TOYOTA BOSHOKU

Building a new intranet

Adrian Gonczar Johan Tholomé&

Background• Toyota Boshoku is developing interiors for different

automotive brands, mainly Toyota but also BMW Europe.

• Our contact person is Liesbeth Vansintjan (Assistant Manager HR & General Administration Division)

• Our project manager is Tuan Thanh, who is a member of the IT team

Objectives analysis• Various divisions need various tools in the new intranet

• There is a huge expectation for a small amount of time

• A possible way to define if the project was well done is publishing a survey and/or checking the number visitors

Desired outcomes• A user-friendly and efficient intranet

• A document management system

• A troubleshooting service (through GLPI integration)

User requirements• Filterable phone/contact list connected to the Active

Directory

• A dashboard for each division

• News notifications with different priorities

• A DMS (Document Management System) has to be built (ISO TS requirement)

• User policies and file structure for the DMS

• GLPI ticketing service integration

• A PMS (Project Management System)

• Useful links

• FAQ integrated with an existing knowledge base

• Organization charts

Priorities and Scope• Priorities we defined are:

1. An efficient DMS,

2. An easy to use interface for the intranet,

3. GLPI integration,

4. And eventually a phone book.

Project standing• The project has yet to be started, and will be managed by

us.

• ISO TS (ISO 16949 – same as Japanese Kaizen (continuous improvement))

• Work within predefined guidelines (e.g. PRINCE2) and methods.

質問ありますかAre there any questions?

どうもありがとうございます

Thank you very much!