Towards a harmonised water quality and pollution risk management LLIV-303 project “HOTRISK”
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Transcript of Towards a harmonised water quality and pollution risk management LLIV-303 project “HOTRISK”
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Towards a harmonised water quality and pollution risk management
LLIV-303 project “HOTRISK”
Anete Šturma
Senior specialist of Inland Waters DivisionExpert on modelling in “HOTRISK”
Riga, LEGMC, 26.11.2013.
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Lessons learned from other LEGMC Lat-Lit cross border cooperation
projects
Anete Šturma
Senior specialist of Inland Waters DivisionProject coordinator of LLIV-326 project “Lakes for future”
Riga, LEGMC, 26.11.2013.
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Key content points of presentation
• Reporting procedure
• Partner reports of Latvia – Lithuania programme projects
• Time-sheet filling
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Reporting procedure
• After 6 month period all partners submits partner report (plus partner confirmation and supporting documents) to 1st level control (in 10 working days time after the end of period);
• After ~ 1 month 1st controller sends to project coordinator e-mail a list of issues to be specified, questions to be answered; When 1st level control accepts report, it sends to a partner Confirmation by the First Level Controller and Certificate of Proficiency for the First Level Controller. Project partner (PP) sends confirmed Excel progress report and these 2 documents to Lead partner (LP).
• After that LP gathers both partner report information, in 10 days time prepares progress report and sends it to Joint Technical Secretariat.
• Sertification authority checks it (2 x) and max 6 months after submiting progress report, money is counted to LP (in two parts: 70 % and 30 %)
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Excel partner report
• A form downloadable in http://www.latlit.eu/eng/how_to_implement/reporting
• Must be handled in electronically and signed in paper.
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Budget line 1 – Personnel costs
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BL 2 – Direct administration costs
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BL4 – External services
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BL5 – Travel and accomodation
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BL6 – Equipment and infrastructure
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At last worksheet of Partner report there is a form of Time sheet, which all participants have to fill in and sign about every month with worked hours in Project. These signed time sheets are part of partner report.
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For partner report you should submit this previous mentioned Excel form and such supporting documents as:
• Printout of the accounting system, which confirms that the expenses are separate from the institution's total expenditures;
• Partner confirmation;• Copies of procurement / market research documents;• Copies certifying payments and transactions;• Copies certifying project final results or intermediate results.
Costs supporting documents must be sorted according to budget lines (in order like in partner report)!
• Project index, short name, WP and BL nr., partner name must be on :– Invoices;– Checks;– Contracts;
– If there is place – programme name should be written.
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BL1 •Employment contracts, supplementaries;•Job descriptions in main job and in Project;•Management orders about personnel involved in project;•Time sheets;•Common time sheets of organization, where total ammount of worked hours in institution is seen;• Prints of personal accounts of workers;•Documents confirming payments;
BL2 For direct administrative costs:•Stationery request forms;•Invoices;•Documents confirming payments.
BL4 •Meeting programs, meeting protocols, participant registration lists;•Procurement / market research documents;•Contracts; contract price costings;•Certificates, documents confirming education (if necessary);•Delivery-acceptance acts;•Documents confirming results or interim results;•Documents confirming publicity requirements;•Documents confirming payments.
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BL5 •Orders for staff about working trips;•Agendas, training programmes;•Initial estimates of expenditure, advance payments;•Lease agreements;•Invoices;•Trip tickets, route sheets;•Trip reports;•Justification for use of taxi, private or trasport of institution use;•Documents confirming payments (incl. tickets).
BL6 •Procurement/market research documents;•Contracts; contract proce costings;•Invoices;•Delivery-acceptance acts;•Documents confirming results or interim results;•Documents confirming requirements of visibility;•Documents confirming payments (incl. tickets).
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Thank you for attention!More information about programme requirements:
http://www.latlit.eu