Toon Boom Manager User Guide - Toon Boom...

User Guide

Legal NoticesToon Boom Animation Inc. 4200 Saint-Laurent, Suite 1020 Montreal, Quebec Canada H2W 2R2 Tel: +1 514 278 8666 Fax: +1 514 278 2666

toonboom.com

DisclaimerThe content of this manual is covered by a specific limited warranty and exclusions and limit of liability under the applicable License Agreement as supplemented by the special terms and conditions for Adobe® Flash® File Format (SWF). Please refer to the License Agreement and to those special terms and conditions for details.

The content of this manual is the property of Toon Boom Animation Inc. and is copyrighted. Any reproduction in whole or in part is strictly prohibited. For further information, please contact Toon Boom Animation Inc. at the Corporate Headquarters address.

Copyright © 2012 Toon Boom Animation Inc., a Corus® Entertainment Inc. company. All rights reserved.

TrademarksToon Boom® ManagerTM is a trademark owned by Toon Boom Animation Inc. All other trademarks are the property of their respective owners.

CreditsDocumentation Development: Pamela Grimaud, Marie-Eve Chartrand

Content Development: Jean-Raymond Lemieux

Art Development: Tania Gray

Publication DateMay 2012

3Toon Boom Manager User Guide

Contents

Legal Notices ......................................................................... 2

Overview ........................................................................5

Login ..............................................................................6

Getting Around in Manager ...........................................7

A Map of Manager .........................................................8

Home Page .....................................................................9

Home Page Interface ........................................................... 10

Home Page Description....................................................... 11

Admin Page ..................................................................12

Admin Page Description ...................................................... 13

Data Structure ..............................................................14

Project Page .................................................................15

Project Page Interface ......................................................... 16

Project Page Description ..................................................... 17

Report and Maintenance Access ......................................... 18

Job Page ......................................................................19

Job Page Interface ............................................................... 20

Job Page Description .......................................................... 21

Report and Maintenance Access ......................................... 22

Job Details ........................................................................... 23

Scenes Interface ................................................................... 24

Scenes Description .............................................................. 25

Time .................................................................................. 26

Search Scenes ...................................................................... 27

Filter .................................................................................. 28

Expanded Filter ................................................................... 29

Update ................................................................................. 30

Expanded Update ................................................................ 31

Issues and Comments .......................................................... 32

Legend and Job Overview .................................................. 33

Scene Notes ......................................................................... 34

Scene Page ...................................................................35

Scene Page Interface ........................................................... 36

Navigation ........................................................................... 37

Status .................................................................................. 38

Scene Clips .......................................................................... 40

Scene Clip - See All ............................................................. 41

Scene Note .......................................................................... 42

What Do You Want To Do? ..........................................43

Creating a New User ....................................................44

Creating a New Project ................................................46

Configuring Integrated Software .................................48


Configuring a Project ...................................................51

Adding Team Members to a Project ............................53

Adding Stages to a Project ..........................................55

Editing the Stages for a Project ...................................58

Adding Conditions to a Project ...................................60

Editing Conditions for a Project ...................................62

Adding Issues to a Project ...........................................64

Adding Global Stages ..................................................66

Adding Global Conditions ...........................................67

Adding Global Issues ...................................................68

Adding a Job ................................................................69

Adding Scenes .............................................................71

Appending Scenes ............................................................... 72

Inserting Scene .................................................................... 73

Importing Scenes ................................................................. 74

Adding Acts .................................................................76

Editing Preferences ......................................................78

Printing Reports ...........................................................79

Removing a User From a Project ..................................80

Deleting a Scene ..........................................................82

Deleting a Job ..............................................................83

Deleting a Project ........................................................84

Key Concept: Active/Inactive .......................................85

Key Concept: Approval Status .....................................86

Key Concept: Comments .............................................87

Key Concept: Conditions .............................................88

Key Concept: Issues .....................................................89

Key Concept: Job .........................................................90

Key Concept: Project ...................................................91

Key Concept: Scene .....................................................92

Key Concept: Stages ....................................................93

Key Concept: Stage Dates ...........................................94

Key Concept: Weight ...................................................95

Index ............................................................................96


Overview

Overview

Toon Boom Manager is a web-based production-tracking tool. It was originally developed in a genuine 2D animation production environment. It allows projects to be imported from Toon Boom Storyboard Pro and integrated with Toon Boom Harmony. This highly-customizable tool can also be used on its own to track any linear production process such as 3D animation, stop-motion, or a hybrid production.

This online manual will introduce you to Toon Boom Manager’s basic functions and get you off to a speedy start.

Read more:

• Login, on page 6• Getting Around in Manager, on page 7• A Map of Manager, on page 8


Login

Login

You will need to use an internet browser to access Manager. The access URL will be provided to you either by your superior, or the system administrator. On the main access page, you will be prompted to provide a username and a password to gain access to Manager.

If you are the system administrator and are accessing Manager for the first time, use the following username and password:

• Username: admin• Password: admin

Your first task will be to change the admin password to something more secure.

To change the admin password:

1. In the Menu toolbar, click on the Admin button.

2. In the Admin - Main Menu section, click on the Maintain Users link.

3. In the Admin - User List section, under the User Name column, click on the admin user.

4. In the Admin - User Maintenance section, in the Password field, type the new password.

5. Click on the Save button to confirm the operation.


Getting Around in Manager

Getting Around in ManagerMenu Toolbar

Navigation Toolbar

No matter where you are in Manager, you always have access to the Menu toolbar at the top right and the Navigation toolbar, just below the Manager logo on the left-hand side.

Menu ToolbarUse the Menu toolbar to access the following:

• Home Page• Admin Page• Profile• Help• Logout

More buttons such as Edit or Reports are available, depending on which section you are in.

Navigation ToolbarThe Navigation toolbar is always there to steer you to a specific project and beyond to a specific job within.


A Map of Manager

A Map of ManagerTo help you navigate.

Login Home

Admin

System

Users Currently Logged In

Login Audit

Maintain Projects Add Project

Maintain Users Add Users

Maintain IntegratedSoftware

Add Integrated Software

Maintain Stages Add Stage

Maintain Conditions Add Condition

Maintain Colours Add ColourMaintain Issues Add Issue

Maintain Colours

Logout

Home

Project X

Job Y

Scene Z

View EstimatedStage Dates

Activity Log

Scene Clip(Click on See All)

Job Maintenance(Click on Edit)

Project – Job – Maintenance(Click on Add Job)

Project Maintenance(Click on Edit)

Team Members View Users Privilege Details

Stages

Conditions

Issues

Report

Profile

Help

Global

Production Data

Related to Specific Data

Click on the boxes to get more information


Home Page

Home PageOnce you log into Manager, you will land on the Home page. It has valuable information at the ready, plus all the links you will need to move forward. Let us begin with a look at the content.

Read more:

• Home Page Interface, on page 10• Home Page Description, on page 11

Login Home

Admin (Global Settings)

Project X

(Production Data)

(Project Specific Settings)

Profile

Add Bulletin

Add Job to Watch List

[+]

Add Scene to Watch List

[+]

Help


Home Page

Home Page Interface

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See the description: Home Page Description, on page 11

The Home page is divided in five main areas:

1. Projects

2. Job Watch

3. Bulletins

4. Scene Watch

5. User Messages


Home Page

Home Page Description

1. Projects: Listed here are all the projects to which you have access. Click on the [+] icon of any project to add one of its jobs to the Job Watch area located below it.

2. Job Watch: This area allows you to create shortcuts to the jobs you will want to access regularly. Simply click on the [+] icons in the Project area located above Job Watch field.

3. Bulletins: This section is used to communicate information to the entire crew of a project and is typically used to display reminders.

4. Scene Watch: Any scene currently assigned to you will be automatically listed here. You may also add any scene you want by selecting it from the [+] icon in the Job Watch section.

5. User Messages: This box can be used to send messages to any other user affiliated with the same project. Messages will be displayed in the same area.


Admin Page

Admin PageIt all begins here.

As an administrator user, you will use this page to set up most everything relating to your project.

To access the Admin page:

1. In the Navigation toolbar, click on the Admin button.

Read more:

• Admin Page Description, on page 13• Data Structure, on page 14

Home Admin

System

Users Currently Logged In

Login Audit

Maintain Projects Add Project

Maintain Users Add Users

Maintain Integrated Software

Add Integrated Software

Maintain Stages Add Stage

Maintain Conditions Add Condition

Maintain Colours Add Colour

Maintain Issues Add Issue


Admin Page

Admin Page Description

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1. System: This is where you can edit several general parameters: Time Zone, Company Address, Preview Clips, Billing Functions and Auditing.

2. Maintain Projects: This is where you will create new projects and edit some of their basic attributes.

3. Maintain Users: This is where you will create users and manage them.

4. Maintain Integrated Software: This is where you can configure Manager to create and delete jobs and scenes in a Toon Boom Harmony Server.

5. Maintain Stages: You can create global stages from here.

Read more: Key Concept: Stages, on page 93

6. Maintain Conditions: This is where you can create global conditions.

Read more: Key Concept: Conditions, on page 88

7. Maintain Colours: This is where you can add colours to be used for stages or conditions. These colours are added as a six digits concatenation of the hexadecimal value of R,G,B.

8. Maintain Issues: This is where you can create global issues.

Read more: Key Concept: Issues, on page 89


Data Structure

Data StructureVery simple, as it should be.

Home

Project A

Job A1Scene 001

Scene 002

Job A2Scene 001

Scene 002

Project B

Job B1Scene 001

Scene 002

Job B2Scene 001

Scene 002


Project Page

Project PageProject: “A carefully planned collaborative enterprise.”

While this page provides an overall sense of how the project is progressing, it is usually used as an access point for the project configuration, or as a departure point to the more detailed Job and Scene pages.

To access the Project page:

1. In the Navigation toolbar, select the project you want to see.

Read more:

• Project Page Interface, on page 16• Project Page Description, on page 17• Report and Maintenance Access, on page 18

Home Project X

Job Y

(Production Data)

(Job Specific Settings)Project – Job –

Maintenance[Add Job]

Project Maintenance

[Edit]

Team Members View Users Privilege Details

Stages

Conditions

Issues

Report


Project Page

Project Page Interface

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See the description: Project Page Description, on page 17


Project Page

Project Page Description

1. Project Details: Displays basic information related to the project.

2. Weighted Progress: This represents the cumulative progress for the project.

Read more: Key Concept: Weight, on page 95

3. Global Filter: Here you can select a stage and/or a condition to view all the relevant scenes across the various jobs for this project.

4. Project Contacts: Here you will find a list of the key personnel affiliated with the project.

5. Title: Here you will find a list of all the active jobs in the project. Simply click on a job title to access it.

6. Percent Completed: Displays Graph bars indicating the completion progress for each job.

7. Add Job: You can click on the Add Job link to add a new job to your project.

Read more: Adding a Job, on page 69

8. Show Inactive: Displays the list of inactive jobs.

Read more: Key Concept: Active/Inactive, on page 85


Project Page

Report and Maintenance Access

From the top of the Project page you can also access:

• Project Report by clicking on the Report button in the Menu toolbar.• Project Maintenance page by clicking on the Edit button in the Menu toolbar.


Job Page

Job PageWhere most of the work gets done.

With its visual representation of all the scenes, colour-coded to indicate current stages in the pipeline as well as approval status, the Job page is one of your most helpful resources. It is also the best place to edit multiple scenes at once and locate specific scenes using advanced filtering capabilities.

Project X Job Y

Scene Z (Related to Specific Scene)

Job Maintenance[Edit]

To access the Job page:

1. In the Navigation toolbar, select the project containing the job you want to see.

2. In the Project page, under the Jobs - Title section, click on the name of the job you want to display.

Read more:

• Job Page Interface, on page 20

• Job Page Description, on page 21

• Report and Maintenance Access, on page 22

• Job Details, on page 23

• Scenes Interface, on page 24

• Time, on page 26

• Search Scenes, on page 27

• Filter, on page 28

• Update, on page 30

• Issues and Comments, on page 32

• Legend and Job Overview, on page 33

• Scene Notes, on page 34


Job Page

Job Page InterfaceThe Job page is jam-packed with useful information, so we will begin by examining the different areas.

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See the description: Job Page Description, on page 21


Job Page

Job Page Description

1. Job Details: Displays information about the job, such as the cumulative progress and the deadline.

2. Scenes: Displays a clickable list of all the scenes in this job, or those returned by a search query, or by a filter.

3. Time: Displays the local time, as well as the time of the last update.

4. Search Scenes: Here you can search for selected scenes, or for a range of scenes. The result of the search will be displayed in the Scenes area to the left.

5. Filter: Search here by filtering by any combination of stage, issue, act, approval status, user and conditions. The result of the filter will be displayed in the Scenes area to the left.

6. Update: This is where you update multiple scenes stages, approval status, condition or user. You may also delete multiple scenes from here.

7. Issues and Comments: Here, you will access special sections to view at once multiple notes, comments, or open and closed issues.

8. Legend: Displays a colour chart of the different stages. Basically, this is the key to understanding the colour coding of the scenes. It also contains valuable information about the percentage and absolute number of scenes at each stage. Note that this section is either collapsed or expanded according to the user preference, as set in the user’s profile.

9. Job Overview: Displays Graph bars indicating the completion progress of this job, as well as pie charts of the job per stages and per “On Time” status. Note that this section is also either collapsed or expanded, according to the user preference.

10. Notes: This is where you add notes to jobs and scenes. This is handy because you can add similar notes to multiple scenes all at once.


Job Page

Report and Maintenance Access

From the top of the Job page you can also access:

• Job Report by clicking on the Report button in the Menu toolbar.• Job Maintenance page by clicking on the Edit button in the Menu toolbar.


Job Page

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1. Project: This displays the name of the current project. Click on the project’s name to navigate all the way up to the top of the current project level.

2. Job: This displays the name of the current job.

3. Printable: This shows or hides the Update area for a more concise printout.

4. Show / Hide Inactive: This displays or hides the scenes that were rendered inactive.


5. Weighted Progress: This displays the cumulative progress for the current job.

Read more: Key Concept: Weight, on page 95

6. Start / End Date for the job: This displays the start and end dates as they were selected when creating the job.


Job Page

Scenes Interface

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See the description: Scenes Description, on page 25


Job Page

Scenes Description

1. Refresh Thumbnails: This reloads the scene thumbnails as they are being displayed.

2. Thumbnail Size: This allows you to display or hide the scene thumbnails. You can choose between using the main preview clip image of a scene as a small or large thumbnail, or not to display thumbnails at all.

3. Approval Status: This displays the current approval status of a scene.

Read more: Key Concept: Approval Status, on page 86

4. Scene Checkbox: Check this box to apply changes made in the Update area to the scene. You can select multiple scenes and apply the changes to all of them at the same time.

5. Scene Link: Click on the scene’s name to navigate to that specific scene’s page.

6. Inactive Scene: When displayed, inactive scenes are shown as strike-through on grey.


7. Results per page: You can limit the number of scenes being displayed per page. This is useful to limit waiting time when large thumbnails are being shown. You can set this parameter in your preferences in your profile.


Job Page

Time

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1. Current Time: The local time is displayed as per the time zone set in your user profile.

2. Last Update: This displays the date of the last time someone modified any entry for this job


Job Page

Search Scenes

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1. Scene Range: This is where you can type the scene you are looking for. You can enter the following:

• Single scene• Multiple scenes separated by comas (,)• Range of scenes separated by a dash (-)

2. Search: The result will be displayed in the Scenes area when you click on the Search button. Here is a search result example:


Job Page

Filter9

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The filtering capabilities are a critical part of Manager. To use the Filter interface, select the attributes you require, then click on the Filter button to view the corresponding scenes in the Scenes area on the left-hand side. Note that you can filter using multiple parameters, which will serve to narrow the results.

1. Stage: In the drop-down menu, choose a stage to filter by.

2. Issue: In the drop-down menu, choose an issue to filter by.

3. Act: In the drop-down menu, choose an act to filter by.

4. Approval status: In the drop-down menu, choose an approval status to filter by.

5. User: In the drop-down menu, choose a user to filter by.

6. Conditions: Check any of the conditions check boxes you want to filter by.

7. Filter: Click on this button to see the results.

8. Clear: Click on this button to reset any filtering parameters, as well as the Search Scenes and Scenes areas. This will effectively list all the scenes of the current job in the Scenes area, short of display limit and “inactive” restrictions.

9. Expanded Filter: The [+] icon will expand the Filter area to offer more options.

Read more: Expanded Filter, on page 29


Job Page

Expanded Filter

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Using the Expanded Filter area, you may filter scenes based on:

1. Estimated Start Date2. Estimated End Date (for their current Stage)

It is also possible to filter scenes based on:

3. Actual Start Date4. Actual End Date (for their current Stage).

Learn about Estimated and Actual Stage Dates: Key Concept: Stage Dates, on page 94


Job Page

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One of the key benefits of the Job page is the ability to update many scenes at once.

To update many scenes at once:

1. In the Stage drop-down menu, select the new stage to be assigned to the selected scenes.

2. In the Approval Status drop-down menu, select the new status to be assigned to the selected scenes.

3. In the Condition drop-down menu, select the new condition to be assigned to the selected scenes.

4. In the User drop-down menu, select the new user to be assigned to the selected scenes.

5. In the Scenes area, select all the scenes you want to update. You can also use the Check All button, after properly searching or filtering the scenes, to display only those to be updated.

6. Click on the Update button to confirm the changes.

7. If you want to delete the selected scenes, click on the Delete button. A confirmation window will appear to confirm the operation before the deletion occurs.

8. If you want more update options, click on the [+] icon. The Update area will expand to offer more options.

Read more: Expanded Update, on page 31


Job Page

Expanded Update1

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1. Estimated Start Date: This field will allow you to change all the estimated dates for the all the stages based on the Average duration of each stage, as set in the Stage configuration for the project. This is very useful for when you need to quickly reschedule a whole job.

The Update Estimated Stage Dates area lets you update the schedule for specific stages for several scenes.

2. Stage: From the Stage drop-down menu, select the stage you want to update the scenes to.

3. Start Date: In the field, select the start date you want to update the scenes to.

4. End Date: In the field, select the end date you want to update the scenes to.

5. Update Estimated Stage Dates: Click on this button to update the scene’s information.

The Actual Stage Dates concept allows you to acknowledge when the reality differs from the planning. You can update scenes by:

6. Stage: From the Stage drop-down menu, select the stage you want to update the scenes to.

7. Start Date: In the field, select the start date you want to update the scenes to.

8. End Date: In the field, select the end date you want to update the scenes to.

9. Update Actual Stage Dates: Click on this button to update the scenes information.

Learn about Estimated and Actual Stage Dates: Key Concept: Stage Dates, on page 94


Job Page

Issues and Comments

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The Issue and Comments area is very handy in that it allows you to review comments made by a specific director, or during a specific period, due to extensive filtering capabilities in Scene Notes.

1. All Notes: Click on this button to see all the notes.

2. Comments/Captions: Click on this button to see the comments and caption notes.

3. Open Issues: Click on this button to see only the Open issues notes.

4. Closed Issues: Click on this button to see only the Closed issues notes.

Clicking on any of the Issues and Comments buttons will take you to the Scene Notes page, which displays the notes based on your filtering selection.


Job Page

Legend and Job Overview

The Legend area displays a colour chart of the different scene stages. This is the key to understanding the colour coding of the different scenes in the project. It also contains valuable information about the percentage and absolute number of scenes at each stage.

The Job Overview area displays Graph bars indicating the completion progress for this job, as well as pie charts of the job per stages and per “On Time” status.

Note that both of these sections are either collapsed or expanded, depending on the user preferences.


Job Page

Scene Notes

The Notes area allows you to add a comment or an issue to multiple scenes at once.

To add notes to multiple scenes:

1. In the Scenes area, select the scenes to which you want to add the note to.

2. In the Scene Notes field, type the note.

3. In the Comment/Issue drop-down menu, select the type of your note.

4. Click on the Add to Selected button to add your note to the selected scenes.


Scene Page

Scene PageAt this level, we are able glean all there is to know about a scene by viewing preview clips of different versions, consulting the Activity Log to review its history, and much more.

Job Y Scene Z

View EstimatedStage Dates

Activity Log

Scene Clip[See All]

To access the Scene page:

1. In the Navigation toolbar, select the project containing the scene you want to see.

2. In the Project page, under the Jobs - Title section, click on the name of the job containing the scene you want to display.

3. In the Project - Job section, under the Scenes area, click on the scene’s name to display its page.

Read more:

• Scene Page Interface, on page 36

• Navigation, on page 37

• Status, on page 38

• Scene Clips, on page 40

• Scene Clip - See All, on page 41

• Scene Note, on page 42


Scene Page

Scene Page Interface

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The Scene page’s interface is divided into four main sections:

1. Navigation, on page 37

2. Status, on page 38

3. Scene Clips, on page 40

4. Scene Note, on page 42


Scene Page

Navigation

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1. Previous scene: Click on the previous scene’s name to navigate back to that scene. The scenes are organized in alphabetical order.

2. Current scene: This displays the name of the current scene.

3. Next scene: Click on the next scene’s name to navigate forward to that scene. The scenes are organized in alphabetical order.

4. Current project: This displays the name of the current project. Click on this link to navigate all the way up to the project level.

5. Current job: This displays the name of the current job. Click on this link to navigate all the way up to the job level.

6. Percentage Completed: Displays the progress of the current scene through the stages. Note that the percentage of work at any given stage is only taken into account when the scene moves ahead to another stage.


Scene Page

Status

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1. Scene Status: This displays the current scene’s time status.

Read more: Key Concept: Stage Dates, on page 94

2. Activity Log: Click on this link to navigate to a log book, also known as history, of every single operation that this scene underwent.

3. Current Stage: This displays and allows you to edit the current stage of the scene by selecting a new stage in the drop-down menu.


Scene Page

4. Current Stage Status: This displays and allows you to edit the current stage status, also known as Approval Status, of the current stage.

Read more: Key Concept: Approval Status, on page 86

5. Estimated Stage Dates: This displays and allows you to edit the Estimated Stage Start Dates and Estimated Stage End Dates. Read about the Stage Dates key concept.


6. Actual Stage Dates: This displays and allows you to edit the Actual Stage Start Date and Actual Stage End Date.


7. View Estimated Stage Dates: Click on this link to navigate to a timeline displaying planned stages of the current scene.


8. Duration: This displays and allows you to edit the number of frames in the current scene. The duration can be imported from Toon Boom Storyboard Pro.

9. Current Condition: This displays a list of all the conditions in which this scene is said to exist.

Read more: Key Concept: Conditions, on page 88

10. Assigned User: This displays the user currently assigned to work on this specific scene.

11. Active Status: This displays the Active status. Inactive scenes are hidden by default.


12. Mark Comment: If checked, the current scene will be displayed with a Comment icon in the Scenes area of the Job page.

Read more: Key Concept: Comments, on page 87

13. Save: Click on this button to confirm the changes to the current scene.

14. Delete: Click on this button to delete the current scene. This option will only be displayed if the user’s permissions allow it. A confirmation window will appear to confirm the operation.


Scene Page

Scene Clips

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This is where you can access QuickTime previews of the scene. Note that for scene clips to work, they must be properly configured.

Read more about Scene Clips Configuration in the Toon Boom Manager Installation manual.

1. Clip Playback: Click on the image to start downloading, then playback the preview as soon as it becomes available.

2. See All: Click on this button to open a new window that will allow the maintenance of several versions of that scene’s preview clips.

Read more: Scene Clip - See All, on page 41

Note: Without a “main” clip, the latest clip will be used as the default in the scene page.


Scene Page

Scene Clip - See All

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1. Image: Select a *.jpg image to represent the clip. If no image is selected, the standard project image will be used if one is available.

2. Clip: Select a video file to be uploaded as the scene clip. The format of the clips is preset in the Manager system configuration. The format is generally a *.mov file.

3. Upload: Click on this button to upload the selected movie and preview image files. Check the Set as Main option if you want the clip to be displayed as the default clip for this scene.

4. Clip icon: Click on the image to start downloading, then playback the preview as soon as it becomes available.

5. Clip link: Click on the link to simply download the clip without playing it back.

6. Clip Check Box: Enable the check box to either delete the clip, or set is as the main one.

7. Set as Main: This sets the selected clip as the default clip to be used in the scene page.

8. Delete: This will permanently delete the selected clips.

Note: While the clips can be loaded manually, it is also possible for the *.mov to be rendered automatically from your third-party software to the folder. Here they will be seen by Manager, as long as the directory structure matches that of the preview clip configuration plus: project/jobs/scene/clips.mov


Scene Page

Scene Note

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1. To: When sending the note as an e-mail, this is where you enter the e-mail of the person you want to address your note to. This field is only enabled when the Send As Email option is checked.

2. Alert Assigned User: Enable this option to send a copy of the note as a message to be read on the assigned user’s Home page, and as an e-mail to the address stored in that user’s profile.

3. Send As Email: Enable this option to e-mail the note to people other than the assigned user. In the To field, type the complete e-mail addresses separated by spaces.

4. Text Box: Type the actual Note (Comment or Issue).

5. Comment / Issue: In this drop-down menu, select whether the note is a Comment or an Issue.

6. Type of Issue: When the note is set as an issue in this drop-down menu, you can select the Issue type.

Read more: Key Concept: Issues, on page 89

7. Add: Click on this button to add the note entry into the system, as well as the sending of the selected notifications.


What Do You Want To Do?

What Do You Want To Do?Create / Add

• Creating a New Project, on page 46

• Adding a Job, on page 69

• Adding Scenes, on page 71

• Creating a New User, on page 44

• Adding Team Members to a Project, on page 53

• Adding Acts, on page 76

• Adding Stages to a Project, on page 55

• Adding Conditions to a Project, on page 60

• Adding Issues to a Project, on page 64

• Scene Notes, on page 34

• Adding Global Stages, on page 66

• Adding Global Conditions, on page 67

• Adding Global Issues, on page 68

Edit / Configure

• Configuring a Project, on page 51

• Editing Preferences, on page 78

• Configuring Integrated Software, on page 48

View / Find / Print

• Search Scenes, on page 27

• Printing Reports, on page 79

• Find Issues and Comments, on page 32

Delete / Remove

• Removing a User From a Project, on page 80

• Deleting a Project, on page 84

• Deleting a Job, on page 83

• Deleting a Scene, on page 82

Import / Export

• Importing Scenes, on page 74

Upload / Download

• Upload Scene Clips, on page 40


Creating a New User

Creating a New UserBefore a user can be associated with a specific project, it must first be created at the global level.

To create a new user:

1. In the top area, go to the Admin menu1

2

2. In the Administration section, go to Maintain Users.

3. If the user is not already in the User List, go to the Admin - User List section and click on the Add User button to access the User Maintenance page.

3


Creating a New User

4

5

4. In the Admin - User Maintenance section, fill all the required fields denoted by the (*) asterisk symbol .

• Pay close attention to the Sys Admin status, as a “yes” will trump any other permission settings.

5. Click on the Save button to confirm.

• Note that in the Profile page, the user will be able to change all these details ,except for the Sys Admin and Active Status.

For this new user to have access to the different projects, he/she will need to be manually added to the Team Members of said project.


Creating a New Project

Creating a New ProjectTo create a new project:

1. In the Navigation toolbar, click on the Admin button.1

2

2. In the Admin - Main Menu, go to the Maintain Projects section.

3. In the Admin - Project List section, click on the Add Project button.

3


Creating a New Project

4. In the Admin - Project Maintenance section, enter the required information.

4

5

• The only required field is the Title.• The description will appear whenever selecting the project, as will the Deadline and the

Project Manager.• The Active Status will determine if the project is currently on-going and to be displayed.

This is typically set to Inactive only when retiring a project.5. Click on the Save button to confirm the operation.

The Integrate with drop down allows you to connect this Project with a specific software supporting such integration, such as Toon Boom Harmony 7.8 or 9.2. To use this feature, you must configure Integrated Software. You can then come back to Project Maintenance afterwards.

As a next step, you may want to Configure your new Project.


Configuring Integrated Software

Configuring Integrated SoftwareThe software integration allows jobs and scenes that are created or imported in Toon Boom Manager to be automatically created in another software. For the time being, Toon Boom Harmony 7.8 and Toon Boom Harmony 9.2 are supported.

This process is divided into two steps:

• Step 1: Configuring the Integrated Software, on page 48• Step 2: Configuring Manager, on page 49

Step 1: Configuring the Integrated Software

To configure the integrated software:

1. Find the location of the Toon Boom Harmony Control Center on the Harmony server. For example:

• /usr/local/ToonBoomAnimation/harmony_7.8/lnx86/bin2. From there, run the following command line:

• Controlcenter -script -user usabatch -tcpPort 7890 With this, Harmony is listening on port 7890 for commands from Manager. You should configure the Harmony server to initiate this service automatically.



Step 2: Configuring Manager

To configure Manager:


2

1

2. In the Admin menu, select Maintain Integrated Software.

3. In the Admin – Integrated Software List, click on the Add button.

3



4. Enter a name for the software that Manager will contact.

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5. Enter the IP address where this software resides, such as the address of a Toon Boom Harmony server.

6. Enter the Host port. It must be the same one that was used with the Harmony software in Step 1: Configuring the Integrated Software. In this example, we have used port 7890.

7. Enter the Host Filesystem. This is the location of where you want the actual scenes to be created by the integrated software. The USADATA directory used in the above example is a common Harmony file system.

8. Click on the Save button and proceed to integrate this software with specific projects.


Configuring a Project

Configuring a ProjectTo configure a project:

1. From the Home page, select the project you want to configure.

1

If there are no projects, see Creating a New Project, on page 46.

2. From the Project page, in the Menu toolbar, select Edit. This will take you to the Project Maintenance page.


Configuring a Project

3. Four critical aspects of a project are edited from the Project Maintenance page:

• Team Members• Stages• Conditions• Issues

In addition, you may modify the title and the description of the project.

This is also where you can upload a picture (*.jpg) that will represent the project. This image will be used as a thumbnail for any Movie Preview Clip that does not have its own thumbnail.


Adding Team Members to a Project

Adding Team Members to a ProjectTo add a team member to a project:

1. From the Home page, select the project you want to add members to.

1



3. From the Project Maintenance page, select Team Members.

3


Adding Team Members to a Project

4 6 7

8

5

4. In the Project – Maintenance – Team page, from the New User drop-down menu, select the user to add.

See Creating a New User, on page 44 if the user you want to add is not available.

5. Review the User Privilege Details prior to selecting the Role of this user within this project.

6. Select the User Role.

7. Set the user as active.

8. Click on the Add button to confirm to operation.


Adding Stages to a Project

Adding Stages to a ProjectTo add stages to a project:

1. From the Home page, select the project you want to add stages to.

1



3. From the Project Maintenance page, select Stages.

3



5 4

4. In the Project – Maintenance – Stages page, from the New Stage drop-down menu, select the stage to add.

See Adding Global Stages, on page 66 if the stage you want to add is not available in the menu.

Do NOT Check the Automatically Distribute Weight option unless you want the estimated time consumption factor of every stage to be the same and ignore the user defined weight. This is only recommended if you do not know the actual relative time of each stage.

Read more: Key Concept: Weight, on page 95.

It is NOT recommended that you check the Recalculate All Estimated Dates for this Project option, as it is best to wait until after the Average Duration has been entered for each stage, and then use the Update Estimated Dates button.

5. Click on the Add button to confirm the operation.

6. Repeat the previous steps to add projects to any stage of the pipeline.



Now is a good opportunity to edit the new Stages by clicking directly on them, allowing you to adjust the Order, the Colour, the Active Status, the Weight and the Average Duration.


Editing the Stages for a Project

Editing the Stages for a ProjectTo edit the stages for a project:

1. From the Home page, select the project you want to edit the stages for.

1

If there are no stages, see Adding Stages to a Project, on page 55.


3. From the Project Maintenance page, select Stages.

3


Editing the Stages for a Project

4. Click on the stages you want to edit.

5. The value of Order will determine the chronological position of this stage within the pipeline of the current project.

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10

6. The Colour will be used to display scenes at that stage.

7. The Average Duration represents the average number of days it will take for all the scenes of a group (episode, act, etc.) to complete this stage. This is used to automate the Update Estimated Dates.

8. A stage should be set as Active, unless you temporarily do not want to use it.

9. The weight is the relative time it takes to complete this stage as compared to the others. You can either enter it in percentage or in minutes, as long as you remain consistent. This will be converted into percentages.



Adding Conditions to a Project

Adding Conditions to a ProjectTo add conditions to a project:

1. From the Home page, select the project you want to add conditions to.

1


3. Click on the Conditions link.

3


Adding Conditions to a Project

5 4

6

4. From the Project – Maintenance – Conditions page, from the New Condition drop-down menu, select the condition to add.

See Adding Global Conditions, on page 67 if the condition you want to add is not available.

5. Click on the Add button to confirm your choice.

6. Now is a good time to edit the new conditions by clicking directly on them.


Editing Conditions for a Project

Editing Conditions for a ProjectTo edit conditions for a project:

1. From the Home page, select the project you want to edit conditions for.

1


3. Click on the Conditions link.

3

4. From the Project – Maintenance – Conditions page, click on the conditions you want to edit.


Editing Conditions for a Project

56

7

8

9

5. The value of Order will determine the position of this condition within the list of conditions for the current project.

6. The Colour will be used to display scenes having this particular condition UNLESS the Exception option is set to No.

7. A condition should be set to Active unless you temporarily want to disable it.

8. Click on the Save button.

9. This page can also be used to delete a condition from a project.

It is recommended to have a condition set to normal (as a non-exception) for all projects.


Adding Issues to a Project

Adding Issues to a ProjectTo add issues to a project:

1. From the Home page, select the project you want to add an issue to.

1

2. From the Project page, in the top right-hand bar, select Edit. This will take you to the Project Maintenance page.

3. From the Project Maintenance page, select Issues.

3


Adding Issues to a Project

5 4

6

4. From the Project – Maintenance – Issues page, from the New Issue drop-down menu, select the issue to add.

See Adding Global Issues, on page 68 if the issue you want to add is not in available in the menu.

5. Click on the Add button.

6. You may access a page to edit or delete any issue by clicking directly on them.


Adding Global Stages

Adding Global StagesTo add global stages:


2. In the Admin page, select Maintain Stages.

2

The default stages list appears.

3. Click on the Add Stage button to add another stage that will then be available for all projects.

3

You can also click directly on a specific stage to edit the order, the colour, the active status or even to delete the stage.


Adding Global Conditions

Adding Global ConditionsTo add global conditions:


2. In the Admin page, select Maintain Conditions.

2

The default list of conditions appears.

3. Click on Add Condition to add another condition that will then be available for all projects.

3

You can also click directly on a specific condition to edit the order, the colour, the active status or even to delete the specific condition.


Adding Global Issues

Adding Global IssuesTo add global conditions:


2. In the Admin page, select Maintain Issues.

2

The default list of issues appears.

3. Click on Add Issues to add another issue that will then be available for all projects.

3

You can also click directly on a specific issue to edit the order, the colour, the active status or even to delete the specific issue.


Adding a Job

Adding a JobTo add a job:

1. From the Home page, select the project in which you want to add a job.

1


2. From the Project page, click on Add Job.

2


Adding a Job

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7

3. In the Title field, enter the name for the job.

4. Set the Job Number. It will determine the position in which the job will appear. It has to be a numerical value.

5. Set the Job Code. It is a diminutive name for the job, for example: Ep03.

All of the above three steps are mandatory, as denoted by the asterisk.

6. It is a good idea to enter the beginning and end dates for the job, however this will not be used to determine the estimated dates per stage.



Adding Scenes

Adding ScenesTo add a scene:

1. From the Home page, select the project and the job in which you want to add scenes.

1 2

2. In the Menu toolbar, click on Edit.

Adding scenes to a job can be done in 3 ways:

• Appending Scenes, on page 72• Inserting Scene, on page 73• Importing Scenes, on page 74

All of which are accessible from the same location:

• Job – Maintenance page


Adding Scenes

Appending Scenes

To append scenes:

1. From the Home page, select the project and the job to which you want to add scenes.

1 2


3. From the Project – Job – Maintenance page, click on Append Scenes.

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4. Enter the Number of scenes to append.

5. Set what Stage you want the scenes to be created.

6. You have the option to give the scenes a particular condition from the start, however the default Normal is likely what you will require most of the time.

7. Click on Append to create all these scenes.

New scenes will be created as 001-002-003… unless there are already scenes in exitence, in which case they will numerically follow the highest numbered scene.


Adding Scenes

Inserting Scene

To insert scenes:

1. From the Home page, select the project and the job to which you want to add scenes.

1 2


3. From the Project – Job – Maintenance page, click on Insert Scene.

4. Type a Name for the scene to be inserted, for example: 022a.

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5. In Scene order, give the name of the scene after which you want the new scene to be added.

6. Select a stage for the new scenes.

7. Set a condition for the new scenes.

8. Optionally set a start date.

9. Click Insert to confirm.


Adding Scenes

Importing ScenesImporting scenes in Manager refers to the process of creating a group of scenes as listed in a *.csv file (comma separated values). This file may have been exported from Toon Boom Storyboard Pro,or have been created directly in a spreadsheet program such as Microsoft Excel or OpenOffice Calc.

Manager will create the scenes with the names that are listed in the file and will import other data, such as Caption (as exported by Toon Boom Storyboard Pro) or Scene Duration.

Scenes imported in the above fashion can be automatically created in Toon Boom Harmony, provided that you have configured the integrated software.

Note that other data such as QuickTime clips are not imported by this procedure and that linking QuickTime clips with Manager scenes is another process altogether.

The *.csv file should look like this:

• The header of the first column must be ObjectId, but the column itself does not have to contain anything.

• SceneName has to contain the name of the scenes.• SceneFrames has to contain the duration of the scene in frames.• Anything with the header Note will be imported as a note.• Anything with the header Issue will be imported as an issue.

The importing user will have the opportunity to import or dismiss the content of any other columns as notes, for which the column header will become the caption.


Adding Scenes

To import scenes:

1. From the Home page, select the project and the job to which you want to import scenes.

1 2


3. From the Project – Job – Maintenance page, click on Import Scenes from Storyboard.

4. Choose File to browse to your *.csv file.

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5. Click Import CSV.


Adding Acts

Adding ActsActs are a useful way to divide a job. They can represent different segments of the story, or different “reels”. If you require a visual feedback, or need to view the different parts of your job and be able to filter scenes accordingly, acts are the way to go.

To add acts:

1. From the Home page, select the project and the job in which you want to add acts.

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Adding Acts

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3. In the Job – Maintenance page, enter the act name.

4. Select the colour that will be displayed above the scenes of that act in the Scenes area.

5. Set where the act begins .

6. Set where the act ends.

7. Click on the Add button.

8. Just below, the Update Act section will become available to allow you to edit existing acts.


Editing Preferences

Editing PreferencesThe preferences that can be edited per users are available through the Profile section, from the Menu toolbar.

• You can set whether the Legend and the Job Overview from the Job page are collapsed or expanded.

• You can set how many columns of scenes are to be displayed in the Scene area.• You can also set many other useful user interface preferences.


Printing Reports

Printing ReportsTo print reports:

1. From anywhere within a project, in the Menu toolbar, click on the Report button to choose to display:

• Project Overview• Detailed Job Overview• Summary of each Users Privileges for any given project


Removing a User From a Project

Removing a User From a ProjectTo remove a user from a project:

1. From the Home page, select the project you want to remove members from.

1


3. From the Project Maintenance page, select Team Members.

3


Removing a User From a Project

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4. From the Project – Maintenance – Team page, select the user to be added or removed.

5. Change the user status to inactive.

6. Click on the Update button.


Deleting a Scene

Deleting a SceneTo delete a scene:

1. In the Navigation toolbar, select the project and the job containing the scene you want to delete.

1

2. In the Project - Job section, under the Scenes area, click on the scene’s name to display its page.

3. From the Scene page, click on the Delete button.

Note that you can also delete multiple scenes from the Job page.


Deleting a Job

Deleting a JobTo delete a job:

1. In the Navigation toolbar, select the project containing the job you want to delete, as well as the job to delete.

2. In the Menu toolbar, click on the Edit button.

1 2

3. From the Job – Maintenance page, click on the Delete button.

A window will pop-up to confirm the operation.


Deleting a Project

Deleting a ProjectTo delete a project:


2. In the Admin page, click on Maintain Projects.

2

3. Select the project to delete and either hide it by making it inactive, or use the Delete button to delete it.


Deleting a Project

Key Concept: Active/Inactive

The concept of active versus inactive applies to projects, jobs, scenes and even to users. By default everything is active. This means that you can view and edit the active entities. Rendering an entity inactive is a way to hide it from view, without actually deleting the data.

In the case of users, an active status means that they can go about their business according to their privileges for a given project. Making a user inactive will suspend their right to log into Manager. This is an interesting option if you are required to temporarily remove a user that may have to return in the future.


Deleting a Project

Key Concept: Approval Status

Also known as the Current Stage Status, the Approval Status is a way to keep track of how a scene is progressing through its current stage.

There are four Approval Status:

1. Pending (blue)

2. In Progress (yellow)

3. For Approval (red)

4. Approved (green)

Approval Status can be changed back and forth, however changing the actual stage of a scene will reset the Approval Status back to Pending.


Deleting a Project

Key Concept: Comments

Comments are texts that can be added to any scenes. Many comments can be logged per scenes and it is possible to assign the same comment to multiple scenes. Contrary to an issue, a comment does NOT have to be resolved. However, a scene can be marked/unmarked with a “comment icon” (with a notepad and pencil, as depicted below).

Typically, comments are used to pass on general information about the scene without the implication that something has to be fixed.

A comment can be passed on a scene by anyone that has the “add notes/comments/captions” right for a given project.


Deleting a Project

Key Concept: Conditions

A condition applies to a scene. Unlike scene stages, scene conditions are not typically linear. They are used to express a particular state about a scene, notwithstanding its current stage in the pipeline.

One important option about a condition within a project is whether it is an exception. Those conditions set to be exceptions will override the colour of the scene, whereas non-exception conditions will not affect the appearance of scenes.

Several conditions are preset at the global level however one can add as many new different conditions as required. Conditions must then be configured for specific project.

On recent versions of Manager, one may set many conditions per scene. However, setting a scene to the default condition Normal will remove any other conditions that may have been set.


Deleting a Project

Key Concept: Issues

An issue is a situation that has to be resolved. It can either be an ongoing issue, in which case it is said to be open, or it can be a resolved issue, in which case it is labeled as closed.

Scenes can have many issues. The more specific issues are available within a project, the easier it becomes to track issues by type, to recognize trends and identify areas of the production that require more attention.

A scene may be tagged with an issue by anyone that has the “add notes/comments/captions” right for a given project.

Issues should first exist at the global level prior to be added to a specific project.


Deleting a Project

Key Concept: Job

Project A

Job A1Scene 001

Scene 002

Job A2Scene 001

Scene 002

A job is part of a project and contains a set of scenes. It shares the same workflow as other jobs within the same project.

This unit of data structure usually represents what is known in TV as an episode or as a sequence in Feature Film or in Gaming.

It may itself be divided into Acts or Reels.


Deleting a Project

Key Concept: Project

Project A

Job A1Scene 001

Scene 002

Job A2Scene 001

Scene 002

A project is the biggest data structure in Manager. It will usually be made up of several jobs, which in turn will be divided in many scenes.

A project has its own pipeline and therefore is configured with its own set of stages, conditions and issues.

Projects are added by an admin user.


Deleting a Project

Key Concept: Scene

Project A

Job A1Scene 001

Scene 002

Job A2Scene 001

Scene 002

A scene is the basic building block of the data structure in Manager. It makes up the bulk of the data. Scenes are contained within a job.

A scene can be assigned to a user. It always has a current stage. It contains much information, such as duration, notes, issues, conditions. It can contain links to Preview clips.


Deleting a Project

Key Concept: Stages

Stages are the linear steps through which every scene must go. They are the foundation of the Manager pipeline. The current stage of a scene will determine its colour and is arguably the most important information Manager is tracking.

Several Global stages are preset however one can add as many new different stages as required. Stages must then be configured for specific projects.


Deleting a Project

Key Concept: Stage Dates

Estimated Stages Dates allow you to plan when a group of scenes is supposed to go through each stage in the pipeline.

While these can be entered per scene and per stage, it is more convenient to set the planning for a whole episode. This can be done by using the Estimated Start Date box from the Expanded Update area to change all the estimated dates for the all the stages based on the Average duration of each stage (as set in the Stage Configuration of the Project).

The Actual Stage Dates are useful to log discrepancies between the planning and reality.

The best representation of all this planning information is available by clicking the View Estimated Stage Dates link in the scene page. It is a scrollable timeline with the current stage in black, the “on time” stages in green, the stages “in danger of being late” in yellow and the stages already late shown in red.


Deleting a Project

Key Concept: Weight

The concept of weight applies to stages. Within a given project, every stage is more or less heavy. That is, this is the estimated time consumption factor for that stage to completed. The weight only makes sense in relation to the weight of other stages.

For example, if one chooses to express the weight in minutes, the weight of the stages Layout and Animation could then be set be 100 and 300, respectively. That would mean that if there are no other stages, the Layout stage is believed to account for 25% of the total time available for this scene, while Animation represents 75%.

The weight will be used to express how far along any given part of a project is. For example, a project may have most of its stages completed, but still be less than 50% done, if the completed stages were “light” ones.


Index

IndexA

Act 28, 76, 90Adding 76

Colour 77

Update 77

ActiveCondition 63

Global Condition 67

Global Issue 68

Key Concept 85

Show / Hide Inactive Scenes 23

Show Inactive Jobs 17

Stage 59

Status 45, 47, 57

User 54

Activity Log 38

ActualRelative Time 56

Stage Dates 31, 39, 94

Update Actual Stage Dates 31

AddAct 76

Adding Issues to a Project 64

Adding Stages to a Project 55

Appending Scenes 72

Conditions to a Project 60

Global Condition 67

Global Issue 68

Global Stage 66

Importing Scenes 74

Inserting Scene 73

Job 69

Project 46

Scene 71

User 44

Admin Page 12, 46, 66Access 12

Creating a New User 44

Description 13

Maintain Colours 13

Maintain Conditions 13, 67

Maintain Integrated Software 13, 49

Maintain Issues 13, 68

Maintain Projects 13, 84

Maintain Stages 13, 66

Maintain Users 13

System 13

ApprovalApproved 86

In Progress 86

Key Concept 86

Pending 86

Status 25, 28, 30

C

Caption 74 32

ChartAdmin Page 12

Data Structure 14

Home Page 9

Job 90

Job Page 19

Map of Manager 8

Overview 5

Project 91

Project Page 15

Scene 92

Scene Page 35

Clip 40Check Box 41

Delete 41

Icon 41

Image 41

Interface 40, 41

Link 41

mov 41

Playback 40, 41

Preview 52, 92

QuickTime 40, 74

Set as Main 41

Upload 41

Colour 57, 59Act 77

Approval Status 86

Condition 63, 67

Global Condition 67

Global Stage 66

Issue 68

Job Page 19


IndexLegend 21, 33

Maintain 13

Stage 59, 93, 94

Comment 32Comments/Captions 32

Job Page 21

Key Concept 87

Mark Comment 39

Scene Note 34, 42

CommunicationAlert Assigned User 42

Bulletins 11

Comments Key Concept 87

Scene Note 34, 42

User Messages 11

Condition 28, 30, 52, 60Active 63

Active Status 67

Adding Conditions to a Project 60

Adding Global Conditions 67

Colour 63, 67

Conditions Page 61, 62

Current 39

Delete 63, 67

Edit 62

Exception 63

Key Concept 88

List 67

Maintain Conditions 13, 67

Non-exception 63

Order 63, 67

Scene 73, 92

ConfigurationConditions 88

Harmony File System 50

Harmony Server 48

Host Filesystem 50

Host Port 50

Integrated Software 48, 74

IP address 50

Manager 49

Project 51

Stage 94

Toon Boom Harmony Server 50

ContactProject 17

Control Center 48

CreateAct 76

Appending Scenes 72

Global Conditions 67

Global Issues 68

Global Stages 66

Inserting Scene 73

Job 69

Project 46

Scene 71

User 44

D

Data 74Scene 92

Structure 14, 90

Data Structure 14Job 90

Project 91

Scene 92

DateActual End Date 29

Actual Stage Date 31, 39, 94

Actual Start Date 29

End Date 31

Estimated End Date 29

Estimated Stage Dates 39

Estimated Start Date 29, 31, 94

Job Start / End Date 23

Recalculate All Estimated Dates 56

Stage Dates Key Concept 94

Start Date 31, 73


Update Estimated Dates 56, 59

Update Estimated Stage Dates 31

View Estimated Stage Dates 39

DeleteCondition 63

Global Condition 67

Global Issue 68

Issue 65

Job 83

Project 84

Removing a User From a Project 80

Scene 30, 39, 82

Stage 66

DownloadClip 41


Index

DurationScene 74, 92

Stage Average Duration 56, 57, 59

E

EditAdding Conditions to a Project 60


Adding Stages to a Project 55

Adding Team Members to a Project 53

Condition 62

Configuring a Project 51

Menu Toolbar 58, 64, 73

Preferences 78

Project Maintenance 22

Stage 58

e-mailAlert Assigned User 42

Note 42

Send As Email 42

EndEnd Date 31

Episode 90Stage Date 94

EstimateAutomatically Distribute Weight 56



Estimated Stages Dates 94

Estimated Start Date 29, 31, 94

Recalculate All Estimated Dates 56

Stage Average Duration 56, 59

Update Estimated Dates 56, 59



Weight 59

Weight Key Concept 95

ExceptionCondition 63

Non-exception 63

F

Feature FilmJob 90

Filter 21, 28, 76Act 28

Actual End Date 29


Approval Status 28

Clear 28

Conditions 28


Estimated Start Date 29

Expanded Filter 28, 29

Global Filter 17

Issue 28

Stage 28

User 28

G

GamingJob 90

GlobalCondition 67

Filter 17

Issue 68

Stage 66, 93

H

HistoryActivity Log 38

Scene 35

Home Page 9Bulletins 11

Description 11

Interface 10

Job Watch 11

Projects 11

Scene Watch 11

User Messages 11

HostHost Filesystem 50

Host Port 50

IP address 50

I

Image 41jpg 41, 52

Movie Preview Clip 52

Thumbnail 52

Upload a Picture 52


IndexImport

Caption 74

Columns 74

csv 74, 75

csv Sturcture 74

Data 74

Header 74ObjectId 74

Issue 74

Note 74

Scene 74, 75

Storyboard 75

Toon Boom Storyboard Pro 74

InactiveCondition 63

Key Concept 85

Project 84

Project Status 47

Scene 25

Show / Hide Inactive Scenes 23

Show Inactive Jobs 17

Stage 59

User 81

InsertScene 73

Integrated Software 47, 74Configuring 48

Configuring Manager 49

Harmony File System 50

Host Filesystem 50

Host Port 50

IP address 50

List 49

Maintain Integrated Software 13

Toon Boom Harmony 48

InterfaceAct 77

Conditions Edit Page 63

Expanded Update 31

Filter 28

Filter Interface 28

Getting Around in Manager 7

Home Page 10

Issues Page 65

Job Page 20

Job Page - Scenes 24

Legend and Job Overview 33

Menu Toolbar 7

Navigation Toolbar 7

Preferences 78

Project Page 16

Scene Clip - See All 41

Scene Page 36

Scene Status 38

Team Page 54, 81

Update 30

Issue 28, 32, 52, 64Active Status 68

Add 68


Closed 32

Colour 68

Comments/Captions 32

Delete 65, 68

Issues Page 65

Job Page 21

Key Concept 89

List 68

Maintain Issues 13, 68

Open 32

Order 68

Scene 92

Scene Note 42

Scene Notes 34

Type 42

J

JobActive/Inactive Key Concept 85

Add 69

Current 37

Delete 83

Episode 90

Feature Film 90

Gaming 90

Job Code 70

Job Details 21, 23

Job Maintenance Page 70, 71, 73, 75, 77, 83

Job Number 70

Job Overview 21, 33

Job Page 19

Job Watch 11

Key Concept 90

Note 21

Printable 23

Reel 90

Sequence 90

Start / End Date 23

Title 70


Index

Job Page 19Access 19

All Notes 32

Description 21

Filter 21, 28

Interface 20

Issues and Comments 21, 32

Job Details 21, 23

Job Overview 21, 33

Legend 21, 33

Notes 21

Scene Note 34

Scenes 21

Scenes Description 25

Scenes Interface 24

Search Scenes 21, 27

Time 21

Update 21

K

Key ConceptActive/Inactive 85

Approval Status 86

Comments 87

Conditions 88

Issue 89

Job 90

Project 91

Scene 92

Stage 93

Stage Dates 94

Weight 95

L

Legend 21, 33

Login 6, 85Access Page 6

Password 6

System Administrator 6

Username 6

M

MaintainColour 13

Condition 13, 67

Integrated Software 13, 49

Issue 13, 68

Job Maintenance Page 71, 73, 75, 77, 83

Project 13, 46, 84

Project Maintenance Page 18, 51, 52, 53, 55, 58, 60, 62, 64, 80

Stage 13, 66

User 13, 44

MenuNavigation Toolbar 7

Report 18, 22

Toolbar 7Edit 18, 51, 55, 58, 62, 64, 73

Report 79

Report and Maintenance Access 22

MessageAlert Assigned User 42

Bulletins 11


Scene Note 42

User Messages 11

MicrosoftMicrosoft Excel 74

N

NavigationA Map of Manager 8

Data Structure 14

Scene 37

Scene Link 25

Toolbar 7

NewAct 76

Appending Scenes 72

Global Condition 67

Global Issue 68

Global Stage 66

Inserting Scene 73

Job 69

Project 46

Scene 71

User 44

Note 21, 32Alert Assigned User 42

Closed Issues 32

Comment/Issue 34, 42

Comments/Captions 32

e-mail 42

Job Page 32

Open Issues 32

Scene 34, 42, 92


IndexSend As Email 42

Type of Issue 42

O

OpenOfficeOpenOffice Calc 74

OrderCondition 63, 67

Global Stage 66

Issue 68

Scene 73

P

PageAdmin 12, 44, 46, 49

Conditions 61, 62

Home 9

Issues 65

Job 19

Job Maintenance 70, 71, 73, 75, 77, 83

Profile 45

Project 15

Project Maintenance 52, 53, 55, 58, 60, 62, 64, 80

Scene 35

Stages 56

Team 54, 81

Password 6Changing the Admin Password 6

PipelineProject 91

Stage 93

Playback 40Clip 41

PreferencesEdit 78

Legend and Job Overview 33, 78

Results per page 25

Scene area 78

PreviewClip 92

PrintDetailed Job Overview 79

Printable 23

Project Overview 79

Report 79

Users Privileges 79

Profile 78Editing Preferences 78

Legend and Job Overview 33, 78

Profile Page 45

Results per page 25

Scene area 78

ProgressApproval Status Key Concept 86

For Approval 86

In Progress 86

Job Overview 21, 33

Pending 86

Percentage Completed 17, 37

Weight 17, 23, 57

Project 46Active/Inactive Key Concept 85

Adding Conditions 60

Adding Issues 64

Adding Stages 55

Adding Team Members 53

Conditions 52

Configuring 51

Configuring Integrated Software 48

Contacts 17

Create 46

Current 37

Deadline 47

Delete 84

Editing Conditions 62

Editing the Stages 58

Inactive 84

Issue 52

Key Concept 91

Maintain Projects 13, 84

Movie Preview Clip 52

Percent Completed 17

Project Details 17

Project Maintenance Page 18, 22, 51, 52, 53, 55, 58, 60, 62, 64, 80

Project Manager 47

Project Page 15

Removing a User 80

Report 18, 22

Stage 52, 55

Status 47

Thumbnail 52

Title 47

User Role 54


Index

Project Manager 47

Project PageAccess 15

Description 17

Global Filter 17

Interface 16

Percent Completed 17

Project Contacts 17

Project Details 17

Show Inactive 17

Weighted Progress 17

Q

QuickTime 40, 74mov 41

Scene Clips 40

R

ReelJob 90

RemoveUser From a Project 80

Report 18, 22Detailed Job Overview 79

Printing 79

Project 18

Project Overview 79

Users Privileges 79

S

SceneActive/Inactive Key Concept 85

Activity Log 35, 38

Actual Stage Dates 39

Add 71

Appending Scenes 72

Approval Status 25, 30

Approval Status Key Concept 86

Assigned User 39

Checkbox 25

Clip 40, 92

Clip Icon 41

Clip Playback 40


Condition 30, 92

Conditions Key Concept 88

Current 37

Current Condition 39

Current Stage 38

Delete 30, 39, 82

Duration 39, 74, 92

End Date 31



Expanded Update 31

Import 74

Insert 73

Issue 92

Issues Key Concept 89

Job Maintenance Page 71

Job Page 21

Job Page - Scenes Description 25

Key Concept 92

Link 25

Mark Comment 39

Next 37

Note 32, 34, 42, 92

Order 73

Percentage Completed 37

Previous 37

Refresh Thumbnails 25

Save 39

Scene Page 35

Scene Watch 11

Search 21, 27

Stage 30, 31

Start Date 31

Status 38

Thumbnail Size 25

Update 21, 30



Update Many Scenes 30

Upload Clip 41

User 30

Scene Page 35Access 35

Activity Log 38

Clip 40

Current Stage 38

Interface 36

Navigation 37

Status 38


IndexSearch 27

Act 28

Actual End Date 29


Approval Status 28

Closed Issues 32

Conditions 28



Filter 21, 28Expanded Filter 28, 29

Issue 28

Note 32

Open Issues 32

Results per page 25

Scene 21, 27

Scene Range 27

Stage 28

User 28

SequenceJob 90

SoftwareIntegrated Software 47, 48, 74

Microsoft Excel 74

OpenOffice Calc 74

Toon Boom Harmony 5, 47, 48, 74

Toon Boom Manager 5, 48

Toon Boom Storyboard Pro 5, 74

Stage 30, 31, 52, 55, 58Active 59

Active Status 66

Actual Stage Dates 31, 39, 94

Adding Global Stages 66


Approved 86

Average Duration 56, 57, 59, 94

Colour 66, 94

Current 38

Delete 66

Edit 58


For Approval 86

Global 93

Key Concept 93

Legend 21, 33

List 66

Maintain Stages 13, 66

Order 57, 59, 66

Scene 73

Stages Page 56

Status 39, 86


Weight 59, 95

StartEstimated Start Date 31, 94

Start Date 31, 73

Status 38Active 45, 57

Approval 25, 28, 30


Approved 86

Current Stage 39, 86

For Approval 86

Global Condition 67

Global Issue 68

Global Stage 66

In Progress 86

Job Overview 33

Pending 86

Sys Admin 45

System Administrator 6Adding Project 91

Add notes/comments/captions right 89

Admin Page 12

Changing the Admin Password 6

Creating a New User 44

Login 6

Password 6

Username 6

T

TeamAdding Team Members to a Project 53

Team Members 45, 52, 80

Team Page 54, 81

User Privilege Details 54

Thumbnail 52Image 41

Refresh 25

Size 25

Time 21Current Time 26

Last Update 26

ToolbarMenu Toolbar 7

Edit 55, 58, 64, 73

Report 79

Navigation Toolbar 7


Index

Toon BoomHarmony 5, 47, 48, 74

Harmony Server 48, 50

Manager 5, 48

Storyboard Pro 5, 74

Toon Boom Harmony 5, 47, 48, 50, 74

Control Center 48

File System 50

Server 48, 50

Toon Boom Manager 5, 48Configuration 49

Toon Boom Storyboard Pro 5, 74

U

Update 21, 30Act 77

Actual Stage Dates 31

Clip Check Box 41

Estimated Dates 56, 59



Expanded Update 30, 31, 94

Last Update 26

Save Project 47

Save Scene 39

Scene Checkbox 25

Stage 31

Update Many Scenes 30

UploadPicture 52

User 28, 30, 44Active 54

Active/Inactive Key Concept 85

Active Status 45, 47

Adding Team Members to a Project 53

Add notes/comments/captions right 89

Alert Assigned User 42

Assigned User 39

Create 44

Editing Preferences 78

Legend and Job Overview 33

Maintain Users 13

Maintenance 45

Message 11

Privilege Details 54

Project Maintenance Page 53

Removing a User From a Project 80

Role 54

Sys Admin Status 45

Team Members 45, 52, 80

Team Page 81

V

VideoClip Playback 40

Delete 41

mov 41

Playback 41

QuickTime 40, 74

Scene Clips 40

See All 40

Upload 41

W

Weight 57, 59, 95Automatically Distribute Weight 56

Key Concept 95

Weighted Progress 17, 23

WorkflowJob 90

Manager Pipeline 93

Project 91

Scene 92

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