Town of Ocean City Council Agenda for January 17, 2011
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Transcript of Town of Ocean City Council Agenda for January 17, 2011
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8/3/2019 Town of Ocean City Council Agenda for January 17, 2011
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AGENDA
MAYOR AND CITY COUNCIL REGULAR SESSION
TUESDAY, JANUARY 17, 2012 6:00 P.M.
1. CALL TO ORDER
2. PRAYER AND PLEDGE
3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION
4. APPROVAL OF MINUTES
A. Work Session - dated December 13, 2011
B. Regular Session #23 dated December 19, 2011
5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
A. Presentation of the Firefighter of the Year Award
B. Presentation of the Paramedic of the Year Award
C. Introduction of New Fire Department Officers
6. PRIVATE EVENT PERMIT REQUESTS
Dew Tour August 16 August 19, 2012
Presented by: Lisa Mitchell, Private Events Coordinator and Aileen Koprowski Sokol and
Chris Prybylo, of Alli Sports
7. PUBLIC HEARINGS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING
AND COMMUNITY DEVELOPMENT
Discussion of Approval Process for Scooter Rentals
Presented by: Jesse Houston, Director of Planning and Community Development
11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS
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12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR
A. First Reading Ordinance to Amend Chapter 6 Entitled Animals (to allow horsebackriding on the beach)
B. First Reading Ordinance to Amend Chapter 30 Entitled Environment (to place volumerestrictions on noise emanating from public ways)
C. First Reading Ordinance to Amend Chapter 110 Entitled Zoning (to include design
guidelines in the site plan approval process)
D. Resolution to Authorize the Disposition of Personal Property (to sell vehicles and
miscellaneous items on GovDeals.com)
13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER
A. Bid Award Recommendation for Robin Drive Shoreline Protection Project
B. Request Approval to Bid Replacement Carpeting for Eagles Landing Clubhouse; Contract
Mowing for Parks; and Coastal Highway Median Renovations from 74th
to 87th
Street
C. Request for Sole Source Purchase of 2012 Tennant Mini Broom
D. Request Approval of Taxi Medallion Transfer
14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT
15. COMMENTS FROM THE MAYOR AND CITY COUNCIL
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
3 REPORT FROM CITY MANAGER ON UPCOMING
WORK SESSION
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
4 APPROVAL OF MINUTES
A. Work Session dated December 13, 2011
B. Regular Session #23 dated December 19, 2011
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
5 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
A. Presentation of the Firefighter of the Year Award
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
5 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
B. Presentation of the Paramedic of the Year Award
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
5 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
C. Introduction of New Fire Department Officers
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
6 PRIVATE EVENT PERMIT REQUESTS
A. Dew Tour August 16 August 19, 2012
Presented by: Lisa Mitchell, Private Events
Coordinator and Aileen Koprowski Sokol and ChrisPrybylo, of Alli Sports
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Sun Mon Tue Wed Thu Fri
August
1
Jesus at the Beach
2 3
5
SIP
6 7 8
COB
9 10
12
SIP
13 14 15
COB
16
DEW Tour
17
DEW
19
SIP
DEW Tour
20 21 22
COB
23 24
26
SIP
27 28 29
COB
30 31
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Ocean City Private Events
Name of Event: Dew Tour New Event: No
Date of Event: August 16-19, 2012
Date Application Received: December 22, 2011 Application Fee Paid: No
Date Routed: December 29, 2011Date Returned from All Departments: January 11, 2012 Total Cost to Town: TBD
Things to Note:
This event is a professional action sports tour, which would encompass BMX, skateboarding and surfing events. 100of the worlds best athletes would compete for prize money, trophies and points on the overall Dew Cup title. Aninteractive Festival Village would be open to the public featuring sponsor displays, and sampling. A concert willalso take place. Musical acts are TBD and would be coordinated with the Town. This event would be broadcast liveon NBC domestically and internationally. It would also air on NBC Sports Network.
This event would take place on the beach, north of the pier up to North Division Street. The event would also like useof the Northeast corner of the Inlet Parking Lot for TV compound and logistics yard and the West OC Park n Ride for
truck parking. The event would require vehicular access to the beach in the following locations: Dorchester Street Crossover
Boardwalk; North Division Street Crossover Boardwalk; Inlet Lot Under the Pier.
Offloading and loading would happen utilizing semi-trailers and all-terrain forklifts at Dorchester Street, NorthDivision Street, and the Inlet Lot. Will coordinate with OCPD for police presence.
The event would utilize judging areas, P.A. System, tents and scaffolding.
The event coordinators would contract with local security to supplement the OCPD. They would coordinate with boththe OCPD and security company. This event travels with a security manager for the Tour.
The event coordinators request use of the parking lot at 65th Street and Cropper Concrete Plant lot for Truck Parking.
The event would provide their own medical Director and have an athlete and spectator medical plan, which would bebacked up by the Towns EMS.
The event would take place rain or shine. However, depending on the weather, the competition schedule may beadjusted.
The coordinators would provide day labor for trash collection, but requests the Town dump the trash each night. The coordinators would provide port-o-lets.
The coordinators would sell event-related merchandise.
Sampling would consist of Pepsi products in 3 ounce cups. Other tour sponsors may give away small premium itemssuch as beads, shoelaces, etc
The event would be funded by sponsorship revenue and possible ticket revenue.
The event sponsors may offer a raffle.
The event would erect tents.
While the event would not sell or serve alcohol to the general public, it may be served in a controlled/restricted VIParea. It would be staffed accordingly, and not sold.
Expected number of spectators is estimated at 18,000 per day.
The event coordinators have asked for access to city power.
Comments from Department Representatives:
FIRE MARSHAL Tent permits must be obtained from the Office of the Fire Marshal. It is understood that thesponsor is responsible for all medical treatment/care within the footprint of the event. This includes the medicaltreatment of volunteers, spectators, competitors and staff. The sponsor is responsible for all medical transports tomedical facilities for medical emergencies that occur from within the footprint of the event. It is expected that acoordinator meeting will be held with the Fire Department to discuss all life safety, fire protection and medicalconcerns in the future, which will be held well in advance of the event.
REC AND PARKS = Will remove volleyball poles and nets if they are in place. But the lighted volleyball courtsmust stay in place. Request the sponsor rent a ticket sales booth this year instead of using the Special Events ticketbooth. Request the sponsor select a musical act that will respect the language restrictions. Agree that the sale of waterneeds to be discussed. We are very appreciative of the sponsors coordination with us for camps, tours and give-
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aways. In addition, wed like some coordination of athletes making appearances at the Ocean Bowl Skate Park.Maybe even a non-televised mini-event at the Skate Park.
RISK MANAGEMENT Will be present for daily inspections during set-up to ensure there are no safety concerns orproblems. Insurance certificate to be obtained and submitted prior to the event.
OCPD Total cost from last year to support this event was $18,517.00. Will review after action report from 2011with the event staff. Will coordinate with event staff to determine security needs and re-evaluate as necessary. Willmaintain the flow of vehicle and pedestrian traffic. Will provide additional security during the concert performance.Concerns are the increased attendance based upon last years event. Would like to address a better way to secure
backstage entrance. The Boardwalk Tram was virtually stopped during the concert. Lastly, request additionalassistance from the security company for pre and post event.
BEACH PATROL During load-in the Dorchester Street ramp must not be blocked. Also the emergency access(Dura Deck) on site cannot be blocked. Sponsor should provide assistance in moving crowds and helping emergencyvehicles get through event site. Maybe venue could be moved north so that Dorchester Street becomes the southernboundary of the venue? This is a great event for Ocean City, and would hope the concert performer chosen for thisyears event would be geared more towards Ocean Citys family values. We recommend this, or place a stipulation inthe performers contract that if they perform something not acceptable, there will be a substantial financial penalty.The sponsors did a great job in clearing the event site when we detected lightning in the area.
PUBLIC WORKS Last years cost to support this event was $30,345.00. The sponsors are well organized andcooperated with our every request last year. This second year event appears to be a snapshot of last year. In theInlet Lot, the Dew Tour displaced 140 parking spaces, which PW believes is the reason the parking lot revenue wasdown $41,240.00 from the same time period in 2010. We have some questions regarding the application and site
layout, such as true location of generators, port-o-lets, water misting area and first aid stations. Request sponsorsconsider a north/south hard surface walkway throughout the entire venue for handicapped access. PW does want theload in and out access points the same as last year, and not use North Division Street. Lastly, the application statesload out will take 3-days to complete. Last year it took 6-days. Upon clarification of the above, PW is OK with theapproval of this event for 2012.
TRANSPORTATION Boardwalk Trams will be in operation from 10 am until 12 midnight. Boardwalk Tram lanesmust be made clear and safe during those times of operation.
TOURISM Honored to have this event back. It should be a great boost for August.
OCCC, EMERGENCY SERVICES No comments or concerns.
Date on Council Agenda: January 17, 2012 Date Applicant Notified of Meeting:
Event Approved of Denied:
Date Fees Received: Amount:
Date Insurance Certificate Received: Beach Franchise Notified:
Date Permit Issued:
Other:
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2012SpecialEventPermitApplicationAdditionalinformationtoSections19and22
19.)Fully
describe
the
unloading
and
loading
of
supplies,
equipment,
etc.
In
support
of
your
event:
(includelocation,process,etc.)There will be 2 loadin/loadout processes:
1) Supplies will be delivered via private carriers (i.e. UPS, FedEx, SOS) to the Boneyard in theNortheast corner of the inlet lot, these deliveries will be offloaded and the delivery company will
xit within the 30 minute time limit. From the inlet lot items will be transported to their eventeposition via forklift or allterrain vehicles.
e.2) The Dew Tour intends to lay a temporary road made from Dura Deck that will start at theDorchester beach entrance due East for approximately 450 and will be approximately 15 wid We will utilize this road to facilitate loadins during offpeak hours (between midnight and
6:00am as suggested by Ocean City). Vans and Flat Bed trucks will be backed up the Dorchester ramp across the boardwalk and ontothe sand he following precaution will be madewhile cr
via temporary road, to ensure the safe crossing, tossing the boardwalk: OCPD assistance with patrons on the boardwalk
d 6:00am Driver will be led by a flagger wearing a safety vest
i night an Boardwalk crossing will only occur between the hours of m d plywood will be laid across the wooden portion of the boardwalk Backup alarms will be turned OFF to respect hotel guests
These trucks will be offloaded, which will take 1 hour 3 hours depending on the contents. After the truck is offloaded the empty truck will be transported back across the boardwalk,utilizing the same precautions as above and will return to our trailer storage yard.
22)Describeanyspecialparking/trafficneedsorconsideThe Dew
rationsTour would like to add the following to the request:
Closure of the Municipal lot on the Southeast corner of Dorchester Ave and Baltimore Avefor the dates of Aug 16th to Aug 19th. If the Dew Tour decides to proceed with the closure ofthis lot for VIP parking purposes, the Dew Tour has agreed to pay $1750 for lost parkingrevenue over the 4day period. The Dew Tour will notify Ocean City by July 16 th if it desiresto utilize this lot.
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AUGUST 2012Sunday Monday Tuesday Wednesday Thursday Friday Saturday
5
1. Murphy ProductionTravels In
2. Dura-Deck Road
Install
6
1. Layout Vert2. Layout BMX Park3. Layout Big Air
4. Set-up Bone Yard5. Layout Bleachers6. Layout SKB Bowl7. Finish Dura-Deck
Road8. Fence Delivery9. Ice Chest Delivery
7
1. Continue Vert Layout2. Continue BMX Park
Layout
3. Set-up Bone Yard4. Ship/Receive Logistics5. Layout Bleachers6. Layout SKB Bowl
Foundation7. Set-up Bone Yard8. Layout Bleachers9. Layout SKB Bowl10. Finish Dura-Deck
Road
8
1. First Day of FullOperational Staff
2. BMX Park Build
Day 13. Aux Build Day 14. Bowl Build Day 15. Big Air Build Day 16. Bleacher Load-in7. Vendor
Tables/Chairs
9
1. BMX Park Build Day 22. Aux Build Day 23. Bowl Build Day 2
4. Big Air Build Day 25. Build Entrance Truss6. Aggreko Arrives
10
1. BMX Park Build Day 32. AUX Build Day 33. Bowl Build Day 3
4. Big Air Build Day 35. Entrance Truss Build
Day 26. Vert Build Day 17. Build BMX Bleachers
11
1. BMX Park BuildDay 4
2. AUX Build Day 4
3. Bowl Build Day 44. Big Air Build Day 45. Vert Build Day 26. Build Vert Bleachers
12
1. BMX Park BuildDay 5
2. AUX Build Day 53. Bowl Build Day 54. Big Air Build Day 55. Vert Build Day 36. Build Bowl
Bleachers7. Tent Load-ins
13
1. BMX Park Build Day 62. AUX Build Day 63. Bowl Build Day 64. Big Air Build Day 65. Festival Village Load-
in Day 36. Continue Bleacher
Build7. Festival Village Load-
in Begins @2:00 AM
14
1. BMX Park Build Day 72. Aux Build Day 73. Bowl Build Day 74. Big Air Complete5. Festival Village Load-
in Day 46. Bleacher Build
Complete
15
1. BMX Park Complete2. AUX Complete3. Bowl Complete4. Practice Begins @
10:00 AM5. Final Show Ready6. Stage Load-in Begins
16
Doors Open to Public
1. Stage Load-in begins2. Venue Support
17
Doors Open to Public
1. Stage Load-inContinues
2. Venue Support
18
Doors Open to Public
1. Concert 8-10 PM
19
Doors Open to Public
1. Load-out Begins@8:00 PM
20
1. Load-out Continues
21
1. Load-out Continues2. Festival Village Load
Out Complete @6:00AM.
22
1. Load Out Complete
23 24 25
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Dew Tour Series Partners
Tour Tit le
Event Title
Associate
Festiva l/Sup p lier
Promotional/Media
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
10 REPORTS AND RECOMMENDATIONS FROM THE
DEPARTMENT OF PLANNING AND COMMUNITY
DEVELOPMENT
Discussion of Approval Process for Scooter RentalsPresented by: Jesse Houston, Director of Planning and
Community Development
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MEMORANDUM
TO: Richard Meehan, Interim City Manager
FROM: Jesse Houston, Director of Planning and Development
SUBJECT: Scooter Rentals
DATE: January 11, 2012
_____________________________________________________________
At yesterdays Work Session the Council briefly discussed the issue of scooter rental
operations and whether more controls are needed.
It seems that this would be handled through the Zoning Code, making these operations
either a conditional use or special exception. The choice between the two would be based
on whether the Mayor and City Council would want to be the approval authority
(conditional use) or leave that decision up to the Board of Zoning Appeals (specialexception).
Zoning changes would necessitate a public hearing by the Planning Commission. If the
Mayor and City Council wants the Planning Commission to hold a public hearing a
motion should be made at a public meeting with those instructions. We would then
proceed.
Cc: Blaine Smith, Zoning Administrator
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
12 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
A. First Reading Ordinance to Amend Chapter 6
Entitled Animals (to allow horseback riding on thebeach)
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
12 ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY SOLICITOR
B. First Reading Ordinance to Amend Chapter 30
Entitled Environment (to place volume restrictions onnoise emanating from public ways)
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
12 ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY SOLICITOR
C. First Reading Ordinance to Amend Chapter 110
Entitled Zoning (to include design guidelines in thesite plan approval process)
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
12 ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY SOLICITOR
D. Resolution to Authorize the Disposition of Personal
Property (to sell vehicles and miscellaneous items onGovDeals.com)
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
13. ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY MANAGER
A. Bid Award Recommendation for Robin Drive
Shoreline Protection Project
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Ocean City Engineering Dept.
MemoTo: Mayor Meehan
From: Terence McGean
CC: Diana Chavis
Date: Jan 11, 2012
Subject: Bid Award Recommendation Robin Drive Shoreline
Bids for the Robin Drive Shoreline Protection Project were opened by the Council on November 1, 2011.On November 3, 2011 the City received a formal protest from Shoreline Design, the second responsiblebidder, alleging that the low responsible bidder was not legally authorized to bid on the work. Specifically,the protest cited a provision in a State Law that requires that anyone that performs or solicits to performmarine contracting work in the State must have a Marine Contractor's License. The protest letter allegedthat the apparent low bidder, Walter Higgins Contracting, was not a licensed marine contractor and wastherefore not able to bid the work.
I then spoke with the low bidder. Walter-Higgins Construction is an established pile driving and foundationcompany. They confirmed that although they were not a licensed Marine Contractor, their sub-contractor,Blue Fin Construction was licensed. I confirmed that Blue Fin, a local Ocean City marine contractor, was
bidding with Higgins and that Blue Fin was a licensed marine contractor. I then wrote to the State MarineContractor's License Board and asked for a ruling on the low bidders ability to bid the job and ultimatelyperform the work without a license, relying on the Sub-contractor's license instead. I emailed my requestfor a ruling to the State the evening of November 3, 2011.
Although I have yet to receive a formal written response from the Licensing Board, a representative of theboard contacted me via phone on January 9, 2012 and advised me of the board's ruling. The Board hasdetermined that Walter Higgins' bid was legal provided they obtain a marine contractor's license prior toperforming any actual marine work themselves (ie versus work done by Blue Fin). My understanding fromthe State is it takes about 2 weeks to get a license.
Given that Walter-Higgins is successfully doing the pile work at the Convention Center and that I haveworked with the owner of Blue Fin construction on numerous city bulkhead projects when he was
employed as a foreman by an another Marine Contractor, I am satisfied that the apparent low bidder isboth legally and technically capable of performing the work. Therefore I recommend that the Councilaward the Robin Drive Shoreline Protection project to Walter-Higgins Contracting for the amount of$315,000.
Page 1 of 2
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As a reminder the soft shoreline portion of this project is funded through a no interest loan from theMaryland Department of Natural Resources.
Page 2 of 2
Robin Drive Bid Tabulation
Bidder Bulkhead Pier Soft Shoreline total Bond
Walter Higgans $68,400.00 $20,650.00 $225,950.00 $315,000.00 yes
McGinty Marine $44,080.00 $39,262.47 $241,657.53 $325,000.00 no, bid rejecte
Shoreline Design $76,000.00 $24,000.00 $239,500.00 $339,500.00 yes
Baltimore Pile Driving $76,000.00 $30,000.00 $235,460.00 $341,460.00 yes
EA & JO Crandell $135,280.00 $66,780.00 $242,550.00 $444,610.00 yes
Staff Estimate $42,900.00 $8,000.00 $277,140.00 $328,040.00
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
13. ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY MANAGER
B. Request Approval to Bid Replacement Carpeting for
Eagles Landing Clubhouse; Contract Mowing forParks; and Coastal Highway Median Renovations
from 74th
to 87th
Street
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MEMORANDUM
TO: Richard W. Meehan, Mayor/City Manager
FROM: Tom Shuster, Director
DATE: January 12, 2012
RE: Request to Bid for 3 Items
We are requesting Council permission to proceed to bid the following items:
1. Carpet replacement for Eagles Landing Clubhouse with an estimated cost of $18,000.
2. Contract mowing for Parks for the Spring Season and the Summer/Fall Season with anestimated cost of $26,000.
3. Renovations of the Coastal Highway medians from 74th Street to 87th Street with anestimated cost of $50,000.
All three of these items are funded in the current FY 2011-2012 budget.
Please schedule this for the January 17, 2012 Council Meeting.
Thanks
cc: Calvin Ginnavan
Bob Croll.
P:Tom/Memorandums/Meehan Request to Bid 3 Items 1-12-2012
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
13 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY MANAGER
C. Request for Sole Source Purchase of 2012 Tennant MiniBroom
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
13 ITEMS REFERRED TO AND PRESENTATIONS
FROM THE CITY MANAGER
D. Request Approval of Taxi Medallion Transfer
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
14 COMMENTS FROM CITIZENS - 5 MINUTE TIME
LIMIT
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REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, JANUARY 17, 2012
15 COMMENTS FROM THE MAYOR AND CITY
COUNCIL