TMS Guide: Utilities and EDI - Railcar Management LLC · 2011. 9. 22. · TMS Main Menu 33 System...

TMS Guide: Utilities and EDI

Copyright

Copyright © 2011 Railcar Management Inc. All Rights Reserved. Reproduction in any form prohibited, without express permission.

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RMI - Delivered under license agreement.

Copying and disclosure prohibited without express written permission from RMI.

RMI3475 Piedmont Rd NE, Suite 250Atlanta, Georgia 30305 USAPhone: 404.355.6734Fax: 404.352.8814Internet address: www.rmiondemand.com

Warning

All information in this document, as well as the software to which it pertains, is proprietary material of RMI, and is subject to an RMI license and non-disclosure agreement. Neither the software nor the documentation may be reproduced in any manner without the prior written permission of RMI.

Specifications are subject to change without notice.

About This Manual

The TMS Guide: Utilities and EDI is an instructional document designed to be used as a reference while using RailConnect, TMS, RMS, ShipperConnect Rail Carrier Interface, and Cash Application applications, products of RMI.

This version of the TMS Guide includes changes made to the system for TMS Release 18.3.

Trademarks

RailConnect, TMS, RMS, ShipperConnect Rail Carrier Interface, and Cash Application are registered trademarks of RMI.

TMS Guide: Utilities and EDI

Revised 8/11 TMS Guide: Utilities and EDI 3

Table of ContentsSystem Utilities

TMS Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Correcting an Equipment ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Correcting an Equipment Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Changing the Load/Empty Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Removing a Car From Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Unramping Intermodal Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Modifying Equipment History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Resetting Consist in Use Flag . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Recalculating Conveying Cars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Assigning Customers to Waybills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Making Master File Replacement Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21TMS Data Purges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Deleting Old Consists by Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Deleting Unused Waybills by Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Deleting Water Carrier Reverse Route . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Setting Purge Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Deleting Synonyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Reviewing the Delete Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29System Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Using System Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Correcting Interchange Information in Mass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33Changing Movement History Records in Mass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

EDIBasic Procedures: The EDI Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Reviewing EDI Messages and Correcting Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40Starting an EDI Job Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Reviewing Forward and Store Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Modifying EDI Partner Roads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

System Utilities TMS Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Correcting an Equipment ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Correcting an Equipment Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Changing the Load/Empty Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Removing a Car From Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 Unramping Intermodal Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Modifying Equipment History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Resetting Consist in Use Flag . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Recalculating Conveying Cars. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Assigning Customers to Waybills. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Making Master File Replacement Corrections. . . . . . . . . . . . . . . . . . . . . . . .21

TMS Data Purges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24 Deleting Old Consists by Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24 Deleting Unused Waybills by Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 Deleting Water Carrier Reverse Route . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26 Setting Purge Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 Deleting Synonyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 Reviewing the Delete Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

System Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Using System Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Correcting Interchange Information in Mass . . . . . . . . . . . . . . . . . . . . . . . . .33 Changing Movement History Records in Mass . . . . . . . . . . . . . . . . . . . . . . .35

RMI System Utilities include several functions you can use to modify incorrect movement data. You should have a complete understanding of how these functions work before you begin to use them.

Many utility features are available from both the System Administrator menu and the System Utilities menu. This gives you the option of authorizing managers or other personnel to the System Utilities menu without authorizing them to all the functions available on the System Administrator menu.

TMS TROUBLESHOOTING: Because some of these features can cause harm if incorrectly used, RMI encourages railroads to set up their TMS security so that only well-trained users can access these utilities.

4 TMS Guide: Utilities and EDI Revised 8/11

System Uti l i t iesCorrecting an Equipment ID

TMS Corrections

Correcting an Equipment ID

Errors in equipment initials and numbers can occur in TMS, most often when cars are interchanged online manually with the incorrect initial and number. When you correct a mistake, you can specify whether to reset a car’s ID back to the point at which the car was interchanged or whether to change only the current waybill. It will not impact prior history for that car.

To correct an equipment ID:

1. Go to the Correct Equipment window. (Figure 1)TMS Main Menu 33 System Utilities 1 Correct a Mark/NumberorTMS Main Menu 36 System Administrator 21 Correct a Mark/Number

Fast Path = UCAR

2. Enter the initial and number as it currently exists in TMS inventory in the From Current Equipment fields. Enter the correct equipment marks in the To Corrected Equipment fields.

Figure 1


System Uti l i t iesCorrecting an Equipment ID

3. Select one of the following options:

• Enter W in the remaining field to instruct TMS to correct the initial and number only in the current waybill for the car.

• Enter I to instruct TMS to correct the initial and number for the equipment’s entire history back to the inbound interchange.

4. Select OK to change the initial and number for the car in inventory, then Exit.

TMS TROUBLESHOOTING: You can use this option to change the marks of cars that were re-stencilled online. You will, however, lose the original inbound interchange of the car mark under which it was moved online. Cars that have been re-stencilled should be handled using a SHOP Interchange Outbound move, then an Inbound move.


System Uti l i t iesCorrecting an Equipment Location

Correcting an Equipment Location

The Correct Equipment Location option will undo a bad movement entered in TMS. When you use this option, TMS moves the car to its correct online location and records a CORR movement type in car movement history.

To correct an equipment location:

1. Go to the Correction Moves Selection window. (Figure 2)TMS Main Menu 33 System Utilities 2 Correct Equipment LocationorTMS Main Menu 36 System Administrator 22 Correct Equipment Location

Fast Path = ULOC

Figure 2


System Uti l i t iesCorrecting an Equipment Location

2. Enter the Track and Station of the car’s current location or the Car initial and number, then select OK.

3. On the Correction Move Equipment window (Figure 3), type 1 next to all cars you want to correct.

4. Enter the Track and Station you want the car moved to and a move Date and Time in the header fields.

You should also indicate where on the track you want the car(s) placed using the East/West and Seq field.

5. Select OK to move the car(s), then Exit.

TMS moves the car back to the correct location and writes a record to Car Movement History showing that the move was made. This move will not be reported for TRAIN II, E-Trace, or car hire purposes.

Figure 3


System Uti l i t iesChanging the Load/Empty Status

Changing the Load/Empty Status

If you have loaded or unloaded a car in error and want to undo that movement, you can use the Undo L/E Status Change option to return the car to its original status.

To correct a car’s loaded/empty status:

1. Go to the Undo L/E Status Change window. (Figure 4)TMS Main Menu 33 System Utilities 3 Undo L/E StatusorTMS Main Menu 36 System Administrator 23 Undo L/E Status

Fast Path = ULE

2. Enter the Station ID at which the cars are located and select OK, then confirm.

Figure 4


System Uti l i t iesChanging the Load/Empty Status

The cars must still be located at the station at which they were placed.

3. On the Enter List for Undo Load or Empty window (Figure 5), enter the equipment initials and numbers of the cars you want to change and select OK.

TMS TROUBLESHOOTING: You should use this option only to change a car’s L/E status where it was loaded or unloaded on your railroad. You cannot use this option to change a car’s status where it was interchanged online with the wrong L/E status.

Figure 5


System Uti l i t iesRemoving a Car From Database

Removing a Car From Database

If you interchanged a car online in error, you can use the Remove Car from Database option to delete that car from online inventory. Movement history records are erased from the most recent move back to the date the car was received. The current waybill for the car is also removed. If the car was previously handled as a completed trip, those records are not removed.

To remove a car from online inventory:

1. Go to the Remove Equipment from Database window. (Figure 6)TMS Main Menu 33 System Utilities 4 Remove Car from DatabaseorTMS Main Menu 36 System Administrator 24 Remove Car from Database

Fast Path = UREM

2. Enter the Initial and Number of the car to remove.

You should also select the Retain Waybill field if you want to preserve the current waybill. If you choose this option, the waybill will be set back to Inbound/BOL status after the car is removed from the database. In addition, unbilled incidental charges will be set back to “pending” status, where possible. Billed charges and manually-entered unbilled charges will not be changed. If the Retain Waybill field is left blank, the waybill will be deleted and all information will be lost.

Figure 6


System Uti l i t iesRemoving a Car From Database

3. Select OK.

4. TMS searches the online files for that car. If the car is found, the Remove Car from Database window appears. (Figure 7) Select Remove from Database to delete all movement records for the car back to the inbound interchange.

Figure 7


System Uti l i t iesUnramping Intermodal Equipment

Unramping Intermodal Equipment

Use this utility to unramp intermodal equipment that was incorrectly ramped. You should use this option when you need to remove an intermodal unit from a conveying car without changing the waybill to a completed status.

To unramp intermodal:

1. Go to the Unramp Intermodal window. (Figure 8)TMS Main Menu 33 System Utilities 5 Unramp IntermodalorTMS Main Menu 36 System Administrator 25 Unramp Intermodal

Fast Path = INTUR

2. Enter the Track and Station where the intermodal units are located. You can also specify a Zone.

If you do not know the exact location, enter the intermodal equipment Mark and Number.

Figure 8


System Uti l i t iesUnramping Intermodal Equipment

3. Select Unramp Individual.

4. On the Unramp Intermodal window (Figure 9), enter the unramp location in the Ground Location header field.

5. Type 1 next to each car you want to unramp, then select OK. TMS will remove the intermodal units from the flatcar and change the waybill back to pending status.

6. Exit to return to the menu.

Figure 9


System Uti l i t iesModifying Equipment History

Modifying Equipment History

You can use the Modify Equipment History option to review and change movement history records.

TMS TROUBLESHOOTING: Modifying equipment history records can be risky. TMS does not check to make sure you enter records in the correct order when you use this function. As a result, it is possible to enter moves out of order. This can have a significant impact on TMS’s Supertrip reporting module as well as on car hire and demurrage.

You should use this option only to modify or delete records that are in error. Only users who have a complete understanding of how modified or deleted records can impact car hire and demurrage should have access to this powerful option.

To modify movement history records:

1. Go to the Maintain Equipment History window. (Figure 10)TMS Main Menu 33 System Utilities 6 Modify Equipment HistoryorTMS Main Menu 36 System Administrator 26 Modify Equipment History

Fast Path = UHIS

2. You can enter values in the header fields to find a particular car by Car initial/number or by Waybill Control Number.

Figure 10



3. Type M next to the record you want to modify, then select OK.

4. Review or modify the values on the Edit Equipment History Detail window as needed. (Figure 11)

5. Select OK to update the record, then confirm. Exit to return to the menu.

Field Definitions

Figure 11

File Key Fields

Control Waybill control number in effect for the move.

Car Car initial and number.

Date/Time Move date and time.

Move Move type.

If TOFC If you are changing the movement history record for a trailer or container, enter a status codes.

From/To Fields

From Station Station from which the car was moved.

To Station Station to which the car was moved.

Zone Zone to which the car was moved.

Track Track to which the car was moved.

General Fields



Road Interchange road.

Customer Customer involved in the move. For placements and releases, TMS shows the customer at which the car was placed or released.

Transportation Method Code

Code describing the method of transportation. R indicates Rail, X indicates intermodal (trailer or container), and C indicates conveying flatcar.

Train Fields

ID Train ID.

Control Number

Control number associated with a particular train event.

Date Move date.

Time Move time.

Move Move type for the train.

Sequence Standing order of the car on the train.

Intermodal Flatcar Fields

Trip Indicator Selecting this field indicates an intermodal trip.

Chassis Initial and number of the chassis moving the container.

Control Number

Waybill control number for the flatcar.

Car Initial and number of the flatcar that moved the trailer or container.

Spot Date/Time

Date and time of the placement (spot) at the ramp track.

Storage/Demurrage Fields

Storage Customer

Customer ordering the cars into storage.

Storage Code Code used to place a car into storage.

Currently in Storage?

Selecting this field indicates the equipment is currently in storage.

New Status If you want to change the demurrage status of the equipment, enter the new value. 00 indicates pending, 88 indicates excluded, and 89 indicates exempt.


System Uti l i t iesResetting Consist in Use Flag

Resetting Consist in Use Flag

When a user is working with a consist, TMS flags it as being in use so that other users cannot work with the same consist at the same time. Occasionally, you may need to go into a consist that is already in use. In addition, if a communication problem occurs and a user is dropped from the system while using a consist, TMS may incorrectly mark the consist as being in use.

The Reset Consist in Use utility lets you open consists that TMS has flagged as in use.

To reset a consist:

1. Go to the Reset Consist in Use Indicator window. (Figure 12)TMS Main Menu 33 System Utilities 7 Reset Consist in UseorTMS Main Menu 36 System Administrator 27 Reset Consist in Use

Fast Path = UCONO

2. Type 1 next to the consist you want to reset.

3. Select OK, then confirm. Exit to return to the menu.

Figure 12


System Uti l i t iesRecalculating Conveying Cars

Recalculating Conveying Cars

On occasion, the loaded or empty status of flatcars equipped to carry trailers/containers is incorrect in TMS. For example, this may happen when a car that normally carries trailers or containers has been used to carry a product such as a bulldozer or other heavy machinery. The recalculate function will instruct TMS to correctly calculate the L/E status for this equipment.

To recalculate conveying cars load/empty status:

1. Go to the Update Conveying Cars LE Status window. (Figure 13)TMS Main Menu 33 System Utilities 8 Recalculate Conveying CarsorTMS Main Menu 36 System Administrator 28 Recalculate Conveying Cars

Fast Path = UCON

2. Enter the Station and Track or the Train ID where the cars are located and select OK, then confirm. TMS performs the recalculation.

Figure 13


System Uti l i t iesAssigning Customers to Waybills

Assigning Customers to Waybills

The Assign Customers to Waybills option instructs TMS to match all waybills in the system against your Synonym File. You should use this option when you have modified the synonym file with new customer codes to match customer names as received on inbound waybills. (For more information on the synonym master file, see the TMS Guide: System Maintenance.)

To assign customers to waybills:

1. Go to the Assign Patron to Waybills window. (Figure 14)TMS Main Menu 33 System Utilities 9 Assign Customers to WaybillsorTMS Main Menu 36 System Administrator 29 Assign Customers to Waybills

Fast Path = UCUSW

2. Select the type(s) of waybills you want to match. You can also choose to suppress the automatic synonym table update.

3. Select OK, then confirm.

TMS reads all waybills in the system and uses the synonym master file to attempt to assign customer codes to customer names for those that are missing.

Figure 14


System Uti l i t iesMaking Master File Replacement Corrections

Making Master File Replacement Corrections

TMS offers utilities to make group name changes to several master file data fields in TMS. These options were specifically designed for users who are transferring data into TMS from other computer systems. However, you can also use these utilities to rename master file codes in TMS quickly and easily.

TMS TROUBLESHOOTING: Due to the possible misuse of these utilities, RMI strongly recommends you use the TMS security features to limit the number of users who can reach these functions.

To use the master file rename utilities:

Go to the Master File Rename Menu. (Figure 15)

TMS Main Menu 36 System Administrator 4 Master File Rename MenuFast Path = /STD

Figure 15

# Fast Path Option Used to

1 REPAT Replace Customer Code

replace all instances of a customer code with another code.

2 RESTN Replace Station replace all instances of a station code with another code.



To replace a code:

1. On the Master File Rename Menu, select the appropriate option for the type of code you want to replace. The associated replacement window appears.

For example, if you wanted to change an RWC code, you should choose option 3 Replace RWC Code, and the RWC Replacement window will appear (Figure 16):

2. Enter the code you want to change and the new code name you want to replace it.

3 RERWC Replace RWC Code

replace all instances of an RWC code with another code.

4 RESVC Replace Type of Service Code

replace all instances of a type of service code with another code.

5 REICC Replace Incidental Charge Code

replace all instances of an incidental charge code with another code.

6 REDEM Replace Demurrage Code

replace all instances of a demurrage code with another code.

7 RELOC Replace Track (Location) Code

replace all instances of a track location code with another code.

8 REPZN Replace Zone replace all instances of a zone code with another code.

Figure 16




3. Select OK. TMS will replace all instances of the RWC code with the new code.

TMS TROUBLESHOOTING: Exercise caution when using these functions. They are not easily reversible. You should check your data after running any of these utilities to make sure the results achieved were those desired.

TMS TIPS: When TMS renames customer codes, it changes the customer name at the same time.


System Uti l i t iesDeleting Old Consists by Date

TMS Data Purges

Deleting Old Consists by Date

You can use this utility to delete old interchange consists from the current consist list windows. This option allows you to instruct that all consists interchanged before a specific date be removed from the inbound and outbound interchange windows. The consists remain in the interchange history file, however, and are always available for inquiry and reporting purposes.

Most railroads manually delete old consists as they are used. However, larger railroads sometimes prefer to keep older consists available in the current files for a few days after the interchange is complete. The Delete Old Consists by Date option provides a quick way to clear out these interchanges.

To delete old consists:

1. Go to the Delete Old Consists from System window. (Figure 17)TMS Main Menu 36 System Administrator 41 Delete Old Consists DateFast Path = UDLCO

2. Enter the station for which and the date through which you want to delete consists.

3. Select the appropriate field(s) to specify whether you want to delete inbound consists and/or outbound consists.

4. Select OK to remove the consists specified, then confirm.

Figure 17


System Uti l i t iesDeleting Unused Waybills by Date

Deleting Unused Waybills by Date

The Purge Unused Waybills by Date option allows you to remove old, unused waybills from files in the system. In particular, this is a useful option for removing old inbound waybills from TMS. In many cases, railroads will incorrectly transmit waybills for cars that are not actually delivered to you. These waybills will remain in the inbound waybills file until they are either deleted or the car is brought online.

RMI recommends that you periodically take the option described below to remove these old and unused waybills.

To delete unused waybills by date:

1. Go to the Unused Waybill Into Purge window. (Figure 18)TMS Main Menu 36 System Administrator 42 Purge Unused Waybills by Date

Fast Path = UNUSD

2. Enter the date through which you want to delete waybills. You can choose to purge based upon either the Date Last Modified or the Waybill Date. RMI recommends using 30 days as a guideline for completing this field.

3. Select which waybill types to delete.

4. In the Equipment Type field, enter R for Rail and Conveying or X for Intermodal to delete only waybills pertaining to those equipment types. Leave blank to delete all.

5. Select OK to remove the selected waybills.

Figure 18


System Uti l i t iesDeleting Water Carrier Reverse Route

Deleting Water Carrier Reverse Route

Water carrier containers that are out-gate maintain an empty reverse route waybill in TMS. The Water Carrier Reverse Route Purge function lets you remove these waybills from TMS.

To delete water carrier reverse routes:

1. Go to the Water Carrier Purge window. (Figure 19)TMS Main Menu 36 System Administrator 43 Water Carrier Rev Route Purge

Fast Path = WCPUR

2. Enter the Date Last Modified through which you want to purge.

3. Select OK to remove the selected records.

Figure 19


System Uti l i t iesSetting Purge Definitions

Setting Purge Definitions

The Purge Definitions option allows you to set default standards indicating how long various records should be kept in the system.

To set purge definitions:

1. Go to the Purge Definition window. (Figure 20)TMS Main Menu 36 System Administrator 44 Purge DefinitionFast Path = PURGD

2. Enter the length of time you want to keep each type of record. File records older than the specified value are automatically purged on a regular basis.

3. Select OK to save the definitions, then Exit to return to the menu.

Figure 20


System Uti l i t iesDeleting Synonyms

Deleting Synonyms

You can choose to delete or inactivate groups of synonyms. This option will help you clean up your synonym tables quickly.

To set delete or inactivate synonyms:

1. Go to the Mass Delete/Inactivate from Synonym Table window. (Figure 21)TMS Main Menu 36 System Administrator 45 Mass Dlt/Inactivate Synonyms

Fast Path = DSYN

2. In the Action field, you should enter D to delete the selected synonyms or I to inactivate those synonyms. You should also specify the type of synonyms you want to choose for that action in the Limit to Record Type field.

3. Enter customer information if you want to delete or inactivate synonyms for a particular customer.

4. Select OK to delete or inactivate the specified synonyms.

Figure 21


System Uti l i t iesReviewing the Delete Log

Reviewing the Delete Log

The Delete Log provides administrators a means of determining how, when, and by whom a record was deleted.

To review the delete log:

Go to the Display Delete Log window. (Figure 22)

TMS Main Menu 36 System Administrator 5 Delete LogFast Path = UDLTL

Note that this window lists the type of movement associated with the deleted record.

Figure 22


System Uti l i t iesUsing System Utilities

System Utilities

Using System Utilities

The RMI Utilities menu offers several functions that you can use to correct records in TMS. Because some of these functions allow you to make mass changes to the database, you should be very careful when using these utilities. Furthermore, you should exercise great caution when you authorize users to this menu.

To use the RMI System Utilities:

Go to the RMI Utilities menu. (Figure 23)

RMI Main Menu 32 RMI Utilities Fast Path = /RMIU

Figure 23


1 *ICDT Modify Interchange Train History

Modify inbound or outbound interchange date/time, or bring an outbound interchange back online.

2 *OLDT Change Train History Date/Time

Modify date and/or time of online train events.



3 *WB Waybill Change Modify or change the status of waybills.

4 *CARB Bring Car Back Online

Bring a delivered car back online. TMS moves the car back to the location of the last recorded move prior to ICHD and changes the waybill from complete to active status.

5 UHIS Modify Equipment History

Modify dates/times of car history records in mass.

6 IWBCR Inbound Waybill Corrections

Modify inbound waybills.

7 AWBCR Active Waybill Corrections

Modify active waybills.

8 CWBCR Completed Waybill Corrections

Modify completed waybills.

9 *RVIC Reverse IC Invoices by Date

Reverse interchange invoices by date.

10 GCMH Group Changes to Movement History

Make movement history changes to several cars in one step.

11 *ICCA Re-Send IC/NT Charges to Cash

Re-send batches of charges back to cash applications.

12 *DMCA Re-Send Demurrage to Cash

Re-send batches of demurrage back to cash applications.

13 MPST Mass Populate Switch To

Copy information in the waybill Block To field into the waybill Switch To field.

22 TRNL Work with Train Locks

Re-open a train consist that was not closed properly.

23 EFSAC Edit FSAC Master Modify station FSAC records.

40 CIL Customer Interface Log

View list of shipper requests made via the ShipperConnect customer interface.

41 COW Car Order Web Log

View list of car order requests made via the ShipperConnect customer interface.




42 STERL Supertrip Error Log

View list of errors made in Supertrip processing.

43 SRW Switch Request Web Log

View list of switch requests made via the ShipperConnect customer interface.

44 WNLOG Waybill Notification Log

Review waybill notifications. Notifications are listed according to whether they have been processed or not.

45 GYW Graphical Yard Web Log

Work with information from RMI’s graphical yard.



System Uti l i t iesCorrecting Interchange Information in Mass

Correcting Interchange Information in Mass

You can make mass corrections to interchange records, changing the interchange road as well as the date and time.

TMS TROUBLESHOOTING: RMI strongly recommends that you contact RMI Customer Support before you use this function if you have not used it previously.

To correct interchange information:

1. Go to the Display Interchange Train History window. (Figure 24)RMI Main Menu 32 RMI Utilities 1 Modify Interchange Train HistoryFast Path = *ICDT

Figure 24


System Uti l i t iesCorrecting Interchange Information in Mass

2. Enter C next to the interchange you want to correct and select OK.

3. On the Correct Interchange Information window (Figure 25), enter the correct information in the NEW fields for Date, Time, Road, Station, and Track, as necessary.

4. Select OK to make the correction, then confirm.

TMS TIPS: Any time you change a history record in TMS, Supertrip will be updated with that change the next time the update runs.

Figure 25


System Uti l i t iesChanging Movement History Records in Mass

Changing Movement History Records in Mass

The Group Changes to Movement History option lets you make mass changes to records in car movement history.

TMS TROUBLESHOOTING: RMI strongly recommends that you contact RMI Customer Support before you use this function for the first time.

To make group changes to cars:

1. Go to the Group Change History Date and Time window. (Figure 26)RMI Main Menu 32 RMI Utilities 10 Group Changes to Move HistoryFast Path = GCMH

2. Enter the existing Date, Time, and Move type in the Current row.

3. Enter the new Date and Time in the Corrected row.

Figure 26


System Uti l i t iesChanging Movement History Records in Mass

4. Select OK, then confirm.

5. TMS searches movement history and display all matching records on the Group Change Movement History (Confirm) window. (Figure 27)

The selected cars are highlighted. Review these records and de-select any that should not be changed by typing 1 next to the record, then selecting OK. The de-selected cars will no longer be highlighted.

6. When you are sure that only the records you want to change are selected, choose Make Change to modify the history record.

Figure 27


EDI Basic Procedures: The EDI Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 Reviewing EDI Messages and Correcting Errors . . . . . . . . . . . . . . . . . . . . .40 Starting an EDI Job Manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 Reviewing Forward and Store Errors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45 Modifying EDI Partner Roads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

The TMS EDI communication features run automatically in the background of the system. As waybills, consists, and other records are received from your EDI partners, they are stored in the EDI Message handler and are available for review. Records that cannot be interpreted or used in the system are flagged as errors.

RMI maintains a history of every message you receive and send via EDI. You can use this history to work with your partners and resolve possible problems.

You can also review the EDI associated with a car from any TMS window that shows a car’s waybill.


EDIBasic Procedures: The EDI Menu

Basic Procedures: The EDI Menu

All EDI functions in TMS are available through the EDI menu.The options on this menu allow you to manage the EDI messages you send and receive through TMS. You can also use these tools to determine if messages have been transmitted and acknowledged as received by your partners or your road.

To reach the EDI Menu:

1. Go to the EDI menu. (Figure 1)TMS Main Menu 35 EDIFast Path = /EDI RS

2. Use the functions available on this window to perform EDI management tasks:

Figure 28


1 EDI RS Inbound/Outbound EDI

Review or modify EDI messages transmitted from and received by your railroad.

2 STF&S Forward and Store Errors

View 824 error messages received for waybills transmitted through Forward and Store. An 824 is an EDI response to a message you sent to another carrier.

3 EDIPR EDI Partner Roads Review roads set up as EDI partners for your railroad.


EDIBasic Procedures: The EDI Menu

4 IMSPL Maintain Inbound Mapping SPLC

Specify SPLCs to create specific inbound 418s for use in GeoRailtrace.

6 WWFTP W/W FTP Log Review a log of all files sent or received via FTP. This includes extracts generated from TMS that will be used in other computer systems.

7 IMPSI Import Scale Data Import and apply scale weights to waybills.

8 WWAER Work With Archived EDI

Review EDI data that has been archived. RMI does not delete EDI messages. Instead, older messages are automatically archived to history and are always available for review.

10 EDAAR Start EDI Job (AAR)

Manually start the EDI job that transmits data to and receives data from RAILINC.

11 EDKLE Start EDI Job (Kleinschmidt)

Manually start the EDI job that transmits data to and receives data from Kleinschmidt.

15 HIS Car Movement History

View and work with car movement history records.

21 AEIC Work with AEI Consists

View and work with AEI consists.



EDIReviewing EDI Messages and Correcting Errors

Reviewing EDI Messages and Correcting Errors

On the Inbound/Outbound EDI window, you can review your EDI messages to check for messages received. You can also find errors, flag records for retransmission, or look at train reporting messages.

To review and correct EDI messages:

1. Go to the Inbound/Outbound EDI window. (Figure 29)TMS Main Menu 35 EDI 1 Inbound/Outbound EDIFast Path = EDI RS

The Inbound/Outbound EDI list window shows all EDI messages received and transmitted by your railroad. For more information about the fields that appear on this window, see “Field Definitions” on page 42.

2. You can enter values in the header fields to search for a particular record or type of record. For example, enter 418 in the Message Type field and I in the I/O field to see all inbound 418 (Consist) messages.

TMS TIPS: This window offers two options for quickly searching for EDI by car. The Search Lead Car option allows you to enter a car Initial/Number and find any message(s) in which that car was the first car or the only car.

The Search Lead/Trailing Car option allows you to enter a car Initial/Number and find any message(s) containing that car.

Figure 29



3. You can perform the following EDI management tasks from this window:

4. Review the list for errors. The message Status will show any possible issues and errors. This window offers several options you can use to correct errors or determine the message’s status:

• Enter 7 next to the message to retransmit the message. Depending on the error, a message detailing the type of error may appear at the bottom of the window, or the Cars in Error window may appear, showing specifically which cars are in error.

• Enter S next to the message to retransmit.

• Enter V next to the message to review errors associated with a rejected message.

• Enter 5 next to the message to review the actual EDI detail.

• For outbound messages, check the ACK column to see if it is set to Y. This indicates the message has been acknowledged as received.

If you want to then

print the EDI message type 6 next to the message and select OK.

review Car Movement History for a car type H next to the message and select OK.

view the schedule for a car type C next to the message and select OK.

look at all cars interchanged on a 418 message

type I next to the 418 and select OK.

reprocess the message type P next to the message and select OK.

look at all messages that relate to a particular message

type R next to the message and select OK.

view the waybill for the EDI message (This option is only available for message types 404, 410, 417 and 426.)

type W next to the message and select OK.

review and work with EDI data that has already been archived

select Archived Data.



Field Definitions

Rcvr/Sndr Code representing the origin of the message. The following are common examples:

AAR Message received from or sent to the Association of American Railroads.

RRWS Waybill sent or received through Forward and Store.

Road Railroad that sent or received the message.EIF Query to the TMS Equipment Information File.

The query brings back information such as car dimensions, pool assignments, capacities, and car hire rate.

FMS Message exchanged with RMI's Fleet Management System.

RMBL Bill of lading received from a customer.

I/O Indicates whether the message is inbound or outbound.

Message Type Message type. The following are common examples:161 Train consist message (Usually for haulage/

trackage rights movements).418 Advance Consist.404 Bill of Lading.417 Waybill.419 Request for Blocking.420 Response to a request for blocking.426 Revenue waybill for Interline Settlements.824 Error message received from RAILINC’s forward

and store system.997 Acknowledgment from the receiver that your

message has been received. TMS automatically matches an acknowledgment to your outbound message. When the match occurs, TMS sets the Ack field to Y.

AEI Message received from an AEI reader.TRAIN01Revenue waybill for Interline Settlements.TRAIN03Interchange record transmitted to TRAIN II.



Status Message status. The following are common examples:Ready Outbound message has been created but not

transmittedProcsd Outbound message has been processedRecvd Inbound message has been receivedRcvAcp Inbound message has been received and

acceptedRcvRjc Inbound message has been received and rejectedProcErr Inbound message could not be processed due to

an errorSent Outbound message has been sentSntAcp Outbound message has been sent and acceptedRdyAcp 997 message is ready and acceptedRcvWar 997 message was received with a warning.

1st Equip Init/Number/WB Nbr

Equipment initial and number and waybill number involved in the EDI transaction. For 418 consists, the equipment initial and number of the first car in the consist is shown. For multi-car waybills, the lead car’s initials and number appear.

L/E Loaded (L) or empty (E) status of the car.

Last Activity Date/Time

Date and time of the EDI transmission.

Ack Y indicates that your outbound message has been acknowledged as received by the receiver.

M M indicates that the waybill or bill of lading represents a multi-car move.


EDIStarting an EDI Job Manually

Starting an EDI Job Manually

At times, you may want to run the EDI transmission job at a time other than its automatically scheduled time. For example, you may have just created an advance consist message, and your connecting carrier is standing by for the transmission. Rather than wait for the scheduled transmission, you can transmit immediately.

To manually start an EDI job:

1. Go to the EDI menu.TMS Main Menu 35 EDI Fast Path = /EDI

2. Select option 10 Start EDI Job (AAR). You can also use Fast Path EDAAR.

TMS automatically starts the conversion and EDI transmission in the background. No further action is necessary.

TMS TROUBLESHOOTING: Your connecting carrier may not receive the EDI transmission immediately. At times, your conversion and transmission process may slow down the communication process.


EDIReviewing Forward and Store Errors

Reviewing Forward and Store Errors

If you transmit a 417 waybill message to Forward and Store that contains an error, you will receive an 824 message informing you of the error. You can use the EDI Message Handler to view those errors and make the necessary changes in the waybill to correct them.

To view a forward and store error:

1. Go to the Forward and Store Messages window. (Figure 30)TMS Main Menu 35 EDI 2 Forward and Store ErrorsFast Path = STF&S

TMS TIPS: You can select Alt View to change the view so that a different type of message (All, Rejected, Warning, Embargo) shows.

Figure 30


EDIReviewing Forward and Store Errors

2. You can perform the following EDI management tasks from this window:

If you want to then

view the error details type 1 next to the message and select OK.

view a car’s history type H next to the message and select OK.

print the error message type P next to the message and select OK.

delete the error type D next to the message and select OK.

view a car’s waybill type W next to the message and select OK.


EDIModifying EDI Partner Roads

Modifying EDI Partner Roads

The EDI Partner Roads option enables you to review and modify the railroads set up as your EDI partners. TMS automatically adds to this table as you send and receive EDI. Sometimes, however, you many have to add a new partner road manually. For example, you may want to re-direct some EDI messages to an agency other than Raillinc.

TMS TIPS: You can also set up a railroad as an EDI partner in the TMS railroad reference file. See the TMS Guide: System Maintenance for more information.

To modify EDI Partner Roads:

1. Go to the Edit EDI Partners window. (Figure 31)TMS Main Menu 35 EDI 3 EDI Partner RoadsFast Path = EDIPR

2. Select Add to define a new EDI partner road.

3. Enter or modify information in the fields as necessary, then select OK to save your changes.

4. Exit to return to the EDI menu.

Figure 31


EDIModifying EDI Partner Roads

Field Definitions

Snd/Rcv Partner

Road mark for the railroad that is to be your partner.

Outb Msg Hdr Type

Header type for the outbound message. I indicates an ISA message. Leave this field blank for a TRAIN II message.

Snd 997 Y instructs TMS to send a 997 EDI message.

ISA Qual Qualifier field used in the ISA header.

404 Addr, 410 Addr, 417 Addr, 418 Addr:Main/Sub

Main and Sub addresses as needed for each type of message.


TMS Guide: Utilities and EDI - Railcar Management LLC · 2011. 9. 22. · TMS Main Menu 33 System...

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Transcript of TMS Guide: Utilities and EDI - Railcar Management LLC · 2011. 9. 22. · TMS Main Menu 33 System...