Town meeting in Madrid Serrano 117 Room with 400 seats
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Transcript of Town meeting in Madrid Serrano 117 Room with 400 seats
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Town meeting in MadridSerrano 117Room with 400 seatsAnother 2 rooms for 50 seats available. Also TV’s in the hall.
Two Meeting rooms in Serrano 113bis; 121
Serrano 117
Town Meeting Madrid,
May 31st – June, 2nd
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What is the estimated number of participants expected to attend at this stage?Presently registered ( 67 the 5th of February; 120 12th of March)Rooms booked in the NH-hotels all at walking distance to the ConferencePrices kept until the 23rd of March
What is the number of participants that will be financially supported through the LRP (travel + accommodation)?
Due to the economical constrains tentatively 50 post-doc @ 350 €
GROUPS should provide with candidates among young post-docs up to 15th of April
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Town Meeting Madrid, May 31st – June, 2nd
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Preliminary
Program
Problem
Guenther
Role ?
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What is the list of persons in charge of the registration task and all logistical aspects of the meeting on the spot?
I count on two secretaries : Puri Corchete and Marisa Hernando We have in the same building a travel agency For computing two people: Angel Perea and Luis Dorado and a couple
of students. Sound control is supplied by the Organization and is included in the
renting.
What is the list of invited high-level speakers (Ministry, EU representatives, CSIC, ESF, …)?Welcome from MICINN: Director Gral Foreign of Affairs: M. TorméCSIC will be done by the Deputy Vice-president of Scientific Programme, JV García RamosFarewell:
Mª Angeles Rodríguez-Peña, Sub Director Gral. Of European Programme, MICINN
Marian Gómez, Deputy Vice-president of European Affairs, CSIC
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Town Meeting Madrid, May 31st – June, 2nd
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Is there any need for communication purposes (press releases etc.) for the presence of an ESF Communication staff member? The ESF plans to have a booth on the conference premises.
What is the timeline for publishing the draft report prior to the Town Meeting?
Do you plan to provide participants with a welcome conference bag with NuPECC, ESF, and LRP relevant documents? (there will be a need for a list & number of literature items to be included as well as a timeline for preparing them and sending them out);
Do you plan to produce a 2-page leaflet on the LRP (ESF can provide a template)?
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Relevant for the discussion of the Town Meeting !!
Town Meeting Madrid, May 31st – June, 2nd
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What is the budget for the Town Meeting?
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Forseen Incomes
Expected Expenses(550 people)
ESF 50.000 Renting the Auditorium 787MICINN 15.000 Grants for post-doc
( 50 @ 350 €)17.500
CPAN 12.000 Identifyng Batch (2 € /u)
1.100
CSIC 2.000 Coffee (5€x5 times) 13.750
Sponsors? Lunch in the cantine
8.250
Recepcion on Sunday
10.000
Dinner 27.500
Total 79.000 total 78.887
Town Meeting Madrid,
May 31st – June, 2nd