Future leaders Recruitment report October 2014

* In this report you can find information about results of October recruitment of AIESEC in Poland

Dear AIESEC in Poland,

With huge pleasure, we would like to inform you about results of one of

the biggest recruitment in AIESEC in Poland in this year – our second

Future Leaders Recruitment in October 2014. As members of AIESEC

we spent a lot of time in preparation to this process, we were

promoting FL for long hours, preparing a lot of assessement sheets,

providing knowledge about this process to LCs, but now we should be

proud that we gave an opportunity to so many young people who

want to be part of our amazing organization.

We want to thank all LCVP TMs and LCVP Communications for your

work, engagement and effort during these intense months of

preparation and work. We are really proud of you !

Yours,

Karolina & Ola

MCVP TxP AIESEC in Poland & National Recruitment Coordinator

This Report containS Information About* :

Recruitment process

Result of FL campaign

Internal recruitment

*One LC didn’t fill in this report – LC Nowy Sącz

OVERALL RESULTS

We achieved

110 % plans nationally of

recruitment new members

Further information on next pages

OVERALL RESULTS

We had 1826 applications

We allocated 783 new members, including 31 returnees

We allocated 125 TMP-TMPs

General we allocated

908 people

PROMOTION

We achieved

103 % plans nationally of

number of applications

Realization plans of number of applications

44

110 102

48

246

122

72

19

52

158

60 44

66

156

128 124 126

28 46

161

83

27

304

111

86

13 20

135

45 49

75

264

185

152

67

3

0

50

100

150

200

250

300

350

Plan Realization

Realization plans of number of applications

0

50

100

150

200

250

300

350

BS

Mkt

SE

Number of applications per Future Leaders sub-program

542

337

947

0

100

200

300

400

500

600

700

800

900

1000

Business Sales Marketing Social Entre.

Results per Future Leaders sub-program (applications stage)

136%

68%

104%

0%

20%

40%

60%

80%

100%

120%

140%

160%

Social Entre.. Marketing Business Sales

We didn’t achieve 100% of plans only

in Marketing program

(337 people in whole Poland applied for Marketing).

Campaign duration

19

14 14

28

17 14

17 15 15

21

28 26

14

18

25

10

25

0

5

10

15

20

25

30

How many days did the campaign last?

Average duration was 20 days.

Campaign duration • The longest campaign has 2 LCs :

LC Szczecin – 28 days

1,75 applications per day

LC Kielce – 28 days

0,96 applications per day

• The shortes campaign has one LC:

LC Wrocław UT – 10 days

6,7 applications per day

Campaign budget

1282

1448

1000

100

1000

200

0

60

1050

300

200

1612

500

0

600

300

100

Białystok

Gdańsk

Katowice UE

Kielce

Kraków

Lublin

Łódź

Olsztyn

Poznań

Rzeszów

Szczecin

Toruń UMK

Warsaw SGH

Warsaw UW

Wrocław UE

Wrocław UT

IG Bielsko-Biała Only 2 LCs didn’t

have budget for Future Leaders

Campaign - they used materials from last campaign

LCs used the following materials: posters,

leaflets, FL graphics, gadgets, stickers.

Average budget per LC was

634 PLN

Efficiency of our campaign The most effective

channel was FRIENDS – more than 450 apps

The second effective channel was FACEBOOK

8 LCs organized outdoor

promotion

What channels did we use during our campaign?

0

5

10

15

20

25

Stands

Events

Classshouts

Media release

LC Warsaw UW didn’t use direct promotion and didn’t have media releases

Efficiency of our campaign

LC Lublin organized the most number of classshouts

The most number of stands were organized in LC Kielce

LC Białystok and LC Gdańsk had the most number of media releases

Only in Białystok, Katowice, Szczecin, Toruń UMK , Warsaw UW didn’t

organize outdoors events

Campaign sum up

233 people was engaged in Future Leaders promotion

Avarage 29 people was engaged in each LC

One people provided 8 applications

9 LCs had event on facebook to promote FL

The biggest potential we had still in students of

Management and Economy faculties

11 of 18 LCs had at least 1 parallel campaign

RECRUITMENT

We achieved 110% of recruitment plans and 11 LCs achieved

more than 100% (Gdańsk, Kielce, Kraków, Nowy Sącz, Poznań,

Rzeszów, Szczecin, Toruń UMK, Warsaw SGH, Warsaw UW, Wrocław

UE). Situation in LC Szczecin was result of wrong planned Talent Plan

and plan of promotion.

IG Bielsko-Biała achieved only 30%

77% 116%

95% 129% 119%

93% 88%

150%

84% 104% 119%

480%

167%

103% 103% 122% 79%

30%

% of recruitment plans achieved

ALLocation Plans vs Realization

0 10 20 30 40 50 60 70 80 90

100

LC B

iały

sto

k

LC G

dań

sk

LC K

ato

wic

e

LC K

ielc

e

LC K

rakó

w

LC L

ub

lin

LC Ł

ód

ź

LC N

ow

y Są

cz

LC O

lszt

yn

LC P

ozn

ań

LC R

zesz

ów

LC S

zcze

cin

LC T

oru

ń

LC W

arsa

w S

GH

LC W

arsa

w U

W

LC W

rocł

aw U

E

LC W

rocł

aw U

T

IG B

iels

ko-B

iała

Plan

Realization

Allocation Results per Future Leaders sub-program

121%

85% 80%

0%

20%

40%

60%

80%

100%

120%

140%

Social Enter… Marketing Business Sales

Still we had the worst results in Business Sales sub-program, but they were better than during last recruitment

We allocated in AIESEC 908 members.

65% female 35% male.

Warsaw UW allocated less than 20% of women

3 LCs allocated almost equally of women and

men: : Warsaw SGH, Wrocław UE, Wrocław UT

65% 67% 63% 70% 80% 77% 83% 80% 77% 79%

71% 70% 59%

19%

57% 57%

25%

35% 33% 37% 30% 20% 23% 17% 20% 23% 21%

29% 30% 41%

81%

43% 43%

75%

Women Men

Recruitment and allocation

To recruit 783 people

(new members + returnees)

we needed 346 members.

Most of the members was allocated

to

Social Enterprenuer program

(page 22)

Only 6 LCs

haven’t had skip yet

( 33%)

Rest LCs noted

1-5 skips

How Many people We Reallocate

5

22

14

0

20

0

5

2

13

8

0

9

4

0

13

5

1

5

18

10

0

15

0

4 3

12

6 8 7

2 0

12

5

1

Applicants Allocated members

Only 4 LCs provided more than 10 TMP-TMP Experiences.

In LCs members didn’t leave for other team experience.

Relation of new members to reallocation in recruitment

17

64 43

22

87

58

32 16

71

25

48 47

79 57 61

42

3

4

18

12

5

15

0

4

1

9

6

10 7

2

0 13

10

1

New Members Reallocation

We can notice that we based most on new members during recruitment

How Many returnees we recruited

0

4

6

0

8

3

1 2 2

0 1 1

11

7

1 1 0 0

2 1

0

8

3

1 1 2

0 1 1

9

4

1 1 0

Applicants Allocated returnees

Only 2 LCs provided more Integrated Experience than 5 per recruitment.

12%

88%

When did you allocate people?

Pre- allocation on each step of the process

After interview

Nobody in AIESEC

in Poland allocated

people on LCC !

It means that OCPs went to LCC

prepared to their structure

33%

39%

22%

6%

How did you allocate people?

Final decision of VP TM and LCP

Final decision of VP TM

Final decision of EB

With engagement of OCPs

Only Warsaw SGH engaged

OCP to allocation. It means that

in most LCs TM had final

decidion about allocation

35%

65%

How long was Group Exercise?

30 min 30 min-60 min

23%

71%

6%

How long was average interview?

Less than 45 min 45 min- 1h 1h -1,5h

In every

LC Group Exercise lastsed

less than one hour

Most of LCs conducted interviews

less than one hour ! (In 94% of LCs RBs lasted less than

45min

and 45 min-1 hour)

It means that whole recruitment process was well-planned

and materials created by MC helped LCs running recruitment.

Preparation to Recruitment

17

10

1

Training for assessors

Simulation of recruitment

Other

How did you prepare people to recruitment process?

Number of LC which use each materials

14 11

15

10 13

5

What materials did you use during recruitment process?

No of LCs which use each materials

Every LCs organized training for assessors and

10 LCs tried to prepare them in practice way.

During recruitment in most of cases used materials prepared by MC

How many people RESignED AFTER EACH ELEMENTS OF RECRiUTMENT PROCESS

0

5

10

15

20

25

30

Bia

łyst

ok

Gd

ańsk

Kat

ow

ice

UE

Kie

lce

Kra

ków

Lub

lin

Łód

ź

Ols

ztyn

Pozn

ań

Rze

szó

w

Szcz

ecin

Toru

ń U

MK

War

saw

SG

H

War

saw

UW

Wro

cław

UE

Wro

cław

UT

IG B

iels

ko-B

iała

After application

After Group Exercise

After RB

After LCC

15%

1%

25%

22%

11%

20%

3% 0%

13%

22%

0%

28%

5%

12%

18%

7%

0%

% of people who resigned

% of people who resigned

What was the relations between people who resigned and numer of applications

OUR CHALLENGES during creating report

Not all of data sent by LCs was used in the report. In some cases it is impossible to

create statistics.

Mistakes in providing data for campaigns results, sub-programs results - different answers in different questions

Not filling in full report

Some misunderstandings happened related to names

A few of LCs missed DDLs, that’s why we have to postpone date of published report