Management window will allow the user to add vehicles and update weaponsystem information

The Vehicle Management window allows you to perform the following actions:

• Insert Vehicle Information• Update Vehicle Information• Delete Vehicle Information on• Export Vehicle Information as a TRN File• Import Vehicle Information from a TRN File

I. TPS REPORTS OVERVIEW

TPS has six preformatted, predefined reports, making data compilation quick and easy. Thesereports can further break down the data by Task Force, UIC, or Location giving you moreversatility you need without going through the lengthy, complex steps required to develop thesereports manually.

The following reports will be available:

• Army Personnel Summary• Report Personnel Requirements• Deployed Civilian Personnel• Deployed Personnel Roster• Deployed Foreign Nationals• Joint Personnel Summary

TPS also provides ability to view/print:

• Saved reports• System administration overview




The System Administration module allows you to perform quickly and easily numerous tasksthat could otherwise take a significant amount of time. By having TPS update a block of records in the local database instead of manually updating each individual record, the user notonly saves time, but also lessens the possibility of making errors. This updating of recordsusing data files also allows for the easy exchange of information between systems using TPS as

well as other personnel systems that can interface with TPS.TPS will facilitate quickly by populating the users local database with the most currentinformation available. Through the upload process the user will update their local TPS databasewith current data easily, which will then be used throughout the TPS application. Each type of data is contained in its own file and is uploaded individually using the icons in the SystemAdministration window.

Note: Any of the following types of information can be uploaded from files stored eitherlocally or to the local database:

• Personnel• Organizational Unit

• Equipment• Rapid UIC• Duty Status (either Military or Exercise)• Rapid SSN/DOD ID NUMBER

J. SYSTEM ADMINISTRATION OVERVIEW

The System Administration module also allow the user to quickly delete old personnel datafrom the local TPS database as well as insert and update UICs. In addition, during military

exercises, the user can quickly and easily reset the military duty status, exercise duty status anddeployment date for all deployed personnel, saving the user the time and trouble of changingthis information for each individual record at the end of their deployment.

The module also provides two important tools: Valid TPS Users and Update JPD Function.

(1) Valid TPS UsersAllows the user to select from a list of users and designate to which users to grant

access to TPS.

(2) Update JPD function

Allows the user to update the JPD database when necessary.

K. THE SYSTEM ADMINISTRATION MAIN WINDOW




The System Administration Main Window is accessed by clicking TPS System Administrationin the TPS Main Menu. This module allows the user to upload data, delete personnel files, andchange duty statuses and deployment dates. This window is divided into two sections, theUpload section and the Miscellaneous section.

(1) In the Upload sectionThe user will find various tools to help you upload data from files into your local TPSdatabase.

(2) The Miscellaneous sectionThe user can find tools that delete multiple personnel records, insert new UICs as wellas update existing ones, and reset duty statuses and deployment dates.

The following buttons are available in the miscellaneous section.

• Database Management•

Insert/Update UIC• Reset Status• Unit Authorization• Valid TPS Users• Update JPD

(1) UPLOAD ORGANIZATIONAL UNIT

The Upload organizational unit function allows you to upload organizational unit, location, orunit status information.

(2) UPLOAD DUT STATUS

The Upload Duty Status function allows you to upload either exercise or military duty statusinformation.

(3) INSERT/UPDATE UIC

This function allows you to enter a new Unit Identification Code (UIC) or edit details for a UICalready in the database.

(4) RESET STATUS

This function sets the military and exercise status to PDY and resets the deployment date.

(5) UNIT AUTHORIZATION

The Unit Authorization function allows you to tabulate the authorized, required, assigned andoperating strengths for each personnel category The function helps you manage staffingrequirements. The function allows you to add, edit, or delete a unit authorization.




(6) UPDATE JPD

The Update JPD function allows you to update the JPD database when necessary.

Note: This function will overwrite the existing JPD database, so it should only be done when

you have obtained a new JPD_YYYYMMDD.zip file.

APPENDIX A

TACTICAL PERSONNEL SYSTEM (TPS) FREQUENTLY ASKEDQUESTIONS(FAQs)

1. Where can I find instructions for requesting access, downloading TPS 3.0.2 program,JPD file, and the Subject Matter Experts (SME) for the TPS program?

To find out useful contacts and download/update instructions, please see the TPS AccessInstructions sheet.

2. Where can I find a Vista compatible TPS 3.0.2 download?

To find a TPS installer package that is compatible with Vista, you need only go to the “TPSDocuments” folder in the AKO knowledge center where the original XP version of thedownloader is. You will find two installers, one labeled “XP and Previous” and one labeled“Vista”. The link is: https://www.us.army.mil/suite/doc/24705393

3. Where can I find the TPS Smartbook and are there any training presentations for TPS3.0.2?

You can find the TPS Smartbook and training presentations for TPS in the “TPS Documents”folder in the AKO knowledge center at this link: https://www.us.army.mil/suite/doc/24705393

https://www.us.army.mil/suite/doc/24705393files/8202220

https://www.us.army.mil/suite/doc/24705393

https://www.us.army.mil/suite/doc/24705393

https://www.us.army.mil/suite/doc/24705393files/8202220




4. Is there an email that I can send to when I have requests or issues that I can’t resolve?

To be able to receive the quickest response, please send all inquiries [email protected]

5. What scanners are recommended for TPS 3.0.2 and how do I buy them?

For TPS 3.0.2, recommend Motorola brand “Symbol DS6707 Digital Imager Scanner Product”.These must be purchased through the user normal supply channels.

One website that they can be purchased at is:http://www.motorola.com/Business/US-EN/Pages/Contact_Us#howtobuy_tab

6. How do I get the keys and passphrases for the new JPD?

For each new update to the JPD, the user will need to request new keys and passphrases fromthe TPS Helpdesk at HRC through the [email protected] email.The files need to be encrypted so the user will have to send a digitally signed email to the

helpdesk so they can add his/her certificates to their Outlook. This will enable them to encryptthe email to the user, thus ensuring security. It must be sent encrypted, no other way is allowed.Note: the encrypted email has to be sent to the email associated with the certificates on theuser’s CAC card. This usually means AKO, but for Air Force personnel, it means the emailaccount associated with their home base. If the user cannot access that account, they need tosee their DEERS/RAPIDS to change the email on their CAC Cards.

7. I received the JPD keys and passphrases but my email says the file is corrupted.

The user must have the email that the JPD keys and passphrases are associated with forwardedto Outlook to be able to save the files. AKO will flag them as a potential threat, as will theemails associated with Air Force personnel.

8. I tried to open the JPD keys, but it asked me to specify what program to open them upwith as they are only data files. What program do I use?

The user will use the TPS program. The keys are data files that can only be read and opened byTPS. Please refer to chapter 8.6.6 of the Smartbook for further instruction on the JPD process.

9. When extracting the JPD file from the jpdSplitv2 zip archive zip file, the process stopsand a screen pops up saying to “Specify location for part (1 through whatever number).

Ask the user which number the extractor is asking for. For example if the error is: “Specifylocation for part 4”, it is asking for the location for part 4 of the JPD file meaning that the

jpdSplitv2.z04 file (part 4 of the JPD) did not download correctly, they (the user) need todownload that part again.

mailto:[email protected]


http://www.motorola.com/Business/US-EN/Pages/Contact_Us#howtobuy_tab











10. I am trying to update my JPD file in TPS and it is failing to update with an errorsaying: TPS cannot find the JPD file and/or JPD keys. What am I doing wrong?

TPS can only look in one place for both the JPD file and the JPD keys. If a user receives this

message, it means that their (the user) JPD file and keys are not in the same folder. Move theJPD file and keys into the same folder and then try updating the JPD file again, making sure thatthe directories in the boxes for the JPD file and keys are exactly the same, i.e.,C:\TPS\jpd_20091217.zip.

11. I am trying to add multiple users to my TPS machine using the “Authorized Users”area under System Administration. When the new authorized user logs into thecomputer, they (the user) sees the TPS icons but when they double click the TPS icon toopen it up, windows says that it is installing TPS. A few seconds later, an error pops upsaying “Windows could not find the path to the TPS setup.msi file”.

For the primary user to be able to add additional users to their TPS machine when this errorpops up, they (the user) must click on “browse” button when the error pops up and manuallydirect the computer to where the “TPS setup.msi file” was saved. The file will not be located inthe same place for every user as it depends on where they extracted the TPS installer data to.You must tell the user, while they are navigating the new path in the directory, to route the newpath to wherever they (the user) extracted the TPS data to when they (the user) unzipped it.

12. User receives an error when updating the JPD that they (the user) don’t have accessto the .bak file

(A 1 ) Have an administrator on the user's machine check the permissions of that backupdirectory (right click on the directory in Windows Explorer > Properties > Security tab)and check to make sure there is a group in the "group or user names" list with a name likethis:

SQLServer2005MSSQLUser$[MACHINE_NAME]$TPSDB

Where [MACHINE_NAME] is the name of the computer where their trying to update the JPD.That group should be assigned Full Control of the backup directory (see the attachedscreenshot) and all of the files in that directory; if it's not, then the administrator needs to fixthat.

(A 1.5 ) This worked for a different problem before, but it may also work here: Have themunzip the JPD_YYYYMMDD.zip file into the backup directory.

For this to work:

• *Both* the JPD_YYYYMMDD.zip and JPD_YYYYMMDD.bak files will need to bepresent in the backup directory.




• The above mentioned SQL User group will have to have Full Control of the .bak file.

Note: also that after the JPD Update process completes it's very important that they ensure thatthe backup directory is empty.

13. Regarding Trouble Ticket #33: "Access to path 'C:\Program Files\TPS3\templateFiles\...' is denied."

This error is caused by the user not having write access to the "C:\Program Files\TPS 3"directory. If an administrator can give the user write access to that directory and allsubdirectories the user will be able to access the files they need to update the JPD.

Also of note from the screenshot given with Trouble Ticket #33, they have placed the JPD fileand the keys files in the "C:\TPS" directory. They are probably going to get another errorstating that SQL Server cannot access those files. This is because SQL Server itself does not

have access to this directory. To fix this problem, the users need to place the JPD file and thekey files in the "C:\Program Files\Microsoft SQL Server\MSSQL.1\MSSQL\Backup" directory.

14. "The current master key cannot be decrypted".

The most likely cause of this is, in rare cases, the SQL Server user group is not given access tothe "C:\Program Files\Microsoft SQL Server\MSSQL.1\MSSQL\Backup" directory during SQLServer install, which may result in the above error during JPD Update.

To check this, right-click on the Backup directory and select "Properties", then go to the"Security" tab. Under groups or user names, look for a group named something like"SQLServer2005MSSQLUser$[machine name]$TPSDB" where [machine name] is the name of the machine you are installing on. That group should have "Full Control" checked in thePermissions section.



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TPS 3 0 3 Functional Guidance[1]

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Transcript of TPS 3 0 3 Functional Guidance[1]