TIVOLI HOTEL & CONGRESS CENTER COPENHAGEN DENMARK … · 20-22 june 2018 tivoli hotel & congress...

SPONSOR AND EXHIBITOR PROSPECTUS

20-22 JUNE 2018TIVOLI HOTEL & CONGRESS CENTERCOPENHAGENDENMARK

VASCULAR ACCESS: PATIENTS FIRST

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CONTENTS

WELCOME TO WOCOVA2018 WOCOVA COMMITTEESWHAT TO EXPECT AT WOCOVA2018CONGRESS DETAILSPREVIOUS WOCOVA SPONSORS AND EXHIBITORSCONGRESS TOPICSVENUETIVOLI HOTEL & CONGRESS CENTER FLOOR PLANSPONSORSHIP OPPORTUNITIESSATELLITE SYMPOSIAPROMOTIONAL OPPORTUNITIESEXHIBITION SPACE EXHIBITION FLOOR PLANINFORMATION FOR EXHIBITINGAPPLICATION FORM AND CONTRACTTERMS AND CONDITIONS

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WELCOME TO WoCoVA2018Dear partners and friends,

Following the 4 successful World Congresses on Vascular Access, WoCoVA is proud to announce the 5th World Congress to be held in Copenhagen, June 20 - 22, 2018, highlighting global vascular access issues, technology advances, evidence-based practices and a great opportunity to network with professionals from around the world.

This unique multidisciplinary and multi-professional event with attendees from more than 50 countries, will cover all aspects of vascular access: indications for the choice of the device, insertion techniques, tip location methods and prevention and management of all vascular access device (VAD) related complications, e.g. infection, thrombosis, occlusion, etc.Topics on safety, cost effectiveness, care excellence and efficiency in vascular access, as well as the demand for globally shared guidelines for the clinical practice will be part of the WoCoVA scientific program.

Scientific and educational sessions hosted by the most important international experts will offer an exceptional occasion for updating knowledge in this specialty, sharing experiences and learning about future trends and innovations in the area of vascular access devices.

We are happy to host the WoCoVA 2018 congress in Tivoli Hotel & Congress Center in the exciting city of Copenhagen, Denmark. Copenhagen is ranked as one of the world’s most popular convention cities, due to its easy accessibility, high levels of efficiency and low crime rate, among other factors. The city is located in the heart of a major knowledge centre and, in recent years, its range of hotels and meetings venues has grown exponentially.

WoCoVA offers great opportunities to expose your activities and / or products to vascular access professionals. Exhibitors can exchange information with an expected 1000 attendees at booths and in hands-on stations in the commercial and technical exhibition in the Tivoli Congress Center, Copenhagen.Please find all relevant information in this brochure with a variety of options for exposure and making new contacts.

We hope to welcome you at the Industry Sales meeting in the Tivoli Hotel & Congress Center on June 29, 2017. This will be the ideal opportunity to see the venue, to make first arrangements for your exposure and to discuss options with the organization.

We look forward welcoming you to Copenhagen!

On behalf of WoCoVA2018Sincerely

Ton Van Boxtel Congress President WoCoVA

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WoCoVA COMMITTEESGLOBAL COMMITTEE Australia - Peter Carr / Tim Spencer / Evan AlexandrouAustria - Christian Breschan Belgium - Martine Jerome / Marguerite StasBrazil - Pietro Rigamonti / Claudia Luz Canada - Sharon Armes / Cherie Pinterton / Tami Jemson China - Henry Huang / Ms Sunhong Czech Republic - Jiri CharvatDenmark - Kasper Jepsen France - Eric Desruennes / Christian DupontGermany - Wolfram Schummer / Ulf TeichgräberGreece - Evangelos KonstantinouHong Kong - Peter TangHungary - Agi SzekacsIndia - Anil Bhambhani Iran - Morteza Khavanin Zadeh Italy - Mauro PittirutiJapan - Ayako FugiwaraMiddle East / Africa - Nidal QarqashNew Zealand - Lynette LennoxPortugal - Rui CasacaSouth Africa - Tara EmmenesSouth Korea - Jang Yong Kim Spain - Maria Carmen Carrero Caballero / Gloria Ortiz Miluy Sweden - Karin Johansson

Switzerland - Wojciech StaszewiczThe Netherlands - Ton van Boxtel United Kingdom - Carmel Streater / JackieNicholsonUSA - Paul Blackburn / Josie Stone

SCIENTIFIC COMMITTEE Mauro Pittiruti - ItalyTon van Boxtel - The Netherlands Marguerite Stas - BelgiumPaul Blackburn - USAJosie Stone - USAGloria Ortiz Miluy

ORGANIZING COMMITTEE Ton van Boxtel - ChairJacoline Zilverentant - Project ManagerKasper Jepsen - Local Representative Pepijn Klerkx - Congres SecretariatDaphne Jacobs - Congres SecretariatJoyce van den Boogaard - Congres Secretariat



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WoCoVA MISSION

WoCoVA is a multi-disciplinary and multi-professional foundation promoting the science and practice of vascular access while developing consensus models for global standards of practice to improve patient care and outcomes. WoCoVA strives to work inclusively with all professional organizations worldwide who are involved with vascular access to further enhance communication, education and clinical practice ideas.The WoCoVA foundation is an incorporated organization which exists for educational promotion and for which its founders or trustees do not benefit financially. Any money earned is retained by the organization for future operations and programs.

CONGRESSES

WoCoVA organizes a biennial world congress and the goals and objectives are:Advance and disseminate knowledge and technology to improve the quality of life and economic competitiveness worldwideEncourage and support research to improve human healthBring new technologies to a global audience.Create a collegial environment for sharing informationProvide professional and educational resources and opportunities internationally Develop consensus tools and protocols

GEOGRAPHICAL LOCATION OF THE PREVIOUS WOCOVA CONGRESS ATTENDEES

WHAT TO EXPECT AT WoCoVA2018

The 4 earlier WoCoVA’s were very successful and brought together more then 1000 health care professionals in the area of vascular access from more than 50 countries around the world.

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0

100

200

300

400

500

600

700

Europe NorthAmerica SouthAmerica Africa Asia Oceania

2010 2012 2014 2016



WHAT TO EXPECT AT WoCoVA2018

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WoCoVA2018 will create a setting where the leading experts in the field can share their experiences and where participants are given the opportunity to contribute with professional input across different fields. The scientific program will be with leading profiles and highly relevant topics.

Participants WoCoVA 2010, 2012, 2014, 2016

0

260

520

780

1040

1300

Exhibitors Attendees Total

1131

928

203

1025

764

261

907

627

280

843

558

285

2010 2012 2014 2016

WoCoVA ATTENDANCE

The development of ideas, new research areas, and educational qualifications were discussed – discussions that will continue at WoCoVA2018. The expectation is that 1000 participants will attend WoCoVA2018.

FEEDBACK FROM PARTICIPANTS IN 2016

• 95 percent of the respondents answered that they would like to attend another edition of the congress

• 99.5 percent of the respondents answered that they were satisfied with the content of the program• 98,5 percent of the respondents answered that they were satisfied with the networking

opportunities• 100 percent of the respondents answered that they were satisfied with the overall impression of

the congress

CONGRESS DETAILS

DATE June 20 - 22, 2018

CITY / COUNTRY Copenhagen / Denmark

CONGRESS VENUE Tivoli Hotel @ Congress CenterArni Magnussons Gade 21577 Copenhagen V,Denmark

[email protected] Congress Center on the map

CONGRESS LANGUAGE The official language of the Congress is English. All abstracts and presentations must be submitted in English. No simultaneous translations will be available

PARTICIPANTS 1000 - 1200 estimated

CONGRESS SECRETARIAT Congress CareP.O. Box 4405201AK ‘s-HertogenboschThe NetherlandsPhone +31 73 6901415Email [email protected]

REGISTRATION The online registration will be opened at the WoCoVA website in September 2017.www.wocova.com

SPONSOR AND EXHIBITOR SALES DEPARTMENT WoCoVA Pepijn KlerkxTel +31 73 [email protected]

HOTEL ACCOMMODATION A number of hotels, in different price ranges, will be selected. The online hotel booking form will be available on the WoCoVA website in September 2017 www.wocova.com

TARGET AUDIENCE For WoCoVA 2018 the attendance of more than 1000 participants is anticipated. The target audience for this meeting consists of vascular access professionals from all disciplines from countries around the world.



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mailto:[email protected]?subject=

http://www.tivolicongresscenter.com

http://www.tivolicongresscenter.com/about-us/location/


http://www.wocova.com

mailto:[email protected]?subject=Exhibition%20WoCoVA%202018



http://www.tivolicongresscenter.com

http://www.tivolicongresscenter.com/about-us/location/



mailto:[email protected]?subject=Exhibition%20WoCoVA%202018




Previous WoCoVA Sponsors & Exhibitors0 >• 3MA >• ACCUVEIN INC.• ACCUVISTA• ANGIODYNAMICSB >• B. BRAUN• BARD LTD• BD MEDICALC >• CAIR LGL• CAREFUSION• CHRISTIE MEDICAL• COOK MEDICAL• COVIDIEND >• DIRINCO• DISTRICLASS MEDICALE >• ESAOTE• ETHICON• EVOLUZIONE SRL• EZONO AGG >• GCF GUIDED IMAGING• GEISTLICH PHARMA• GEMH >• HEALTH LINE INT. CORP.• HOSPIRAI >• ICU MEDICAL• INSITUVUE INC• INTERRAD MEDICALJ >• JANSSEN-CILAG

• JOHNSON & JOHNSON MEDICALK >• KAWASUMI LABORATORIES INC.• KIMAL PLCL >• LUMINETEXM >• MEDCOMP• MEDEGEN• MEDI-GLOBE• MEDXLN >• NAVILYST MEDICALO >• OLBERON MEDICAL INNOVATION SASP >• PALL MEDICAL• PEROUSE MEDICAL• PFM MEDICAL• PLAN 1 HEALTH SRLR >• RICHARDSON HEALTHCARE• ROMEDEX INTERNATIONAL• RYMED TECHNOLOGIES INCS >• SCHULKE & MAYR GMBH

• SECURACATH• SIEMENS HEALTHCARE• SKIPPER MEDICAL• SMITH & NEPHEW• SMITH MEDICALT >• TAUROPHARM GMBH• TELEFLEX MEDICAL GMBH• TERUMO EUROPE• THESIS TECHNOLOGY PRODUCTS• THE SURGICAL COMPANY BV• TIDI PRODUCTS• TOBRIX• TRANSLITE LLCV >• VIDACARE• VUETEK SCIENTIFIC• VYGONZ >• ZEFON INTERNATIONAL INC.

Companies partner with

WoCoVA because it meets

their global business goals

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CONGRESS TOPICS



A preview of the scientific program of WoCoVA 2018

The theme of the conference will be “Patients first”, quite an appropriate topic if we consider that the commitment of the WoCoVA Foundation is to improve the quality of care of the patients requiring a vascular access all over the world.

All the most important aspects of vascular access will be discussed, from the socio-economics problems to the organizational challenges, from basic research to everyday clinical practice.

We plan to structure the topics into five main headings: prevention, education, innovations, worldwide network, guidelines and consensus.

Prevention As it gets everyday clearer and clearer that our clinical goal must be the disappearance or at least the minimization of all possible risks related to venous access devices (so called ‘targeting zero’), different strategies will be discussed – in different sessions – for the effective improvement of the patient’s safety:

- an algorithm for choosing the most appropriate venous access device in terms of safety and clinical performance, in different clinical settings and in different categories of patients;

- evaluation of the most cost-effective strategies for avoiding insertion related complications, by the abolition of puncture-related injuries and of malposition;

- definition of a ‘bundle’ for reducing the risk of catheter-related thrombosis; - discussion of the evidence based strategies for preventing catheter-related

infections;- presentation of the current recommendations for zeroing the incidence of lumen

occlusion;- how to avoid the risk of catheter dislodgment.

Targeting zero is not out of reach any more!

Education Education and training play a pivotal role in ensuring the appropriate quality of care: the risks of catheter-related complications can be avoided only if each health operator who chooses inserts and/or maintain a device is appropriately trained in these tasks.All the major issues that still represent an obstacle in the education of physicians and nurses in the culture of venous access devices will be discussed. Different educational strategies will be presented, addressing all the most relevant and controversial aspects regarding the content and the structure of the training courses, the evaluation of the proficiency, and the tactics for training the trainers. As regards the latter, a specific course for trainers will be organized by the PICC Academy Network (the fifth edition since the beginning of this project) will be hosted by the conference.Do you want to be a certified trainer? Please register to the PAN !

Innovations The world of venous access is continuously enriched by new technologies aiming to improve the quality of care: devices that are designed for a completely safe insertion (optimizing vein selection, venipuncture, tip navigation and tip location) as well as devices meant to reduce the incidence of infection, thrombosis, lumen occlusion and catheter dislodgement. All these new technologies – as well as new methods and new protocols – will be presented by the most important key opinion leaders in the scientific sessions of the conference and in specific satellite symposia and satellite workshops organized by our sponsors.All novelties will be presented and discussed critically, in the effort of giving to the attendees a sneak preview of the future of venous access!

World Wide Network While WoCoVA can rely on representatives from more than 40 countries and all of them are enthusiastic and motivated to improve the quality of care in their own nation, still there are huge and deep differences among the policies of indication, insertion and maintenance of venous access devices all over the world. One of the institutional goals of WoCoVA is to facilitate the communication and the worldwide exchange of experiences, so to improve and spread the culture of venous access devices in every part of the world, with special attention to some aspects such as sharing common guidelines and policies, defining the need for certification of competence in the field of vascular access, facilitating international multicenter studies and discussing the different legal or ethical implications of venous access devices in different part of the world. No occasion is more adequate than the biennial conference for meeting these goals… Guidelines and consensus Last but not least, as the patient’s safety is related to the standardization of care and to the adherence to evidence based practical recommendations, we will have a special section dedicated to the many interesting evidence-based documents (guidelines, consensus, position papers) that have been released in the last two years. Many of these documents will be discussed with the vascular access societies and with committees who have develop them. In this regard, special sessions will be reserved to the most relevant national societies, which will present their projects, their activities and their achievements.

Is this too much?No.We will have MUCH, MUCH MORE…!



CONGRESS TOPICS

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VENUE

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WoCoVA 2018 will be held at Tivoli Hotel & Congress Center in Copenhagen, Denmark. The venue is designed by Kim Utzon Architects. Tivoli Congress Hall offers capacity for up to 2,500 participants. Tivoli Hotel & Congress Center hold the Green Key environmental certificate and opened in 2010. It is located across the street from the harbour and around the corner from the Central Station, Tivoli Gardens and the city's main shopping areas, sights and attractions.

The exhibition will be a focal points of the congress. The programme is structured to optimize the opportunity for the participants to visit the exhibition and interact with the exhibitors. The exhibition stands are conveniently located next to the session halls and in the foyer. Buffets with food and coffee are placed in the exhibition area.

In the large foyer area in front of the Congress Hall, participants can network, enjoy lunch and refreshments and exhibitors will have an integrated and central location.

Tivoli Congress Center is located under the same roof as Tivoli Hotel**** and offers 679 hotel rooms and suites, three restaurants, fitness center, and a large swimming pool. Additional accommodation opportunities are available at the next door hotel Copenhagen Wakeup Hotel** with 510 rooms. The vast majority of the city’s hotels are also within walking distance from the congress centre



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Carstensen, 400 pax Vandsalen, 400 pax

Tivoli Congress Hall, 1000 pax

In the Tivoli Hotel & Congress Center there is a big auditorium for 1500 people, 2 breakout rooms for parallel sessions, the Carstensen and Vandsalen room, a room for posters, the Colombine/Harlekin and the foyer around the main hall for exhibition

Tivoli Hotel & Congress Center



Video Tivoli Congress Center

Watch the Hotel & Congress Center 3D

http://www.tivolicongresscenter.com/about-us/

https://www.youtube.com/watch?v=Hzs0dX0QhRs

https://www.youtube.com/watch?v=Hzs0dX0QhRs

http://www.tivolicongresscenter.com/about-us/



Tivoli Hotel & Congress Center Floor Plan

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Floor plan - Lower floor

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• Auditorium Carstensen• Auditorium Lumbye

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Floor plan – Ground floor

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Floor plan – Ground floor

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SPONSORSHIP OPPORTUNITIESWoCoVA offers a wide variety of sponsor and exhibit options. A summary is given below and other options are open for discussion. In principle, all sponsorship applications will be treated on a first come, first served basis (confirmed receipt of a signed contract by the congress secretariat). For this 5th edition of WoCoVA, the following Sponsor Packages are available.

A gold sponsorship package includes:

ϖ Exhibition spaceo 40 square meter exhibition space on preferential location is

included. o Extra space of 1x1 m2 to promote company / satellite symposium,

the location to be indicated by the organizerso Option to organize a skill station

ϖ Satellite symposium*o Option to organize a Satellite symposium of 1 hour.o Permission to use the phrase: “Official Golden Sponsor of WoCoVA 2018”

plus usage of Official Golden Sponsor label

ϖ Advertisemento Sponsor logo with link on congress websiteo Company name, logo and company / product description (max. 100 words) in

Program book and Congress App.o Full page advertisement in the program book. Size program book: A4.o Insert in conference bags (size: max A4, pages: max 4)

ϖ Registrationso Three full congress registrationso One exhibitor registration per 4 m2

ϖ Acknowledgemento Gold sponsors will be acknowledged as such on the Sponsor Banner on-site,

in the final Program book and in the Congress App.!o Awareness in WoCoVA newsletter: logo with link to the company webpage

Please note; additional items (e.g. shell scheme, electricity, furniture) can be ordered separately through the web shop. Items are not included in packages. * Additional terms & conditions apply, please see section ‘satellite symposia’ in this sponsor brochure

GOLD SPONSORSHIP EUR 50,000





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A silver sponsorship package includes:

ϖ Exhibition spaceo 18 square meter exhibition space on preferential location is included.

ϖ Satellite Symposium*o Option to organize a Satellite Symposium of 1 hour.o Permission to use the phrase: “Official Silver Sponsor of WoCoVA 2018”

plus usage of Official Silver Sponsor label

ϖ Advertisemento Sponsor logo with link on congress websiteo Company name, logo and company / product description (max. 100

words) in Program book and Congress App.o ½ page advertisement in the program book. Size program book: A4.

ϖ Registrationso Two full congress registrationso One exhibitor registration per 4 m2

ϖ Acknowledgemento Silver sponsors will be acknowledged as such on the Sponsor Banner

on-site, in the final Program book and in the Congress App.o Awareness in WoCoVA newsletter: logo with link to the company

webpage


SILVER SPONSORSHIP EUR 24,000

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A bronze sponsorship package includes:

ϖ Exhibition spaceo 12 square meter exhibition space on preferential location is

included.

ϖ Satellite Symposium*o Option to organize a Satellite Symposium of 1 hour.o Permission to use the phrase: “Official Bronze Sponsor of

WoCoVA 2018” plus usage of Official Bronze Sponsor label

ϖ Advertisemento Sponsor logo with link on congress websiteo Company name, logo and company / product description (max. 100

words) in Program book and Congress App.o ¼ page advertisement in the program book. Size program book: A4.

ϖ Registrationso One full congress registrationo One exhibitor registration per 4 m2

ϖ Acknowledgemento Bronze sponsors will be acknowledged as such on the Sponsor Banner

on-site, in the final Program book and in the Congress App.o Awareness in WoCoVA newsletter: logo with link to the company

webpage


BRONZE SPONSORSHIP EUR 11,000



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Sponsorship of a satellite symposium includes:

ϖ Meeting roomo One of the meeting rooms will be available for the symposiumo Basic package of audiovisual material + technical support is being offered to the

sponsors (same level of equipment as being used during WoCoVA scientific sessions)

o For an overview of meeting rooms and capacity, please kindly see the order form for Satellite Symposium.

ϖ Time slotso A 1-hour time slot is available for the satellite symposium.o Allocation of time slots will occur on first come, first served basis.

ϖ Additional conditionso The organizer of a satellite symposium is obliged to pay for costs (registration fee,

travel and accommodation) of invited speakers in their symposium.o The scientific agenda of a satellite symposium is subject to approval by the

Scientific Committee. Deadline: April 1st, 2018.! In situations where the scientific committee will disapprove the Satellite Symposia program, each party is entitled to cancel the Satellite Symposia booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation, neither of the parties will make any claims, demands or take legal action towards the other.

o Satellite Symposia are offered as non-accredited, promotional educational opportunities and will be clearly indicated in the program as: “Satellite symposium sponsored by...”

SATELLITE SYMPOSIA EUR 10,000



SATELLITE SYMPOSIAWoCoVA offers – exclusively to Gold, Silver or Bronze sponsors - the opportunity to organize a satellite symposium during a dedicated time slot. A maximum of 3 parallel satellite symposia will take place. This will assure a maximum of attendees at satellite symposia.

PROMOTIONAL OPPORTUNITIES

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Marketing promotional opportunities are a great way to get noticed by participants at WoCoVA2018. You have invested time, effort, and money in getting your company to WoCoVA2018, now you need to make sure your customers and prospects can find you. We have many opportunities which will help your company to stand out from the crowd! We can provide you with creative and exciting ideas which will capitalize on your marketing objectives as well as meet your budget needs. Items marked with a * are available for sole sponsoring only and will be sold / allocated to companies, based on a first come first served base. Contact us to discuss your goals and we will put together a customized promotional package just for you – or have a look at these opportunities. Contact details of the secretariat: [email protected]

Advertisements are available in the program book. The program book will be distributed among all delegates on-site. The size of the program book will be DIN-A4. Advertisements will be printed in full color.

ϖ Printed advertisements o 1 page (size A4, portrait) EUR 2,500o ½ page (size advertisement: A5, landscape) EUR 2,000o ¼ page (size advertisement: A6, portrait) EUR 1,750

ϖ Digital advertisements / banners o Advertisement on company page in WoCoVA App EUR 1,000

An advertisement is visible on the company page of the sponsor at all times. o Advertisement on rotating banner in WoCoVA App EUR 1,000

The rotating banner is prominently visible in the App, featuring multiple advertisements.

ϖ Insert in congress bag o Item to be added to the congress bags EUR 1,250

All delegates will receive a congress bag. Examples of promotional items to be added are: reprint of articles, brochure or leaflet.

Advertisement printing specifications, to be found in the sponsor & exhibitor manual, available in due time. Artwork for (digital) advertisements need to be supplied by the sponsoring company.

ADVERTISEMENTS || PRINTED & DIGITAL

mailto:[email protected]

mailto:[email protected]

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LOGO / NAME ON PRINTED MATTERS

Various items used by the delegates throughout the entire congress and beyond, are a perfect place for your logo, product or company name.

ϖ Congress bags o Logo printed on prominent location on the congress bag in addition to the WoCoVA logo. EUR 10,000

Costs include the bags and production

ϖ Lanyards o Logo printed on lanyard along with the WoCoVA logo EUR 7,000

Costs include the lanyards and production

ϖ Pen in congress bag o Possibility to add a pen in the congress bag EUR 2,500*

Pens to be delivered by the sponsor

ϖ Booking of a hospitality suite o Possibility to hire a hospitality suite that will provide a place for international delegates to meet, relax and engage in conversation. EUR 5,000

Costs are covering room rental only.

HOSPITALITY SUITE

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MISCELLANEOUS PROMOTIONAL ITEMS

The items listed below are possible branding opportunities for your company. Please liaise with the secretariat in order to exchange thoughts and to receive a customized offer.

ϖ Venue branding o The venue offers ample branding opportunities! Both digital and printed options

are available. Some examples of perfect possibilities for promotion are; LED screen outside the venue, flagpoles, banners, stickers on the glass façade, etc.

ϖ Coffee & tea breaks, welcome reception o Between scientific sessions, at the exhibition, catering is offered to the delegates.

Contact the secretariat in case you are interest to support such a catering moment. The breaks between sessions, are highly appreciated by the WoCoVA delegates and can be seen as valuable interactive networking moments.

ϖ Photographer, recording on camerao Capture your session with a photographer or on video.

EXHIBITION SPACE

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An exhibitor package includes:

ϖ Exhibition spaceo Exhibition space of 9 sqm is included.

ϖ Advertisemento Company name on congress websiteo Company name, logo and company / product description (max. 50 words) in

Program book and Congress App.

ϖ Registrationso One exhibitor registration per 4 square meter.

ϖ Acknowledgemento Exhibitors will be acknowledged as such, in the final Program book and in the

Congress App.

Please note; additional items (e.g. shell scheme, electricity, furniture) can be ordered separately through the web shop. Items are not included in packages.

Available in units of 3 square meters.



EXHIBITION PACKAGE 9 square meter EUR 4,500

EXTRA EXHIBITION SPACE per square meter EUR 500



SPONSORSHIP LEVEL EXHIBITOR BRONZE

SPONSORSILVER

SPONSORGOLD

SPONSOR

InvestmentEUR 4,500 or

moreEUR 11,000 or

moreEUR 24,000 or

moreEUR 50,000 or

more

Complimentary exhibitor registrations 2 3 4 10

Option to organize a satellite symposium no yes yes yes

Company description in Program book & App 50 words 100 words 100 words 100 words

Awareness in newsletter no yes yes yes

Advertisement no ¼ page ½ page 1 page

Complimentary full congress registrations no 1 2 3

Acknowledgement at on-site signage no yes yes yes

Opportunity to book hospitality suites no no no yes

Opportunity for logo on sponsored items no yes yes yes

Complimentary insert in conference bag no no no yes

Preference on exhibition space (if >1 sponsor in same category “first come - first served” applies). Valid until 01-Dec-2017

no no no yes

Acknowledgment slide with sponsors’ list during breaks in the conference rooms

no no no yes

Participating companies will receive the following benefits and acknowledgements in recognition of their generous support according to the overall sponsorship and exhibition spending.

SPONSOR BENEFITS

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EXHIBITION FLOORPLAN

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INFORMATION FOR EXHIBITING

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EXHIBITOR REGISTRATION All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. One exhibitor badge will be assigned for each 4 sqm. booked. Any additional exhibitors will be charged. Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. The lunch for exhibitors is included.

PRELIMINARY EXHIBITION HOURS ϖ Set up times – Tuesday, June 19, 2018 – 08:00 – 20:00 hrs.ϖ Dismantling / breakdown times – Friday, June 22, 2018 – 17:00 – 22:00 hrs.ϖ Exhibition open times

o Wednesday June 20, 2018, 9:00 – 18:00 hrs. o Thursday June 21, 2018, 9:00 – 18:00 hrs. o Friday June 22, 2018, 9:00 – 17:00 hrs.

SPONSOR & EXHIBITORS TECHNICAL MANUAL An Exhibitors Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress. It will include the following: technical details about the Venue, final exhibition details and information on the webshop (incl. order forms for furniture, decoration, etc.). All deadlines for deliverance of advertisements, company descriptions, and registrations will be mentioned in this manual too.

PAYMENT METHOD Sponsor & Echibitor fees only can be paid via bank transfer. WoCoVA does not accept payment via a cheque.

Bank Transfer Rabobank Utrechtse Heuvelrug,Utrechtseweg 25, 3704 HA Zeist,The NetherlandsIBAN NL84RABO0136562418BIC RABONL2UBank charges are the responsibility of the payer.

Information on payment and cancellation terms, to be found at the corresponding order forms.

KEY DATES ϖ Sponsor & Exhibitor Meeting, Tivoli Congress Center, Copenhagen:

Thursday, June 29, 2017. Timing to be confirmed.ϖ For relevant deadlines on early bird registration fees and abstract submission, please visit

the congress website (www.wocova.com) regularly.



Sponsorship ☐ Gold € 50,000☐ Silver € 24,000☐ Bronze € 11,000☐ Preferred stand number 1st _____ 2nd _____ 3rd ____

Satellite Symposium ☐ Wednesday, June 20 € 10,000☐ Thursday, June 21 € 10,000☐ Friday, June 22 € 10,000Preferred Room : _______________

Extra Options during Satellite Symposium ☐ photo overview € 200☐ video with 1 static camera € 300☐ badge scanning € 100☐ rotating banner in the app € 300

Extra Exhibition space☐ .. sqm x € 500 = € ……

Additional Sponsorship items. ☐ Advertisement in program book

☐ 1/1 page (A4 portrait) € 2,500☐ 1/2 page (A5 landscape) € 2,000☐ 1/4 page (A6 portrait) € 1,750

☐ Digital advertisements / banners☐ Advert on Company page in App € 1,000☐ Rotating banner in App € 1,000

☐ Insert in congress bag € 1,250☐ Congress bags € 10,000☐ Lanyards € 7,000☐ Pen in congress bag € 2,500☐ Hospitality suite € 5,000☐ Venue branding ☐ Coffee & Tea breaks☐ Welcome reception ☐ Photographer☐ Recording on camera

TOTAL …………..

WE WOULD LIKE TO BOOK THE FOLLOWING SPONSORSHIP ITEMS (All prices are ex VAT)

Contact name: _________________________________________________________________________________________Company name (as to appear in all Conference publications) : _________________________________________________________________________________________Address: City_________________________________________________________________________________________Postal Code Country _________________________________________________________________________________________Phone _________________________________________________________________________________________E-mail Website_________________________________________________________________________________________

APPLICATION FORM AND CONTRACT Please complete and send to Pepijn Klerkx [email protected]


20-22 JUNE2018TIVOLI HOTEL & CONGRESS CENTERCOPENHAGENDENMARK

Exhibition space 9 sqm ☐ Preferred stand number 1st _____ 2nd _____ 3rd _____ € 4,500☐ .. sqm x 3 (€ 1500 per 3 sqm) € ……

TOTAL …………..

WE WOULD LIKE TO BOOK THE FOLLOWING EXHIBITION SPACE (All prices are ex VAT)

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I have read and agree with the WoCoVA terms and conditions within this document. I have taken all the steps to ensure that anyone working on the project is aware of these terms and conditions.

Date : Signature __________________________________________________________________________________

Contact details for Group Registration _________________________________________________________________________________________Contact Name_________________________________________________________________________________________Email_________________________________________________________________________________________Telephone number Mobile number_________________________________________________________________________________________

Contact details for Finance (Invoicing)Contact name _________________________________________________________________________________________Email_________________________________________________________________________________________Invoice Address PO number_________________________________________________________________________________________VAT number_________________________________________________________________________________________Telephone number Mobile number_________________________________________________________________________________________

PAYMENT SCHEDULEThe total amount will be invoiced on receipt of booking form.If invoices not paid at the time of the Congress at June 20, 2018, set-up will not be allowed.All payments must be made in EURO.By Bank Transfer Rabobank Utrechtse Heuvelrug, Utrechtseweg 25, 3704 HA Zeist,The NetherlandsIBAN NL84RABO0136562418BIC RABONL2UBank charges are the responsibility of the payer.

CANCELLATION POLICYCancellations and changes to your original booking must be made in writing to WoCoVAFor cancellations made:□ A cancellation fee of 50% of the total amount will be charged up till 1January 2018. □ After 1 January 2018, the full amount will be charged in the event ofcancellation.

We hereby agree to pay the required amount in EURO as soon as we receive the corresponding invoice.


20-22 JUNE2018TIVOLI HOTEL & CONGRESS CENTERCOPENHAGENDENMARK

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APPLICATION TO PARTICIPATE

Application to participate will be considered only if, the appropriate forms are used for submission, duly. filled in and signed and accompanied by the necessary payment. Registration will be confirmed as far as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In the event of refusal all payments will be fully refunded.

OBLIGATION AND RIGHTS OF EXHIBITOR

Registration implies full acceptance by the exhibitors of the exhibition regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the exhibition without compensation or refund of sums already paid and without prejudice to the exhibitor. By submitting an application to participate, the exhibitor makes a final and irrevocable commitment to occupy the space allocated and to maintain his/her installation until the date and time fixed for closure of the exhibition. The exhibitor may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited.

OBLIGATION AND RIGHTS OF ORGANIZER

The organizer undertakes to allocate exhibition space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of reception of application forms accompanied by payment. The organizer reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to exhibitors. The organizer reserves the right to offer to a different firm any stand or space that has not been occupied by the morning of the opening of the exhibition, with no obligation to provide compensation to the defaulting exhibitor.

LIABILITY INSURANCE

The organizer provides general guard service and third party insurance at the exhibition site. Equipment and all related display materials installed by exhibitors are not insured by the organizer, and the organizers will under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to exhibitors. The exhibitor agrees to be responsible for his property and persons and for the property and persons of his employees and agents through full and comprehensive insurance, and the organizers will not be responsible for any damage claims arising from theft and those penalties usually covered by a fire and extended coverage policy.

EXHIBITION REGULATIONS

The Exhibition Manager, acting under direction of the Organizing Committee, has the final decision as to the acceptability of displays.Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager. The organizer reserves the right to alter the general layout or limit the space allotted to each exhibitor, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action . Should any contingency prevent the holding of the exhibition, the organizers will not be held liable for expenses other than the cost of exhibit space rental fees. All exhibits are to be displayed such as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient see through areas that will ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site. Flammable materials are not to be used. Equipment displayed or demonstrated must be installed by strict adherence to safety measures. Exhibitors may not photograph or examine any exhibitors equipment without permission. Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at the close of the exhibition. No display may be dismantled or packing started before the designated hour. It is the exhibitor’s responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended otherwise the organizer will arrange for their removal at the exhibitor's risk and expenses. Exhibitors are obliged to ensure that their stands are permanently manned during the exhibition opening hours. Payment is to be made in accordance with the conditions of payment on the exhibition application form. Should the exhibitor fail to make a payment on time, the exhibition manager is entitled to terminate the contract, withdraw confirmation of acceptance make other arrangements for the stand or seek compensation for non-fulfillment of contract. Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein. Access to the exhibition is authorized on presentation of a badge issued by the organizer. Exhibitors badges will not be mailed in advance and may be collected from the registration desk. The organizer ensures daily cleaning of the aisles. Exhibitors are responsible for the cleaning of their stands. The provision of refreshments to the participants by exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed. Exhibition areas and fittings made available to exhibitors must be handed back in their original condition. in case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the exhibitor Any special decoration or fittings must be submitted to the organizer for prior authorization. Advertising panels and display are not permitted outside the exhibition areas allotted to exhibitors nor is conversing or distributing any materials or product samples outside of the exhibitor’s own space. The

organizers will not approve stands, which do not comply with the accepted standers, until the necessary changes have been made.

CANCELLATION OR CHANGE OF EVENT

WoCoVA may, at any time in its sole discretion, change the Event date or the Event site or cancel the Event . In such an event , WoCoVA´s so le responsibility and liability to participating company shall be to (a) notify participating company as far in advance as feasible of such changes or cancellation, and (b) in the event that the Event is canceled, or the participating company cannot attend the Event during the rescheduled time period of or at the rescheduled site, to refund all deposits monies previously paid by participating company with respect to such Event. Should WoCoVA terminate the Event pursuant to the provisions of this section, participation company hereby waives any claim for damage arising there from. “Neither party shall perform any actions that are prohibited by local and other anti-corruption laws (including the U.S. Foreign Corrupt Practices Act, collectively “Anti-Corruption Laws”) that may be applicable to one or both parties to the Agreement. Without limiting the foregoing, neither party shall make any payments, or offer or transfer anything of value, to any government official or government employee, to any political party official or candidate for political office or to any other third party related to the transaction in a manner that would violate Anti-Corruption Laws.”

INDUSTRY CODES OF PRACTICE

All Exhibitors and Supporting Companies must comply with applicable national and international rules, regulations and industry standards regarding exhibition areas. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organizer to any suits, demands by the Supporters/Exhibitor/any third party. Codes which should be at least, but not limited to, complied with are: EFPIA Code (website) and EthicalMedTech (website).

CME

Absolutely no promotional activities will be permitted in the same room immediately prior to, during, or after a CME activity. Exhibit materials must be in a room or area separate from the education and the exhibits must not interfere, or in any way, compete with the learning experience. All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitor’s space only; canvassing or distributing promotional materials outside the exhibitor’s rented exhibit space is not permitted, if not approved by the Exhibition Manager upfront

TERMS AND CONDITIONS



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http://www.efpia.eu/

http://www.ethicalmedtech.eu/medtech-

http://www.efpia.eu/

http://www.ethicalmedtech.eu/medtech-

www.wocova.com

TIVOLI HOTEL & CONGRESS CENTER COPENHAGEN DENMARK … · 20-22 june 2018 tivoli hotel & congress...

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