TotalFlow® Prep, Print Manager (v2) and Production Manager

Improve Efficiencies, Reduce Costs with Automated Print ProductionThe faster you complete a print job—the sooner you can move to the next one. RICOH® TotalFlow® offers

innovative print management software solutions to automate repetitive tasks and simplify workflows for

fast, accurate and affordable cut-sheet production printing. Operators can use TotalFlow® Prep makeready

solution to assemble content from multiple sources and file formats for immediate printing. With TotalFlow®

Print Manager (v2) and TotalFlow® Production Manager, operators can schedule print jobs, create processes

and handle maintenance issues with fewer human touch points and bottlenecks. Integrate the easy-to-use

software to help improve print efficiencies, drive revenue and reduce total cost of ownership.

Seamless integration for flawless performanceYour print customers have simple, yet exacting demands. They want superior quality for less cost. The Ricoh TotalFlow® software integration platform works with business applications to streamline how print jobs are managed and optimized. This enables cost-conscious small- and medium-sized print businesses to leverage print investments and drive revenue with incredible ease, consistency and speed.

Prepare to print cost effectivelyEvery job can be a challenge. Print files can come from multiple sources in various formats. Key production information may be inaccurate, or simply missing. As a result, operators have to manually pull everything together at the expense of print schedules, deadlines and even budgets. With Ricoh TotalFlow® Prep makeready software, your print-ready PDF file is created with fewer delays and less cost.

See the project from creation to completionYou’re the printing expert. Ricoh TotalFlow® Prep makeready software gives you the tools to ensure you make the best print decisions for you and your customers. With the intuitive GUI, operators can easily prepare print jobs, make edits to images and page layouts or insert tab sheets for the print job. Operators can maximize the number of sheets per impression when using the imposition capabilities. Print-ready PDFs can be previewed and edited with ease for best-quality results. Visual ticketing makes it simple for operators to quickly check key details, including finishing choices, before printing.

Feature rich, easy to use

Customize efficiency from the beginning Reprints and production restarts are expensive. Operators can use the Ricoh TotalFlow® Prep makeready software to significantly reduce errors during print preparation. From job creation to printing to finishing, the combination of Ricoh TotalFlow® Prep, Print Manager (v2) and Production Manager can streamline your print workflow and enhance the way you work.

Better print decisionsTotalFlow® Print Manager (v2) is your single point of control for managing print jobs for Ricoh cut sheet production printers. The Print Manager (v2) and Production Manager software analyzes job tickets and print queues and prints higher-priority jobs first. The software can even determine when and where jobs should be produced for the best, most affordable results based on unique job requirements and printer capabilities.

More efficient printing at your fingertipsCumbersome print queues, poor media coordination and excessive manual tasks can stall projects and sap your budget. TotalFlow® Print Manager (v2) and Production Manager integrates seamlessly with TotalFlow® Prep for centralized management designed to simplify workflow.

Upgrade to greater performanceRicoh TotalFlow® Production Manager offers all of the features of TotalFlow® Print Manager (v2), as well as pre-flight integration, color management integration with an existing Enfocus PitStop server and digital print load balancing with support for up to ten printers. Building workflows from scratch is complicated and time-consuming. Use the drag-and-drop convenience of TotalFlow® Production Manager to add or remove workflow steps, including proof print, approval, PDF transformations and more in moments. Reuse the same efficient workflows for consistent results every time. The software also compiles reports that can be analyzed to gauge performance for every job.

TotalFlow® Prep Helps Print Operators:• Create print jobs

• Combine several files (scanned and digital

content) into one job

• Assign job properties, including special

instructions for the operator to apply and verify

special media before printing

• Perform simple edits, including logo replacement,

text insertion, sizing and rotation

• Select media that best accommodates specific

printers or media catalogs

• Preview files to ensure accuracy before printing

Manage Digital Printing Across Multiple Devices with TotalFlow® Print Manager (v2):• Create visual tickets with the WYSIWYG interface

for more control and viewing options

• Automate job scheduling based on printer

capabilities and availability

• Set up alerts so operators can solve printer-

related issues quickly

• Recover from errors quickly

• Produce reports with PDF/CSV export for job and

printer metrics to assess your operation

Maximize Workflow and Printer Utilization with TotalFlow® Production Manager:• Customize workflows with drag-and-drop icons

• Print jobs faster with digital print load and

schedule balancing

• Perform PostScript and PCL transforms

• Connect to an existing Enfocus PitStop server for

pre-flight integration and color

management integration

• Add approval steps to ensure accuracy

• Deliver automated proof points

SYSTEM REQUIREMENTS(computer system not included)

Ricoh TotalFlow® Prep, Print Manager (v2) and Production Manager

TotalFlow® PrepComputer CPU: 3 GHz or higher recommended

(minimum 2 GHz) Main memory: 3 GB or higher recommended

(minimum 2 GB)Hard disk Program area: 500 MB Free space of at least 10 GB is recommendedDisplay 1,280 x 1,024 pixels or greater recommended

(minimum 1,024 x 768 pixels) 16.7 million colors or more recommended

(minimum 64,000 colors)Operating system Windows XP Home Edition/Professional SP3

(32bit)/Windows XP Professional SP2 (64bit) Windows Vista Home Basic/Home Premium/

Business/Enterprise/Ultimate SP2 Windows 7 Home Premium/Professional/

Enterprise/Ultimate SP1 Windows 8 Pro/Enterprise Windows Server 2003 Standard Edition/

Enterprise Edition SP2 Windows Server 2003 R2 Standard Edition/

Enterprise Edition SP2 Windows Server 2008 Standard/Enterprise SP2 Windows Server 2008 R2 Standard/Enterprise

SP1 Windows Server 2012 Standard — Under a

64-bit operating system, this application can be used only in 32-bit mode.

Supported languages Dutch, English, French, German, Italian, Spanish

Network Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended)

TCP/IP protocol (IPv4)Associated When using the following types of files, applications install the necessary supplemental application

before setting up this application: Microsoft Office (Word/Excel/PowerPoint) files

Acrobat 8 Standard/Professional, Acrobat 9 Standard/Pro, Acrobat X Standard/Pro, Acrobat XI Standard/Pro (Adobe PDF must be installed.)

Microsoft Office Word* 2003 SP3/2007 SP2/2007 SP3/2010/2010 SP1

Microsoft Office Excel* 2003 SP3/2007 SP2/2007 SP3/2010/2010 SP1

Microsoft Office PowerPoint* 2003 SP3/2007 SP2/2007 SP3/2010/2010 SP1

PS/EPS files Acrobat 8 Standard/Professional, Acrobat 9

Standard/Pro, Acrobat X Standard/Pro (Acrobat Distiller® must be installed)

Web browser To use the web browser version of TotalFlow® Prep, one of the following browsers is required: Internet Explorer 9 or later, Mozilla Firefox 12 or later, Google Chrome 19.0 or later, Apple Safari 5.1.2 or later

*Only the 32-bit version is supported.

TotalFlow® Print Manager (v2) Hardware SpecificationsComponent Supports 1-5 printersCPU 2.4 GHz Dual CoreMain memory 4 GBHard disk 100 GB free spaceNetwork Ethernet LAN adapter (at least 100 Mbps,

wired LAN recommended) TCP/IP protocol (IPv4)Display More than 1,024 x 768 dots, more than

16.7 million colors

TotalFlow® Production Manager Hardware SpecificationsComponent Requirement for 1-10 printers*CPU 2.4 GHz Dual CoreMain memory 8 GBHard disk 200 GB free spaceNetwork Ethernet LAN adapter (at least 100 Mbps,

wired LAN recommended) TCP/IP protocol (IPv4)Display More than 1,024 x 768 dots, more than

16.7 million colors * For more than 10 printers, consider adding

another server

TotalFlow® Print Manager (v2)/Production Manager Software SpecificationsSFU (Service for Unix) Windows XP: Windows Services for UNIX SUA (Subsystem for Version 3.5 Windows Server 2008: Utilities Unix Applications) and SDK for Subsystem for UNIX-based

Applications in Microsoft Windows Vista SP1/Server 2008 RTM

Windows 7, Server 2008 R2: Utilities and SDK for Subsystem for UNIX-based Applications in Microsoft Windows 7 and Windows Server 2008 R2

Web browser Internet Explorer 9 or later Google Chrome 19.0 or later Apple Safari 5.1.2 or later Mozilla Firefox 12 or later Note: No 64-bit version of a browser

is supported.Adobe Reader Adobe Reader 8, 9, X or XIFlash Player Flash Player 11.2 or laterOperating system One of these: Windows XP Professional with Service Pack 3

(32-bit) Windows Server 2008 Standard

or Enterprise with Service Pack 2 (32-bit or 64-bit)

Windows Server 2008 R2 Standard or Enterprise (64-bit)

Windows Server 2008 R2 Standard or Enterprise with Service Pack 1 (64-bit)

Windows 7 Enterprise or Ultimate (32-bit or 64-bit)

Windows 7 Enterprise or Ultimate with Service Pack 1 (32- bit or 64-bit)

On 64-bit operating systems, TotalFlow® Print Manager (v2) and Production Manager operate in 32-bit mode.

File system NTFS recommended

Ricoh Americas Corporation, 70 Valley Stream Parkway, Malvern, PA 19355, 1-800-63-RICOH©2013 Ricoh Americas Corporation. All rights reserved. Ricoh® and the Ricoh Logo are registered trademarks of Ricoh Company, Ltd. All other trademarks are the property of their respective owners. The content of this document, and the appearance, features and specifications of Ricoh products and services are subject to change from time to time without notice. Products are shown with optional features. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions in these materials. Actual results will vary depending upon use of the products and services, and the conditions and factors affecting performance. The only warranties for Ricoh products and services are as set forth in the express warranty statements accompanying them.

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