Timor-Leste 0 TIMOR-LESTE CASE-STUDY ON CAPACITY DEVELOPMENT FACILITY UNDP Capacity Building Seminar...

1

Timor-Leste

TIMOR-LESTE CASE-STUDY ON CAPACITY DEVELOPMENT

FACILITY

UNDP Capacity Building Seminar21-23 November 2005Senec (Slovak Republic)

2To insert or remove footer, select "View", then "Header and Footer" and go to "Slide" tab 2

Background

Indonesian personnel occupied a majority of positions in Government

The departure of 7,000 Indonesian public servants created a vacuum in the public service.

The human resource base was therefore extremely weak

UNTAET dispatched qualified personnel to begin rebuilding Government and public service structures

3To insert footer, select "Insert", then "Date and Time..." and go to "Slide" tab 3


State Institutions

Systems &Processes

Attitudes & Behaviors

Skills &Knowledge

Primary focus on individual capacity development through on-the-job training

CSG positions Development posts Sporadic bilateral contributions

to training efforts

Institutional Capacity Development Expansion of coverage from 1:1 to institution

level with emphasis on training and a balanced focus on the three pillars

Enhanced monitoring and evaluation Definition of exit strategies (sector-specific

and cross-sectoral) programmes and strengthening CDCU to ensure sustainability

Management and administration

skills

Communication and language skills

Core technical knowledge

Leadership

Source:UNDP

Planning and Design: From Individual to Institutional CD


Civil Service Act Organic Laws for state

institutions: FALINTIL, PNTL, MFAC, MSA, MoJ, MAFF, MoH, MoI

Source: CSG and UNDP

Legislative Frameworks

Manuals

Training

Policy Frameworks

Operating systems

National drug/ medical supplies monitoring and evaluation

Finance, accounting and Procurement teaching manual

Aquaculture site selection guidelines

ASYCUDA system for customs control

Free-balance accounting system in Treasury

Government web-site and data centre

Policy frameworks for education, health, agriculture and Disaster Management

Foreign Assistance Coordination

On-the-job training by all advisors, where counterparts are in place On-going formal training at the Justice Training Centre (9 public defenders, 12 prosecutors,

20 judges) and for 24 national interpreters and translators Midwifery school curriculum DEMONSTRATIVE EXAMPLES

SOME ACCOMPLISHMENTS TO DATE


Needs Assessment: Stability and Development Positions

Type of state institutions Stability positions (UNMISET) Development positions (UNDP and others)

Ministries and state secretariat 93 202

Judiciary 6 1

Parliament 1 2

Office of the President 0 8

Others 0 15

TOTAL 100 228

Source:UNDP Timor-Leste; UNMISET Civilian Support Group

Type of state institutions Most critical positions (UNMISET) Critical positions (UNDP and others)

Ministries and state secretariat 39 97

Judiciary 13 2

Parliament 2 5

Office of the President 2 5

Others 2 9

TOTAL 58 118

May 2002

May 2004


UN Peacekeeping and UNDP Interventions


National Framework for CDEntities Institutio

nFunctions

CapacityDevelopment

andCoordination

Unit(CDCU

Office of the PrimeMinister

• Oversee and coordinate capacity development in ministries;• Maintain and update a capacity development assistance database• Development of the Government Capacity Development Strategy• Provide methodological support and guidance for monitoring the capacity development performance of international advisors• Overall monitoring and reporting on the implementation of the capacity development strategy of the government

National Directorate

of Public Service(NDPS)

Ministry of State

Administration

• Issue policies and regulations on civil service personnel management and ensure their correct and transparent implementation;• Advise ministries and other stakeholders on civil service policies and programs;• maintain the PMIS and liaise in this regard with the Payroll unit and the HRM units in the line ministries• Review mission statement and organisation of the Public Service;• Determine strategic goals and objectives for the Public Service

National Institute of

Public Administ (INAP)

Ministry of State

Administration

• Meet capacity development needs of Timor-Leste civil servants;• Design and deliver short-term and long-term training programs;

• Promote international partnerships in public administration training

National Directoratefor Planning

andExternal

AssistanceCoordination(NDPEAC)

Ministry of Planning

and Finance

• Strengthen the policy and legislative framework of the planning functions of government;• Support development planning in all ministries/agencies;• Oversee Government’s reporting system based on program performance indicators set out in the relevant Annual Action Plans (AAP);• Coordinate with CDCU access to funding and technical assistance from development partners, and complement them with Government’s priorities;• Strengthen Government relationships with partners and other stakeholders


National Framework for CD (Cont)

- Reasons for Overlapping

Weaknesses of the organizations in charge of capacity development

Lack of clarity on the role of the institutions

Lack of recognition by national and international actors


National Framework for CD (Cont)

- Overcoming the Overlaps

SIP PSM Working Group

UNDP Multi-donor NATCAP PSM

AusAid CDP

Program management Program management Group

Management Contractor

Program Review Group

Program Management Team – Director of CDCU – Director of DNFP

- Director of INAP – Director of NDPEAC

-- UNDP Designated Officer – AusAid Designated Officer

Temporary Advisory Support Initiative (TASI FUND)

Institutional Development Facilitation Team

SIP PSM Working Group

UNDP Multi-donor NATCAP PSM

AusAid CDP

Program management Program management Group

Management Contractor

Program Review Group

Program Management Team – Director of CDCU – Director of DNFP

- Director of INAP – Director of NDPEAC

-- UNDP Designated Officer – AusAid Designated Officer

Temporary Advisory Support Initiative (TASI FUND)

Institutional Development Facilitation Team


Coordination with Other Development Partners

Strengthening of CDCU

Shared assessments with bilateral partners

Participation in other partners formulation programmes

Flexible funding modalities

General use of common methodologies and models


Practical Benefits a Long Term Approach

Development of the essential institutions

Maintenance of skills and processes initially developed

Improvement of efficiency and productivity of public administration


UNDP Comparative Advantages in Capacity Development in Timor-Leste

Large network

Support by the government

Involvement in PMIS and the LAMP

Other donors do not want to go alone into this politically sensitive area of civil service reforms

Ideal partner of the government to make the shift towards enhanced national execution


Concluding Remarks

The experience to date in Timor-Leste demonstrates that capacity development is a long-term process that requires substantial resources and coordination

National ownership throughout all phases of the process is essential

15

Timor-Leste

TIMOR-LESTE CASE-STUDY ON CAPACITY

DEVELOPMENT FACILITY

THANK YOU

UNDP Capacity Building Seminar21-23 November 2005Senec (Slovak Republic)

Timor-Leste 0 TIMOR-LESTE CASE-STUDY ON CAPACITY DEVELOPMENT FACILITY UNDP Capacity Building Seminar...

Documents

Transcript of Timor-Leste 0 TIMOR-LESTE CASE-STUDY ON CAPACITY DEVELOPMENT FACILITY UNDP Capacity Building Seminar...