TOURISM, ARTS AND HERITAGE CABINET KENTUCKY ARTS...

TOURISM, ARTS AND HERITAGE CABINET

KENTUCKY ARTS COUNCIL

Steven L. Beshear Bob Stewart

Governor Secretary

Lori Meadows Lindy Casebier

Executive Director Deputy Secretary

KentuckyUnbridledSpirit.com An Equal Opportunity Employer M/F/D

21st Floor, Capital Plaza Tower

500 Mero Street Frankfort, KY 40601-1987

1-888-833-2787 502-564-3757

FAX 502-564-2839 www.artscouncil.ky.gov

M E M O R A N D U M

TO: Kentucky Arts Council Board of Directors FROM: Lori Meadows SUBJECT: December 5, 2014 Board Meeting DATE: December 1, 2014 I look forward to seeing you all at the Kentucky Artisan Center at Berea on Friday for our quarterly board meeting. I hope you can attend the Give a Gift Made in Kentucky proclamation event with First Lady Jane Beshear at the artisan center at 10:00 am. That will give you some time to shop prior to lunch at 11:30 am! You can review the December 5 board meeting agenda and supporting materials at http://artscouncil.ky.gov/BDmaterials/KACboard_meetings.htm. If you have not already done so, please contact Tammie Williams at [email protected] or 888-833-2787, and indicate whether or not you will be attending the board meeting. Let us know if you have any questions, and we’ll see you December 5!

http://artscouncil.ky.gov/BDmaterials/KACboard_meetings.htm

mailto:[email protected]

Kentucky Arts Council Board

Kentucky Arts Council, 500 Mero Street, 21st Floor, Frankfort, KY 40601 502-564-3757 | www.artscouncil.ky.gov

Lori Meadows, Executive Director

10/21/2014

Mary Michael Corbett, Chair (Sam) 33 Brownsboro Hill Road Louisville, KY 40207 W 502-420-2227 C 502-551-7015 Term: 2/21/13 – 2/1/15 [email protected] Everett D. McCorvey, Vice Chair (Alicia Helm) 214 Bell Court E Lexington, KY 40508 W 859-257-9331 F 859-233-0789 H 859-233-0789 C 859-509-7072 Term: 1/7/00-2/1/16 [email protected]

Wilma Brown 102 Autumn Court Danville, KY 40422 H 859-236-1436 C 859-583-9445 Term: 3/13/06-2/1/18 [email protected] Jo Hern Curris (Constantine Deno Curris) 2061 Lakeside Drive Lexington, KY 40502 C 859-806-1753 Term: 9/1/14-2/1/16 [email protected] Paul Fourshee 159 Main Street PO Box 952 Cadiz, KY 42211 W 270-522-6035 F 270-522-6039 H 270-522-7514 Term: 4/2/08-2/1/16 [email protected] John S. Hockensmith 146 E. Main Street Georgetown, KY 40324 W 502-863-2299 F 502-863-2256 H 502-863-6077 C 502-316-2199 Term 6/2/11-2/1/15 [email protected]

Ronald E. Johnson Jr. (Kathleen) 5 Princeton Avenue Fort Mitchell, KY 41017 W 859-578-4444 F 859-578-4440 H 859-578-8693 C 502-649-5226 Term: 4/2/08-2/1/16 [email protected] Todd Lowe (Fran Ratterman) Parthenon LLC 9900 Corporate Campus Dr. Suite 2100 Louisville, KY 40223 W 502-327-5661 F 502-327-6232 H 502-895-8302 C 502-494-9803 Term: 2/14/05-2/1/17 [email protected] Darlene Mazzone (Michael) 1238 High Street Paducah, KY 42001 H 270-556-1914 Term: 2/1/14-2/1/18 [email protected] Helen Mountjoy (Jesse) 449 Browns Valley Road Utica, KY 42376 W 270-733-4240 H 270-314-7170 C 270-314-7170 Term: 7/2/12-2/1/15 [email protected] Josephine Richardson (Bill) 127 Main Street Whitesburg, KY 41858 W 606-633-9637 H 606-633-3306 C 606-424-0471 Term: 3/9/10-2/1/18 [email protected]

Andee D. Rudloff 556 Morris Alley Bowling Green, KY 42101 W 270-904-5015 H 615-438-6852 C 615-438-6852 Term: 3/9/10-2/1/18 [email protected] Kathleen T. Setterman (Donald) 508 Sunset Drive Ashland, KY 41101 H 606-324-0580 C 606-831-1040 Term: 7/2/12-2/1/17 [email protected] Randall C. Vaughn (Peggy Stamps) 830 Glendover Cove Lexington, KY 40502 W 859-281-9355 F 859-252-5300 C 859-227-2611 Term: 2/14/05-2/1/17 [email protected] Roanne Victor 513 Brandon Road Louisville, KY 40207 H 502-896-8680 C 502-592-8684 Term 6/2/11-2/1/15 [email protected] Jayne Moore Waldrop (Alex) 2104 Wicksbury Place Lexington, KY 40515 H 859-523-4969 C 859-494-8262 Term: 1/26/09-2/1/17 [email protected]














Kentucky Arts Council – Board of Directors Meeting Agenda Friday, December 5, 2014

Kentucky Artisan Center at Berea Berea, Kentucky

Noon – 3:00 p.m. Eastern

Item/Time Agenda Item Addendum

1. (5 min.)

Call to Order/Attendance (4.7.1)

2. (5 min.) Approval of Minutes of the September 19, 2014 Board Meeting

A.

3. (10 min.) Comments by Board Chairman

4. (5 min.) Report by Tourism, Arts and Heritage Cabinet

5. (10 min.) Consent Agenda (2.5.9, 2.7.6, 4.3.5, 4.4.4)

A. Review Abstentions

B. Grants:

Teaching Art Together Grants

TranspArtation Grants

B.

6. (10 min.) Update on NASAA Conference

7. (10 min.) Monitoring Executive Director’s Performance. Board acts to accept or reject the

following Monitoring Reports due and submitted since the last board meeting:

2.0 General Executive Constraint

2.1 Treatment of Constituents

2.2 Treatment of Staff

2.3 Financial Planning/Budgeting

2.4 Emergency Executive Director Succession

2.5 Board Awareness and Support

C.

8. (20 min.)

Governance Process:

A. Governor’s Awards committee

B. Report by Nominating committee

C. Advocacy update

9. (20 min.) Executive Director’s Operational Update:

A. New strategic plan

B. Creative industry summit and report

C. NEA update

D. Current agency initiatives and projects

D.

10. (60 min.) Board Discussion on Ends:

Artists live and work in a supportive environment: Victoria Faoro will present

information on the Kentucky Artisan Center at Berea and discuss its role in

Kentucky’s creative industry and how it benefits artists, the local community and

the state overall.

Following the presentations, the Board will discuss, in light of the Executive

Director’s interpretation:

a) What other information is needed for the Board to have confidence it

understands this issue?

b) Does the policy need greater specification? (i.e. if the Board is not willing

to accept “any reasonable interpretation” of the current language).

11. (5 min.) Board Schedule:

Next Meetings: March 20, 2014 (Frankfort); June , 2015 (TBD)

Probable agenda items for next meeting:

A. Grant Approvals as applicable

Other important dates:

Jan. 6 – March 30 Kentucky Visions at the Capitol exhibit in Capitol Annex

Feb. 10 Arts Day, Frankfort

March 6 – 8 Kentucky Crafted: The Market, Lexington

March 24 – 25 National Arts Advocacy Day, Washington, D.C.

April 24 Poet Laureate Induction and Kentucky Writers Day,

Frankfort

12. (10 min.) Board Meeting Evaluation (4.1.5); General discussion

13. Adjournment

Kentucky Arts Council

Board Attendance

Jun. 14, 2013 - Dec. 13, 2014

(board members as of September 1, 2014) 6/14/2013 9/13/2013 12/13/2013 3/21/2014 6/6/2014 9/19/2014 Percent

Lexington Covington Hopkinsville Frankfort Danville Owensboro to date

Brown, Wilma 1 1 1 1 1 0 83%

Corbett, Mary Michael 1 1 1 1 1 1 100%

Curris, Jo 1 100%

Fourshee, Paul 1 1 1 1 1 0 90%

Hockensmith, John 1 1 1 1 0 1 86%

Johnson, Ron 1 1 0 0 1 1 80%

Mazzone, Darlene 1 1 1 100%

Lowe, Todd 1 1 1 0 1 0 82%

McCorvey, Everett 1 0 0 0 1 0 79%

Mountjoy, Helen 1 1 0 1 1 1 77%

Richardson, Josephine 1 1 1 0 1 1 88%

Rudloff, Andee 1 1 1 1 1 1 88%

Setterman, Kathleen T. 0 1 1 1 1 1 88%

Vaughn, Randall 1 1 1 1 1 1 100%

Victor, Roanne 0 0 0 0 0 0 36%

Waldrop, Jayne 1 0 0 1 0 1 71%

Present 14 13 11 10 13 11

Absent 2 3 5 6 3 5

Total 16 16 16 16 16 16

Rev.11/19/14 TW

ADDENDUM A

Kentucky Arts Council Board of Directors Meeting Minutes

September 19, 2014 Noon - 3 p.m.

Members present: Mary Michael Corbett, Jo Hern Curris, John S. Hockensmith, Ron Johnson, Darlene Mazzone, Helen Mountjoy, Josephine Richardson, Andee D. Rudloff, Kathleen T. Setterman, Randall C. Vaughn and Jayne Moore Waldrop Members absent: Wilma Brown, Paul Fourshee, Todd Lowe, Everett McCorvey, and Roanne Victor Tourism, Arts and Heritage Cabinet: Deputy Secretary Lindy Casebier Others present: Kentucky Arts Council staff members including Lori Meadows, Chris Cathers, Sandy Etherington, Emily Moses, Dan Strauss and Tammie Williams Note taker: Tammie Williams Call to order Mary Michael Corbett, board chair, called to order the quarterly meeting of the Kentucky Arts Council board of directors at noon on Friday, September 19, 2014, in the Field Founder’s room at the River Park Center in Owensboro, Ky. Attendance With 11 board members in attendance, Corbett declared a quorum to be present. Approval of minutes from the June 6, 2014 meeting The minutes from the June 6, 2014 meeting were approved by the board. A motion to approve the minutes was made by Ron Johnson, seconded by Randall Vaughn. The motion passed without objection. Welcome and comments from guests Corbett thanked everyone for their attendance. Corbett asked everyone in attendance to introduce themselves. Corbett welcomed and introduced Jo Hern Curris, as the newest KAC board member. Curris thanked everyone and gave a brief biography. Curris stated she was honored and thrilled to be a part of the KAC board. Guests in attendance included Mayor Ron Payne, who talked about the strong support city government offered the arts community in Owensboro. Judge Executive Al Mattingly echoed Mayor Payne’s comments and added that the final $4 million debt of the RiverPark Center was paid by the Mayor and the Owensboro City Commission. Senator Joe Bowen, Rep. Jim Glenn and Rep. Tommy Thompson stopped by during the meeting to offer support for the Owensboro art community and thanks to the KAC. Roxi Witt, Executive Director of River Park, welcomed the KAC board and staff, officials and guests.

ADDENDUM A

Also in attendance: Bill Dexter (TAH), Mary Brian Hood, Jason Higdon, and Joy Johnson. Special guests: consultants Robert Donnan and Stu Rosenfeld. Comments by the Board Chair Corbett thanked Helen Mountjoy and Roxi Witt for their hospitality. Report by the Tourism, Arts and Heritage Cabinet Lindy Casebier, deputy secretary of Tourism, Arts and Heritage Cabinet, spoke about being encouraged by the preview of the KAC strategic plan. The plan will offer valuable support for art within Kentucky communities. Consent agenda Members were asked to review their abstentions and note if there were any additions or deletions. There were no changes. Corbett asked for a motion to approve the second quarter TranspARTation grants. A motion to approve the TranspARTation grants was made by Darlene Mazzone, seconded by Kathleen Setterman. The motion passed without objection. Governance process A presentation on the Kentucky Creative Industry Report was presented by consultants Robert Donnan and Dr. Stu Rosenfeld. Donnan stated overall the creative industries are a very healthy part of Kentucky economy. The creative industry report encompasses the five themes from the new agency strategic plan: Vibrant Communities, Creative Industry, Creativity & Innovation, Entrepreneurships and Showcasing the Arts. Because of changing consumer habits, lots of niche markets are developing. Going forward it was recommended that artists, entrepreneurs, policy makers, and scientists work together to help grow the economy in Kentucky. After the presentation there was discussion. Points discussed included working with partners, stakeholder groups as well as legislators to produce tangible results. Casebier said timing is important. The creative industry report offers a framework for conversations. Meadows agreed and went on to state the importance of using recommendations from the creative industry report and the strategic plan to enhance and move ahead with initiatives, like the creative placemaking partnerships, and to develop an action plan. Corbett added communication was important and board members need to tell the story. Rudloff spoke about artist Mark Whitley, using coordination, connection, building goals and the idea of convening places for artists. An example was IdeaFestival, which she stated has three locations: Lexington, Louisville and Bowling Green. Mountjoy was excited about the idea of convening artists and the many other possibilities. Mazzone talked about recent visitors from Vermont attending IdeaFestival, who see Kentucky as a model for economic development through the arts and creative industries. Curris talked about possible relationship-building to promote the creative industries. One example was using returning veterans to work with theater departments. Meadows added some organizations that are funded by KAC are collaborating and working on veteran’s issues.

ADDENDUM A

Curris spoke about eastern Ky. and bringing decision-makers to the arts in a meaningful way. Johnson included the need to change the paradigm and present the arts as an important part of the economy. Mazzone agreed and reiterated the importance of working together. Waldrop said the creative industry report needed more input from the younger population. She also noted the literary arts seemed to be lacking in the creative industry report. Rudloff asked how to engage a younger population. The younger generations are less likely to belong, believe, behave and more likely to believe, behave, belong. Donnan added that Louisville is the second highest city in the nation for attracting young talent, followed by Portland, Ore. Richardson talked about looking at young tattoo artists in Whitesburg as part of the audience the KAC is trying to reach. Meadows talked about the Lexington Tattoo Project, which featured a poem by Bianca Spriggs, and has now expanded to Boulder, Colo., Cincinnati and Detroit. The Lexington Tattoo project team commissioned Frank X Walker to write a poetic Love Letter to the World for the Global Tattoo Project. The project combines poetry, tattoos, music, photography, spoken word, storytelling, video and global connections. Corbett thanked the consultants for their work. Richardson gave the nominating committee report. A number of nominations have been received. Corbett reported that Mazzone will chair the stakeholder engagement committee. Johnson gave a report from the line item funding task force committee. A new Governor’s Awards in the Arts committee will be named. The current Poet Laureate committee consists of Randall Vaughn, Wilma Brown and Jayne Waldrop. Corbett left to attend a funeral; Vaughn chaired for the remainder of the meeting. BREAK Executive Director’s Operational Report Meadows said work was continuing on the strategic plan. Meadows updated the board on staff changes. Tammie Williams is the new grants manager and will continue to be the KAC board liaison. Emily Moses is the new creative industry director. There are two open administrative associate positions and a communication director position. The Governor’s Awards are on Oct. 9th. The format will remain the same. National Assembly of State Arts Agencies (NASAA) conference is Nov.13-15 in New Orleans. If board members are interested in attending, the KAC will pay the registration fee. The strategic plan will be available for board approval in December. The NEA will allow the strategic plan to be submitted with the application which is due September 29th. Meadows spoke with the NEA and will follow up once the strategic plan has been approved by the board. Performing Arts Exchange (PAE) is in Atlanta, Sept. 29-Oct. 2. Tamara Coffey will be attending.

ADDENDUM A

Meadows talked about a special event planned for the launch of the creative industry report. The National Endowment for the Arts chair, Jane Chu, will be invited. The date is Dec. 3. The dates for Arts Day have not yet been confirmed. Monitoring Reports Meadows monitoring report focused on 1.4: Artists live and work in a supportive environment. KAC continues to help artists with business skills. Adjudicated programs are going strong. The Architectural Artist directory is growing every year. Kate Sprengnether is the program director. Despite budget cuts, the Fellowship program is also thriving. Meadows stated that she was pleased and stressed the importance of keeping the fellowship program. Meadows commented that the Community Scholars apprenticeship program is strong. Mark Brown is the Folk & Traditional Arts Director. The Makings of a Master exhibit continues to travel around the state. Meadows noted this year is the 30th anniversary of the Al Smith Fellowship program. The Al Smith exhibit was hosted by the Lyric, in Lexington. In addition, the exhibit traveled around the state and Al Smith attended one of the artist talks. Meadows said KAC continues to look at marketing and promotional activities that help promote Kentucky artists. Meadows added that KAC would like to offer more professional development opportunities. Meadows then showed a video clip to stress the point of making connections. Dan Barnes is in Kentucky Crafted and the Architectural Artist Directory. The Owensboro Convention Center commissioned Dan Barnes to do a large scale installation. Prior to the commission, Barnes’ work was seen at The Market by one of the Owensboro Convention Center staff members. In addition to Barnes, Arturo Sandoval and Brook White, who are also in the Architectural Artist Directory, have installations at the Owensboro Convention Center. Meadows told the board these are the connections and results KAC works toward. Meadows went on to say that she is hopeful more artists will be commissioned to work with more communities across the state. A motion to approve the monitoring was made by Andee Rudloff, seconded by Helen Mountjoy. The motion passed without objection. Vaughn invited Richardson to speak about the upcoming board meeting in Berea. Richardson told the board Victoria Faoro, Executive Director, offered to take the board on a tour of the Kentucky Artisan Center. Richardson noted that it was suggested that the First Lady announce the Give a Gift from Kentucky on the same day. It was also suggested that hotel accommodations be made at the Historic Boone Tavern. Vaughn reminded the board to mark their calendars for upcoming meetings: The date of the March meeting in Frankfort has yet to be determined. The location of the June 5, 2015 meeting has also not been determined.

ADDENDUM A

Vaughn asked Jayne Waldrop to lead the discussion for evaluation of the meeting. Waldrop asked the board for any comments. Richardson thanked Mountjoy and the city of Owensboro for their hospitality. Mountjoy then gave a special thanks to Roxi Witt. Waldrop asked for additional comments; there were none. Vaughn thanked everyone and adjourned the meeting at 3:24 p.m. Board schedule Upcoming board meetings:

Dec. 5 Berea Mar. 2015 Frankfort **TBD date June 5, 2015 TBD**Location Other upcoming events: Jan/Feb. Arts Day, Capitol Annex/Rotunda April 24 Kentucky Writers’ Day, Frankfort

Mar 7-9 Kentucky Crafted: The Market

ADDENDUM B

12/01/14

Kentucky Arts Council Board Members’ Abstentions For any grant relating to the following organizations appearing before the arts council for a vote, it is understood that the designated board members will abstain.

Wilma Brown None Mary Michael Corbett The Clifton Center Jo Curris None Paul Fourshee Cadiz Arts Center Janice Mason Art Museum Southern Kentucky Independent Theater John S. Hockensmith Kentucky Arts Council Kentucky Crafted Program Ronald E. Johnson Jr. None Todd Lowe Speed Art Museum Actors Theatre of Louisville Louisville Orchestra Darlene Mazzone None Everett McCorvey American Spiritual Ensemble

Lexington Opera Society Lyric Theatre

Helen Mountjoy None Andee D. Rudloff National Art Education Association Americans for the Arts – Public Arts Network Ballroom Marfa – Contemporary Arts Nonprofit Josephine Richardson Appalshop - WMMT-fm 88.7 Kathleen T. Setterman None Randall Vaughn Living Arts and Science Center Martin Luther King Jr. State Commission

American Institute of Architects Roanne Victor Actors Theatre of Louisville Kentucky School for the Arts, Spalding University Jayne Moore Waldrop None

ADDENDUM B

November 25, 2014

KENTUCKY ARTS COUNCIL FY2015 Teaching Arts Together Spring Panel

PROGRAM PURPOSE:

The purpose of the Teaching Art Together program is to support teachers in bringing professional artists into Kentucky schools for residencies of one to four weeks. PANEL DATE:

November 24, 2014 PANEL CHAIR:

Andee D. Rudloff, Kentucky Arts Council Board of Directors PANELISTS:

Mary Hamilton Teaching Artist Frankfort, KY

Bethany Inman Visual Arts Teacher, Heartland Elementary Elizabethtown, KY

Jeffery Jamner Kentucky Center for the Performing Arts, Director, School Program

Louisville, KY

Alissa Paasch The Carnegie, Arts Education Director Covington, KY

PROGRAM DIRECTOR:

Jean St. John, Arts Education Director NOTES:

This grant program requires a match from the school. Every five days of a residency requires 20 hours of contact time with the artist through working with four to six class sessions a day. TAT grants must choose an approved artist from the Teaching Arts Directory. The schedule may include a combination of the following: • $2,400 for 20-day (80-hour) residencies Applicant match $1,600 • $1,800 for 15-day (60-hour) residencies Applicant match $1,200 • $1,200 for 10-day (40-hour) residencies Applicant match $800 • $600 for 5-day (20-hour) residencies Applicant match $400

From 16 eligible applications, 13 are recommended for funding totaling $16,000, The Kentucky Arts Council will fund $10,200, which will be matched with $6,800 from the schools. Nine unduplicated artists will serve 2024 students between Feb – April, 2015.


FY2015 Teaching Art Together-Spring

Panel Recommendations

ADDENDUM B

APP# School County Request Ave. Panel Rec.

1036 Lloyd McGuffey Sixth Grade Center Lincoln $600.00 91.56 $600.00

1038 Auburn Elementary School Logan $600.00 89.53 $600.00

1040 Cox's Creek Elementary Nelson $600.00 89.14 $600.00

1035 Washington County Schools Washington $600.00 82.73 $600.00

1037 Boston School Nelson $1,200.00 82.66 $1,200.00

1019 Sand Gap Elementary Jackson $600.00 82.27 $600.00

1032 Boston School Nelson $1,200.00 81.95 $1,200.00

1044 Sandy Hook Elementary Elliott $600.00 81.48 $600.00

1031 Bloomfield Elementary Nelson $1,200.00 80.7 $1,200.00

1007 Crab Orchard Elementary School Lincoln $600.00 80.47 $600.00

1039 Sand Gap Elementary Jackson $600.00 80.23 $600.00

1023 McKee Elementary Jackson $600.00 80 $600.00

1049 Tates Creek Middle School Fayette $600.00 75.78 $600.00

1053 Caverna Elementary School Barren $1,800.00 73.28 $0.00

1027 G.C. Burkhead Elementary Hardin $600.00 69.3 $0.00

1033 Wright Elementary Shelby $1,200.00 61.72 $0.00

5/28/14

ADDENDUM B

November 25, 2014

KENTUCKY ARTS COUNCIL FY2015 TranspARTation Grant Program—3rd Quarter

PROGRAM PURPOSE:

The purpose of the TranspARTation Grant Program is to provide schools with assistance for transportation costs associated with visiting arts organizations. Teachers must choose a program offered by an arts organization on KAC’s TranspARTation Directory. PANEL DATE:

November 25, 2014 PANEL CHAIR:

Lori Meadows, executive director, Kentucky Arts Council PANELISTS:

Greg Gibson Henderson Area Arts Alliance, executive director Henderson, KY

Rasheedah El-Amin Lyric Theatre and Cultural Arts Center Lexington, KY

Shane Gregory Mayfield/Graves County Arts Guild Mayfield, KY

PROGRAM DIRECTOR:

Jean St. John, Arts Education Director NOTES:

Applications were scored by the panel based on the following performance expectations: 1) Planning and implementation (45%) 2) Assessment and feedback (35%) 3) Access (20%)

The funding formula for successful applicants includes the following:

1) Roundtrip mileage from school to venue multiplied by $2 2) Number of buses

From 8 eligible applications, 6 are recommended for funding totaling $2,456 and serving 683 students. Venues to be visited include: Carson Center, Norton Center for the Arts, Stage One Family Theatre, Jenny Wiley Theatre, Lexington Children’s Theatre


FY2015 TranspARTation Grant Program

Quarter 3


ADDENDUM B

APP # School County Request Avg. Panel Rec.

93 Wrigley Elementary Morgan $1,068 90.42 $1,068

83 George Rogers Clark High School Clark $208 87.92 $208

87 Bowen Elementary Jefferson $208 78.13 $208

108 East Calloway Elementary School Calloway $204 76.88 $204

88 Bevins Elementary School Pike $192 76.46 $192

78 North Calloway Elementary School Calloway $552 73.96 $552

84 Wayland Alexander Elementary School Ohio $336 72.08 $336

82 Lebanon Elementary School Marion $220 68.75 $220

82 Lebanon Elementary School Marion $220 NO $0

84 Wayland Alexander Elementary Ohio $336 NO $0

111 Murray Elementary Calloway $768 Withdrew

116 Painted Stone Elementary Shelby $1,296 Withdrew

79 Owingsville Elementary School Bath $1,152 Withdrew

9/13/13


FY2015 TranspARTation Grant Program

Quarter 2


ADDENDUM B

APP # School County Request Ave. Panel Rec.

24 GlasscockElementary School Marion $216 97.71 $216

36 Custer Elementary School Breckinridge $464 95.83 $464

19 Mt. Washington Elementary School Bullitt $416 88.54 $416





49 East Calloway Elementary School Calloway $1,072 79.58 $1,072

51 Bridgeport Elementary School Franklin $832 73.33 $832

44 Ohio County Elementary School Ohio $896 71.25 $896

33 Crittenden County Middle School Crittenden $684 69.79 $684

20 Murray Middle School Calloway $376 63.54 0

65 Mapleton Elementary School Montgomery $468 61.04 0

13 Colony Elementary School Laurel $696 60.42 0

56 Campton Elementary School Wolfe $984 56.67 0

61 Colony Elementary School Laurel $960 56.25 0

55 Rogers Elementary School Wolfe $1,024 54.38 0

45 Taylorsville Elementary School Spencer $264 53.75 0

64 Wolfe County Middle School Wolfe $528 34.17 0

9/13/13

INCIDENTAL

10/14/2014


FY2015 Architectural Artists Directory

PROGRAM PURPOSE:

The purpose of the Architectural Artists Directory is to promote a selection of Kentucky artists whose work includes architectural elements, custom-made fixtures and uniquely crafted building materials and design elements. PANEL DATE: Sept. 25, 2014, by phone conference PANEL CHAIRS: Randall Vaughn Darlene Mazzone PANELISTS:

Guy Kemper Artist and AAD Participant

Versailles, Ky.

Jeff Stivers President, Ross Tarrant Architects

Lexington, Ky.

Daniel Ware Project Architect, EOP Architects

Lexington, Ky.

PROGRAM DIRECTOR: Kate Sprengnether NOTES: The Architectural Artist Directory is a roster of Kentucky artists. Applications are scored by the panel on the program’s performance expectations and recommended or rejected for the directory.

MEMORANDUM

TO: Board


FROM: Lori Meadows

DATE: December 2014

SUBJECT: Monitoring Report for Policy 2.0

I hereby present my monitoring report on Executive Limitations Policy 2.0 General Executive

Constraint. I certify that the data in this report is true.

Dec. 1, 2014

Lori Meadows, Executive Director Date

1. The executive director shall not cause nor allow any practice, activity, decision or

organizational circumstance that is either unlawful, imprudent or in violation of

commonly accepted business and professional ethics and practices, or regulations

of the Commonwealth of Kentucky.

INTERPRETATION:

The executive director must not cause or knowingly participate in any practice, activity,

decision or circumstance which is unlawful or detrimental to the agency, the Commonwealth

of Kentucky or constituents. In the event of any circumstance or issue found to be unlawful,

imprudent or in violation of commonly accepted business and professional ethics and

practices or regulations of the Commonwealth of Kentucky, the executive director must

assume responsibility and take the necessary measures to remedy the situation. If appropriate,

the matter must be brought to the attention of all interested parties. The executive director is

obligated to ensure that all staff and volunteers are made aware of agency and

Commonwealth of Kentucky expectations, policies and regulations.

REPORT:

The Kentucky Arts Council stresses professionalism and ethical operating practices at all

times. The senior program analyst serves as ethics officer for the agency and attends

quarterly state training sessions and updates, sharing this information with staff as needed.

Assessment of agency business practices is continuous, and agency policies and procedures

are developed and updated as needed. In the event that an issue or circumstance arises which

could potentially be detrimental or in violation of regulations the situation is evaluated and, if

necessary, the appropriate external entities (Executive Branch Ethics Commission; Tourism,

Arts and Heritage Cabinet legal counsel; Governor’s Office) are contacted and a ruling is

requested. The agency then takes the necessary steps to make corrections. The Kentucky Arts

Council works to develop and maintain a culture of professional, equitable business

practices.

There have been no violations of Policy 2.0. I am therefore reporting compliance.

MEMORANDUM

TO: Board


FROM: Lori Meadows

DATE: December 2014


I hereby present my monitoring report on Executive Limitations Policy 2.1 Treatment of Constituents

in accordance with the monitoring schedule as set forth in board policy. I certify that the data in this

report is true.

Dec. 1, 2014


With respect to interactions with constituents, the executive director shall not cause or allow

conditions, procedures or decisions which are unfair, unsafe, undignified, untimely,

unnecessarily intrusive or which fail to provide appropriate confidentiality or privacy.

Accordingly, he/she shall not:

1. Use application forms that elicit information for which there is no clear necessity.

2. Use methods of collecting, reviewing, transmitting or storing constituent

information that fail to protect against improper access to the material elicited.

3. Fail to clearly communicate to constituents a clear understanding of what may be

expected from the service(s) offered.

INTERPRETATION:

The executive director will not allow dealings with constituents to be conducted in less than a

professional, safe, dignified manner and will ensure that policies are in place to provide

necessary confidentiality. All program applicants must be treated equitably and care must be

taken to ensure that biases are not allowed to influence panel decisions. The executive

director is responsible for communicating expectations regarding constituent treatment to

staff, and ensuring that any violation of expectations is immediately addressed.

REPORT:

All interactions with constituents are conducted in a professional manner. Processing and

review of applications for programs and grants are conducted in an equitable manner in

accordance with agency policies and procedures. Application forms elicit only information

required by the agency, the Commonwealth of Kentucky and the National Endowment for

the Arts for review and reporting purposes. Collection, review, transmittal and storing of

constituent information is conducted in a manner to protect against improper access to the

material elicited, and internal processes are constantly reviewed for ways in which they may

be improved.

All efforts are made to ensure that communication with constituents is clearly stated and

consistent. New or revised requirements are communicated to constituents through multiple

means, and every attempt is made to address individual questions, issues or concerns.

Unexpected circumstances or opportunities which might affect constituents are relayed as

quickly as possible.

The method by which applications are processed and reviewed is transparent and has built-in

mechanisms to ensure equitable treatment. Should a situation arise in which equitable

treatment of constituents is questioned, it is dealt with immediately. At times the agency is

contacted by legislators or others expressing concern regarding panel results. If this occurs,

the application, panel and scoring process are carefully outlined and summarized to ensure

complete understanding of our process. We have found that this generally alleviates any

concerns of inequity.


MEMORANDUM

TO: Board


FROM: Lori Meadows

DATE: December 2014


I hereby present my monitoring report on Executive Limitations Policy 2.2 Treatment of Staff in

accordance with the monitoring schedule as set forth in board policy. I certify that the data in this

report is true.

Dec. 1, 2014


With respect to the treatment of paid staff and volunteers, the executive director may not

cause or allow conditions which are unsafe, unfair or undignified.

Accordingly, he/she shall not:

1. Fail to adhere to written personnel policies of the Commonwealth of Kentucky.

2. Retaliate against an employee for non-disruptive, internal expression of dissent.

3. Fail to inform staff of their rights under this policy and the Commonwealth of

Kentucky.

INTERPRETATION:

The executive director must ensure that all staff have knowledge of personnel policies of the

Commonwealth of Kentucky, and that adherence to these policies is mandated. The executive

director must set the standard for acceptable behavior in the workplace and take immediate

action if unacceptable behavior occurs.

REPORT:

The Kentucky Arts Council discusses and reviews personnel policies in full staff meetings as

well as management meetings, and new staff members are provided with both written and

verbal information regarding those policies. Copies of the agency Norms of Conduct are

posted in the office. Any instance of unsafe, unfair or undignified workplace conditions

would immediately be addressed and action taken to remedy the situation as quickly as

possible. Staff and volunteers are always treated as professionals and are expected to conduct

themselves as such. There are behavioral performance expectations included on all staff

interim and annual evaluations, and management staff have additional written expectations

for their additional responsibilities.

MEMORANDUM

TO: Kentucky Arts Council Board

FROM: Lori Meadows

DATE: November 2014


I hereby present my monitoring report on Executive Limitations Policy 2.3 Financial

Planning/Budgeting in accordance with the monitoring schedule as set forth in board policy.

I certify that the data in this report is true.

Dec. 1, 2014


Monitoring Report for Policy 2.3

Financial planning for any fiscal year or the remaining part of any fiscal year shall not

deviate materially from the Kentucky Arts Council’s Ends priorities or from the

Commonwealth of Kentucky’s fiscal rules and regulations.

Accordingly: The Executive Director shall not allow budgeting which:

1. Omits credible projection of revenues and expenses, and disclosures of planning

assumptions

2. Fails to disclose a trend analysis of allocations to each major grants program

3. Fails to provide for board prerogatives as set forth in the Cost of Governance

policy (Governance Process policy 4.10)

INTERPRETATION:

Allocation of all operating and program funds is in support of the Kentucky Arts Council’s

Ends priorities and/or National Endowment for the Arts (NEA) and Commonwealth of

Kentucky mandates. Oversight of funds and financial management is compliant with the

Kentucky Revised Statutes, including the Finance and Administration Cabinet’s Policies and

Procedures and established agency fiscal policies. Budgeting takes into consideration a

credible projection of revenues and expenses, and a reasonable plan for adjustment should

the need arise. A trends analysis of each major grant program or area, in conjunction with a

knowledge and understanding of current federal and state fiscal issues, informs the budgeting

process. Accurate and accessible reporting mechanisms to track expenditures and income are

also used to inform the budgeting process. Budgeting allows for board prerogatives as set

forth in policy 4.10, Cost of Governance.

REPORT:

The Kentucky Arts Council’s general fund appropriation for FY 2015 is $2,767,300. In

addition $600,000 in earned revenue, or agency funds, was removed to assist in balancing the

state budget deficit. Those funds were allocated to balance the FY2014 budget, as well as

assist with expenses for FY 2015. Through state budget reductions received over the past

eight years, making up the loss of agency funds has been particularly challenging. The May

2014 report spelled out the immediate cost-saving measures that were put into place

including. Below are the measures taken and the changes that have resulted:

Delay in payment of awarded grant payments for FY 2014 (awards were paid in FY

2015)

KPAN, SWAT, Interim and TranspARTation grants put on hiatus until FY 2015

(have been put back into place at a reduced rate)

Halted process to fill two empty positions (one position was filled Dec. 1; the other

will be filled Dec. 16)

Cancellation of staff travel (when requested to travel by an outside entity staff now

inquires whether the organization is able to assist with travel costs)

Cancellation of planned printing contracts (permanently cancelled)

Implementation of online grant and adjudication panel materials for some programs

(online materials being implemented for all programs)

Change from in-person to conference call panels for some programs (most panels will

be held via conference calls)

Budgeting for FY 2015 brought continued cost-saving measures. To meet our obligations to

the state as well as balance our budget it is crucial that booth rent and admission fees for

Kentucky Crafted: the Market cover the expenses for the event. Unfortunately, it was

necessary to reduce the marketing budget along with other expenses.

Sufficient funds are available for board prerogatives as set forth in Cost of Governance,

Policy 4.10 and reimbursements for expenses are handled in a timely manner.

The Kentucky Arts Council continues to work closely with the Tourism, Arts and Heritage

Cabinet and the Finance Cabinet, as well as the Office of the State Budget Director, to ensure

that agency fiscal processes are in compliance with the Commonwealth of Kentucky’s

regulations.

Even with the unexpected removal of significant agency funds, financial planning for FY14

did not deviate materially from the Kentucky Arts Council’s Ends priorities or from the

Commonwealth of Kentucky’s fiscal rules and regulations. I am therefore reporting

compliance.

The management of personnel records and the facilitation of personnel issues for the agency

are handled by the Department of Parks which handles personnel for most of the smaller

agencies in the Tourism, Arts and Heritage Cabinet. New personnel guidelines and

regulations are covered in the cabinet’s meetings for all agency executive directors and any

changes are reviewed with management staff and then covered with all staff.

Staff evaluations are conducted in a like manner per state requirements and all personnel

performance plans have a section which is standard for all staff. If personnel concerns arise

which are outside of the responsibility of the individual supervisors, the executive director

seeks counsel from the Tourism, Arts and Heritage Cabinet personnel director.


MEMORANDUM

TO: Board


FROM: Lori Meadows

Executive Director

DATE: December 2014


I hereby present my monitoring report on Management Limitations Policy 2.4 Emergency

Executive Succession, in accordance with the monitoring schedule as set forth in board policy. I

certify that the data in this report is true.

Dec. 1, 2014 Lori Meadows, Executive Director Date

In order to protect the board from sudden loss of chief executive services, the chief

executive may have no fewer than one (1) other member of the executive/management

team sufficiently familiar with board and chief executive issues and processes to take over

with reasonable proficiency as an interim successor.

INTERPRETATION: I interpret this policy to mean that at least one senior management staff member must be

sufficiently briefed to assume the duties of the executive director if the need should arise.

This includes knowledge of general workflow of the agency; supervisory procedures;

policies of the board; ongoing responsibilities regarding the Tourism, Arts and Heritage

Cabinet and the Governor’s Office; personnel issues; special partnerships including those

with the National Endowment for the Arts and South Arts, etc.

REPORT: There are five senior management staff positions in the agency (senior

program analyst, program branch manager, communications and technology branch

manager, creative industry manager and fiscal officer/administrative manager). Each

member of the management team has knowledge and understanding of specific areas of

the agency. In addition, the fiscal officer works closely with the Office of the State Budget

Director and the Cabinet fiscal office. The executive director meets frequently with each

of these staff members to discuss fiscal and management issues such as personnel,

projects, policy and budget. Should the need for interim management arise, a

management team led by the senior program analyst and staffed with the other managers

would assume interim leadership responsibilities, working closely with the board and the

Tourism, Arts and Heritage Cabinet.

Management staff and the fiscal officer are aware of this plan; I am therefore reporting

compliance with Policy 2.4.

MEMORANDUM

TO: Board


FROM: Lori Meadows

Executive Director

DATE: December 2014


I hereby present my monitoring report on Management Limitations Policy 2.5 The

Executive Director shall not permit the board to be uninformed or unsupported in its

Work, in accordance with the monitoring schedule as set forth in board policy. I certify

that the data in this report is true.

Dec. 1, 2014


"The executive director shall not permit the board to be uninformed or unsupported in its

work”

Accordingly, he/she may not:

1. Neglect to submit monitoring data required by the board (see policy on Monitoring

Executive Director Performance in Board/Staff Linkage) in a timely, accurate and

understandable fashion, directly addressing provisions of board policies being monitored.

2. Fail to make the board aware of relevant trends, anticipated adverse media coverage, or

material external and internal changes. Notification of material internal changes is to be

provided in advance, when feasible.

3. Fail to advise the board if, in the executive director’s opinion, the board is not in

compliance with its own policies on Governance Process and Board/Staff Linkage,

particularly in the case of board behavior which is detrimental to the work relationship

between the board and the executive director.

4. Fail to report in a timely manner an actual or anticipated noncompliance with any

policy of the board.

5. Fail to provide objective information as needed for fully informed board choices.

6. Present information in unnecessarily complex or lengthy form or in a form that fails to

differentiate among information of three types:

a. Monitoring,

b. Decision preparation, and

c. Incidental – “FYI.”

7. Fail to provide support for official board, officer or committee communications.

8. Fail, when addressing official board business, to deal with the board as a whole except

when:

a. Fulfilling individual requests for information or

b. Responding to officers or committees duly charged by the board.

9. Fail to supply for the consent agenda all items delegated to the executive director yet

required by law or contract to be board approved, along with the monitoring assurance

pertaining thereto.

INTERPRETATON:

It is the executive director’s responsibility to (1) provide adequate and relevant

background, context and current trends concerning issues that inform the work of the

board; and (2) provide staffing, administrative support and other forms of assistance as

required to enable the board to carry out its duties and responsibilities.

Monitoring reports for Kentucky Arts Council board policies 1.0-2.8 are prepared and

submitted by the executive director on an annual basis--or for policy 2.3 Financial

Planning/Budgeting, on a semi-annual basis--and document the status and progress of

policies. Policies 1.0-1.5 which address the mission and ends of the council provide a

comprehensive overview of the programs, activities and events carried out by staff to

make progress toward the ends of the agency.

Communication is made with the board via written reports prepared by the executive

director; verbal reports and written materials provided at the board meetings; and

additional emails and mailings as needed. Between board meetings, the executive director

is in contact with the board chairman via meetings, emails and phone conversations and

with the vice-chairman and other board members as needed. The board chairman is

notified immediately regarding any internal or external changes or national or state issues

or trends that might affect the work of the agency or the possibility of adverse media

coverage. Board member contact information is also provided to the National Assembly of

State Arts Agencies and the National Endowment for the Arts for communication as

needed.

Kentucky Arts Council staff makes every effort to provide sufficient information to board

members regarding agency and program history; changes in programs, personnel, budget,

policies, etc.; or policies, procedures or statistics so that full understanding of program

areas is possible and informed decisions can be made. All items requiring board approval

such as competitive grant funding are submitted to the board as part of the quarterly

consent agenda. Board meeting materials are available on a special board website, or can

be provided in hard copy by request. Staff member Tammie Williams serves as staff

liaison to the board.

Every attempt is made to ensure that members of the Kentucky Arts Council board are

informed and supported in their work. I am therefore reporting compliance with Policy

2.5.

TOURISM, ARTS AND HERITAGE CABINET KENTUCKY ARTS...

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