TLE Annual Report 2011 2012
Transcript of TLE Annual Report 2011 2012
-
7/31/2019 TLE Annual Report 2011 2012
1/14
TLE Annual Report2011/2012
OUTREACH TRAINING TUTORING SUPPORT PREVENTION
AWARENESSExcellence in Literacy
-
7/31/2019 TLE Annual Report 2011 2012
2/14
2011/2012
The Learning Exchange
Board of Directors 2011/2012
President: Mona ArsenaultVice-President: Lazar JevromivicSecretary: Christiane DabbaghTreasurer: Valerie SauriolDirector: Enza Ciampanelli
Staff
Executive Director: Darlene BrownAdministrative Assistant/Library: Karen MocklerFinancial Officer: Diane Richard
Consultants
Communication Consultant: Margo Legault
Web Master
Errol Pinto
Tutor TrainerDarlene Brown
Funding Sources
PACTEProgramme daction communautaire sur le terrain de l'ducation PACTE is aprovincial grant administered by the Direction de la formation gnrale des adultes(DFGA). The grant is designed to cover recurring operation expenses.
Other Funding Sources
TLE seeks other sources of funding through project proposals, partnerships, privateand corporate donors and sponsors.
Page 2
-
7/31/2019 TLE Annual Report 2011 2012
3/14
2011/2012
The Learning Exchange
Mona Arsenault
PRESIDENTS MESSAGEId like to mention a few highlights of the past year, which took place:
The last AGM was held Wednesday, October 26th, 2011 at 5:30 p.m. and many members attendedincluding students interested in the workings of an Executive Board of Directors.
Page 3
VISION
The Learning Exchange strives for excellence in literacy by promoting and fostering acommitment to life-long learning through outreach, prevention, and training.
Mission
The Learning Exchange (TLE)/Centre Lire-crire is a volunteer not-for-profit organizationdedicated to providing:
Adult Literacy and Tutoring: One-on-one and small group instruction to adults in need
Volunteer/Tutor Training
Public Awareness and Sensitization
Volunteer/Student Recruitment
Community Resource and Learning Centre
Volunteer/Student Outreach and Retention
Prevention and Intervention
MANDATE
The Learning Exchange (TLE)/Centre Lire-crire is a volunteer not-for-profit organizationdedicated to addressing the needs of the Laval & Northshore English speakingcommunity. TLE serves, recruits, trains, and supports members of the community
-
7/31/2019 TLE Annual Report 2011 2012
4/14
Once again we were privileged to have volunteer students from the McGill Pro Bono Law StudentPlacement program. Justin and Aaron were our new students from this service. Many meetings wereheld for training purposes both within TLE and throughout our own organization.
A Canadian Heritage Proposal was submitted and accepted called Hello Canada! for 2012-2013! TheFundscrip gift cards fundraising idea was started by ordering in bulk and selling cards to members,family and friends. On March 19, 2012, Laval Volunteer Appreciation Gala was held. The eveningconsisted of a welcoming buffet, networking opportunities and presentations where an MC invited the
partners to mention their nominees. Jacques Blanchards brief introduction was wonderful!We, the Laurier School Board would like to pay homage to Madame Mona Arsenault, President of TheLearning Exchange. We are working for more than thirty years now in close relationship with thisorganization who have had a goal to implement and deliver programs to help improve reading,writing, numeracy and life skills within the Anglophone community. In a year where ICA (whoultimately is the organization behind the evening) has a clear objective to celebrate families whoacquires basic life skills, this Gala is a golden opportunity for us to publicly recognize all the efforts ofthe team of employees and volunteers who devote themselves to make that goal a reality.Congratulations to all!
After the Gala I sent the following thank you message to Jacques Blanchard, TLE-Office, CDC Pont-
Viau and ICA:On behalf of myself and The Learning Exchange, I would like to thank everyone involved inrecognizing our efforts toward Adult Learners. As a result of this Gala I was given $100.00 as a gift. Ihave decided to use this money towards the purchase of an iPad Computer to use with my specialneeds learners and in the classes to upgrade their skills.
Once again, thank you all,
Mona ArsenaultTutor, President, The Learning Exchange
In April we had a Volunteer Appreciation party, it was well attended and everyone received a small
token of our appreciation. During Volunteer Appreciation Week an award for New Tutor of the year2011-12 was presented to Kosal Chhith: In recognition of outstanding contributions to the academicachievement and personal growth of learners.
In closing, its been another wonderful year for me here at The Learning Exchange as I hope it hasbeen for you as well!Thank you,
Mona ArsenaultTLE President
Page 4
-
7/31/2019 TLE Annual Report 2011 2012
5/14
Darlene Brown
EXECUTIVE DIRECTORS REPORTId like to welcome all of our guests, students, volunteers, Board of Directors and staff to the2011/2012 Annual General Meeting (AGM).
Once more, weve experienced another productive year here at The Learning Exchange inspite of the obstacles put in our way. Ive personally had the opportunity to reflect upon mytime here and the hundreds of volunteers, staff and students Ive had the good fortune tocross paths with over the years. The accomplishments of this past year, as outlined in thefollowing Report of Activities, would not be possible without the hard work, support anddedication of my amazing family of staff, consultants and Board ofDirectors. I find myself feeling, in so many ways, truly more thangrateful to be here with you all today!!
The fiscal year 2011/2012 marked the start of our new Strategic Plan,of which we have three exciting strategic directions:
1. Sustainability/Strengthening TLEGoals: Raise awareness and understanding of literacy services Expand partnerships and strengthen connections Develop and maintain solid infrastructure Increase overall membership
2. Excellence / Provision of ServicesGoals: Develop and improve services & programs Improve access and intake procedures Provide quality training and professional development Be responsive to the membership and community: Implement new services and
programs based on needs3. Effectiveness/ Member outreach, support and recognition
Goals: Provide members with networking opportunities Provide students with the necessary tools and skills to function successfully in
everyday life Ensure members are engaged and have a positive experience
In the coming years, we will continue to provide learning opportunities to engage ourmembers to improve the vitality and overall growth of our community while working through
our new strategic priorities while observing our core values.
I am, more than ever, sincerely proud to be the Executive Director of The Learning Exchangeand count myself as fortunate to be part of an organization with such an inspirational groupof people as we have here at TLE.
Thank you for your continued support!
Page 5
At TLE we value:
Creativity
Commitment
Life-long
learning
Leadership
Integrity
Teamwork
-
7/31/2019 TLE Annual Report 2011 2012
6/14
Darlene BrownTLE Executive Director
Page 6
-
7/31/2019 TLE Annual Report 2011 2012
7/14
Priorities at a glance:
TLEs Strategic Plan 2011 to 2014
Page 7
-
7/31/2019 TLE Annual Report 2011 2012
8/14
July 2011 to June 2012
TLE Report of ActivitiesTUTORING > individual and small group >
reached 320+ students
Tutor training
Training sessions cancelled for Sept./Oct.due to lack of potential volunteers
Session: Jan. 20/12 Trained 10 volunteers for Money Matters
Mar. 20/12 Individual training sessions ongoing Basic training handbook and Power Point
presentations reviewed and updated
Converting training to PreziIndividual, group and class tutoring
English: Literacy, pre-secondary, secondaryI to V
Math: Basic, secondary I to V, MoneyMatters
Computers/Internet: (All levels) Intro. tocomputers, Learning Links, PowerPoint, MSWord, Publisher, Facebook, Skype, e-mail,etc.
iPads: Intro. to iPad/Apps and basics Working with teachers and consultants to
coordinate tutorials, offer class assistance,refer students, etc. Providing class students with tutors for
individual help as needed Tutors trained at an academic level to work
with students Tutoring services offered and promoted to
classes Training manuals and training adapted to
students needs
WORKSHOPS/TRAINING > reached 315+
people
Money Matters Volunteer training Money Matters workshops Tutor Training Literacy Awareness Free the Children Using Computers
Jewellery Making Social Networking (i.e. Facebook, Twitter,
Apps) Learning Links iPads: Intro to iPad and App Exploration Reading with your Child
INFORMATION AND REFERRALS > reached
38,000+
TLE Websites, social networks, LearningLinks and Scribd
Community information Student intake, assessment and referrals
conducted Manned phone and internet inquiries Visited classes in Vimont Center to promote
TLEs services (giving pamphlets,newsletters, demonstrations, tours, etc.)
Promotional materials displayed anddistributed
Orientation Manual updated with new by-laws, action plan, strategic direction, etc.
Completed Family Literacy survey for ABCLife Literacy
Joined Literacy Volunteers of Quebec
project committee to examine newmethods for training (i.e. Distance/onlinetraining)
RESOURCE ROOM > reached TLE
members, CDC-Vimont/SWLSB population,
local community +
Equipment use
3 computers with Internet access, 2printers / 1 copier
Headphones, tape recorders, CD players,TV/VCR
Speakers and iPod player Whiteboard/flip chart and supplies Book binder and laminator Projector/screen Projector, computer and netbook
purchased Printers repaired/need new ones
Page 8
-
7/31/2019 TLE Annual Report 2011 2012
9/14
Library Resources
Materials purchased based on TLEmembers needs
Use and loan of materials: Referencebooks, fiction, nonfiction, math, languagearts, grammar, spelling, games, learningdisabilities, audio books, etc.
Online library search updated Working with SWL re: maintaining lendinglibrary in TLE
Promoting book donations for library andgive-aways
Collections created on Scribd for privateand public docs
Art supplies Jewellery beads and findings Paper and cards Assorted art materials and resources
Materials and Additional Services forCDC-Vimont students Free: WestCoast Reader distributed to
students Free: Materials and workbooks at discretion
of TLE staff based on students needs Free: Printing for literacy and basic English
students class work Discounted school supplies available (i.e.
binder, journal) Free: QLWG Skills for Life manuals printed
and distributed Book orders at discounted rate
Free art and jewellery supplies for craftsand SWL ECAsRESOURCE ROOM contd
Resource Room use Office space Drop-in / Study area / Exam space Computer use Tutorials, workshops and meetings Equipment loan and use Printing, photocopying Library / Audio Center / Movie viewings
SUPPORT, OUTREACH & RECOGNITION >reached 750+ people
Meetings, interventions, recommendationsand progress reviews conducted
Submitted names of TLE members forawards and recognition
Students achievements recognized inNews & Views newsletter, online and atevents
Ongoing monthly: Gave away hundreds ofbooks to volunteers and students
Adult Learners Week: Gave away hundredsof books to CDC Vimont staff and studentsas well as visitors
Volunteer Appreciation: Gifts created anddistributed to volunteers Montreal National library visits with Mona Phone interviews for referrals and letters of
recommendation for 2 tutors Regular events held in honour of our
members Certificates and recognition awards given
to tutors and students TLE sponsoring crafts for adult ed students West Coast Reader subscription renewed
and distributed regularly > Karen continuesworking with TLE volunteer Danielle in BC
Volunteer Voice and student support
EVENTS > reached 1500+ people(includes Family Literacy)
Remembrance Day month Nov. /11: Poppies distributed to schoolpopulation Student-created moviedistributed to classes Remembrance Day informationresources/materials made available toschool
Holiday party organized & held Dec. 21/11 Craft lunches and events sponsored by TLE Adult Learners Week:
Book Give-Away Money Matters workshops iPad Basics workshops Craft lunches Graffiti Wall: TLE craft suppliesloaned to SWL classes
Volunteer Appreciation and CelebrationApril 2012 Volunteer cake and coffeeafternoon
Volunteer Voice Celebration 2012: End of year event held in
June 2012FAMILY LITERACY > reached 1500+
families
Family Literacy Misc:
Page 9
-
7/31/2019 TLE Annual Report 2011 2012
10/14
Created/completed action plan for2011/2012
Request for book donations granted byOrca and Scholastic
Parent info. sessions held Funding requests/proposals to Merck Frosst
and Canada Post unsuccessful
Family Literacy meetings FL Committee planning meetings held as
needed Principal meeting April
International Family Literacy Day (FLD) Distributed/organized family literacy
materials from QELA Distributed promotional materials and
information to SWL Elementary and HighSchools
Posted notices for International FamilyLiteracy Day on TLE web site, Facebook
and Twitter, ABC Canada
School Reading Visits
Hundreds of books purchased & collected Prepared/printed/distributed 700 Parents
handbook Book bags prepared/distributed to families Twin Oaks Feb. 15/12 Crestview Feb. 22/12
Storytime Festival School Visit Bought, prepared and sorted materials Received used books for Adopt-a book Souvenir Elementary: April 18/12
TD Canada Trust: TD CanadianChildrensBook Week
Visiting author Kathleen McDonnell May10/12
Promoted Authors visit on: TLE web site,Facebook, Twitter, public notice flyers andvia Networking Partnership Initiative (NPI)77 local partners
Worked with Babar Book Store to bringauthors books to event
Article for CDC Vimont NewsGive-Aways
Approx. 1000 books/family informationpackages given away
CDC Vimont parents received freechildrens books and FLD resources
INFORMATION AND COMMUNICATION
TECHNOLOGIES > reaching general
population/adult ed centers in QC
Learning Links
Adding new links to address identifiedneeds/requests of students and teachers
Creating links to partners web sites
Promoting Learning Links at meetings andschool eventsPUPLIC AWARENESS AND SENSITIZATION
> reaching general population of Laval
Public Notices
TLE notices of training and volunteersneeded: Craigslist, Laval News, McGillUniversity, local newspapers, MontrealGazette via Volunteer Bureau of Montreal
Sent notices to all SWL schools forInternational Family Literacy Day
Family Literacy events registered on ABCLife Literacy website
Promoted Montreal National library visits
Newsletters
News & Views (2 editions) posted online forgeneral public, printed and distributed toTLE members/SWLSB members/staff
Articles written/promoted in News andViews
Articles for partners newsletters andpapers
TLE website (13, 232 visits to-date) /TLEScribd website (442,149 total views to-date)
TLE documents/Scribd: 36, 279 July 1/11 toJune 30/12 visits (99 avg. visits per day)
TLE website: 2987 visits (July-June) Student and tutor/teacher resources posted
on site for download via Scribd Posted information and articles re: events
(i.e. Family Literacy Day, International Literacy
Day, registration, services, etc.) Created staff calendar/action plan
Scribd documents: Collections postedonline
TLE Connections
Updated temporary website on Google(need funding for web site)
Funding request made to local MNAs(unsuccessful)
Page 10
-
7/31/2019 TLE Annual Report 2011 2012
11/14
Promotion
Documents revised and posted online Google profile updated Facebook updates, event postings and
announcements Twitter for TLE continued Presentations made at NPI meetings about
TLE services and potential partnerships Received donations via our posting onCanada Helps!
McGill Fair
Recruited potential volunteers: Jan. 25/12
Strategic Planning Strategic Plan reviewed and added to
documents Detailed Action Plan for 2012/2013 created
and sent to MELS
MEETINGS AND PROFESSIONAL
DEVELOPMENT
TLE meetings: Staff meetings: ongoing/as needed Financial Officer meetings: ongoing/as
needed Consultant Margo: September 16/10
ongoing/as needed
BOD meetings: Sept. 13/11 Dec. 2/11 Feb. 27/12 May 10/12
AGM: Held Oct. 26/11 Annual Report completed and distributed By-Law changes accepted at 2011 AGM
Conferences/Workshops
PROCEDE conference: Oct. 19-21/11 QPAT conference: Nov. 25/11
LVQ LVQ meeting/retreat Sept. 28 & 29/11 LVQ Training Committee: Survey completed Consulted re: Training modules/program Participant in the iPad project Participating in LVQ Caravan project
Networking Partner Initiative (NPI)
Meeting with Luigi: Sept. 21/11 Meeting: Sept. 29/11, Dec. 15/11, Feb.
16/12, April 19/12 Made presentation at meetings re: TLE
Services and needs Requested help recruiting tutors and free
space for training
Sir Wilfrid Laurier Governing Board
TLE appointed Mona as communityrepresentative for SWL Governing Board
Mona appointed as chairperson at GBmeeting
Meetings: Feb. 7/12 and March 13/12
English Community Speaker Forum
November 19: ED represented TLE at Education theme
table and attended by volunteer Warren President attended Health theme table President was a part of CTV News Story
November 26: President represented TLE at Education
theme table
SWL Adult Education PortraitNovember 30: ED represented TLE Also attended by literacy students
MEETINGS AND PROFESSIONAL
DEVELOPMENT contd
Mature Workers Employment Portrait
Public report/study results: Dec. 9/11
PROJECTS/PROPOSALS
Canadian Heritage proposal
Researched/prepared Hello Canada!proposal for $49, 550
Gathered letters of support Established partnerships
LVQ iPad project: Signed papers for iPad Received iPad + $50 towards Apps Prepared presentation and materials for
workshop Made Prezi for iPads and uploaded for
public view Workshop: Feb. /12
Page 11
-
7/31/2019 TLE Annual Report 2011 2012
12/14
Developed/Held workshops: March 27 &29 /12
Final report completed
McGill Pro Bono Students Proposal application accepted for two
law students to do a year stage with us(approx. 3-5 hours per week)
Meetings Reviewed new by-laws and
comments/recommendations from MELSreview
Meeting with McGill ProBono supervisor
CURE
Request proposal for university students towork and/or do research for 2011/12
FundScrip
Initiated Fundscrip gift card orders
MNA proposals
Received donation for Adult Learner Weekto give workshop
Money Matters Proposal accepted for Money Matters
workshops via ABC Life Literacy Canada Received/reviewed materials and shared
with SWL Math and literacy teachers andpedagogical consultants
Membership Renewed membership to Literacy
Foundation and received Cascades paperdonation
Page 12
-
7/31/2019 TLE Annual Report 2011 2012
13/14
TREASURERS REPORT
TLE FINANCIAL REPORT
This report covers the fiscal year July 1, 2011 to June 30, 2012.
The Bank Balance as of June 30, 2012 was $1, 844.
The Total Revenue received for the fiscal period was $93, 814.
The Total Expenses for the fiscal period were $88, 990.
A Net Surplus of ($495) remained at the year-end.
The difference between the Bank/Investment Balances and the Net Surplus is offset bypayables, and receivables
Appointment of Accountant
I would like to recommend that we appoint Patricia McGovern, C.A. as our accountant for theyear 2012-2013.
Valerie SauriolTLE Treasurer
Prepared by Diane RichardPage 13
-
7/31/2019 TLE Annual Report 2011 2012
14/14
TLE Financial Officer
TLE 2011/2012
Supporters, Memberships and Affiliations
Page 14
Memberships and Affiliations
TLE is a member of or affiliated with the following:
ABC Canada
The Centre for Literacy Girls Action Day Literacy Volunteers of Quebec The Literacy Foundation National Adult Literacy Database Quebec Association for Adult Learning Quebec English Literacy Alliance Sir Wilfrid Laurier Competency Development Center Vimont Sir Wilfrid Laurier School Board Volunteer Bureau of Montreal
Supporters
Dominoes Pizza Indigo Books Librarie Raffin Martin Abran/Translations Orca Publishers Scholastic Books