TO:

FROM:

SUBJECT:

Town Council

TOWN OF SAN ANSELMO Staff Report

May 20,2013

David P. Donery, Community Services Director

Special Event Application: Beatles Tribute Events

RECOMMENDATION

For the meeting of May 28,2013

That Council approve the San Anselmo Art Commission's application for two "Beatles Tribute Events" scheduled for Saturday, July 13 and Sunday, July 14, 2013.

BACKGROUND

The annual "Tribute to the Beatles" event began in 2001. For the past 12 years, the event has taken place at Creek Park on the second Saturday in July, and has attracted between 800 and 1,000 attendees. The event is managed by the San Anselmo Arts Commission and the proceeds from the show help to fund Arts Commission activities year-round, including the annual Music in the Park event series.

The performance group for the Beatles event includes several dozen local musicians and vocalists. Substantial organizational support has been provided by Peter Penhallow, who serves as the musical director for the event, and from David Lusterman, who helps with the overall production of the event, as well as being a member of the band. Both Peter and David are also associated with the Marin Community Music School, which is located on San Anselmo Avenue.

DISCUSSION

The attached application is seeking approval for the traditional Saturday evening performance, along with a new, additional "family show" on Sunday afternoon . The Sunday show would include musicians and teachers from the Marin Community Music School, in addition to many of the performers from the Saturday evening event. Net proceeds from the new Sunday event would be split evenly between the Arts Commission and the Music School. Proceeds from the Saturday evening event would continue to go only to the Arts Commission.

In order to minimize the need to break-down the staging between events, organizers would hire a licensed security company to monitor the premises, similar to how the Chamber of Commerce does on the Saturday evening of the Art & Wine Festival. Event staff will be back on-site at 9:00AM, and the show family show will run from 1:00 to 3:00PM .

The attached application provides details of the event with comments and conditions from Town staff.

1 (b)

Respectfully submitted,

David P. Donery Community Services Director

Attachment 1- Beatles Tribute Events 2013 Event Application

TOWN OF SAN ANSELMO 1000 Sir Francis Drake Blvd.

San Anselmo, CA 94960 (415) 258-4640

ATTACHMENT 1

APPLICATION FOR COMMUNITY-BASED EVENTS

Please complete this application if you wish to conduct an event in downtown San Anselmo on public property for more than 50 people, or involving the closure of a downtown street for more than fifteen minutes. The application will be reviewed by staff, and forwarded to the Town Council Jor approval.

EVENT INFORMATION

Name of event: Beatles Tribute Events 2013

Organization(s) presenting the event: San Anselmo Arts Commission & Marin Community Music School

Other event sponsor(s), if any: None

Contact Person: Amie Cicchetti, Chair Phone Number: (415) 453-6880

Address: 119 Laurel, San Anselmo, CA 94960

Event Date(s): 7/13113 and 7114113

email: acicchetti@earthlink.net

Start and end times: 7113 event: 6:00-10:00p.m., 7114 event: l:00-3:00p.m.

Number of attendees (estimate): 900+/- for Saturday event- 300+/- for Sunday's event

Location: Creek Park

Will alcohol be served or sold? Yes No X

Brief Description of Event: This application seeks approval for both the annual BEATLES Tribute event to be

held on the evening of Saturday, 7113 from 6:00 to 1 0:00pm along with a new Sunday Beatles Family Event, to

be held from 1 to 3pm on 7114113 . The Arts Commission proposes to leave the sound system in place and hire a

private security firm to guard the equipment. These will be ticketed event. 100% of the ticket revenues from the

Saturday night event will go to the Arts Commission to help fund year-round activities including the Music in

the Park event series. Revenues from the Family event will be split 50/50 with the Marin Community Music

School. Staff, participants and parents from the school will help organize and manage the Sunday event.

Public space requested:

X Creek Park

Other

__ San Anselmo Avenue: from (cross streets)

__ Tunstead Avenue: from (cross streets)

__ Other street(s): from (cross streets)

__ Other space use (e.g. parking spaces)

__________________ to ____________________ __

__________________ to ____________________ __

__________________ to ____________________ __

Standards & Objectives

The Town Council, with input from downtown merchants, property owners, and local residents, has adopted the following criteria they will consider when reviewing applications for the closure of roadways or other public space in the downtown area.

Does the event:

./ Attract local residents

./ Attract people throughout the Bay Area

./ Attract families

./ Generate interest for people to return and spend money in local businesses

./ Create a positive impact for real estate stimulation

./ Provide a overall positive impact on business

./ Provide an opportunity for downtown merchants to participate in the event

./ Provide access to neighborhood streets during the event

./ A void conflicting with a retail holiday

./ Assure public safety

./ Provide adequate parking

./ Benefit the Town

./ Provide access for persons with disabilities

./ Provide for clean-up by event organizers

./ Provide emergency vehicle access

./ Assure that any booths or other structures are designed and placed so that storefronts have access and visibility

./ Allow local businesses to exhibit merchandise on the sidewalk area in front of their stores, without charge, while maintaining wheelchair access

CONDITIONS OF APPROVAL

The following conditions apply to downtown events, unless waived or modified by the Town. Other conditions, as set by the Town Council and staff, may apply to particular events for public safety or other objectives of the Town.

A. Police: Off-duty police officers may be required for the event, as determined by the Police Chief, depending on the number of people attending and the nature of the event. Off-duty police officers are required during events where alcohol is served or sold.

B. Emergency access: An emergency access lane of at least 14 feet wide must be maintained at all times.

C. Insurance: Proof of general liability insurance, naming the Town, its employees, and agents as additional insured, at limits no less than $1,000,000.

D. Recycling and garbage: Extra containers for recycling cans and bottles, and garbage cans must be placed throughout the area of the event. Containers and cans are to be emptied when full during the event, and picked up after the event.

E. Toilet facilities: Events estimated to attract more than 100 people and lasting more than two hours must provide portable toilets, in the number and location as approved by the Parks superintendent, unless altemate arrangements for toilet facilities are otherwise required or arranged to the approval of the Parks Superintendent. Toilet facilities must be provided for disabled persons at each location where portable facilities are provided. Hand washing facilities must be provided where food is served.

F. Traffic control: A traffic and parking control plan, including enforcement measures, must be approved by the Police Chief.

G. Noticing: Events that include closure of the street will require a minimum of five days advance written notice to businesses and residents directly adjacent to the business or residential property.

H. Sales tax: Persons or businesses selling items as part of the event shall designate San Anselmo as the point of sale for sales tax purposes .

1. Alcoholic beverages: A permit is required from the Police Chief and the State Department of Alcohol Beverage Control in order to serve or sell alcoholic beverages. Off-duty police officers are required if alcohol is served or sold.

1. Fire inspection: A fire inspection is required of any and all appliances or devices that produce an open or enclosed flame andlor hot materials, including food.

K. Creek Park: No more than three booths are allowed inside the turf areas of the park.

L. Signs and barricades: Any "No parking signs" that are needed are to be provided by the event organizers, and posted according to the traffic control plan prior to the event. Barricades, detour signs, and other traffic control devices are to be provided by the event organizers.

M. Parking: Temporary accessible parking must be provided if a street closure or other event condition renders pelmanent accessible parking unusable .

N. Cables: Cables must be covered so as not to create a tripping hazard. When cable covers are used, they must not create a tripping hazard and must be navigable by wheelchair. The path oftrave1 must be no more than I: 12.

On behalf of the organization applying for the pelmit to conduct the event, I have read and agree to follow the standards for events, as stated in this application, and have read and agree to follow the pelmit conditions as stated in this application and those which may be required of me as conditions of approval.

Name: Arnie Cicchetti Date: May 15,2013

NAME OF EVENT: Beatles Tribute Events 2013

DEP>NR 'fMEN(J)" · , ·r COMMEN!fS/'OONDl1'I~NS, AJ"PRGiVED B¥

POLICE Requires compliance with all ADA regulations. Signage Sean Smith including "A-Frame or Sandwich-Style" boards are not allowed in accordance with SAMC 10-9.813

FIRE No additional requirements Rob Bastianon RECREATION No additional requirements David Donery PUBLIC WORKS No additional requirements Sean Condry ADMINISTRATION No additional requirements Debbie Stutsman TOWN COUNCIL

H:\My Documents\Downtown Event Applicati ons\20 13 Applications\20 13 BeatlesTribute Events App.doc

TO: Town Council

TOWN OF SAN ANSELMO STAFF REPORT

May 21, 2013

For the Meeting of May 28,2013

FROM: Daria Carrillo, Finance & Administrative Services Director

SUBJECT: Town of San Anselmo 2013-2014 Tax Rates for Municipal Services Tax, Pension Override Tax, and Measure G Debt Service Tax and the Special Library Services Tax

RECOMMENDATION

That Council approve the attached resolutions establishing:

1. the Municipal Services Tax for the 2013-2014 fiscal year at the rate of$78.00 per living unit and per 1,500 square feet of non-residential structure; and

2. the Pension Override Tax for the 2013-2014 fiscal year at the rate of5.9 cents per $100 of assessed valuation; and

3. the Measure G Debt Service Tax rates for the 2013-2014 fiscal year at.7 cents per $100 of assessed valuation for the Series 2003 and at 2.3 cents per $100 of assessed valuation for the Series 2011 Measure G Bonds respectively, for a total debt service tax levy of 3.0 cents per $100 of assessed valuation.

4. the Special Library Services Tax for the 2013-2014 fiscal year at the rate of $49 per real estate parcel.

BACKGROUND

The Municipal Services and Pension Override taxes have been levied at the rate proposed above since the 1987-88 fiscal year. These taxes are necessary in order to provide for the level of municipal services currently provided by the Town of San Anselmo and also to provide for the pension benefits offered to Town of San Anselmo employees.

The combined Measure G tax levy of 3.0 cents per $100 of assessed valuation is the same as the 2012-2013 year's rate. The levy is necessary to pay the debt service on the general obligation bonds sold by the Town to pay for improvements to streets, drainage, and the Library, as authorized by San Anselmo voters on June 6, 1995. The levy includes the debt service 2003 bond series and the 2011 bond series which is the result of refinancing the 1995, 1997 and 2000 bond series.

1 (c)

2013-2014 Muni Serv, Pension, Measure G Debt Serv, and Special Library Services Tax Rates Page 2

The Special Library Services Tax was approved by voters in June 2010 for the purpose of enhancing library services.

These resolutions are required to be sent to the County Tax Assessor annually for placement on the property tax bills.

FISCAL IMPACT

The funds that will be raised by the above taxes are projected to be:

Municipal Services Tax Pension Override Tax Measure G Debt Service, Series 2003 Measure G Debit Service, Series 2011 Special Library Services Tax

Respectfully submitted, -0 () _

j)Qu~~~VJD Daria Carrillo Finance and Admin Services Director

$ 442,630 1,650,000

162,974 558,305 220,000

Attachment #1: Attachment #2: Attachment #3: Attachment #4:

Municipal Services Tax Resolution Pension Override Tax Resolution Measure G Debt Service Resolution Special Services Library Tax Resolution

TOWN OF SAN ANSELMO

RESOLUTION NO.

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO ESTABLISHING THE AMOUNT OF THE MUNICIPAL SERVICES

TAX FOR THE 2013-2014 FISCAL YEAR

Whereas, Ordinance No. 845 of the Town of San Anselmo authorizes the Council by Resolution to establish the amount of municipal services tax to be imposed and levied during the ensuing fiscal year; and

Whereas, the Town Council has determined that for the fiscal year commencing on July 1, 2013, the cost of maintaining municipal services will exceed the amount of funds and revenues generated from all other sources of income,

NOW, THEREFORE, BE IT HEREBY RESOLVED, ORDERED, AND DECLARED AS FOLLOWS:

A tax is hereby levied on all improved real property at the flat rate of $78 per living unit and per 1,500 square feet of structure of non-residential use, except that the tax derived from a non-residential structure seventy-five (75) percent or more occupied by a single enterprise or institution shall not exceed $1,000.

I hereby certify that the foregoing Resolution was duly passed and adopted at a regular meeting of the San Anselmo Town Council held on the 28th day of May, 2013, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Kay Coleman, Mayor

ATTEST:

Joanne Kessel for Barbara Chambers, Town Clerk

ATTACHMENT #1

TOWN OF SAN ANSELMO

RESOLUTION NO.

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO SETTING THE PENSION OVERRIDE TAX

FOR THE 2013-2014 FISCAL YEAR

Be it Hereby Resolved by the Town Council of the Town of San Anselmo that the tax rate for Pension Override on property tax for the fiscal year 2013-2014 necessary to meet the Town's obligation to the Public Employees' Retirement System is hereby fixed at 5.9 cents per $100 of assessed valuation.

I hereby certify that the foregoing Resolution was passed and adopted by the San Anselmo Town Council at a regular meeting thereof held on the 28th day of May, 2013, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Kay Coleman, Mayor ATTEST:

Joanne Kessel for Barbara Chambers, Town Clerk

ATIACHMENT #2

TOWN OF SAN ANSELMO

RESOLUTION NO.

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO SETTING THE 2013-2014 TAX REQUIREMENT FOR GENERAL OBLIGATION

BONDS, SERIES 2003 AND SERIES 2011

WHEREAS, on June 6, 1995, the voters of San Anselmo approved Ordinance No. 964 authorizing the issue of general obligation bonds in the principal amount of $1 0.8 million to finance improvements to streets, storm drains, and the library building; and

WHEREAS, the Town of San Anselmo has sold the general obligation bonds in four installments, the Series 1995 Bonds of$2.125 million, the Series 1997 Bonds of$3.55 million, the Series 2000 bonds of $2.56 million, and the Series 2003 bonds of $2.565 million; and

WHEREAS, on April 21, 2011 the Town of San Anselmo refinanced the Series 1995 Bonds, the Series 1997 Bonds and the Series 2000 Bonds in the amount of$5.955 million; and

WHEREAS, the partial repayment of the Series 2003 bonds and Series 2011 bonds will take place in the 2013-2014 fiscal year,

NOW, THEREFORE, BE IT HEREBY RESOLVED that the tax rate for the general obligation bonds Series 2003 shall be .7 cents per $100 of assessed valuation and the tax rate for the general obligation bonds Series 2011 shall be 2.3 cents per $100 of assessed valuation during the 2013-2014 fiscal year.

I hereby certify that the foregoing Resolution was passed and adopted by the San Anselmo Town Council at a regular meeting thereof held on the 28th day of May 2013, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Kay Coleman, Mayor ATTEST:

Joanne Kessel for Barbara Chambers, Town Clerk

ATTACHMEI\TT #3

TOWN OF SAN ANSELMO

RESOLUTION NO.

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO APPROVING THE SPECIAL LIBRARY SERVICES TAX FOR THE 2013-2014

FISCAL YEAR

WHEREAS, on June 8, 2010, the voters of San Anselmo approved Measure B authorizing the Special Library Services Tax

WHERAS, the proceeds of the Special Library Services Tax will be spent for the purpose of improving children's librarian services, hiring a children's librarian and enhancing general library services

NOW, THEREFORE, BE IT HEREBY RESOLVED that the Town of San Anselmo does hereby confirm and levy a tax in the amount of $49 per year per real estate parcel located in the Town of San Anselmo, for a period of five years, to be used to augment the money from the Town of San Anselmo's General Fund currently used to fund library services.

I hereby certify that the foregoing Resolution was passed and adopted by the San Anselmo Town Council at a regular meeting thereof held on the 28th day of May, 2013 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Kay Coleman, Mayor ATTEST:

Joanne Kessel for Barbara Chambers, Town Clerk

ATIACHMENT #4

Town of San Anselmo Staff Report

May 21,2013

For the meeting of May 28,2013

TO: Mayor and Members of the Town Council

FROM: Daria Carrillo, Finance and Administrative Services Director

SUBJECT: Ross Valley Paramedic Authority Tax Resolution for 2013-14

RECOMMENDATION

That Council approve the attached resolution setting the tax rate for Ross Valley paramedic services in 2013-2014 at $48 plus a 50 cent administrative fee per living unit and per 1,500 square feet of structure on each developed parcel in non-residential use, to be collected in addition to fees for transport to the hospital charged to insurance providers, with the applicable appropriations limit increased by the amount of said tax.

BACKGROUND

The voters of the Ross Valley approved a special tax in November 2010 to fund paramedic services for the four fiscal years beginning in 2011-2012. The services are provided in San Anselmo and other agencies in the Ross Valley through a joint powers authority called the Ross Valley Paramedic Authority.

DISCUSSION

The Ross Valley Paramedic Authority Board of Directors will approve a budget setting the tax rate at a total cost not to exceed $48 per taxable unit. Passage of the attached resolution is required to implement the tax in San Anselmo.

FISCAL IMPACT

There is no cost to the Town of San Anselmo for the tax or its placement on the tax assessments.

Respectfully submitted, } n o r~_ 0c)Lo

']XLuQ_~

Daria Carrillo Finance and Administrative Services Director

Attachment #1: Resolution # , A Resolution of the Town Council of the Town of San Anselmo Approving the Ross Valley Paramedic Authority Tax Levy for the 2013-2014 Fiscal Year

1 (d)

TOWN OF SAN ANSELMO

RESOLUTION No. __

A RESOLUTION OF THE TOWN OF SAN ANSELMO IN SUPPORT OF THE ROSS VALLEY PARAMEDIC TAX RATE FOR 2013-14

WHEREAS, The voters in the Town of San Anselmo and the Ross Valley have . approved the Paramedic Tax extensions and increases since its inception in 1982; and

WHEREAS, Prior to July 1 S\ the Board of Directors of the Ross Valley Paramedic Authority will approve and adopt an operating budget for the 2013-14 fiscal year; and

WHEREAS, The San Anselmo Town Council supports the continuation of the existing tax which, in the first year, began in the initial amount of $42 plus a 50 cent administrative fee charged by the County of Marin, and not to exceed $51 plus a 50 cent administrative fee by the County of Marin in the fourth year as approved by the voters in $3 increases each year for residential units as well as for each 1,500 square feet of structure developed parcel in non-residential use.

NOW, THEREFORE BE IT RESOLVED, that the San Anselmo Town Council does hereby confirm and levy a tax not to exceed $48 plus a 50 cent administrative fee paid to the County per taxable living unit or per 1,500 square feet of structure developed parcel in non-residential use for Ross Valley Paramedic Authority services during the fiscal year 2013-14.

The foregoing Resolution was duly passed and adopted at a regular meeting of the San Anselmo Town Council held on the 28th day of May 2013 by the following vote, to wit:

AYES: NOES: ABSENT: ABSTAIN:

Kay Coleman, Mayor

Attest:

Joanne Kessel for Barbara Chambers, Town Clerk

ATTACHMENT #1