Touchscreen Checkin, Usage and Setup

Checkin

Demonstrate everything you can do with checkin at a kiosk

Show how to set up Organizations for self-checkinDiscuss the settings on the checkin startup pagePoint you to the hardware listTalk about how to prepare to use checkin

What can I do?

Check a Member into an MeetingAdd a Visitor to a MeetingAdd a new person/family to the databaseAdd other family members to existing familiesEdit information about a person/familyJoin a person to an OrganizationDrop a Member from an OrganizationTake a picture and upload it to the database

Let’s see how it’s done!

Member labels

Security Tag for ParentsSame code for all childrenDate

Name Tag Label for ChildSame info as Security TagList of all classes attending

Guest Labels - Parents

Same Security Label

Location Label

Guest Labels - Child

Name Tag for Child

Place on Roll Sheets in Class

Let’s look at the changes

Meetings createdChanges to records – address, phone numbers, etc.Addition of members/visitorsNew familyNew family member to existing familyPicture

Organization Settings

Let’s take a look…

Settings in Organizations with Checkin

Settings page Allow Self Checkin Allow Non-Campus Checkin No security label required Number of Checkin labels Number of Worker Checkin labels

Organization Search page Birthday Start Birthday End

Excel spreadsheet to help calculate birthdates based on age

Login Page

Login page Prompt if wrong username, password or URL

Settings Page

More Settings – Early Check in Hours

How many hours before the class do you want them to be able to checkin? You would not want a PM class displaying for checkin in the morning.

More Settings - Late Check in Minutes

How many minutes after the class starts do you want them to be able to checkin?

Menu Options

The menu changes based on the person’s status Member of an Organization Visitor to an Organization No checkin meetings available

Menu - Member

• Drop this Class• Visit another Class• Join another Class

Menu - Visitor

• Join this class• Join another class• Visit another

Menu - No Meetings Available

• Visit a Class• Join a Class• No option to Drop

Prepare for Checkin

Communicate, Communicate, Communicate!!!Let parents know what’s comingEnlist volunteers and train themVerify phone numbers

Set up a test kiosk and have parents play with it If they enter a phone number and it doesn’t find their family, you will

know it’s a bad number and can change it

Look at traffic patterns – where do people enterHow many kiosks do you need

For normal checkin, at least 1 for every 100 people in a 30 minute period

For first-time visitors, a separate kiosk

Hardware

Touchscreen monitor and PC (any brand)Label printer (use specific ones from list)

ORAll in one computer with touchscreen (any brand)Label printer (use specific ones from list)

List:Link.bvcms.com/hardware

Checkin

Questions, anyone?