Empowering People Around The World To Succeed Through Learning

Tips for Leading Productive Meetings with

Microsoft Teams

Presented By: Mike Martinmmartin@newhorizonsmn.com

Agenda – Part: 1

• Qualities of Successful Meetings

• Using Microsoft Teams – Best Practices

• General Presentation Tips with Microsoft Teams

• …and More!

Goals:

• To maximize engagement, productivity, and results in your next online meeting.

• Have a great understanding on how to conduct and manage effective meetings using Microsoft Teams.

• To learn tips and tricks to use technology and keep the meeting engaging.

Housekeeping

• Engagement Up – Distractions Down

• Power Hour

• Comments?

Introduction

• My Name is Mike Martin

• Training Facilitator

• I Have Over 20 Years of Training and Staff Development Experience

• Specialty is Microsoft Applications

• Also Soft Skills Training

• From St. Paul, Minnesota - Married with Three Daughters

Meetings Shortcomings

• Why am I even here?

• Meetings ranked high as an office productivity killer

(Salary.com).

• The average American spends nine hours a week in

meetings — and that’s just average.

• Minimal or no follow-up done.

What Qualities Are Neededto Run a Successful Meeting?

Qualities Needed for Successful Meetings

• Clear and Well-Communicated Agenda

• Consider Who to Invite

• Stick to Your Agenda

• Set Time Limits

• Minimize Distractions

• Concluded with Clear Action Items – Follow-up

• Convenience

• Connect to People Around the World

• Make the Most of Tight Budgets

• Make the Most of Our Time

Microsoft Teams Meetings - Best Practices

• Clear Objective – Agenda

• Consider Who to Invite

• Stick to the Time

• Start with a Bang

• Clear Follow-up with Action Items

Teams Meetings Should Be:

Interactive Collaborative Interesting Substantive

Teams Meetings - Best Practices

•Presenter: Set-up Early – 15 Minutes

•Attendees: Log-in Early – 10 Minutes

Teams Meeting – Presenters

•Test Your Technology

•Consider Second Device

•Plan For Worst Case Scenario

•Use Rotating “Welcome” Slides

Teams Meeting Best Practices

• Use a Whiteboard for a Meeting Primer

• Provide Handouts

• Share Your Contact Information

• Did I Mention, Remember Action Items

Teams Meeting Best Practices

• Use Video

• Have Applications Open

• Close All Un-Needed Applications

• Mobility Center: Windows Key + X

Teams Meeting Best Practices

Power Cord

Do Not Rely on Wireless

USB Headset

Teams Meeting Best Practices

• Have a Moderator for Large Meetings

• Have a Note Taker ▪ Rotate the Task

• Use OneNote

• Use the Meeting Template

Engage The Audience!

• Have a List of All Attendees’ Names

• Use Their Names

• Make a Connection

• Keep the Audience Involved

• Use ‘Call-out Phrases”

• Be Personal – Real

• Be an Active Listener

Engage The Audience!

• Be Conscious of Your Voice Inflection

• Be Excited – Your Enthusiasm Shows

• Stand-Up

• Use Humor

Meeting in Teams

Meet Now

Open share tray

Chat

Let’s Take a Look

32

Rehearsal Coach Evaluates: • Pacing• Pitch• Use of filler words• Informal speech• Euphemisms• Culturally sensitive terms• Detects if you're being overly wordy• Detects if you are simply reading

the text on a slide.

Empowering People Around The World To Succeed Through Learning

Tips for Leading Productive Meetings with

Microsoft Teams

Presented By: Mike Martinmmartin@newhorizonsmn.com