Town Hall

October 23rd, 2018

Board of Governors Highlights

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Employment Standards Act

Amendments Impact Refinement

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First Quarter 2018-2019 Financial Highlights

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College Net Contribution is projected to increase

to $7.3 million. This is an increase of $12.8 million

over the ($5.5) million Approved Annual Budget.

College Enrolment increased by 4.9% from the

Approved Annual Budget.

One-Time Ministry Grant: Supporting Quality

Programs and Student Outcomes: +$4.0 million

2018-19 Enrolment Highlights

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Estimated Impact from ESA Amendments

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Notes

Part-time Academic positions have been moved to a

Partial-Load pay scale; however each position must

now be assessed to ensure the incumbent is placed

at the proper step on the scale. This refinement will

be completed in Q3 2018-2019 and only then can

the full impact of this ESA amendment be assessed.

A revision is not recommended to this provision as

sufficient data is not yet available to assess the

accuracy of the original estimate.

A – Academic Impact

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Notes

All part-time Support positions have been assessed

and the preliminary results indicate that

approximately 20 per cent of positions will qualify for

“equal pay for equal work” treatment. We respect the

collective bargaining process which is underway, but

clearly there is more work to be done. Refinements

presented in this document are based on actual

incremental costs resulting from the assessed

changes and include associated fringe costs. A 25

per cent contingency has been applied to this total to

account for future adjustments and/or challenges.

B – Part-Time Support

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Notes

Part-time student impact has been assessed. All

positions have been assessed and the preliminary

results indicate that minimal positions (< 5) will

qualify for “equal pay for equal work” treatment.

Additionally, movement to $14 per hour for some

students resulted in an additional cost of less than

$200K. We are now recommending that this

provision be reduced to reflect the revised impact.

C – Part-Time Students

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Notes

No further assessment has been completed on this

item as assessing the actual impact will require work

that has been prioritized later due to the lower

magnitude of this potential impact.

D – Other

Revised estimate based on calculation under revised

formula for payment of statutory holiday pay which

was effective July 1, 2018.

E – Statutory Holiday Pay

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Notes

Emergency Medical Leave (two days) is a non-cash-

flow item, as we are assuming that most employees will

not be backfilled for one or two days leave; therefore no

additional cost will be assumed by Algonquin College.

F – Emergency Medical Leave

The contingency has been reduced to 5 per cent of

the revised estimated impact to reflect the overall

reduction in risk and impact, in addition to

recognizing contingencies in College budgets.

G – Contingency

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A Smoke-Free Campus

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Interim smoking ban was introduced Oct. 15 on all three campuses in

advance of the legalization of cannabis on Oct. 17.

This was a result of the Ontario Government's introduction of Bill

36, Cannabis Statute Law Amendment Act, 2018 that will allow

cannabis smoking wherever tobacco is permitted.

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The interim policy will be in place from

Oct. 15, 2018 until Jan. 1, 2019.

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During this time, our

campuses will be smoke-free

and we will conduct full

consultations to understand

the potential impact and

develop a permanent policy.

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We also understand that this is an

adjustment and so we are taking a

lighter approach to enforcement

during this interim period.

We will be relying in part on the

goodwill of our College community,

but would remind everyone that we

have always had a zero-tolerance

approach when it comes to the

vicinity of the Early Learning Centre.

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For those who have prescriptions for medical marijuana, we will uphold

the status quo during the interim period.

We have launched a website – algonquincollege.com/smokefree –

to provide information about the interim policy, next steps and support

resources for students and employees who have been impacted.

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Workday

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Workday is Here!

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What Workday means

for all employees:

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What’s Changing for All Employees?Workday will offer AC employees:

Self-service for

initiating and changing

information

Easy access to the

status of requests

and actions

1 2 3Easy 24/7

access to your

own information

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Employees will be empowered to

manage most of their employee-related

work themselves.

For example, they will be able to:

• View and update personal, contact, and banking information

• Sign up for and change benefits and pension

• Request time off, and see all your balances

• See job-related information, such as compensation, job

changes, time-off balances, performance reviews, and career

development information

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Easily access an

organizational chart

that’s always up to date

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Find and apply for

Algonquin College jobs

from within Workday

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See where requests, such

as time off requests and

expense claims, are in the

approval process

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Enter time worked

and see when it has

been approved

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Training is Underway

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Training and Support

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The Road to Launch

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algonquincollege.com/workday

Learning Management System

Renewal Project Update

Claude Brulé, Senior Vice-President, Academic

Patrick Devey, Dean, Centre for Continuing and Online Learning

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Learning Management System Implementation Project Timeline

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35,248Number of courses that have been migrated to Brightspace

over a 6-month span (from March to August 2018)

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>1,500Number of Faculty Trained on Brightspace since March 2018.

Includes over 170 training sessions and 1,000 coaching sessions.

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On September 4th, 2018:BrightspaceAmbassador Program

More than 100 students signed up to

get involved with the Ambassador

program between April & August of

this year.

Students volunteered their time

during the first three weeks of the

Fall semester to serve more than

1,300 Algonquin students in-person.

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Brightspace AmbassadorOnline Training

26,020

Students logged into the Brightspace Students Essentials

Online Tutorial Course

5,059

Students accessed content in the Brightspace

Student Essentials Quiz

2,395

Students completed the Brightspace Student Essentials Quiz

As of Oct. 3, 2018

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What’s

Next?

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Go for a Test Drive!

Use your Algonquin credentials to log-in to brightspace.algonquincollege.com

Questions?

Thank You

http://www.algonquincollege.com/brightspace

Indigenous Courtyard Project

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Structure will arrive

and work will begin

on November 12th

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Student Central

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Student Central is the new

service area for:

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• Registrar’s Office

• Information Technology

Services

• International Education Centre

• Test Centre

• Pathways and Prior Learning

Assessment and Recognition

(PLAR)

• Academic Advising and Success

• Students’ Association Food

Cupboard

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Learner Driven Plan

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Learner Driven Plan

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Algonquin wants to become the leader

among Ontario colleges in personalized

learning and the personalized college

experience, and we are asking you how

we can get there

An ambitious collaborative rethinking of

personalized learning and the

personalized college experience.

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The goal is to reach 70 per cent of

employees and 20 per cent of students

and gather their ideas about how

personalization can improve the success

of Algonquin learners and benefit the

entire College community.

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Please watch MyAC or visit the Learner

Driven Plan website to learn of many ways

you can participate

Two upcoming sessions in Ottawa:

• Oct 30 (10 to 11am)

• Nov 8 (2-3pm)

Upcoming sessions in Pembroke and

Perth in November

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What questions do

you have about the

Learner Driven Plan?

Let’s Make it

Personal

Thank You