Tips For Taming The Time Trap! 9 Steps Towards Spending Time Wisely.
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Transcript of Tips For Taming The Time Trap! 9 Steps Towards Spending Time Wisely.
Tips For Taming The Tips For Taming The Time Trap!Time Trap!
9 Steps Towards Spending Time 9 Steps Towards Spending Time WiselyWisely
TIME CAN NOT BE TIME CAN NOT BE MANAGED!!!MANAGED!!!
SPENDING TIME WISELY
•Time is a perishable resource.
•Everyone has the same amount of time.
TIME CAN NOT BE TIME CAN NOT BE MANAGED!!!MANAGED!!!
“There is nothing worth more than this day.”
Spending time wisely means using the time we have in the
most effective ways to accomplish our desired results.
POLLPOLL
TAKE STOCK… TAKE STOCK…
Do you feel like you fail to Do you feel like you fail to accomplish your personal and accomplish your personal and professional goals?professional goals?
Do you make an appointment with Do you make an appointment with yourself to go over and prioritize the yourself to go over and prioritize the things on your To Do list?things on your To Do list?
Do you know how to effectively Do you know how to effectively reduce and handle interruptions?reduce and handle interruptions?
Do you delegate both authority and Do you delegate both authority and responsibility well?responsibility well?
TAKE STOCK… TAKE STOCK…
Do you prioritize the things on your Do you prioritize the things on your list?list?
Do you know how to effectively Do you know how to effectively reduce and handle interruptions?reduce and handle interruptions?
Do you delegate both authority and Do you delegate both authority and responsibility well?responsibility well?
TAKE STOCK… TAKE STOCK…
ClarityClarity
OrganizationOrganization
SystemsSystems
Step 1: CLARITY… Step 1: CLARITY…
Where should we be focusing?Where should we be focusing?
First Things FirstFirst Things First
Effective time Effective time management comes management comes down to choicesdown to choices
Making conscious Making conscious choiceschoices
Being proactive – Being proactive – important areas of life important areas of life in first placein first place
First Things FirstFirst Things First
To be your most productive To be your most productive you…you…
Clarify your prioritiesClarify your prioritiesIdentify the first things in your Identify the first things in your
lifelife Honor the important thingsHonor the important things
Put the first things first!Put the first things first!
Beginning With The End Beginning With The End In MindIn Mind
Define Your Major Define Your Major Definite PurposeDefinite Purpose
Successful people Successful people know…know…Where they want to goWhere they want to goWhat they are doing to get What they are doing to get
therethere Goals and Values must Goals and Values must
be aligned!be aligned!
Do you know how you reallyDo you know how you reallyspend your time?spend your time?
“Awareness is curative.”
“You can’t manage what
you can’t measure!”
… for a more productive use of time, we must gain knowledge about ourselves.
Step 2: Become a Time Step 2: Become a Time Detective! Detective!
Activity LogActivity Log
Step 3: Do an Activity Audit: Step 3: Do an Activity Audit:
1.1. Where are you spending your Where are you spending your time?time? Break it down into categories Break it down into categories
regarding various activitiesregarding various activities
2.2. Which parts of the day are your Which parts of the day are your most productive… least most productive… least productive?productive?
Step 4: Determine your Step 4: Determine your hourly worth: hourly worth:
How valuable is your time?How valuable is your time? Activity Audit: how much time…Activity Audit: how much time…
On menial tasks?On menial tasks? On low-yield jobs?On low-yield jobs?
The Pareto Principle…The Pareto Principle…80/20 Rule80/20 Rule
80 percent of the total value80 percent of the total value is typically is typically contained in contained in onlyonly 20 percent of the items20 percent of the items..
some tasks give you a much higher return some tasks give you a much higher return on your investment than otherson your investment than others
discover the 20 to 30 percent of your discover the 20 to 30 percent of your projects and tasks that will give you the projects and tasks that will give you the greatest returngreatest return
Which of your projects give you the greatest return on
your effort?
Step 5: Leverage yourselfStep 5: Leverage yourself
Necessary, low-yield jobs can Necessary, low-yield jobs can be delegated or outsourcedbe delegated or outsourced
Define these recurring tasksDefine these recurring tasks Task notebookTask notebook
*Reap the rewards of time profitably!*Reap the rewards of time profitably!
Step 6: Write your “Change” Step 6: Write your “Change” Plan Plan
Activity Audit and CalendarActivity Audit and CalendarMake a list of everything you’d Make a list of everything you’d
like to changelike to change ““eliminate” or “delegate”eliminate” or “delegate”
What do you need to do to What do you need to do to eliminate or delegateeliminate or delegate
Note other changesNote other changes Change of venue for certain Change of venue for certain
tasks?tasks?
Step 7: Implement Tools & Step 7: Implement Tools & Techniques Techniques
Master Project List or Project Master Project List or Project PlanPlan
Prioritization System – ABDFMPrioritization System – ABDFM
SCHEDULING & TO-DO LISTSSCHEDULING & TO-DO LISTS
Weekly Weekly Planning Planning SessionSession
Daily Daily PlanningPlanning
Weekly Schedule Weekly Goals Today’s Priorities & Appointments Sunday Monday Tuesday Wednesday Thursday Friday Saturday
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________
________________________________________________________________________________________________ ___________AM…….. _____________________________________________________________________________ ____________________________________________PM……. ________________________________________________________________________________________
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______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________
______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________
______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________
______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________
______________________________________________________________________________________________________________AM…….. _________________________________________________________________________________________________________________________PM…….. ________________________________________________________________________________________
Weekly To-Do PlanningWeekly Goals Today’s Priorities & Appointments
SCHEDULING & TO-DO LISTSSCHEDULING & TO-DO LISTS
CalendarCalendar Parkinson’s Law Parkinson’s Law
of Time of Time Management – Management – the task will fit the task will fit the timethe timeAssign Assign
start/stopstart/stop
SCHEDULING & TO-DO LISTSSCHEDULING & TO-DO LISTS
CalendarCalendar Time/Project BlocksTime/Project Blocks Email…Email… Unscheduled timeUnscheduled time
Overcoming ProcrastinationOvercoming Procrastination
Mini-deadlines rather than the Mini-deadlines rather than the actual deadline of a large goalactual deadline of a large goal
Use a timerUse a timer Use a project plan with action Use a project plan with action
stepssteps Determine why you are Determine why you are
procrastinatingprocrastinating Give yourself permission to work Give yourself permission to work
on it for just 30 minuteson it for just 30 minutes
Step 8: Begin! Get to it! Step 8: Begin! Get to it!
Nothing happens without action!Nothing happens without action! Awareness is curative IF we take Awareness is curative IF we take
actions to “cure” our problemsactions to “cure” our problems Audit timeAudit time Eliminate or delegate low-yield or Eliminate or delegate low-yield or
non-productive jobsnon-productive jobs Write and implement change plansWrite and implement change plans
ClarifyClarify OrganizeOrganize SytemizeSytemize
Step 9: Dance Close To The Step 9: Dance Close To The Revenue Line!Revenue Line!
Constantly check self!Constantly check self! ““Is this task close to my revenue line?”Is this task close to my revenue line?”
Thanks for sharing your Thanks for sharing your TIME with me!TIME with me!