new, improved yet identicalApril 15th, 2010, the first public beta-version of TimeApp was launched. It was an easy, but effective system, completely focused on time management ...

From Katrineholm to london via Kuala lumpurSince then we have had the pleasure of welcoming TimeApp users from every part of the world, on every continent.

can timeapp be a social intranet?

Two years ago a research report was presented, “The

practices of the social intranets – usage, benefits and success

factors”.

we maKe the proFits we deserve

In order to achieve a profit, it is important to have com-

plete control over income and expenses.

success can be FreeIt is very exciting that the

success of TimeApp is based on giving it away for

free.

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www.timeapp.biz

This is the first number of TimeApp Magazine that is not issued in Swed-ish for the Swedish market. This is the very first international edition in Eng-lish, primarily for the business com-munity in Great Britain, for all branch-es regardless of size. Spring 2014 we made the decision to launch our time and project management system out-side of Sweden and our chosen mar-ket is Great Britain, as it feels natural for us Swedes to conquer the world through the British market. Tradition-ally, this is the wisely chosen path of many companies and we are following in their tracks. P&K TimeApp AB, is a small company in a small town south of our capital, Stock-holm. We have developed TimeApp over the past five years and it has been avail-able on the Swedish market for almost four years. TimeApp is so much more than just time management; it is a compact business management system.

TimeApp can also be described as fol-lows: TimeApp is as simple as IKEA furni-ture, as safe as a Volvo, as smart as Skype and as flexible as Spotify. Every bit as Swedish, and ready for customers and us-ers worldwide. Actually TimeApp is avail-able internationally; timeapp.biz is in use in all parts of the world on all continents. We would now like to further promote Time-App. Turn the page to read more about all the smart functions and possibilities that TimeApp offers, but first let me tell you, TimeApp is free. It is free for sole enter-prise, for the first user it is free of charge, completely free – no restrictions in time or functions. This is our way of sponsoring small businesses by offering a useful and clev-er device from the start. Many of these small businesses grow and remain loyal TimeApp customers; also all become am-bassadors and market TimeApp to their customers and suppliers, colleagues and relatives. What we invest gives turnover,

we save in marketing costs, we earn in word-of-mouth goodwill and an ever-in-creasing market. This is what we call our KISS-routine (Keep it Simple, Stupid), but that story, with its connection to the Swedish royal house, I will save for another day.

Lars KnapasjöCEO, P&K TimeApp AB

simple, safe, smart and flexible

TimeApp is completely free for individual users; a concept we call All Free. Naturally, all functions are included regardless of the number of users; we call it All Included.

The price is 5 GBP (8 USD) per user and month; in addition to the first user who is always free. No long-term commitments and payment is easily done via debit or credit card.

Sign up for your free account today at timeapp.biz/signup

TimeApp mAgAzine #2-2014www.timeapp.biz

Published by P&K TimeApp ABVAT SE556460366901Address: Floragatan 3BSE-641 33 Katrineholm, Sweden

EDITORIAL STAFF

Lars KnapasjöCEO+46 150-506 15 (+46 70-561 39 70)lars@timeapp.biz

Martin ErikssonExecutive Vice President+46 150-506 15 (+46 70-262 21 17)martin@timeapp.biz

EDITORIAL ASSISTAnS

Tarik Basictarik@timeapp.biz

Josefin Nässlanderjosefin@timeapp.biz

Daniel Lindéndaniel@timeapp.biz

Eric Windahleric@timeapp.biz

PRInTLinderoths Tryckeri ABwww.linderothstryckeri.se+46 151-130 90

gRAPhIc PRODucTIOnP&K TimeApp AB

Kuala Lumpur, founded 1857, is one of the world’s youngest capital cities. This is where our first international customer registered for the interna-tional version of TimeApp, a female consultant who read our first official tweet: “Today we launch TimeApp.biz! Free #timetracking and #invoicing for #freelancers and small businesses”. Since then we have had the pleasure of welcoming TimeApp users from ev-ery part of the world, on every conti-nent.

Part of the charm of web-based products is their ability to easily spread over geo-graphical borders and become estab-lished, without a physical presence. Yet, All Business is Local. We will not continue launching TimeApp.biz from our head of-fice in Katrineholm, choosing now to base from England, more specifically, London. This is where we want to build networks and establish more contacts.

A flexible systemTimeApp is basically a web-based sys-tem for time and project management, offering many varied functions not tradi-tionally found in this type of system. It is

designed to simplify day-to-day business and streamline the ability to keep track of time, trips, expenses and costs. It is a flexible and adaptable system with func-tions such as time clock and mileage log, both containing GPS functions, in-voicing, customer/project register, article database, among other things. There is an internal social real-time forum that all users that have access in the company can access;TimeBook. As the system is web-based it can be accessed from any computer, once there is an internet con-nection. In situations where no access is available, you can manage time and mile-age log via our apps for iPhone/iPad and Android which are accessible without an internet connection. TimeApp is free of charge for the first user with no time restrictions. It is only from user number two that it begins to cost, currently 5 GBP (8 USD) per user/month. In addition all functions are avail-able from start with no extra cost.

UniqUe pAckAging opportUnitiesTimeApp can easily be branded and cus-tomised to a company, a municipality or trade organisation, with its own functions/

applications – everything is possible. We have adapted TimeApp for many users, from municipalities to large businesses and organisations. Some customers use our system for internal IT-support, oth-ers have chosen to integrate TimeApp with their existing range of services and membership benefits and then sell it to their own customers. The possibilities are almost limitless. We seek marketing cooperation, aim-ing at a win-win situation. A concept that has already achieved great success on the Swedish market and is our same strategy for the British market. For example, Time-App is being marketed by two of Sweden’s largest banks and the electronic retail mar-ket leader has recently launched TimeApp as a deal to corporate customers.

from katrineholm

to lonDon Via kuala lumpur

Martin Eriksson

Executive Vice President

P&K TimeApp AB

new and improved, yet identical

April 15th, 2010, the first public beta-version of TimeApp was launched. It was an easy, but effective system, completely focused on time manage-ment. Or as our first customer said: “When I first began using TimeApp it only offered simple time management and mileage log”.

Since then a lot has happened both with the product and for the customers who use it. We think it is fantastic that our very first customer are still with us and are also a great ambassador for TimeApp.

from A simple proDUct ...TimeApp has gone from being a mod-est time management system to a more compact business system for every busi-ness from craftsmen, lawyers, advertising agencies and consultants. One of the rea-sons for our success is the phrase: “Keep it Simple, Stupid” – internally known as the KISS-method. This method has been applied time after time during TimeApp’s development. – For us, the KISS-method is choosing the smartest, simplest and most effec-tive solutions, no complicating or making it more remarkable than necessary, says Daniel Lindén, System Developer at P&K TimeApp AB. – We are convinced that this is some-thing that benefits everyone – the com-pany and our customers.

... to the wiDe rAnge of fUnctionsFor example, no distinction is made re-garding TimeApp functions; one price covers all functions. Each company can customise which functions should be visible and the remaining can be hidden. Simple, smart and effective.

Users of TimeApp often react to how easy it is, despite the wide range of func-tions. It is always difficult to balance a wide range of functions while staying user-friendly. – Our broad range of customers, of dif-ferent backgrounds and varying levels of computer experience, help keep us work-ing in the right direction, explains Tarik Ba-sic, Salesman at P&K TimeApp AB. – Our aim is that TimeApp is accessible to everyone regardless of previous experi-ence of web-based services such as ad-ministration and book-keeping programs. For a craftsman, it is possible to register time, expenses, material and trips either on an active project basis or through work orders. All data entered in TimeApp can easily be compiled into reports or generate invoices at the press of a button.

mileAge log with gpsLawyers can simply and effectively ac-count for time and expenses for clients and cases, each company can decide it-self what the customer and project should be named in TimeApp. Thanks to an ex-panded search function in the client reg-ister, it is easy to prevent conflicts of inter-

4 TimeApp Magazine #2-2014 www.timeapp.biz

Daniel Lindén

www.timeapp.biz TimeApp Magazine #2-2014 5

est. When the time comes to invoice, you can either choose to create a standard debit invoice or compile a bill of costs. Whatever the profession, we understand the hassle of keeping a mileage log and the non-stop taking note of addresses and mileage. Of course, this task is not made easier when tracking trips on paper which have a habit of getting lost or misplaced. In TimeApp for iPhone and Android you can just sit in behind the wheel, start your trip by filling in the start mileage. The ad-dress will be registered automatically by the GPS in your phone. On arriving at your destination you end the trip and register the mileage. That’s it! You can now register the trip to one of your customers/projects which you can always access through the app.

timebook – for smArter internAl commUnicAtionThe key to a well-used time management device is that it can be used with minimal effort. Ultimately if users of the time man-agement device are offered several rea-sons beyond reporting time it could be even better. – This is our aim. As sole market sup-plier we offer TimeApp customers access to their own social network. Namely, Time-Book, says Tarik Basic. Simple and effective communication

with personnel and colleagues is easy with TimeBook, regardless of location. Time-Book is a company internal social network for effective internal communication where ideas and thoughts can be shared, ques-tions asked and answered. The more you use TimeBook – the more advantages you come across.

oUr reAl motiVAtorsYear 2014, no one looks surprised any-more when we talk about web-based ser-vices for companies. It does not matter if we talk time management, invoicing or book-keeping. Increasingly it is expected that our IT-tools should be both web-based and accessible via mobile devices. At TimeApp we welcomed that develop-ment with open arms and look forward to meeting more colleagues in the cloud. One of many advantages with web-based services is that they offer the pos-sibility for customers to link several differ-ent systems, for instance, linking TimeApp with an accountancy system, customising the perfect IT-support for businesses. – Many of those interested in TimeApp have specific requirements for functions not standard in TimeApp, but would result in saving on costs and increase company profit. – Previously we have not been able to meet these demands cost-effectively, now

with TimeApp version 4, this is now pos-sible, explains Daniel Lindén. Due to its stable and flexible platform TimeApp can supply specially designed and brand versions of TimeApp to larger companies and organisations. – We call this concept TimeApp X, says Tarik Basic. – This means that a company, or organ-isation, can get a completely customised and branded version of TimeApp – inline with the company’s graphical profile, with all the customised features that may be requested.

Functions in timeapp

• Time tracking including costs and expenses

• Approval system for time logs

• Timer linked to customer/project

• Time clock with GPS-function

• Work order

• Article data base

• Mileage log with GPS-function

• Customer register

• Project register

• Project budget

• Register search

• Rename title for customer/project

• Authorisation system for users

• Invoicing

• Accounts receivable

• Invoice mailing

• Invoice reminder

• Bill of costs

• Iphone/Android Apps

• Dynamic reports

• Export of reports to Excel, PDF and CSV

• Statistics and diagrams

• TimeBook

• Internal mail

• Favourite bookmarks

• Own colour design

• Intelligent Wiki

• And much more ...

Here is a list of available functions, for all users; All Included.

Tarik Basic

wAnt to reAD this mAgAzine DigitAlly? ScAN ThE qR cODE.

can timeapp be a social intranet?

6 TimeApp Magazine #2-2014 www.timeapp.biz

Two years ago a research report was presented, “The practices of the social intranets – usage, benefits and suc-cess factors”. Three female research-ers, Lena Lundgren, Kicki Strandh and catrin Johansson, Mid-Sweden University, had studied the internal communication and the influence of social media on business. The report received a lot of media attention. We asked ourselves; could TimeApp be regarded as a social intranet?

TimeApp is primarily developed for report-ing time, trips, costs and expenses and project accounting. A web-based system for computer or smartphone. Once a com-pany has a log-in to TimeApp they have sole access, no external person can ac-cess. The company chooses administra-tors, who, among other things can decide who can log in and what authorisation level the user is permitted.

internAl forUm ...TimeBook is an internal company “Face-book” where only the company’s em-ployees can log in; realtime information exchange and communication platform

with the possibility of linking pictures and documents, etc.

... for internAl commUnicAtionA company can customise TimeApp; both the background and icon colours can be changed to the company’s own colours, also upload the company logo onto Time-App. Personalise by adding profile pic-tures (e.g. family shots), add your own bookmarks, etc.

solVe the problemWe asked Lena Lundgren for her opinion on TimeApp: – TimeApp can function as a mini-in-tranet, and in particular for small compa-nies with employees who have computers with continual access to the internal net. For instance, security companies are look-ing for a mobile solution where all their guards can access the company’s internal net via mobile/smartphones. – All municipalities in Sweden have the same problem, for example, staff in homecare or the parking department need access to internal nets, explains Lena Lundgren.

The report states that small, more flex-ible internal business and communication systems, that are economical to develop and maintain/update, will be more in de-mand in the future. This is TimeApp.

Lena Lundgren

Mid Sweden University

We make the profits we deserveThe basis of business is profit. Profit is necessary for investment and to se-cure the company, to create a good, safe and attractive working environ-ment.

In order to achieve a profit, it is important to have complete control over income and expenses. It is easy to focus only on in-come, increasing sales and increasing the number of customers. – Having control over costs and expens-es may feel more difficult and less urgent, says Josefin Nässlander at TimeApp’s In-formation Department. – Despite that, this is where big prof-its can be made. This is where TimeApp comes in. A lot of companies are not fully in con-

trol of actual work time, expenses, mate-rial costs and trips, regardless of internal or external time. Too many companies are without administrative routines or comput-er support for time and costs. TimeApp quickly gives personnel a clear picture of their time and the company has a good basis for assigning costs or internal evaluation. – With our ROI calculator you can see exactly how much money you can save or earn with the help of TimeApp, explains Josefin Nässlander. – We make the profits we deserve and if we value cost control as highly as we value optimising revenue, there are good profits to be made through better debiting and internal efficiency.

Josefin Nässlander

www.timeapp.biz TimeApp Magazine #2-2014 7

Small minutes can be big moneyIT IS NOT DIFFIcULT to work out how much TimeApp can save, use our ROI cal-culator and enter, a) number of employees, b) how many minutes per day you think or want your company to save per employee

or the increase in customer invoicing and c) wage costs per hour. This will show you the direct savings ef-fect: net minus TimeApp cost. Small min-utes quickly become big money!

success can be freeTo have a generous business model may be the best way to be success-ful and profitable, at least according to Martin Eriksson, Executive Vice President and Sales Manager at P&K TimeApp AB. The model most com-monly used is called freemium and is adopted by many software com-panies, such as Spotify, Google and Salesforce – and now also by Time-App. Only they have taken it a step further.

It took almost 3 years before TimeApp, an online time and project managing soft-ware, was fully developed and considered ready for release according to the high standards set by Martin Eriksson and a team of devoted programmers. – TimeApp is today much like a small business suite with many valuable func-tions and applications, says Martin Eriks-son. – We have everything from time/mile-age tracking, customer/project registry and punch clock features to invoicing and reports.

time is moneyThe interest for time reporting applications is high since companies can make a lot of money out of efficiency and order re-garding employees’ times, mileages and expenses. On TimeApps’ website there is a return-on-investment calculator that will

show the net worth of profits that can be made just by using a simple application for tracking time and expenses, based on number of employees and salary costs. – TimeApp is manageable from both smart phones and PCs, which makes it applicable even for users out in the “field” or by traveling salesmen. – We also have a wide variety of cus-tomers amongst law firms, consulting firms and real estate companies.

freemiUm is to letting eVeryone tAke pArtTimeApp is generally sold through recom-mendations from existing customers and different types of commercial alliances. For example, two of the largest banks in Swe-den SEB and Swedbank, is recommend-ing TimeApp to their company clients. – Our relations with the Swedish banks are of great importance to us. It gives us legitimacy and underlines our credibility, Martin Eriksson explains. Freemium is based on the two words “free” and “premium”, and its concept is to offer a service or software for free - usually by restricting access to one or more fea-tures. This allows customers to trial before committing to anything. TimeApp has now taken it a step further by simply giving away the complete suite to single users without limitations or time trials and only charges money when, and if, the customer needs to add more users.

All free - All inclUDeDAs an example, Sweden today has 769,414 self-employed contractors which now have access to a high-quality soft-ware suite without having to pay anything. If more users are needed, the cost is 5 GBP (8 USD) per user and month. Theo-retically this means that TimeApp spon-sors contractors with millions of dollars each year, in Sweden alone. – This model has not only been applied to Sweden, but also to our international version of TimeApp, says Martin Eriksson. – We have TimeApp customers from all continents and with our “All free - All In-cluded” model we hope to contribute with something valuable to entrepreneurs all over the world. It is very exciting that the success of TimeApp is based on giving it away for free.

Martin Eriksson

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Time Tracking for lawyers

Online, easyand efficient.

Read more - timeapp.biz/lawyer

”TimeApp as a time tracking software works very well for us. The detailed timesheets works great as a basis for both the court and clients. TimeApps’ mobile app makes it possible for us to always access the application so that we never miss billable time. Not least TimeApp has an outstanding support that always delivers a quick solution to any problem we might have.”

”I was very pleased when we discovered TimeApp. The system is easy to work in and it is always available via the web. Via the smart mobile apps we can always keep track of time and expenses no matter where we are. Thanks to TimeApp we can now spend more time on our core business instead of dealing with errant time tracking procedures. Highly recommended!”

Floragatan 3B, SE-641 33 Katrineholm, Sweden info@timeapp.biz www.timeapp.biz

Ann AnderssonAdvOKAT MAlin WASSén KjEllBERg AB

Ekrem GüngörAdvOKATFiRMAn dEvlET AB