Tools and Tips to Supercharge Your Productivity
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Transcript of Tools and Tips to Supercharge Your Productivity
WebSphere Software
© 2008 IBM Corporation
10 Tools and Tips to
Dan Griffin
12/01/08
Your Work Day
Turbo Charge11
WebSphere Software
© 2008 IBM Corporation2 Apr 10, 2023
Tip #1 – Google Alerts
What is it?– A service from Google that emails you whenever your keywords show up online.
For example, know when your product is mentioned in a blog.
Where can I find it?– Google.com/alerts
Tell Google where to look. For example, only in blogs.
How often do you want to be alerted?
Do you want them to be emailed? You can also receive in RSS.
WebSphere Software
© 2008 IBM Corporation3 Apr 10, 2023
Tip #2: Bluepages and W3 Integrated into Firefox
What is it?
– A plug-in for Firefox that allows you to search w3 and Bluepages directly from your browser
Where do I get it?
– http://www.phys.uu.nl/~run/ibm/plugins.html
Add directly to Firefox
WebSphere Software
© 2008 IBM Corporation4 Apr 10, 2023
Tip #3: Cool Google Tricks
Search by site
Search by date, document type, and more!
WebSphere Software
© 2008 IBM Corporation5 Apr 10, 2023
Tip #3: Cool Google Tricks (cont’d)
Find your backlinks
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© 2008 IBM Corporation6 Apr 10, 2023
Tip #3: Cool Google Tricks (cont’d) Convert currencies, measures, timezones, distances, etc.
WebSphere Software
© 2008 IBM Corporation7 Apr 10, 2023
Tip #4: How to Grab a Color and Use it in PPT
How many times has this happened to you?
Is this it? Nope, not quite.
How about this?
Nope, that’s not it either.
I really need to get that color!
What is it?
– ColorPic – a color grabber
– Where can I find it? http://www.iconico.com/colorpic/
Got it!
WebSphere Software
© 2008 IBM Corporation8 Apr 10, 2023
Tip #5: Create a PDF from Any Doc or Web Page
Typical belief is that you have to have to purchase full Adobe Acrobat to create PDFs
But there is a FREE solution!
What is it?
– PDFCreator: A program that allows you to “print” to a PDF document
Where do I get it?
– http://sourceforge.net/projects/pdfcreator/
WebSphere Software
© 2008 IBM Corporation9 Apr 10, 2023
Tip #6 Create an Autofill button in Lotus Notes How many times do you cut and paste your conference call dial-in information?
Automate that with a button in Lotus Notes
Steps to Add to Lotus Notes: Right click on your toolbar Toolbar preferences
Customize Click “New” and select “Button” Fill in a Caption and in the “Formula” window use the
following commands: To add a blank line insert:
@Command([EditInsertText];@NewLine); To add a text line insert:
@Command([EditInsertText];“Your Text Here");
For example, you could cut and paste the following:
@Command([EditInsertText]:"Call-in: XXXXXXXX");
@Command([EditInsertText];@NewLine);
@Command([EditInsertText];"Passcode: YYYYYYYYY")
WebSphere Software
© 2008 IBM Corporation10 Apr 10, 2023
Tip #7 Automate Repetitive tasks
[email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected]
[email protected]@[email protected]@[email protected]@[email protected]@[email protected]@[email protected]@[email protected]@[email protected]
For example, turn this: Into this:
Or this:
<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;<[email protected]>;
WebSphere Software
© 2008 IBM Corporation11 Apr 10, 2023
Tip #7 Automate Repetitive tasks (cont’d)
Or this: Into this:
Yecsy Escalona/Venezuela/IBM@IBMVE Linda Grigoleit/Rochester/IBM Rebecca Mettler/Bakersfield/IBM Diana Waterson/San Francisco/IBM Liz Savoie/Austin/IBM Tom Creamer/Fort Lauderdale/IBM Richard Sufliarsky/Slovakia/IBM@IBMSK Rose Tyksinski/Bethesda/IBM Sylvia Moreno Lopez/Spain/IBM@IBMES Sakthi Palani/Schaumburg/IBM Kia Muktar/Toronto/IBM@IBMCA Karen Favero/Houston/IBM Anil A Kumar/San Jose/IBM Tina Dworak/Chicago/IBM
WebSphere Software
© 2008 IBM Corporation12 Apr 10, 2023
Tip #7 Automate Repetitive tasks (cont’d)
Using Textpad, you can easily record Macros and “Play them through the end of the file”
– For example, you keystroke may be “end, delete, comma -- end, delete, comma – end, delete, comma…”
– Record it once and then have Textpad repeat it.
What is it? Textpad 5 – A powerful text editor
Where do I get it? Textpad.com
WebSphere Software
© 2008 IBM Corporation13 Apr 10, 2023
Tip #8: Track Readers of RSS Feed (or downloaders of Podcast)
RSS Feeds are notoriously hard to track because people don’t actually come to your site
Traditionally, there is no easy way to track downloads of podcasts
Your Blog or Podcast
What is it? A way to track RSS subscriptions and Podcast listens
Where do I get it? Feedburner.com
WebSphere Software
© 2008 IBM Corporation14 Apr 10, 2023
Tip #9 Find Those Lost Emails with Google Desktop
Search your computer for documents, emails, files, etc.
Install directly from ISSI
Search from the standard interfaceOr by pressing Control-Control to get a popup.
WebSphere Software
© 2008 IBM Corporation15 Apr 10, 2023
Tip #10: Purchase Order Bot on Sametime Add [email protected] to your sametime list
Type “Cart ######” and then keyword
– Keywords: status, requestor, initiator, buyer, submit date, approver, requesting department, supplier, ponumber
Type “PO ######” and then keyword
– Keywords: invoiced?, supplier, podate, cart
WebSphere Software
© 2008 IBM Corporation16 Apr 10, 2023
Tip #11: How to Tell if you are CC’ed on a Note without Opening It