Township of North Dumfries Regular Council Meeting Monday...

COUNCIL AGENDA

CONVENE: 7:00P.M.

1. CALL TO ORDER

2. APPROVAL/ADDITIONS TO THE AGENDA

Township of North Dumfries Regular Council Meeting

Monday, January 16, 2017 NDCC - Dumfries Room

3. DISCLOSURE OF PECUNIARY INTEREST (CONFLICT OF INTEREST ACT)

4. PRESENTATIONS/DELEGATIONS

a) Cari Rastas Howard, Project Manager, Region of Waterloo Waste Management Division ppresentation by Regional Waste Management "Rethink Waste" - Waste Changes communications

b) Rob Deutschmann- Presentation on the Design & Pedestrian Scale Function of the Intersection of Stanley & Northumberland Streets

c) Roy Hawkins regarding Waste Removal and Easement for Use - Swan Street Condominium (Griffin Estates) - requesting permission to use an easement owned by the township.

5. MINUTES

a) Regular Council Meeting Minutes dated December 19, 2016

b) North Dumfries Municipal Heritage Committee Minutes dated September 29th and November 24th, 2016.

6. MAYOR'S REPORT

7. COUNCIL REPORTS

8. STAFF REPORTS

a) PW Report No. 1-2017: Drainage Act Petition by Martin Hackborn

b) Clerk Report No. 01-2017: Ontario Ministry of Agriculture Food And Rural Affairs (OMAFRA) - Ontario Wildlife Damage Compensation Program Process, Timelines & Appointment Of Qualified lnvestigator(s)

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8. STAFF REPORTS (continued)


Monday, January 16, 2017 NDCC - Dumfries Room

c) CAO Report No. 03-2017: Distribution of Blue Box Recycling Bins

9. CORRESPONDENCE

i) Letter and illustrations from Michael Iezzi regarding idea for the downtown change to a T 3 way stop.

ii) Association of Municipalities of Ontario (AMO) Office of the President regarding AMO's 2017-18 Strategic Objectives.

iii) Municipality of Greater Napanee- Resolution requesting a Moratorium on the Accommodation Review Process.

iv) GRCA Current- January, 2017

10. NOTICE OF MOTION - none

11. NEW BUSINESS/ QUESTIONS/ANNOUNCEMENTS

a) Meeting request for Finance Committee - February 6, 2017 for the purposes of presentation of Asset Management Plan - Roads.

12. BY-LAWS- none

13. CLOSED SESSION -none

14. RECONVENE INTO OPEN SESSION

15. BUSINESS ARISING FROM CLOSED SESSION

16. CONFIRMATORY BY-LAW

By-law No. 2819-17 Being a By-law to Confirm the Proceedings of Council on January 16, 2017

17. ADJOURNMENT

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Region of Waterloo

Cari Rastas Howard, Project Manager Region of Waterloo Waste Management Division

Overview

• New collection rules and limits

• Collection schedule (every second week)

• Garbage tags

• Medical exemption

• Diapers and large families

• Other North Dumfries information

Curbside co ectio and lim·ts

Weekly Unlimited

Every second week Limits apply

Every second Week Unlimited

Every second week Limits apply

Schedule Entire township will be collected on Mondays, starting March 6, 2017.

- North Dumfries

Monday, March 6: green bin, blue box, garbage and bulky items

Monday, March 13: green bin and blue box only

ow to find out your schedule 1. Download the free My Waste app. 2. Watch for the calendar delivered to your

home the end of January.

3. Visit the website at www.regionofwaterloo.ca/wastechanges and search your address.

WASTE & RECYCLING INFORMATION .:!

This site determines waste services for residents living in single and semi-detached homes in Waterloo Region. Apartment buildings, businesses, condominiums and townhouse residents should call the Region's 24/7 customer service team at 519-575-4400 for more information.

Please enter your address

address

Garbage tags

• For garbage beyond the limits

• 10 free with your calendar

• Available online and in person, 5 for $10

• Can't be used for large items or at transfer stations

• Do not expire!

Medica exemption

• For families with unavoidable waste generated by a medical condition (e.g. incontinence products, dialysis packaging).

• Application form available online or from our call centre; medical practitioner's signature required.

• Eligible households will receive a free supply of bag tags to allow for extra set-out.

o·apers and large fami ies • By fully using the green bin and blue box,

most waste can be recycled every week.

• Very little "actual garbage" is left; even large families in other municipalities meet limits smaller than ours.

• Staff want to help; programs are available to help maximize diversion for families.

•

Other orth Dumfries ·nforma ion

• Outreach to landlords (all 3-6 units)

• Weekly collection will continue in main street corridor of Ayr, with the existing 10-bag limit.

• Weekly recycling collection will also continue in designated main street corridor area.

Thank you to North Dumfries staff!

Questions? 24/7 Customer Service: 519-575-4400

Ms. Sue F oxton, Mayor Township of North Dumfries NDCC Ayr, ON NOB lEO

Dear Ms. Foxton:

Dec 20,2016 18-1198 Swan St. Ayr, ON NOB lEO

The Region of Waterloo is currently implementing a regionwide policy for waste removal, which requires that we provide a means of ingress and egress for waste management trucks once every two weeks effective, March 4, 2017. Enforcement of this policy would leave all residents of Griffin Place without trash collection. Since most of us are senior citizens, this creates a real difficult situation.

In order to comply with this policy, we need your permission to use an easement owned by the township (land registry parcel register 22718-0168) adjacent to our property. This easement is currently approved for use by emergency vehicles. We agree to maintain the easement free of all encumbrances at our expense, when our request is approved.

Our options for waste removal are very limited since there is no location for a disposal receptacle without infringing on snow removal which presents a serious safety concern.

Our condos produce very limited waste for several reasons: -we have 22 units of which 17 are occupied by retirees

- low per unit occupancy - at least 8 of the residents are snow birds who live elsewhere for 4 - 6 months annually. Several others spend their summers at vacation properties - high awareness and use of recycling opportunities

Your consent to use this easement will enable us to comply with the Region•s Waste Management policy without jeopardizing safety, cost, convenience or effectiveness for both the Region and our residents.

We are on the agenda for your council meeting on Jan 16, 2017 to address any concerns and answer any questions you may have. We thank you for your thoughtful consideration of our request.

Roy Hawkins, President [email protected] 519-242-4799

cc Rod Rollemen, Councillor, Andrew McNeely, CAO, Lori Heinbuch, Administrator

MINUTES


Monday, December 19, 2016 Dumfries Room

Page 1 of 11

Mayor Foxton was in the Chair. Also, present at the meeting were Councillors Ostner, Rolleman and Taylor. Regrets Councillor Ritchie

Staff Present:

Regrets:

Shelley Stedall, Treasurer/Director of Corporate Services- Acting CAO Lori Heinbuch, Township Clerk Andrew McNeely, Chief Administrative Officer

Convene: 7:00 p.m.

1. Call to Order

2. Approval of the Agenda

C-472-16 Moved by Councillor Ostner Seconded by Councillor Taylor

THAT Council adopt the December 19, 2016 agenda as presented.

CARRIED

3. Disclosure of Pecuniary Interest under the Municipal Conflict of Interest Act

Mayor Foxton declared a pecuniary interest with respect to Closed Meeting Session Item 13 i), husband is an employee of the Township and she stated she would vacate the Chair in favour of Deputy Mayor Councillor Ostner, and leave the meeting during presentations and discussions of this matter.

4. PRESENTATIONS/DELEGATIONS - none

5. MINUTES

a) Regular Council Meeting Minutes dated December 5. 2016

C-473(a)-16 Moved by Councillor Taylor Seconded by Councillor Ostner

THAT the Regular Council meeting minutes dated December 5, 2016 be approved, and signed by the Mayor and Clerk.

CARRIED

6. MAYOR'S REPORT

Mayor Foxton reported on the following :

last week budget week at Region



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- delegation to come in new year to talk about Bus Service to A yr. She provided copies of report from region and map for information- costs of approximately net $224,472 or $68.02 per household Firemen had their breakfast event, good meal

7. COUNCIL REPORTS

Councillor Rolleman reported on the following:

recommendation from Canada 150 Committee - meeting for the last few months and what projects would come forward. One of the projects that will be at the Mayor's Levee would be a large banner to be signed by public, cost of up to $1.500 (may be 5 stand up type banners or one large banner), requesting approval of council to purchase in advance of 2017 Budget

C-473(b)-16 Moved by Councillor Rolleman Seconded by Councillor Taylor

THAT as recommended by the 150th Committee Council hereby authorize the purchase of the following:

Banners up to $1500. to be available at Mayor's Levee for public to sign.

CARRIED

Canada 150th Committee in process of plans for offering 150 Maple Trees for public to purchase or sponsor a tree, no impact to the budget, possibly allow community to sign up for purchase of trees at Mayor's Levee

Councillor Taylor reported on the following :

Ploughmen's Assoc. an idea for 150th Committee- parade in recognition of 150 years, ask how does group go forward i.e. room rental, regional roads for parade route. It was recommended that he present event to 150th Committee and staff will assist. Would like to use NDCC in October for event with fees waived

Councillor Ostner reported on the following :



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Conditions of sidewalks - ploughing of sidewalks and roads, need to co-ordinate better communication between the Township and the crew doing the sidewalk. Sidewalks cleaned then the crews came by and pushed the snow back onto the sidewalk. Concern of the danger and struggle to get through the piles of snow. Will follow up with email to Mark Smuck.

8. STAFF REPORTS

a) CLK Report No. 09-2016: Grand River Accessibility Advisory Committee Terms Of Reference Update and Appointment of Members to GRAAC for term ending December 31, 2020-

Lori Heinbuch Township Clerk presented her report to Council.


THAT Council receives Report CLK-09-2016: Grand River Accessibility Advisory Committee Terms of Reference Update as information;

AND THAT Council approves the Terms of Reference for the Grand River Accessibility Advisory Committee (GRAAC) as amended, as outlined in Report CLK Report No. 09-2016, dated December 19, 2016.

AND FURTHER THAT Council appoint Jason Angel, Keri Cameron, Jolene MacDonald, Greg Moore, a staff representative from the Canadian Hearing Society, and a staff representative from Carizon to the Grand River Accessibility Advisory Committee for a 4-year term ending December 31, 2020.

CARRIED


Monday, December19,2016 Dumfries Room

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b) PO Report No. 44-2016 Adoption of By-law to Designate under Part IV. Section 29. Ontario Heritage Act for the Ayr Icehouse and Creamery, 22 'E' Northumberland Street/18 Tannery Street. Plan 679. Lot 15

Shelley Stedall Acting CAO presented the report in the absence of CAO McNeely.

C-475-16 Moved by Councillor Rolleman Seconded by Councillor Taylor

THAT PD Report No. 44-2016; Adoption of a By-Law to Designate under Part IV, Section 29, Ontario Heritage Act for the Ayr Icehouse and Creamery, 22 'E' Northumberland Street/18 Tannery Street, Plan 679, Lot 15, be received;

AND THAT By-law No. 2810-16, being a By-law to Designate the Ayr Icehouse and Creamery under the authority of Part IV, Ontario Heritage Act, be presented to Council for adoption.

CARRIED

9. CORRESPONDENCE

a) Requesting Action:

i) Township of Zorra- Resolution requesting the Province of Ontario re-evaluate the structure of hydro in terms of access to delivery and implement structural changes to address the unfair practice of charging more for delivery to rural residents.

C-4 76-16 Moved by Councillor Ostner Seconded by Councillor Taylor

THAT Council of the Township of North Dumfries supports the resolution from the Township of Zorra requesting the Province of Ontario re-evaluate the structure of hydro in terms of access to delivery and implement structural changes to address the unfair practice of charging more for delivery to rural residents.

MOTION LOST

Correspondence received as information



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ii) Town of Richmond Hill- Resolution regarding a Bank for Everyone Support Postal Banking

C-477-16 Moved by Councillor Taylor Seconded by Councillor Ostner

THAT Council of the Township of North Dumfries supports the resolution from the Town of Richmond Hill requesting the Federal Government to review the Banking Act to allow postal banking at Canada Post.

CARRIED

iii) Town of Lakeshore- Resolution regarding Accommodation Review Process


THAT Council of the Township of North Dumfries supports the resolution from the Town of Lakeshore requesting the Minister of Education to initiate an immediate moratorium on the Accommodation Review Process until such time as a review of the above mentioned impacts on small rural communities are studied, completed and the results and recommendations are considered.

CARRIED

b) For Information:

i) Grand River Conservation Authority publication "Current" December. 2016


THAT Council receives the following item of correspondence as information:

i) Grand River Conservation Authority publication "Current" December, 2016

CARRIED

10. NOTICE OF MOTION - none

11. NEW BUSINESS/ QUESTIONS/ANNOUNCEMENTS



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a) Recommendations to Council from Finance Committee Meeting on December 19, 2016:

i) FIN Report No. 38-2016: 2017 Interim Tax Levy


THAT as recommended by the Finance Committee FIN Report No. 38-2016: 2017 Interim Tax By-law be received;

AND THAT By-law No. 2809-16, being a bylaw authorizing imposing an interim tax levy, as authorized under the Municipal Act for the year 2017 for all property tax classes, be presented to Council for adoption.

CARRIED

ii) FIN Report No. 39-2016: 2017 Borrowing By-law


THAT as recommended by the Finance Committee FIN Report No. 39-2016: 2017 Borrowing By-law, be received.

AND THAT By-law No. 2808-16, being a By-law authorizing the temporary borrowing of up to $2,500,000 to meet current expenditures of the municipality for the year 2017, be presented to Council for adoption.

CARRIED



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iii) FIN Report No. 40-2016: Ontario Community Infrastructure Fund (OCIF) Agreement for 2017 to 2019


THAT as recommended by the Finance Committee FIN Report No. 40-2016: Ontario Community Infrastructure Fund (OCIF) Agreement for 2017 to 2019 be received;

AND THAT a by-law to authorize the Mayor and Clerk to execute an Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs to receive funds in the amount of $50,000 for each fiscal year 2017, 2018 and 2019, be presented to Council for adoption;

AND FURTHER THAT the Treasurer be directed to include the funds in each of the respective year's annual budgets;

CARRIED

i) FIN Report No. 41-2016: 2017 Draft Budget

C-483-16 Moved by Councillor Rolleman Seconded by Councillor Ostner

THAT as recommended by the Finance Committee FIN Report No. 41-2016: 2017 Draft Budget be received;

AND THAT the 2017 Draft Budget Document be posted on the Township's website for public review;

AND FURTHER THAT the 2017 Draft Budget be discussed in detail at the Budget Meeting to be held on January 9th, 2017 commencing at 6:00p.m.

CARRIED

12. BY-LAWS



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a) By-law No. 2808-16 Temporary Borrowing By-law


THAT By-law No. 2808-16 being a By-Law to Borrow Funds Temporarily to Meet Current Expenditures during the Fiscal Year ending December 31, 2017 be read a First, Second, Third time; and be finally passed, signed and sealed by the Mayor and Clerk.

CARRIED

b) By-law No. 2809-16 2017 Interim Tax By-law


THAT By-law No. 2809-16 being a By-law to provide for an Interim Tax Levy in 2017 be read a first, second, third time; and be finally passed, signed and sealed by the Mayor and Clerk.

CARRIED

c) By-law No. 2810-16 Heritage Designation By-law 22 'E' Northumberland Street-18 Tannery Street. Ayr


THAT By-law No. 2810-16 being a By-Law to Designate the property known municipally as "The Ayr Ice House and Creamery", 22 'E' Northumberland Street/18 Tannery Street, Ayr as being of Architectural Value or Interest be read a first, second, third time; and be finally passed, signed and sealed by the Mayor and Clerk.

CARRIED



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d) By-law No. 2811 -16 Authorize Execution of Ontario Community Infrastructure Fund Agreement (OCIF) 2017-2019

C-487 -16 Moved by Councillor Rolleman Seconded by Councillor Ostner

THAT By-Law No. 2811-16 being a by-law to authorize the Execution of an Ontario Community Infrastructure Fund Formula-Based Component Agreement between Her Majesty the Queen in Right of Ontario as Represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the Township of North Dumfries. (OCIF) be read a first, second, third time; and be finally passed, signed and sealed by the Mayor and Clerk.

CARRIED

13. CLOSED SESSION

i) CAO Report No. 47-2016 "Personal matters about an identifiable individual, including municipal or local board employees" and "labour relations or employee negotiations". Municipal Act, 2001 Section 239 (2) (b) and (d) .


THAT Council move into a Closed Meeting Session at 7:30 p.m. under the Municipal Act, 2001 Section 239 (2) (b) and (d) to discuss:

i) CAO Report No. 47-2016 "Personal matters about an identifiable individual, including municipal or local board employees" and "labour relations or employee negotiations".

CARRIED

14. RECONVENE INTO OPEN SESSION

C-489-16 Moved by Councillor Taylor Seconded by Councillor Rolleman

THAT the Closed Meeting Session of Council is complete at 8:07p.m. and the Open Council meeting resumes.

CARRIED

15. BUSINESS ARISING FROM CLOSED SESSION

Item 13 i) direction coming out of closed session.



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Mayor Foxton vacated Chair due to previously declared pecuniary interest. Deputy Mayor Ostner assumed chair


THAT Staff be authorized to recruit and hire a Temporary Facility Operator(s) for the equivalent of forty (40) hours per week as a backfill position for a maximum time period of three months (end of March 2017);

AND THAT the Terms and Conditions of the recruitment/hiring process be consistent with the CUPE Collective Bargaining Agreement.

CARRIED

16. CONFIRMATORY BY-LAW

By-law No. 2812-16 Being a By-law to Confirm the Proceedings of Council on December 19,2016


THAT By-law No. 2812-16 Being a By-law to Confirm the Proceedings of Council on December 19, 2016 be read a First, Second, Third time; and be finally passed, signed and sealed by the Mayor and Clerk.

CARRIED

17. ADJOURNMENT



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THAT WHEREAS business before this Regular Council Meeting has been completed at 8:08p.m.

AND BE IT RESOLVED THAT this Council Meeting adjourns and meets again on Monday, January 16, 2017 at 7:00p.m. as Regular Council.

CARRIED

Susan Foxton, Mayor

Lorraine Heinbuch, Township Clerk

NDMHC regular meeting

September 29, 2016

NDCC Senior's Lounge 7pm

In Attendance: Chair Councillor Rod Rolleman; Ben Benninger; Mary Jean Page; Jaimee Gadsen; Andrew

MacGauley; Michelle Poissant; Margaret McCready

Staff: CAO McNeely

1)45 William St CHIA presentation from Amy Barnes, Heritage Consultant for Lionsgate

Construction. Report received and discussed. Committee moved : "recommendation to the

Council of the Township of North Dumfries that the building at 45 William St Ayr Ont does not

meet the criteria for designation and therefore there is no objection to its demolition" moved by

Jaimee Gadsen seconded by Andrew MacGauley. All in favour.

Committee requires that prior to building permit approval that the developer submit detailed

drawings to the NDMHC showing the future construction and how it will be both sympathetic

and complementary to the Heritage elements existing in the neighbourhood

2)Downtown Ayr HCD -need to establish boundary perimeter

-role of Nith in downtown

-role of Millpond(s) in downtown

-need to hire a summer student to begin this project

-establish working committee to spearhead this project

- 2 year project

-budget requirements need to be established

3) The Gore: discussion centred on main house and can it be saved. No decision made

4) Tollmaster's House: following Council's decision to allow the building to be demolished the

Committee explored options to save the building. No decision reached

5)LACAC Reserve: Money from the Harry Griffin estate stand at $8021.00

Meeting adjourned at 9pm next meeting November 24, 2016 at 7pm Senior's Lounge

NDMHC regular meeting

November 24, 2016

NDCC Senior's Lounge 7pm

In Attendance: Ben Benninger; Mary Jean Page; Jaimee Gadsen; Andrew MacGauley; Chair Rod

Rolleman

Regrets: Michelle Poissant, Margaret McCready

1) Ayr Ice House Designation: defer further action until designation approved by Township Council.

Ice House working committee established consisting of Mary Jean Page, Andrew MacGauley and

Ben Benninger

2) Ayr Downtown Heritage Conservation District- discussion suggested parameters of Stanley St

west to the Public Library east to Piper St bridge including the Nith River. Northumberland St

north to Gibson St but not including the North buildings on Gibson. Swan st south to Fowler .

The Watson mill pond to be included. Actual GIS co-ordinates will need to be established by

Planner

3) The Ayr Cenotaph. The committee strongly believes that the Ayr Cenotaph is a significant

heritage and cultural landmark in our downtown landscape. A future HCD would include this

feature. It should not be moved and should remain as a traffic island

4) The committee selected Andrew MacGauley to act as Chair in the absence of Councillor

Rolleman ifthe need should arise. Clarification on this point is required from the Clerk's office

vis a vis the Terms of reference

5) 2279 Alps Rd. Ron Sage had contacted the Chair of the Committee just prior to tonight's

meeting to express his concern over onerous CHIA requirements. The Committee recommended

that proper procedure be followed and that this matter could only be discussed upon receipt of

documentation from Development Services

Meeting adjourned at 9pm next meeting Jan 19, 2017 at 7pm Senior's Lounge

- 111e TOWNSHIP of.-NORTH DUMFRIES

Council Meeting of January 16th, 2017

PW Report No. 1-2017

DRAINAGE ACT PETITION BY THE HACKBORN PROPERTY

RECOMMENDATION

The Township Engineer recommends:

1. THAT the Report from the Township Engineer regarding Drainage Act Petition by the Hackborn Property be received for information.

1. PURPOSE

The purpose of this Report is to inform Council of a petition under the Drainage Act that was received by the Township, briefly summarize the history of prior Drainage Act reports on the subject property, note environmental considerations and outline next steps for Council.

2. BACKGROUND

On December 13, 2016 a Petition for Drainage Works by Owners was filed with the Clerk by Martin Hackborn and Shelley Hubbard for improved drainage on their property at 2118 Spragues Road . To facilitate use of their land for agricultural purposes, the petition requests construction of a new tile drain under Section 4 of the Drainage Act.

The property owned by Martin Hackborn and Shelley Hubbard is bounded on the east by a Regional road (Spragues Road), on the south by an unopened portion of the Beke Road allowance and on the west and north by lands owned by GRCA. A map conceptually illustrating the location of the Hackborn/Hubbard lands is included as Attachment No. 2 to this report.

Prior Drainage Act Reports A preliminary engineering report, dated August 22, 2002, was prepared by Kenn Smart, P. Eng. in response to a previous petition under Section 4 by Martin Hackborn for improved drainage. Following a series of meetings with landowners and a review of the watershed, the preliminary engineering report assembled a list of alternatives and estimated costs for each option. The report was considered by Council on May 26, 2003.

On September 22, 2003, Council directed the Engineer to prepare a final report. The final report was filed November 10, 2003 to provide construction of an open ditch to be known as the Hackborn Drain.

A search of available records suggests that no proceedings occurred under the Drainage Act after the 2003 report was filed and it appears the proposed works were not constructed.

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Environmental Considerations

PW Report No. 1-2017 · January 16 1

h, 2017

Wetland mapping by the Ministry of Natural Resources indicates the provincially significant Banninster Wrigley Sudden Tract Wetland Complex is situated along the north, west and south sides of the Hackborn property. GRCA mapping indicates a substantial portion of the Hackborn/Hubbard property lies within the boundaries of GRCA's Regulation Limit.

3. ANALYSIS AND RECOMMENDATIONS

Construction of the proposed Hackborn Drain as a ditch, as provided in the 2003 report is not recommended without a thorough engineering review of the current conditions and drainage patterns on the subject property. Estimated construction costs and the associated assessments provided by the 2003 report would no longer apply in 2017. Further, Mr. Hackborn indicated in the December 2016 petition that an open ditch drain is no longer the preferred alternative.

Due to the history of prior engineering reports under the Drainage Act for this property and its proximity to a provincially significant wetland and GRCA-regulated lands, watercourses and waterbodies, a project seeping meeting has been scheduled for late January 2017 with affected stakeholders to discuss project objectives and known constraints.

It is anticipated that after the project seeping meeting, a further staff report will provide a recommendation to Council on next steps to be taken under the Drainage Act in view of the petition submitted . At that time, Council will be able to make an informed decision re. proceeding with the drainage works and appointment of an Engineer to prepare a report on the petition submitted. (S . 8). During discussions with the Township Engineer on January 6, 2017, Mr. Hackborn indicated this approach was agreeable with him.

4. FINANCIAL IMPLICATIONS

There are no financial implications on the Township's 2017 Budget related to the consideration of this Report.

5. ATTACHMENTS

1. Copy of the Petition for Drainage Works by Owners from Martin Hackborn and Shelley Hubbard.

2. Conceptual Location Map - Hackborn/Hubbard Property

For further information on the contents of this Report, please contact Joel Miller, P. Eng. at (519) 748-1199 ext. 228 or via email at [email protected].

Report Prepared By & Respectfully Submitted,

K. Smart Associates Limited Township Engineer

fld ew McNeely Chief Administrative Officer

ATIACHMENT NO.1

£?ontario Ministry of Agriculture, Food and Rural Affairs

Petition for Drainage Works by Owners Form 1 Drainage Act, R.S.O. 1990, c. D.17, clause 4(1)(a) or (b)

This fonn Is to be used to petition municipal council for a new drainage works under the Drainage Act. It is not to be used to request the Improvement or modification of an existing drainage works under the Drainage Act.

To: The Council of the Corporation of the .;:..T.;:..o.:...w..:.:n:::;sl"'li"'p _______ of North Dumfi·ies

The area of land described below requires drainage (provide a description of the properties or the portions of properties that require drainage improvements)

2118 Spragues Road, Lots 22 and 23, Concession 8, township ofN01th Dum!l'ies, County of Waterloo, in particular, starting from the northwest corner, spreading south and east and flooding a major portion of the agricultmalland, and, starting from a point along the n01therly boundary, about halfway along, where the property boundary tums and points almost due north, southerly and easterly from that point, across the land and across the Regional Road.

In accordance with section 9(2) of the Drainage Act, the description of the area requiring drainage will be confinned or modified by an engineer at the on-site meeting.

As owners of land within the above described area requiring drainage, we hereby petition council under subsection 4(1) of the Drainage Act for a drainage works. In accordance with sections 1 0(4), 43 and 59(1) of the Drainage Act, if names are withdrawn from the petition to the point that it is no longer a valid petition, we acknowledge responsibility for costs.

Purpose of the Petition (To be completed by one of the petitioners. Please typefprlnt)

Contact Person (Last Name)

Hackborn

Address RoadfStreet Number 2118

Location of Project Lot

22 and 23

Road/Street Name Spragues Road

Concession

8

(First Name)

Matt in

Municipality

Not1h Dumfries

\Nhat work do you require? (Check all appropriate boxes) 0 Construction of new open channel

0 Construction of new tile drain D Deepening or widening of existing watercourse (not currently a municipal drain)

0 Enclosure of existing watercourse (not currently a municipal drain) D Other (provide description Y)

Name of watercourse (if known) Part of B annister Lake Complex

Estimated length of project unknown

General description of soils in the area clay with sand pockets

\Nhat is the purpose of the proposed work? (Check appropriate box)

D Tile drainage only D Surface water drainage only

Petition filed this J !> day of __ D_e_c_e_m_b_e_r_, 20 .!i_

Name of Clerk (Last, first name)

[{]Both

Sgnature

OI73E (2012/0ll) C Queen's Prtnter lorOntarto, 2012 Dispanible en fran~is

Telephone Number

519 223-3589 ext.

Former Municipality (if applicable)

Page 1

Property Owners Signing The Petition Page

Your municipal property tax bill will provide the property description and parcel roll number. In rural areas, the property description should be in the fonm of (part) lot and concession and civic address. In urban areas, the property description should be in the fonm of street address and lot and plan number if available. If you have more than two properties, please take copy(ies) of this page and continue to list them all.

Number Property Description

Lots 22 and 23 , Concession 8, Twp ofNorth Dumfi'ies, Region of Waterloo Ward or Geographic T ownship Parcel Roll Number

RegionofWaterloo 30010 \Ot)O 50 l~C>4 I hereby petition for drainage for the land described and acknowledge my financial obligations.

Ownership

0 Sole Ownership

Owner Name (Last, First Name) (Type/Print)

0 Partnership (Each partner in the ownership of the property must sign the petition form)

Owner Name (Last, First Name} (Type/Print) Signature

Hackborn, Martin

Hubbard, Shelley

0 Corporation (The individual with authority to bind the corporation must sign the petition)

Name of Signing Officer (Last, First Name) (Type/Print) Signature

Name of Corporation

of

I have the authority to bind the Corporal on. Poslllon Title Date (yyyy/mmfdd)

Number Property Description

Ward or Geographic Township Parcel Roll Number

I hereby petition for drainage for the land described and acknowledge my financial obligations.

Ownership

0 Sole Ownership

Owner Name (Last, First Name) (Type/Print) Signature

0 Partnership (Each partner in the ownership of the property must sign the petition fonn)

Owner Name (Last. First Name) (Type/Print) Signature

0 Corporation (The Individual with authority to bind the corporation must sign the petition)

Name of Signing Officer (Last, First Name) (Type/Print) Signature

Name of Corporation

Date (yyyy/mm/dd)

Date (yyyy/mmldd)

I have the authority to bind the Corporation.

Position Tille Date (yyyy/mm/dd)

0 Check here if additional sheets are attached Clerk initial

Petitioners become financially responsible as soon as they sign a petition.

Onoe the petition Is accepted by council. an engineer Is appointed to respond to the petition. Drainage Ad. R.S.O. t 990, c. D. 17 subs. 8(1). After the meeting to consider the prerimlmuy report, If toe petillon does not comply with section 4. the project is terminated and the original petitioners ere responsible in equal shares for the costs. Drainage Act, R.S.O. 1990. o. D. 17 subs. 1 0(4). After the meeting to consider the final report, if the pe~Uon does not comply with seGtion 4, the project Is terminated and the onginal petltioners are responsible for the costs In shares proportional to !herr assessment in the engineer's report. Drainage Act. R.S.O. 1990. c. D. 17 s. 43. If the project proceeds to completion. a share of the coM of the project will be assessed to the involved properties in relation to the assessment schedule in the engineer's report, as amended on appeal. Drarnage Act. R.S.O. 1990, c. D. 17 s. 81 .

Notice of Collection of Personal Information Any personal !~formation collected on this rorrpls c;ollected under the authoritY of the Drainage Act, R.S.O. 1990, c. 0 .17 and will be used for the purposes of administering the Act. Questions concerning the collection of personal lnformaUon should tle directed to: where the form is addressed to a rnunicfpaHty (municipality to complete)

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-The TOWNSHJPof:.-NORTH DUMFRIES

Council Meeting January 16, 2017

Clerks Report No. CLK 01-2017

ONTARIO MINISTRY OF AGRICULTURE FOOD AND RURAL AFFAIRS (OMAFRA)- ONTARIO WILDLIFE DAMAGE COMPENSATION PROGRAM PROCESS, TIMELINES & APPOINTMENT OF QUALIFIED INVESTIGATOR

RECOMMENDATION

The Township Clerk recommends:

THAT Council receives Report CLK-01-2017: Ontario Ministry of Agriculture Food and Rural Affairs (OMAFRA) - Ontario Wildlife Damage Compensation Program Process, Timelines & Appointment of Qualified Investigator as information;

AND THAT the Clerk be directed to investigate and report back to Council on 3 possible options:

1) Approach adjacent municipalities with Livestock Investigators to discuss a joint agreement with the Livestock Investigator for services in respect to the Ontario Wildlife Damage Compensation Program;

2) Appointment of an Area Resident as Livestock Investigator, retained on an as required basis for the Township - Ontario Wildlife Damage Compensation Program Process, with training and updates provided;

3) Training 1 or 2 Township Employees to be appointed as Livestock Investigators as required for the Ontario Wildlife Damage Compensation Program Process.

1. PURPOSE

The Ontario Ministry of Agriculture Food and Rural Affairs have established guidelines and timelines for processing claims under the Ontario Wildlife Damage Compensation Program. A requirement of the program is the appointment by the municipality of an Investigator who shall act in accordance with the guidelines and timelines set by the Ministry for processing claims under the program.

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CLK Report No. 01-2017 January 16, 2017

2. BACKGROUND (continued)

The Township of North Dumfries does not appear to have appointed an Investigator under the Ontario Wildlife Damage Compensation Program. In order to process valid livestock damage claims in accordance with the Program for the municipality's farm owners, it is mandatory that an Investigator be appointed. The person or persons appointed as lnvestigator(s) must take the training course that is provided by the Ministry to become a qualified Investigator. The timelines are set out below, within 12 days of proper notification (48 hours) being received from livestock owner claim under the program is to be submitted to OMAFRA.

I have set out the mandatory steps and timelines this program must go through in order to submit a valid claim under the Program to the Ministry:

a) Discover- Owner informs the municipality within 48 hours of discovery if predation is believed to be the cause of injury or death and sufficient evidence exists. Owner preserves the injury/kill site, does not move, destroy or dispose of the carcass or injury/kill-site evidence until the municipal or territorial investigator has investigated and agrees iUthey can be destroyed or disposed of. An exception will be made if this contravenes Ontario Regulation 106/09 of the Nutrient Management Act, 2002. Suggested methods of preserving the site include avoid walking in or around the area, placing a tarp over the carcass, adding lime around the site, and taking photos of the injuries/carcass and scene.

b) Notify- Municipality must immediately inform the Investigator.

c) Investigate & Document - Investigator is required to conduct a thorough investigation within 72 hours of being notified. The investigation must ensure all relevant evidence is documented through detailed colour photos and a completed application form.

d) Submit - Investigator must submit a completed application to the municipality within 7 business days of conducting the investigation. The owner can also submit additional evidence that may be relevant (e.g. registration documents or photos) to the municipality within 7 business days of the on-site investigation.

Owner must have the following:

i. a valid premises identification (PI D) number for the farm property where the damage or kill occurred or a confirmation letter provided by the Indian Agriculture Program of Ontario (IAPO)

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ii. a valid Farm Business Registration Number (FBRN) or valid FBRN exemption. • A valid FBRN will be current as of the date of injury or death listed on the application, and it will also reference the owner's name (business or owner name) listed on the program application.

e) Apply- Municipality must submit the complete application to OMAFRA, along with any additional evidence provided by the owner, within 7 business days of the onsite investigation.

f) Assess & Assign Compensation - OMAFRA will review the application for completeness and eligibility. Compensation will be assigned and the owner will be informed of the decision within 30 business days of submitting a complete application.

g) Accept or Appeal - Owner has 20 business days to appeal the outcome of their application.

h) Pay- If no appeal is requested within 20 business days of the decision letter being issued, OMAFRA will notify the municipality.

i) Reimbursement - OMAFRA will provide reimbursement to municipalities equal to the value assigned in the decision letter. Additional compensation will be provided to the municipalities to assist with administrative costs associated with the program.

I contacted the rural municipalities within our region- Townships of Wilmot, Wellesley and Woolwich advising of our situation and requesting the following information:

Advising that with respect to the Livestock Valuer (Investigator) and OMAFRA Guidelines and requirements our current service is not satisfactory and fails to meet Ministry timelines and requirements.

I requested the following information:

Does your municipality have an appointed Livestock Valuer? If yes, are you satisfied with the service provided by this person?

Could you provide me with the name and contact information for your Livestock Valuer?

Are you able to process claims within the timelines and meet all requirements, resulting in a claim being processed for payment?

of4


The following is a summary of the responses received :

One of the municipalities uses their Municipal Law Enforcement Officer/Property Standard Officer, who have both taken the Training Course through the Ministry and have been appointed as Livestock Valuers Investigators by Council

They look after livestock kills in house .. It works out well the call comes in and one of the 2 appointed can get out right away (24Hrs) well within the time frame and the paper work is done right away and handed over to the Clerk for payment and cost recovery. No extra cost going out, as it is part of their duties and they are always kept up to date on any changes to the Act.

The other 2 municipalities jointly utilize a staff person from one municipality; however the appointment is set out as a separate letter of appointment and requirement for applicable ministry training. This appointment by each municipality is in no way related to the current position as Township's Employee. This has worked well for both municipalities, as the appointed Livestock Valuer is readily available within the operations department of one Township and can attend the claim location usually in less than 24 hours.

The three rural municipalities with in our region all advised that they have prompt response times/service and the Ministry guidelines are met; they are also very satisfied with the service they receive from their Livestock Valuer Investigators.

If we utilized these municipalities approach and appointed a staff person as an Investigator under this Program we would have control and timelines could be adhered to.

3. Financial Implications:

OMAFRA will provide reimbursement to municipalities equal to the value assigned in the decision letter. Additional compensation will be provided to the municipalities to assist with administrative costs associated with the program.

5. ATTACHMENTS - none

For further information on the contents of this Report, please contact Lori Heinbuch, Township Clerk, at 519-632-8800 ext. 122 or via email at [email protected].

Report Prepared and Respectfully Submitted By:

Lori Heinbuch Township Clerk

'1J;t n ew McNeely,

Chief Administrative Officer

-'nrc TOWNSHIP of:-NORTH DUMFRIES

For the Meeting of January 161

h, 2017 CAO Report No. 3-2017

DISTRIBUTION OF REGION OF WATERLOO'S BLUE BINS

The Chief Administrative Officer recommends:

1. THAT CAO Report No. 3-2017 be received;

2. AND THAT the distribution of the Region of Waterloo's Blue Bins that have been allocated to North Dumfries be completed as follows:

a) North Dumfries Community Centre (NDCC) -distributed in conjunction with Family Day events on Monday February 20th, 2017;

b) Scotts Women's Institute- distribution of approximately 280 Blue Bins on a Date I Time to be determined (to be completed prior to March 1/17)

3. AND THAT any residual blue bins not distributed in accordance with Recommendation #2 a) & b) above will then be available to local residents at the NDCC during regular business hours associated with the Municipal Office

1. PURPOSE

The purpose of this Report is to provide a course of action to implement the distribution of the Region of Waterloo's blue bins in advance of the roll-out of the new Regional Waste I Recycling program that is scheduled for implementation effective March 2017.

2. BACKGROUND

In the Fall of 2016 the Region hosted venues located in the three cities where all Waterloo residents could pick up blue bins. The events were overwhelmed by turnout and logistics I support in terms of availability of the bins was an issue. As an outcome the Region then subsequently allocated blue bins to each of the local seven (7) Municipalities seeking assistance in distributing the bins to area residents.

The Township has received approximately 1,400 blue bins for distribution. The bins are sized and are to be utilized for paper products. The distribution of the blue bins, in accordance with the Region's terms, are to be for residents of the Region based upon

21Page

CAO Report No. 3-2017 January 161h, 2017

the presentation of valid identification. There is no charge to receive the bins. Once the bins that have been allocated to the Township have been distributed there is no commitment for additional blue bins.

3. OPTIONS AND ANALYSIS

Staff are recommending to Council that the Region's blue bins be distributed in a central and identifiable location that is accessible to area residents. It is important to note that there is a finite number of bins available and therefore once the bins have been allocated the program will shut down.

Recognizing the geographic layout of the Township, Staff are recommending that a distribution location be established in Ward 4 to assist with accessibility. Scott's Women's Institute is relatively central to Ward 4 and there is a parking lot that could be used for distribution. Ward 4 represents approximately 20% of the Township's population and therefore Staff is recommending that approximately 280 bins (representing 20% of the 1400 total blue bins) be made available at this distribution location. A date in the February time period has not yet been confirmed, however, it will either be on a Saturday or potentially on Family Day (Monday February 20/17).

The residual of the blue bins (approximately 1,120 in total) are proposed to be distributed at the North Dumfries Community Complex (NDCC) on Monday February 20th as part of the Family Day events being hosted at this location.

Township Staff will work with Regional Officials to co-ordinate an advertising campaign to make the community aware of the blue bin distribution program.

Further, we will also secure from the Region other inform~tion and education material concerning the roll-out of the new waste I recycling program that is scheduled to commence in early March 2017.

4. FINANCIAL IMPLICATIONS

There are financial implications for the Township associated with the delivery of the blue bin distribution campaign. The expenditure is attributed to wages to cover Staff time [1 FTE and 3 Part-time] to be present at the pick up sites to hand out the blue bins. The cost exposure based upon an aggregate of six (6) hours is estimated to be approximately $500.

5. ATTACHMENTS

None

31Page

CAO Report No. 3-2017 January 16th, 2017

For further information on the contents of this Report, please do not hesitate to contact Andrew McNeely, Chief Administrative Officer, at (519) 632-8800 ext. 121 or via email at [email protected]

e rt P~~iBy & Respectfully Submitted,

An ,.rell.ely, Chief Administrative Officer

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A Association of

Municipalities Ontario

For distribution to Council

December 15, 2016

Dear Municipal Colleague:

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I'm excited to share AMO's 2017-18 Strategic Objectives. It's an ambitious plan that will help us to promote municipal interests over the next 16 months, heading into the 2018 provincial election. This year the province introduced 12 pieces of legislation that affected us, along with many regulations. We expect 2017 to be even busier. There's been an incredible amount of provincial and federal consultation. Some of our members have remarked that if it weren't for AMO, they could not be 'in the know,' let alone have assurance that municipal views were being presented to government in a timely way.

Our work keeps municipal interests front and centre at Queens Park, by offering solutions, and by working hard to try to get the responses we need. We've had success in preventing some harmful policies from finding their way into legislation. We've also been successful in advancing particular needs- the most recent is seeing every municipal government receive formula based funding from the Can-On Phase 1 Clear Water and Waste Water Fund. This did not happen anywhere else in the country.

AMO has 43 Board members from municipal governments across the province and our work benefits from the wide input. The Directors you elect every two years come from communities of all sizes, from very small rural and northern to urban centres and upper tiers. Those Directors, along with the chairs of NOMA, FONOM, ROMA, OSUM, MARCO, LUMCO, and the two Wardens Group help pull the municipal community together, creating valuable linkages and depth.

Our shared success counts on your financial support and your voice. I hope that we can count on you for both. I also want to share information about two other AMO corporations that serve Ontario's municipal community.

First, Local Authority Services, or LAS, provides leading edge services that save you money and create opportunity. For example, it offers an LED streetlight program that cuts electricity consumption. The program has been used by many, reducing their energy consumption by 40 to 70%. It was recently recognized by the World Bank and it won the 2016 Lightsavers Canada Award. LAS followed up that success with a recreational facility LED lighting program. It pays to invest in LED.

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It also pays to invest in LAS's One Investment Program, which provides Ontario municipalities with stronger investment returns by combining municipal resources. Together, we are bigger, and stronger. The same approach creates a better high-interest savings account for Ontario's municipalities- and it offers you better pricing through pooled and hedged electricity, natural gas and fuel procurement programs. These are just a few of the LAS programs that stretch precious taxpayer dollars further for municipalities small and large. Check them out at http://www.las.on.ca/About/What-is-LAS.

If you are an OMERS employer, the Municipal Employers Pension Centre of Ontario, or MEPCO, unites 410 of the 1,000 or so employers within that pension plan. MEPCO was created in 2006 because individual municipal governments would have virtually no say in Plan design even though a small change in contribution rates can have a big impact on municipal budgets. Your ongoing support for MEPCO creates a much stronger position for us all. It enables us to tap pension and actuariai experts who help us as employer representative to advance ideas that make the Plan more sustainable and effective. In a joint employee/employer pension governance system, Plan design and benefit decisions are critical to municipal governments' bottom line, given other financial pressures in the delivery of municipal services. MEPCO's 2016 record and 2017 activities are also attached. It shows how your contribution to MEPCO is bringing municipal employer interests to the table.

The invoices for both AMO and MEPCO have been forwarded under separate cover to your finance department. I hope you agree that the work of AMO and MEPCO is valuable and that we can count on your membership in 2017. I also hope that you will learn about and take advantage of the LAS programs.

When we go to Queen's Park or to Parliament Hill, being able to say that we represent all municipal governments in Ontario is very important. Speaking with that common voice improves their listening! On behalf of the AMO Board, thank you for your support. Season's Greetings!

Yours sincerely,

cftJ!JlC Lynn Dollin AMO President

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2017 Strategic Objectives # 1 Policy and Program Design Advocacy Work Why? To achieve better outcomes that help municipal governments in their direct roles and responsibilities and other matters that shape and support strong communities. How? AMO's actions include developing positions, working to influence governments' agendas and drafting of Bills and funding programs, reviewing Bills and promoting amendments as needed. Priority Areas:

Municipal Fiscal Future through AMO's "What's Next Ontario" Aggregates Act CAN-ON Phase Two Infrastructure Funds Changing Workforce Review Climate Change Conservation Act Construction Lien Act Debt/Investment/Prudent Regulation Double Hatter/Bill1 09 Monitoring Expanding Medical Responses (OPPFA fire med proposal)

#2 Building Va lue for Members

FPPA Reveiw/Fire Safety Table Housing Strategy Land Ambulance Dispatch Modernization Long Term Care/Seniors Marijuana Law and Implementation Municipal Act and Conflict of Interest OMB Reform Police Services Act/Modernization Public Health Panel Waste Free Ontario Act Water Taking

Why? Helping members deal with the outcomes of policy and program changes so they are 'on top of things', incorporating change as efficiently as possible. How? AMO will develop and provide different tools, knowledge and skills that are meaningful and supportive of municipal governments' responsibilities in a changing world. Priority Areas:

Open Data Digital Government Codes of Conduct for Elected Official and Staff NEW Training: Managing Conflicts, Codes of Conduct & More .. .from Municipal Act/Conflict of Interest Act

e-Learning and In-Class Councillor Training Updates NEW Symposium: Changing Labour Force Human Services Symposium II

• Asset Management Symposium Energy Champions

#3 Reinforce Relations with Members and Others: Why? An informed membership will strengthen overall advocacy, locally and regionally. How? AMO will increase its 'field' presence and expand its membership involvement in activities. Priority Areas:

Bring new volunteers to AMO task forces Increase use of technology as an outreach and input tool

Capacity building program for Asset Management Review membership communications approach

#4 Strengthen the Corporation Itself Why? The best practice measure for not-for-profit financial health is a diversified membership revenue streams. How? Develop long-term strategic partnerships between AMO and the municipal business communit-y. Priority Area:

Develop a Business Partnership Plan and execute strategic complementary relationships

Municipal Employer Pensioo Centre Ontario

2016 Key Activity Input to Ontario Ministry of Finance on the proposed Ontario Retirement Pension Plan (ORPP) initiative that led to exemption of the OMERS Plan from the ORPP;

Input to the OMERS Board on municipal employer perspectives and cost impacts on the inclusion of municipal non-full time employees in the OMERS Plan;

Monitored the Federal CPP enhancement initiative and promoted municipal employer considerations in integrating CPP changes with the OMERS Plan;

Continued regular MEPCO Board dialogue with the OMERS OAC Board Chair and OMERS President and CEO;

Provided advice to AMO OMERS representatives on changes to OMERS Plan assumptions, the performance of the OMERS Investment Strategy and the MEPCO focus on investment risk management;

Updated the MEPCO OMERS Primary Plan Pension Platform, which provides guidance to the MEPCO Board, and to AMO OMERS representatives on OMERS Plan design and operation;

Delivered MEPCO education session at the 2016 AMO Conference on the OMERS impacts of the proposed ORPP and CPP enhancement;

Provided regular updates to MEPCO members on OMERS and public sector pension legislative/regulatory developments.

2017 Priorities Monitoring/assessing the performance of the OMERS Investment Strategy, changes to plan assumptions, implementation of the OMERS Funding Management Strategy, OMERS Plan design changes and the cumulative impacts of these matters on risk management and the ability to return to full funding of the OMERS Plan;

Advice to the OMERS SC Board on OMERS Plan cost and labour relations impacts of CPP integration with the OMERS Plan;

Monitor the development of legislation to create a new Ontario Financial Services Regulatory Authority and impacts on the OMERS Plan;

Assess the Federal Infrastructure Bank proposal and pension plan impacts;

Evaluation of MEPCO communications tools and development of the 2017 Communications Plan;

Continue regular MEPCO Board dialogue with the OMERS OAC Board Chair and OMERS President and CEO;

Develop a 2017 MEPCO education session;

Continue support for resolving MEPCO member concerns with OMERS as they arise;

Monitor OMERS governance and representation;

Provide regular updates to MEPCO members on OMERS and public sector pension legislative/regulatory developments.

e Greater Napanee

GREATER FOR MANY REASONS

Community & Corporate Services 12 Market Square, P.O. Box 97 Naponee, ON K7R 3l4 TEL 613·354-3351 FAX 613-354-5991 WW'N.grealernopanee.com

January 9, 2017

The Honourable Mitzie Hunter, Minister of Education Queen's Park 14th Floor, Mowat Block 900 Bay Street Toronto, ON M7A 1L2

Dear Minister Hunter:

VIA MAIL & EMAIL

Re: Resolution Requesting a Moratorium on the Accommodation Review Process

Please be advised that at the meeting held on December 20, 2016, the Council of the Town of Greater Napa nee adopted the following resolution In response to a Deputation from Ms. Norah Brien {see attached}:

RESOLUTION #553/16: lsbester & Schenk WHEREAS the current Accommodation Review Process is not reflective of the reality of rural school and community life; AND WHEREAS school closures impact single-school small rural communities in all educational, social and economic aspects to a far greater degree than those impacts in multi-school urban communities; BE IT RESOLVED THAT the Town of Greater Napanee requests the Minister of Education initiate an immediate moratorium on the Accommodation Review Process until such time as a review of the above mentioned impacts on small rural communities can be studied, completed and the results and recommendations be considered; AND THAT this resolution be circulated to Premier Kathleen Wynne, MPP Randy Hillier, Minister of Infrastructure, Limestone District School Board, Algonquin & Lakeshore Catholic District School Board, Community School Alliance, County of Lennox & Addington and all municipalities in Ontario.

As a result of a recorded vote, the resolution was declared .............................. CARRIED.

Council appreciates your immediate attention to this request.

Correspondence to The Honourable Mitzie Hunter, Minister of Education- January 9, 2017 Re: Long Term Accommodation Plan - limestone District School Board

Yours truly,

~~1¥1-~ Susan M. Beckel, BBA, Dipl. M.M., Clerk

Att. 1

CC:

• The Honourable Kathleen Wynne, Premier of Ontario, Email: [email protected] • Randy Hillier, MPP Lanark-Frontenac-Lennox & Addington, Email:

randy. [email protected] .erg • The Honourable Bob Chiarelli, Minister of Infrastructure, Email:

[email protected] • Paula Murray, Chair- Limestone District School Board, Email: [email protected] • John Brisbois, Chair - Algonquin & Lakeshore Catholic District School Board, Email:

[email protected] • Doug Raycraft, Chair- Community Schools Alliance, Email: [email protected] • Warden Lowry and Members of County of Lennox & Addington Council, Email:

lkeech@lennox-addinqtol).on.ca • Association of Municipalities of Ontario (AMO) Board, Email: [email protected] • All Ontario Municipalities • Norah Brien, Email: [email protected]

Susan Beckel

From: Sent: To: Subject:

Dear Ms. Beckel

Norah Brien ·, November-23-16 11:19 AM Susan Beckel Addressing Council

I would like to address the Napanee Town Council regarding the Long Term Accommodation Plan provided to them from the Limestone District School Board.

I would like to ask the Council to formally reject the LTAP and to help the Selby community by sending letters to the Limestone District School Board Trustees, the Director of Education as well as Premier Wynne and Director of Education Mitzie Hunter, stating their objections.

Selby School is not only on the list for closure, but a boundary change that will see over half the school's current population bussed into Prince Charles. Out of all five local schools recommended for closure, Selby has the highest enrollment, has had major repairs done over the last two years and is utilizing every classroom, requirements that do not meet the standard for closure or boundary redefinition set by the Ministry of Education.

If Selby School closes, we will see the loss of a great school and community. This will leave Greater Napanee with only two schools, as the proposal is to build .the new school in Stone Mills Township. The LTAP recommendations are not serving the best interests of our children, despite what the Limestone Board says. I am asking Council to please help us save Selby School from closure.

Please,

Sincerely,

Norah Brien

Selby, ON KOK2ZO

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Good evening,

Thank you for allowing me to speak tonight, Mayor Schermerhorn, Deputy Mayor lsbester and council

members. I am here as a parent to Selby school students as well as a lifelong resident of the Selby

School community and former Selby student, to ask you to put forth a motion to reject the Long Term

Accommodation Report that was presented to you earlier this fall from the Limestone District School

Board. As well as rejecting the report, I am asking you join me and members of our community, in

writing letters to the Minister of Education Mitzie Hunter and Premier Kathleen Wynne requesting a

moratorium on school closures until a more acceptable and fair format to assessing the viability of a

school is implemented.

The long term accommodation plan recommendations, prepared by Ameresco Asset Sustainability

Group, suggest opening a Pupil Accommodation Review in the 2017/18 school year which would see the

closure of Selby School and the amalgamation of Selby students with the students of Tamworth,

Enterprise, Centerville and Newburgh into one new school. However, this amalgamation does not

include all Selby School students, nor does it include grade seven and eight students. Grade seven and

eight students from all the schools in Stone Mills and Greater Napa nee would be sent into NDSS and the

majority of current Selby School students would be sent to Prince Charles in Napanee.

The way that Long Term Accommodation Review reports are compiled is seriously flawed and it is

discriminatory towards our small and rural schools. In their report, Ameresco gives no other alternatives

to closing schools and shifting boundaries. Ameresco used outdated and inaccurate information to base

their recommendations on. They sourced their information from the government census, which was last

done in 2011, they used facility condition indexes from 2012 and enrolment projections based on

inflated numbers.

The Facility Condition Index is calculated by using the replacement cost of the school divided by the

amount of repair the school needs, the higher the FCI percentage, the more prohibitive it is to repair the

school. According to the report Selby School has an FCI of 95.3%, but approximately two years ago, Selby

School applied for and received, a government grant for school repairs. With this grant the school was

able to upgrade their electrical system and have the roof replaced, major repairs not included in this

report.

The Ministry of Education standard for calculating a school's On The Ground Capacity (OTG), the

maximum numbers of students the school can accommodate, is to take each grade, JK to grade eight,

and give each grade the maximum number of students allowed. Rooms that are being used as a

resource room, French room or computer room are "assigned" 12 students per room, even though

realistically, a classroom cannot go in a library or computer room. Adding up the max class size with the

extra "students" for the other rooms gives the OTG for a school. Therefore if a school's OTG is

significantly higher than its current enrolment, that school is deemed under capacity.

Recently the Ministry of Education revised their capacity rates for schools and now all schools must

operate at 100% capacity. Selby school has an on the ground capacity of 285 students. There are two

French rooms, a computer room and a library, therefore giving our school an extra 48 student spaces. If

1

we subtract the 48 phantom students from our capacity of 285, this gives Selby School237 student

spaces, the current enrolment of Selby School is 236 students.

Selby School has the highest student enrolment of any rural school in our community and placed second

in the EQAO (standardized) testing results for the entire Limestone school board. It is my opinion that

Selby School is being considered for closure and boundary redefinition with the sole purpose to boost

enrolment in Prince Charles, which according to the LTAP is declining. This is proven if you take a look at

the existing boundary for Selby School and the proposed boundary for The Prince Charles, the majority

of Selby students would be sent into The Prince Charles.

According to the Ameresco report, enrolment is declining in Napanee District Secondary School and is

expected to fall to 756 students by 2030/31. Their suggestion to make NDSS function at 100% capacity is

to send all the grade seven and eight students for our entire area to NDSS.

Not only are the long Term Accommodation reports compiled using flawed information, they are based

on guesses. In 2006, the l TAP report completed by Watson & Associates Economists Ltd. was the

catalyst to the closure of Westdale, H. H. Langford and Sandhurst Public Schools. In that report, Watson

and Associates projected enrolment for Selby Public School to fall to 149 students for 2015/16, as I have

mentioned earlier, Selby School has a current enrolment of 236 students.

The entire process of deciding the fate of a school has serious faults, from the LTP reports to the Pupil

Accommodation Review Committee (PARC) process. In 2009 The PAR Committee for H.H. Langford,

Westdale and Sandhurst had their choice of two schools overruled by the Senior Staff of Limestone

District School Board.

In the PARC report from December 2008, it stated that; "There was strong opposition to the splitting the

Sandhurst catchment area and sending students in two different directions. Students in the existing

Sandhurst catchment area attend Napanee District Secondary School for high school; students at Bath

Public School go to Ernestown Secondary School for high school. The PARC felt it was most desirable for

students in the Sandhurst catchment area to be able to attend Napanee District Secondary School for

their high school program. The first choice of the PARC was to build two new schools- one new school

on the existing Westdale Park site for students in the Westdale Park catchment area, and a second new

school in a rural area for students in the Langford and Sand hurst catchment areas- and closing the

three existing schools. The first choice for the senior staff of Limestone was to build one new school for

all students on municipal services at the south end of Napa nee, and close the three existing schools,

sending some Sandhurst students to Bath Public School." Greater Napanee now has one school in the

south end of town, combining Westdale, H.H. Langford and some of Sandhurst students, other students

in the former Sandhurst catchment did indeed get sent to Bath PS.

How can the Ministry of Education and the Limestone Board say that the PARC process if fair, when it is

obvious that the suggestions and desires of the PARC, students, families and the community are

disregarded and what the Board wants, and has wanted all along, is favoured and is implemented?

2

Selby Public School is somewhat of a generational school. Former Selby students have grown up, some

have left the community, but many have remained or moved back here to raise their children, myself

included. Many parents bring their children to daycares here because of the fantastic reputation Selby

School has. I am very afraid that without the school, our community will not thrive. Families will not

want to move into an area without a school, they will seek housing in Stone Mills or in the town of

Napanee.

I spoke recently with a real estate agent who told me; "My personal opinion is that schools do influence

where families choose to live. We have seen families move into the catchment area for Selby because

it's such a great school, with a great culture and fantastic teachers. Children that don't do well at other

schools thrive at Selby. To lose Selby School will be a huge loss for the community and for our children.

Historically property values around a sought after school command a higher price. With the proposed

closure of so many of our rural schools, I think this will have a negative impact on our communities and

will affect property values. We have seen a steady trend of rising property values but this increase may

slow with families moving out of the area to seek housing closer to where their child or children are

gaining an education. The amount of time it takes to sell a property may increase if the school, which is

oftentimes the heart of the community, is no longer there."

So I am here tonight for myself and on behalf of my children, my neighbours, my friends, the entire

community of Selby, the teachers and support staff and most importantly each and every student who

attends or will attend Selby Public School; Please, add your voice to ours and let the Limestone District

School Board and the Government of Ontario know that you do not support the destruction of our

community. If we do nothing, then we are contributing to the problem when we should be part of the

solution.

Norah Brien 145 Pleasant Drive Selby, ON KOK 2ZO 613-344-1704

[email protected]

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Letter from http:ljsaveourschools.ca/ -

10,000 Empty Spaces in Our Schools? Here's How the Ministry Defines Capacity

Until recently, parents and media had to accept the statement from the UCDSB that there are "10,000 empty student spacesn in the school board.

But now the school board has explained how the study, using Ministry guidelines, has calculated capacity. And it indicates that many of those empty seats in under-enrolled schools are an Illusion. According to the recent FAQ (page 4), capacity Is determined in the following way for elementary schools:

• the two Kindergarten classes are each "loaded" at 26 pupils • other classrooms are "loaded" at 23 pupils (even though most classroom caps are set at 20) • resource rooms are "loaded" at 12 pupils (I)

This means resource rooms such as a library, language room, and computer room each add 12 students to capacity. Even though the rooms are clearly meant to function in addition to classrooms, not as classrooms and technically shouldn't add to capacity at all.

let's work a real example. Let's imagine a nice little rural elementary school which has one classroom for each of JK, SK and grades 1 through 6. There is also a small library and a resource room used for music/French/computers, etc.

The Elementary Teachers Union of Ontario has published their own advice for the ideal number of students in each of these classrooms.

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Class Size in Single Grade Classes

Junior Kindergarten 15 Students

Senior Kindergarten 16 Students

Grades 1, 2, 3 18 Students

Grades 4, 5, 6 (Junior) 20 Students

Grades 7, 8 (Intermediate) 22 Students

So our ideal rural school would have, according to the most knowledgeable professionals, a total capacity of 145 students.

But what is the capacity of this school according to the Ministry and therefore UCDSB? Using the formula above, which includes adding 12 extra students for each resource room, plus using the maximum amount of students in Kindergarten allowed by the province (26 pupils), the board and Ministry would calculate that this school's capacity is 214 pupils.

214 vs.14SI

So this school- which the teacher's union would consider to be at 100% capacity- is described by the board and Ministry as being at 6796 capacity. In other words, at risk for closure.

If you don't want to use the teachers' numbers, you can use the Ministry's own numbers. Class sizes are generally capped at 26 for kindergarten and 20 for primary grades. 5o if this school had the maximum number of students, it would still have only 172 students, and it would still be considered at only 84% capacity by the Ministry.

So these "10,000 empty student spaces" don't exist in the real world. But as a bureaucratic device to calculate capacity, these 10 000 empty spaces have the very real power to shut down schools.

A letter of support from Lanark County

Rural Ontario is facing a critical social and structural concern- the closing of rural schools. There's an alarming trend of local school boards closing low enrollment schools without considering the well-being of those students, their families and communities. Schools are an integral part of the economic and service infrastructure necessary for prosperity in our agricultural and rural communities.

Lanark County residents, parents, elected officials and the OFA share the concern of school closures- a result of cutbacks in operating expenses that's done at the expense of rural students and communities. Lanark County opposes school closure decisions that are made without t~e consideration of critical factors that impact the students, rural families and communities.

Too ofteri important decisions like these are made without critical consideration to transportation, student employment opportunities and parental involvement. Rural school closures mean students are faced with lengthy bus rides to larger schools in urban areas. Hours could be spent each day on a bus, impacting students' attentiveness, learning potential and ability to participate in extracurricular activities. Longer commutes to school also impact students' opportunities for after school and part-time jobs.

Every community- urban and rural- relies on part-time student positions to run their businesses. Student jobs are also an integral part of gaining job experience and saving for post-secondary education. Schools increasingly rely on parent volunteers, and those volunteers will be lost if they can't travel the greater distance to a larger urban school.

Rural schools are also central to the community, acting as hubs for social, service and athletic events and community groups that rely on school buildings. We can't compromise the welfare and best interests of our next generation and our rural communities with school closures that do not account for all costs. Rural Ontario values its children and their education.

Leslie Drynan, CMO County Clerk/ Deputy CAO Lanark County

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This is a copy of the resolution recently passed by the Township of Drummond/North Elmsely

Resolution #16-043

Moved By: Councillor Ray Scissons

Seconded By: Steve Fournier

School Closure Resolution- Ontario Alliance Against School Closures

WHEREAS rural schools are integral to the future of rural communities; and

WHEREAS the Council of the Township of Drummond/North Elmsley are deeply concerned that the current process to consider rural school closures Is not inclusive and the timelines do not provide for adequate community input; and

WHEREAS it's critical that continued student achievement and well-being form part of reviews of schools;

NOW THEREFORE BE IT RESOLVED that the Council of the Township of Drummond/North Elms ley urge the Minister of Education to rewrite the Pupil Accommodation Review Guideline (PARG) to take into consideration community and economic value considerations and provide for a more democratic process of rural communities;

AND FURTHER BE IT RESOLVED that until such time as PARG is rewritten that the Province place a moratorium on any more rural school closures; And that this resolution be forwarded to the Premier, Minister of Education, MPPs Bill Walker, Jim Wilson and Lisa Thompson, Association of Municipalities of Ontario, Western Ontario Warden's Caucus and the counties and regions of Ontario.

8

This is a resolution recently passed by Northfolk County Council

Debbie Robertson, Chief Administrative Officer (Acting)/Municipal

Clerk, Director Council and legislative Services, Municipality of

Grey Highlands

Re: Accommodation Review Request for Immediate Moratorium

Res. No. 12

Mover: Councilor Peter Black

Seconder: Councilor John Wells

Whereas rural schools are integral to the future of rural communities;

And Whereas the councils of the Counties of Bruce, Grey and Norfolk are deeply concerned that the

current process to consider rural school closures is not inclusive and the timelines do not provide for

adequate community input;

And Whereas it's critical that continued student achievement and well-being form part of reviews of

schools;

Be It Resolved that the Council of Norfolk County urge the Minister of Education to rewrite the Pupil

Accommodation Review Guideline (PARG) to take into consideration community and economic value

considerations of rural communities and provide for a more democratic process;

And that until such time as PARG is rewritten that the Province place a moratorium on any more rural

school closures;

And that this resolution be forwarded to the Premier, Minister of Education, MPPs Bill Walker, Jim

Wilson and lisa Thompson Carried.

9

GRCA General Membership

Chair

Vice-Chair

Helen Jowett

Chris White

Townships of Amaranth, East Garafraxa, Melancthon and Southgate and Town of Grand Valley

Guy Gardhouse

Townships of Mapleton and Wellington North Pat Salter

Township of Centre Wellington Kelly Linton

Town of Erin, Townships of Guelph/Eramosa and Puslinch

Chris White

City of Guelph Bob Bell, Mike Salisbury

Region of Waterloo Les Armstrong, Elizabeth Clarke,

Sue Foxton, Helen Jowett, Geoff Lorentz, Jane Mitchell,

Joe Nowak, Wayne Roth, Sandy Shantz, Warren Stauch

Municipality of North Perth and Township of Perth East

George Wicke

Halton Region Cindy Lunau

City of Hamilton George Stojanovic

Oxford County Bruce Banbury

County of Brant Brian Coleman, Shirley Simons

City of Brantford Dave Neumann, Vic Prendergast

Haldimand and Norfolk Counties Bernie Corbett, Fred Morison

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Riverprlze 2000 ,..,...._,l!""'' ' '""'"'~ .... ~-·~t

Cons~rvat ion ONTARIO "''"' '' ' ·"'"I•'"'"

www.grandriver.ca

Success in 2016 for the Foundation

The Grand River Conservation Foundation had a successful year.

While the final numbers haven't yet been calculated, it looks like the Foundation raised $1 million in 2016. This will go towards GRCA projects with few or no other sources of funding. In 2015, GRCF disbursed about $940,000 for conservation work.

The GRCF is similar to a hospital foundation, because it supports the conservation authority by raising funds for projects related to the GRCA.

About 600 donors made contributions during the year. This includes the biggest donation in two decades that was made by Toyota Motor Manufacturing Canada ($250,000) and is being used to expand winter programs at Grand River Parks.

Work on the new Guelph Lake Nature Centre learning grounds is underway with Foundation funding, and renovations have also been undertaken to improve accessibility at Apps' Mill Nature Centre.

Priorities for 2017 include the new Guelph Lake Nature Centre and work to improve trails and boardwalks at FWR Dickson Wilderness Area near Cambridge.

Donations can always be accepted online at www.grcf.ca.

Let it snow, let it snow, let it snow

You might not mind the snow as much if you know that it is helping to alleviate the dry conditions within the watershed that persisted through most of 2016.

Precipitation was high in December, with lots of snow, but it also rained during warmer days. The warmer periods allowed the snow to melt and enter the Grand River system.

This brought most reservoir levels up to more

seasonal levels for the time of year. It also increased river flows, which had been very low.

More snowmelt is needed to fill the reservoirs by the spring.

GRCA winter programming launched January 3

The GRCA launched its winter programming on January 3.

Cross-country skiing and snowshoeing will be offered at Laurel Creek, Pinehurst Lake and Shade's Mills when conditions are suitable. Equipment rental may be available at these locations on weekends only.

Ice fishing will be offered at Pinehurst Lake and Shade's Mills this winter when conditions allow. Ice thickness is monitored daily to ensure the ice thickness meets safety requirements.

Hiking is available at Belwood Lake and Rockwood, but these parks don't provide a formal winter program and services are limited to parking, waste bin removal and signage.

Call the individual park to find out about winter activities. Check www.grandriver.ca/events to find out about events at the nature centres during the winter.

Hydrology update The GRCA is starting to update its hydrology

modeling software and is hiring Resource Management Associates Inc. to do the work.

Software is used for hydrology modelling and flood forecasting. Last year, the province gave funds to the GRCA to evaluate a new hydrology model to be used in Ontario. It was developed by the U.S. Army Corps Hydrologic Engineering Center.

Last year's evaluation found that it is the preferred hydrology model for the future in Ontario. It has many advantages, including that it provides real-time flood forecasting to manage the Grand River system. It can also be integrated with

Grand River Conservation Authority

other technology used by conservation authorities in Ontario.

The old hydrology modeling software was developed at the University of Guelph and may not be supported in coming years. For this reason, work is underway to replace it.

The Ministry of Natural Resources and Forestry is providing $100,000 to adapt the hydrology software so that it can be used in Ontario by the GRCA and other conservation authorities and has transferred the funds to the GRCA for this purpose. The hydrology software is one part of the overall forecasting framework.

The work is expected to be completed in 2017.

Warm temperatures and rain in early January

Warm weather and light rain spread across the Grand River watershed in early January.

Much of the rain was absorbed into the snow pack. As a result, snowmelt was gradual and didn't cause flooding.

The GRCA issued a Watershed Conditions Statement due to water safety, urging people to exercise caution around all water bodies. Banks next to rivers and creeks become slippery when the temperature changes and they pose a serious hazard.

Parents are encouraged to keep their children and pets away from all watercourses and off frozen water bodies, which may be weakened when the weather becomes warm.

Student summer jobs now posted

The GRCA hires well over 200 students during the summer to work in Grand River Parks and recruiting got underway at the end of December.

Student jobs are posted on the GRCA website in the careers section and include positions such as lifeguards, gate staff, security and concession attendants. The positions are available at the GRCA's 11 parks and a few others will be available for head office in Cambridge.

The deadline to apply for most student positions is Feb. 20, however a few positions may be posted later.

Winter programming at Grand River Parks launched January 3. This photo was taken by Jenny Schwing at Shades' Mills Park and was one of the submissions to the GRCA photo contest.

Great Lakes Water Quality Agreement

In February 2016, the governments of Canada and the United States adopted a binational target to reduce total phosphorus entering Lake Erie by 40 per cent.

To meet this target, the two countries will develop Domestic Actions Plans by February 2018. The conservation authorities that manage river systems draining into Lake Erie have a significant role in working to achieve the target.

The Great Lakes Advisory Board serves in an advisory capacity to the International Joint Commission. GRCA staff will participate in a workshop on February 1-2 where the advisory board will seek input on how to best achieve the nutrient reduction targets for Lake Erie.

GRCA staff members continue to participate on a number of working groups related to the Great Lakes Water Quality Agreement, dealing with issues of climate change and nutrient loading.

Sign up to receive news and newsletters online

Anyone can sign up to receive specific types of news in their in box on the GRCA website at www.&randriver.ca/subscribe,

including this newsletter.

There are several categories of news so that individuals receive what they are interested in. These include farm and landowner information, flood messages, the Grand Actions newsletter (sent out four to six times a year), GRCA Current (this monthly publication), The Grand newsletter (an annual p\lblication), low water messages and park events and activities.

This issue of GRCA Current was published in January, 2017.

It is a summary of the December, 2016 business conducted by the Grand River Conservation Authority board and committees, as well as other noteworthy happenings and topics of interest.

The Grand River Conservation Authority welcomes distribution, photocopying and forwarding of GRCA Current..

Next board meeting: January 27 at 9:30 a.m., GRCA Administration Centre

Subscribe to GRCA Current: www.grandrjyer.ca/subscribe

VIew meeting agendas: https://calendar.grandriver.ca/directors

VIew coming events: www.grandriver:ca/events

PO Box 729,400 Clyde Road, Cambridge, Ontario N1R SW6 519-621-2761 . Follow the GRCA: f t:l ~ =

THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES BY-LAW NUMBER 2817-17

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES AT THIS MEETING HELD ON THE 16TH DAY OF JANUARY, 2017.

AUTHORITY: Municipal Act, 2001, S.O. 2001, c. 25, as amended, Sections 5(3) and 130.

WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 5(3), provides that the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law.

WHEREAS Subsection 9 of the Municipal Act, 2001 provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 130 provides that every council may pass such by-laws and make such regulations for the health, safety and well-being of the inhabitants of the municipality in matters not specifically provided for by this Act and for governing the conduct of its members as may be deemed expedient and are not contrary to law.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES ENACTS AS FOLLOWS:

1. That the action of the Council at its Regular Meeting held on January 16th, 2017 in respect to each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed, as if each resolution or other action was adopted, ratified and confirmed by separate by-law.

2. That the Mayor and the proper officers of the Township are hereby authorized and directed to do all things necessary to give effect to the said action, or to obtain approvals where required, and, except where otherwise provided, the Mayor and the Clerk are hereby directed to execute all documents necessary in that behalf and to affix the corporate seal of the Township to all such documents.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF JANUARY, 2017.

Susan Foxton, Mayor

Lorraine Heinbuch, Township Clerk

Township of North Dumfries Regular Council Meeting Monday...

Documents

Transcript of Township of North Dumfries Regular Council Meeting Monday...