Title I, Part D and the Annual Count: Understanding the Grant and the Count Process.
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Title I, Part D and the Annual Count: Understanding the Grant and the Count Process
Transcript of Title I, Part D and the Annual Count: Understanding the Grant and the Count Process.
Title I, Part D and the Annual Count:
Understanding the Grant and the Count Process
Introduction
Title I, Part D is a Federal program funded by the U.S. Department of Education and reauthorized most recently under the No Child Left Behind Act of 2001. • Title I, Part D is also known as the Prevention and
Intervention Program for Children and Youth Who Are Neglected, Delinquent, or At-Risk.
• The program provides financial assistance to supplement existing educational programs for youth in correctional or juvenile justice institutions, neglect facilities, or community day programs
Additional Information
The Neglected and Delinquent Program under Part D consists of 2 subparts.
1. Subpart 1 is the State Agency Neglected and Delinquent formula grant program;
2. Subpart 2 is the Local Educational Agency (LEA) program. The Subpart 2 program is funded through an SEA reservation of funding under Title I, Part A.
Areas of Discussion
• Goals of Part D• Who is Served• What are the Basic Requirements of Part
D/Uses of Funds?• Annual Count
Goals of Neglected/Delinquent
• Provide High quality education programs that prepare children and youth for secondary school completion, employment, or further education
• Facilitate transition
• Operate programs in local schools for children and youth returning from facilities
Who is Served by Part D?
• Children and Youth of: -State –Run Institutions -Adult Correctional Institutions -Neglected and Delinquent Facilities
Local Education Agency (Subpart 2)
ED allocates funds for this subpart to SEAs based on annual caseload data of the number of children and youth living in local institutions for delinquent children and adult correctional institutions.
LEAs Subpart 2 continued
Subpart 2 funds can be used to support eligible programs run by local education agencies, such as school districts. Programs that function through Subpart 2 funding are known as local agency programs.
Use of Funds (Subpart 2)
• Transition Services• Dropout Prevention• Coordination of Health and Social Services• Special Programs to Meet unique Academic
Needs (Voc. Ed, Career Counseling)• Mentoring and Peer Mediation
Subpart 2 continued
The U.S. Department of Education determines State allocations of Subpart 2 funds based on an annual count of children and youth who are:
• aged 5–17• residing in eligible locally operated institutions
for at least 1 day during a selected 30-day timeframe
Annual Count Overview
USED uses annual count data to calculate funding allocations; count data are collected on an annual basis via a survey form with two parts:
LEA Section• Count of students who are delinquent (generates Title I, Part D, Subpart 2
funds that are allocated to LEAs via the SEA)• Count of students who are neglected (generates Title I, Part A funds)
SA Section• Count of students who are neglected or delinquent (generates Title I,
Part D, Subpart 1 funds that are allocated to SAs via the SEA)
The Count procedures for the State Agency (Subpart 1) and Local Agency (Subpart 2) programs are different.
(1) USED distributes Annual Count Survey and ESEA, Title I, Program Guidance, (mid-October)
(2) Child counts periods are selected:SAs (Subpart 1) — select any one day (excluding weekends or holidays) during the calendar year
LEAs (Subpart 2) — select any 30 consecutive days; at least one of these days must be in October
(3) Annual Count Survey is reported by States to USED (January)
(4) USED generates funding tables
(5) Funds announced in April/May and made available to States in July (States & localities have 27 mos. to obligate funds)
Annual Count Overview continued
From Counting to Reporting
The Annual Count (aka the Annual Child Count and the October Count)• An annual count of children to determine funding for the subsequent fiscal
year
Funding and Reporting Program Performance• Students included in the Annual Count are most likely different individuals than the
students who subsequently benefit from the generated funding• The eligibility criteria for being included in the Annual Count are different than the
eligibility criteria for being served (more later) and reported under Part D• Counts are based on student caseload data that are months old when the fund
administration occurs in the spring/summer
Annual Count of Students
in2013
Receive Funding (FY2014)
Administer Programs (SY14-15)
Report on Students
Served (SY13-14) via CSPR
January 2014 ----- May 2014 ----- July 2014 ----- January 2015
Local Educational Agency / Subpart 2 Annual Count: Eligibility
Local Educational Agency Eligibility LEAs with children and youth in locally operated correctional facilities
not operated by the State, including public or private institutions and community day programs
Facility Eligibility Locally operated facilities that meet the definition of an institution for
children and youth who are neglected, an institution for children and youth who are delinquent, or an adult correctional institution
Facilities need not have a 30 day average length of stay
Student Eligibility Students 5-17 years old Students NOT counted in the State Agency/Subpart 1 Annual Count Students that reside at a live-in institution or facility for at least one day
within the 30-day count window (one day of which must be in October)
Local Educational Agency / Subpart 2 Annual Count: Procedure
SEAs or eligible LEAs select a 30-day count window
• At least one day in the 30-day window must be in October
• SEAs can set the 30-day window for all LEAs to use, or elect to allow LEAs and facilities to select their own windows
Local Educational Agency / Subpart 2 Annual Count: Count Window
September
S M T W T F S1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
October
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
November
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
• An LEA’s Subpart 2 count window can start as early as September 2nd or as late as October 31st.
• The window must be for 30 consecutive days and at least one day of that window must be in October.
• The SEA may set the window for all LEAs, or it may allow LEAs and facilities to choose their windows independently.
Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz
Which of the following date ranges are acceptable for the Subpart 2 Annual Count?
A. Oct. 1 – Oct. 30B. Sept. 20 – Oct. 10, Oct. 20 – Nov. 10C. Oct. 31 – Nov. 29D. Sept. 1 – Sept. 30E. Sept. 1 – Oct. 1
Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz
Which of the following date ranges are acceptable for the
Subpart 2 Annual Count?A. Oct. 1 – Oct. 30B. Sept. 20 – Oct. 10, Oct. 20 – Nov. 10C. Oct. 31 – Nov. 29D. Sept. 1 – Sept. 30E. Sept. 1 – Oct. 1
A and C are both acceptable. B is not because the count window is not consecutive; D is not because one of the days in the count window does not fall in October; E is not because the count window is more than 30 days.
Local Educational Agency / Subpart 2 Annual Count: Procedure (continued)
2. Eligible facilities conduct count• Each eligible facility must be designated as a neglect or
delinquent institution, but not both, even if it serves both. – Facilities should maintain consistency with how it
was designated last year.– If a facility has never counted before or its charter
has changed, designate it according to its charter.– If a facility’s charter is not clear or unavailable and
the facility never counted before, designate the facility based on its enrollment.
• Count each unique case/enrollment in a facility’s caseload
Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1
How many students who reside in a facility that is designated as a neglect institution should be counted?
Joe and Kelly are considered neglected and Shawn is considered delinquent.
Sun Mon Tue Wed Thu Fri Sat
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
Joe Joe Joe Joe Joe Joe Joe
Joe Joe
Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1
How many students who reside in a facility that is designated as a neglect institution should be counted ?
Joe and Kelly are considered neglected and Shawn is considered delinquent.
Sun Mon Tue Wed Thu Fri Sat
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
JoeKelly
Joe Joe Joe Joe Joe Joe Joe
Joe Joe Child Count = 3
Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 2
Sun Mon Tue Wed Thu Fri SatJoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKelly
Joe Joe Joe Joe Joe Joe
JoeShawn
JoeShawn
JoeShawn
JoeShawn
JoeShawn
JoeShawn
Joe
Joe Joe
How many students who reside in a facility that is designated as a neglect institution should be counted ?
Joe and Kelly are considered neglected and Shawn is considered delinquent.
Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 2
Sun Mon Tue Wed Thu Fri SatJoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKellyShawn
JoeKelly
Joe Joe Joe Joe Joe Joe
JoeShawn
JoeShawn
JoeShawn
JoeShawn
JoeShawn
JoeShawn
Joe
Joe Joe
Child Count = 4
How many students who reside in a facility that is designated as a neglect institution should be counted ?
Joe and Kelly are considered neglected and Shawn is considered delinquent.
Common LEA/Subpart 2 Count Issues
• Students who change programs within the same facility
• Students who were voluntarily placed in a group home
• Students residing in a county jail
• LEAs resistant to count
CSPRConsolidated State Performance Report
• Once a Year (include ALL students served through Part D in
previous school year)• Complete Tables• Submit Electronically
Evaluation
• Use results to plan and improve subsequent programs for participating youth
• Use to determine the programs impact on participants
Resources
• Title I, Part D, Statutehttp://www.neglected-delinquent.org/nd/resources/legislate/intro.asp• Title I, Part D, Non-regulatory Guidancehttp://www.neglected-delinquent.org/nd/resources/guidance/intro.asp
