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TIME, TALENT AND TREASURES:

A NARRATIVE BUDGET for 2015

4125 Sheppard Ave. East,

Scarborough, ON M1S 1T1

Tel . (416) 293-5711

Fax: (416) 293-5715

Office Email: office@sttims.ca

www.sttims.ca

Incumbent: Rev. Dr. John Stephenson

Asst. Curate: Rev. Adrienne Clements

Rector’s Warden: Janet Trim People’s Warden: Xavier Dias

Deputy Rector’s Warden: Pearl Chandler Deputy People’s Warden: Paul Baillargeon

Narrative Budget Team: Joan A. Marshman, Kevin Chung, Paul Baillargeon

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PREFACE

We live in this world and life in this world makes demands on all of us. One of those demands is

that we conform to the way our world operates and that is through the tool of money. Much as

we might like it to be otherwise, we all have to acquire money to provide everything we have in

life from basic things like shelter and food to the more peripheral things like that holiday in the

sun or even that nice cup of Tim Horton’s coffee.

Located in this world the church also must use money so that it can operate and maintain all its

ways of showing this world God’s eternal values that transcend this world. And so the church

needs money. It cannot magically continue its ministry in this world without money.

The need and the use of money can be seen even in the earliest moments of the church. Within

days of the Day of Pentecost we see the Church needing, asking for, and receiving money in

order to continue its mission as Christ’s hands and feet in this world. The earliest record we

have of Christians and money is found in Acts 2: we are told that the very first Christians “would

sell their possessions and goods (for money!) and distribute the proceeds to all, as any had need.”

Their actions were not some kind of immature spasm of financial suicide; the language Luke

uses is clear: this selling and distributing was continuous. As resources became available they

were carefully and thoughtfully used to care for the needs the Church had encountered.

One of the first accounts of money in the church was for Outreach purposes. The apostle Paul in

his letters spent considerable time ensuring that a collection was made among the far-flung

churches for those suffering from a dreadful famine in Palestine (See Acts 11:27-29; 1

Corinthians 16:1-5, Romans 15:25-28).

Jesus certainly never condemned money; he used it and accepted it gladly. We are told that three

women became the chief financial sponsors of his ministry (Luke 8:3). However, Jesus did warn

that this necessary tool was dangerous:

Then Jesus said to his disciples, Truly I tell you, it will be hard for a rich person to enter

the kingdom of heaven. Again I tell you, it is easier for a camel to go through the eye of

a needle than for someone who is rich to enter the kingdom of God.

Because the church cannot live and serve in this world without money, the apostle Paul gave

guidelines for those who would give money to the Church. Money should be given:

† Wisely as good stewards of what God has given to us.

† Cheerfully so that giving is fun.

† Sacrificially so that our gifts are not an afterthought but they really cost us something.

What follows in this Narrative Budget is meant to show how the clergy, wardens, and volunteers

of St. Timothy’s have tried to wisely and thoughtfully use the important and necessary tool of

money, a tool only accessible through the gracious, cheerful, and sacrificial gifts of the members

and friends of St. Timothy’s.

John +

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Table of Contents

Preface i

Introduction 1

Our Revenue Streams 3

Our Use of Resources: Investments in Our Ministries 5

Traditional “Line Budget” Presentation 5

“Ministries-based” Budget Presentation 7

Our Ministries

1. Worship 10

2. Christian Education and Spiritual Development 11

3. Engagement and Caring Within Our Church Community 17

4. Reaching Out to Others 21

Acknowledgements 25

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INTRODUCTION

The What and Why of a Narrative Budget

A narrative budget links the money we raise, and the money we spend, as well as our contributions of volunteer time, with our ministries: what we do as a parish, and the people for whom we do these things in the name of Christ. Often at budget time we get caught up in thinking exclusively about dollars, and forget that dollars are only a means, and not the ends, of our work. Similarly we often forget that our volunteer time and talents are also resources. A narrative budget re-focuses our attention on how we serve our purpose in the world, and reminds us that our time and talent too are major resources that enable us to do our work. Finally, we can use this knowledge of the combined resources (money plus time/talent) we invest in reaching out into the community, as one measure of our contribution to the broader community.

What Are the Ministries of St. Timothy’s?

Each Sunday our bulletin reminds us of our purpose as a parish, to " be a loving, caring, community worshipping Almighty God, sharing the good news of Jesus Christ and reaching out to others in the power of the Holy Spirit".

This statement leads us to consider four main areas of ministry:

• Worship;

• Christian Education and Spiritual Development;

• Engagement and Caring Within Our Church Community; • Reaching Out to Others.

These areas provide the basis for organizing our narrative budget.

We have not attempted to describe all of the activities within each area of ministry; rather we have provided some highlights for each. The reader who wishes to obtain more detailed information about our activities is referred to the Vestry Report and our website (www.sttims.ca).

In This Report, How Do We Link our Financial Resources1 to What We Do?

Our financial management system keeps track of the direct expenses we incur for major programs ( e.g., Sunday School, Hot Lunch Program, Wednesday Breakfast). It also records our office administration costs, building operations and sexton costs, and the salaries and benefits of our clergy. These cost categories are set out in the Vestry Report.

This narrative budget looks somewhat differently at our use of resources. Rather than viewing the costs of managing/administering church affairs, and operating and maintaining our buildings as separate from our ministries, we have allocated a portion of these costs to each of our ministries. This way of handling expenses recognizes that, for example, our Office Coordinator spends time in supporting our worship (e.g., through preparation of our Sunday 1 This report does not consider use of dedicated funds such as the Music Fund and the Organ Fund, or of Our Faith- Our Hope funds, except as noted.

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Bulletins), our educational, caring and fellowship activities (e.g., by booking rooms and handling phone calls, e-mail, and face-to-face contacts) and serving as our first contact point for many in the broader community who seek our assistance. It also recognizes that all that we do makes use of building space that is supplied with heat, light, water and air conditioning and is maintained through housekeeping and maintenance/repair services.

In a similar way, the salaries and benefits of our clergy have been shared among our ministries, in accordance with their individual estimates of how their time is apportioned.

The cost of our Diocesan/Deanery Assessment (i.e., the money we are obligated to pay to the Diocese, in the amount of 24% of our 3-year-moving-average revenue) has been similarly allocated across our four areas of ministry.

The reader who wishes more detail is referred to the Technical Notes appendix to this report that is available on request

How Has Volunteer Time Been Estimated and Allocated Across Ministries?

In some cases (e.g., our Hot Lunch Program) we have excellent records of the amount of volunteer time contributed and numbers of meals served. However, many programs do not keep such records and few of our volunteers keep personal records of the time they dedicate to St. Tim’s. Therefore, for many areas of activity, we have obtained, from coordinators, key informants, and other individuals, estimates of the amount of time given to church programs and activities.

This estimated time has been allocated to the most relevant ministry(ies) as described in the Technical Notes appendix to this report that is available, on request. Essentially the allocation is based on time allocation reported by clergy staff, and groups, and on space usage.

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OUR REVENUE STREAMS

The budget for 2015 was developed with an expectation of revenues, excluding Designated

Receipts (Budget line 4040), as set out in the table and corresponding pie chart below.

Table 1. . Revenue 2014 and 2015

REVENUE SOURCE BUDGET

LINE

$ BUDGETED REVENUE IN

2015

% BUDGETED REVENUE IN 2015

ACTUAL REVENUE

2014*

% REVENUE IN 2014

1 Envelope Receipts 3001 275,305 73.1 272,187 71.3

2

Easter , Christmas, Thanksgiving Gifts

3002

28,460 7.6 27,887 7.3

3 Open Offerings 3054 5,045 1.3 5,458 1.4

4

Parish Group Contributions

3200 9,500 2.5 17,794

4.7

5 Space Usage 3210 22,200 5.9 21500 5.6

6 Bank Interest 3220 900 0.2 1,151 0.3

7

Miscellaneous Donations (+ Youth)

3225 3235

1,200 0.3 9,690 2.5

8 Trust Fund Dividend 3275 16,800 4.5 16,225 4.3

9

Miscellaneous Income

4150 17,360 4.6 9,626 2.5

TOTAL 376,770 100.0 381,518 100.0

Rounded to the nearest dollar

We anticipate that our offerings will continue to constitute more than 80% of our

revenue, with the next largest source being space usage; only small increases are anticipated in

both of these streams. Recent experience has indicated that a demand exists in the community

for rental space, but greater use of our space by others to generate more revenue would

require that we compromise some of our existing programs. In 2014 for the first time it has

been necessary to take into revenues 100% of the dividend from both the Rectory Fund and the

Endowment Fund, whereas in previous years we were able to re-invest 50% of the Rectory

Fund dividend and 100% of the Endowment fund dividend. The increase in Parish Groups

income in 2014 reflects an extraordinary donation from The Belles group, while the increase in

Miscellaneous Income reflects, in part, several revenue generating initiatives undertaken during

the year to deal with the projected budget deficit; e.g., our car wash, clothing and books sale,

dinner, gift basket raffle, Cruisin’ Concert and sale of Tim Horton’s cards.

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173%

28%

31%

43%

56%

60%

70%

84%

95%

Figure 1. Budgeted Revenue for 2015

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OUR USE OF RESOURCES: INVESTMENTS IN OUR MINISTRIES

What’s in a name? Our formal financial statements refer to our use of resources as

“expenditures”, consistent with the terminology of accountants. However, our use of resources

is perhaps better considered as “investments” in ministry, investments of resources in

programs and activities, but more importantly investments in people: in our members, in our

program participants/guests, in our local community, in our Diocese and in the broader world.

We set out in this section a summary of our traditional “line budget” presentation of

expenditures, followed by consideration of these expenses as “investments” in ministry (i.e.,

ministries-based budget), and some information about these ministries.

Traditional “Line Budget” Presentation

To provide a context for this overview, we present in Table 2 and the corresponding

Figures 2 and 3, a summary of the main categories of actual expenditures for 2014 and

proposed expenditures for 2015, as they are presented in the financial statement.

TABLE 2. SUMMARY OF EXPENSES -from FINANCIAL STATEMENT Feb 22, 2015

BUDGET CATEGORY BUDGET

LINE

2015 BUDGET

$

% 2015 BUDGETED EXPENSES

2014 ACTUAL

EXPENSES $

% 2014 ACTUAL

EXPENSES

1 Salaries Expenses 5000 233,651 61.2 230,134 59.9

2 Diocesan/ Deanery

Expenses 5500 50,532 13.2 48,455 12.6

3 Mission Expenses-

Other 6000 11,295 3.0 9,236 2.4

4 Mission Expenses-

Outreach 6100 4,940 1.3 3,300 0.9

5 Service Expenses 6500 7,235 1.9 5,438 1.4

6 Administration

Expenses 7000 24,316 6.4 28,304 7.4

7 Operations 35,660 9.3 34,479 9.0

8 Maintenance and

Repairs 8000 13,947 3.7 24,878 6.5

9 TOTAL 381,576 100.0 384,224 100.0

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The small increase in salary expenses from 2014 to 2015 reflects a combination of

decreases and increases: budgeting for our curate for only 8 months, a small increase in the

annualized salaries of clergy in accordance with Diocesan scale, and potential addition of a part-

time associate in the last months of the year.

The reduction in the 2015 budget for maintenance and repairs relates largely to a

reduced provision for snow removal costs, elimination of provision for kitchen replacements

and a reduced provision for cleaning supplies.

The expenses for administration, operations, and maintenance and repairs totalled

$87,661 in 2014, and have been budgeted at for 2015. $73,923 (i.e., 22.8% and 19.4%

respectively of total expenditures).

161%

213%

33%

41%

52%

67%

79%

84%

Figure 2. Budgeted Expenses in 2015

160%2

13%

32%

41%

51%

67%

79%

87%

Figure 3. Actual Expenses in 2014

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“Ministries-based” Budget Presentation

We turn now from the expenses as presented in the traditional financial statement to

considering them as investments in our four areas of ministry: Worship, Education and Spiritual

Growth, Engagement and Caring Within Our Church Community, and Reaching Out to Others.

The general approach to transforming the line-based budget to the ministries-based budget is

described briefly in the Technical Notes appendix to this report that is available upon request. It

is important to note that the figures presented for each ministry area include a portion of the

expenses for administration/management, operation and building maintenance. A summary

of the ministries-based budget for 2015 and the corresponding actual expenditures for 2014, as

presented below in Table 3 and in corresponding Figures 4 and 5, show no significant

differences

TABLE 3. SUMMARY OF "INVESTMENTS" BY MINISTRY AREA

1 MINISTRY

2015 BUDGET $

% 2015 BUDGETED EXPENSES

2014 ACTUAL EXPENSES $

% 2014 ACTUAL EXPENSES

2 Worship 144,800 37.9 142,926 37.2

3

Christian Education and Spiritual Development 72,833 19.1 77342 20.1

4

Engagement and Caring Within Our Church Community 100,342 26.3 97216 25.3

5 Reaching Out to Others 63,601 16.7 66741 17.4

6 TOTAL 381,576 100 384,225 100

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Volunteer Resources “Investment”

As noted previously time and talent are important resources invested in our ministries,

and estimates of the number of volunteer hours contributed in 2014 to each ministry area are

presented in Table 4 below. As we did for expenses, we have allocated to each ministry area a

portion of the volunteer time contributed to administration/management, operation and

building maintenance.

138%

219%

326%

417%

Figure 4. Budgeted Investments by Ministry in 2015

137%

220%

325%

418%

Figure 5. Actual Investments by Ministry in 2014

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TABLE 4. SUMMARY OF VOLUNTEER HOURS BY MINISTRY IN 2014

1 MINISTRY NO. VOLUNTEER HOURS % VOLUNTEER HOURS

2 Worship 8,044 26.3

3 Christian Education and Spiritual Development 4,764 15.6

4

Engagement and Caring Within Our Church

Community 7,775 25.4

5 Reaching Out to Others 9,995 32.7

6 TOTAL 30,578 100

Clearly, from Table 4, the people of St. Timothy’s are generous in their gifts of time and

talent. The total number of volunteer hours given in 2014 is approximately the equivalent of 17

full-time positions2. Further, if we value that time at even the minimum wage (currently $11.00

per hour in Ontario), it is worth at least $336,000; therefore, in effect, for every $1 in offerings

(in Table 1) we make a gift of more than $1 in volunteer time (Table 4). Considering just the

Reaching Out to Others ministry area, St Timothy’s is making a substantial contribution to the

larger community by contributing volunteer time equivalent to approximately 5.5 full-time

positions; when this time, valued at the minimum wage3 (i.e., approximately equivalent to

$109,945) is added to the $ 66,741 in Reaching Out ... expenditures (Table 3), the value of our

Reaching Out ministry area is approximately $176,000.

However, it is also evident from Table 4 that the ministry area of Christian Education

and Spiritual Development receives the smallest portion of our gifts of time. So we might not be

surprised that the greatest need expressed by leaders in the Family Ministry area is more adult

volunteers.

In the following section, we provide an introduction to the activities within each of

these ministry areas, and estimates of the amounts of volunteer time that is contributed to

each.

2 Based on the assumption that 1800 person-hours is the equivalent of 1 full-time position. 3 Except for the pro bono professional time that is valued at $75/hr.

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OUR MINISTRIES

1. Worship

“... Do this for the remembrance of me.”

“We praise thee, we bless thee, we thank thee, and we pray to thee, Lord our God” BAS p. 242

“Christian worship is a continual meeting with Christ, so that we might be gathered into the

grace and life of God. It is a visible manifestation of the incarnation of Christ so that we might

be formed in incarnational living amid the sacrament of the world. It is beholding Christ in the

gathering so that we may be able to behold him and love him among the marginalized, outcast

and disfigured ones of the world. “ (World Council of Churches: So we believe, So We Pray:

Towards Koinonia in Worship (The Ditchingham Letter and report). August 1994.)

Public worship is central to the life of St. Timothy’s church today, just as it was more

than a century ago when this church was founded. The forms of worship have evolved, but the

Word, Sacraments and music remain the core of our services.

Our regular schedule of Sunday worship services include a quiet service of Holy

Eucharist at 8:00 am, and a service of Holy Eucharist with music at 9:15 am, as well as Holy

Eucharist or Morning Prayer at 11:00 am., the latter only on the 3rd Sunday each month. In

addition, we have Holy Eucharist each Wednesday at 10 a.m., Mid-week Prayers on Thursday at

12:45 pm, and a Saturday Night Healing Service (SNHS) on the 3rd Saturday of each month. For

infirm or disabled parishioners who are unable to attend services, members of St. Margaret’s

Guild provide the Eucharist in home visits.

Leadership in our services is provided by our clergy: our incumbent, Rev. Dr. John

Stephenson; our Curate, Rev. Adrienne Clements; our Honorary Assistants, Rev. Ron Scott and

Rev. Ken Keen; and our Deacon, Rev. Kathy Buligan. Also essential to our services are our

Wycliffe College student, Susan Eng, members of the Servers Guild and Guild of the Blessed

Sacrament, the Altar Guild, sidespeople, and our lay readers.

Music leadership at our 9:15 and 11:00 am services is provided by our Director of Music;

for the past 13 years Norman Reintamm served in this position now held by Jonathan Kay. Our

lead singers, who provide choral leadership at 9:15 a.m., are joined by our choir at 11:00 a.m.

and at special services in Holy Week and at Christmas. St. Timothy’s has developed an enviable

reputation for its choral music, thanks to the dedication of these talented musicians.

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In the past year children in the Sunday School have played an increased role in our 11:00

a.m. service. Their participation has been well received and we look forward to growing our

intergenerational worship.

We anticipate that in 2015, Rev. Adrienne will have an opportunity to move on to

another position in the Diocese, following the usual pattern for curates. Therefore the 2015

budget makes provision for her compensation package for only 8 months.

Statistical information for Worship Ministry:

Total Worship Attendance (2014): 10,769

No. Shut-ins Receiving the Eucharist via St. Margaret’s Guild : 21

Volunteer Hours in 2014 (including a share of volunteer time for administration and

operations): 8044

Pro Bono Hours of Professional Services Contributed: 225

Financial Information for Worship Ministry:

Total expenditures4 for worship (including a share of administrative and operating

expenses):

2014: $143,000

2015 (proposed): $ 144,800

“ When we first came to a worship service at St. Timothy’s

we were very impressed by the warm welcome

of the greeters at the door”

“ We’ve found St. Timothy’s a very welcoming church ...

We feel very comfortable here”

2. Christian Education and Spiritual Development

"The fear of the Lord is the beginning of wisdom,

and knowledge of the Holy One is understanding - Proverbs 9:10.

“But wisdom that is from above is first pure, then peaceable, gentle, and easy

to be entreated, full of mercy and good fruits, without partiality,

and without hypocrisy.” – James 3:17

4 These figures exclude the cost of transportation services for our disabled and senior members that is taken from Our Faith-Our Hope monies.

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St. Timothy's is passionate about Christian Education and Spiritual Development. We

believe that learning about the Gospel, so that we can share it and live it, is a lifelong journey.

Our clergy and lay volunteers offer educational and spiritual development programs that cover

all age groups.

In addition to our clergy teaching at the pulpit, they take the lead in the following

educational and spiritual development programs:

• Fall and Lent Educational seminars

• Invited speakers and special events, such as movie nights that may appeal to non-

Christians as well as Christians

• Marriage preparation

• Confirmation classes

• Baptismal Preparation

The lay volunteers are the main resource in the following educational and spiritual

development programs:

• Church School

• Youth group

• Monday Bible study

• Nursery, and

• Student Advisory Committee.

We provide below a description of some of these programs:

Family Ministry

• Sunday (Church) School Program

But Jesus said, “Let the little children come to me and do not hinder

them, for to such belongs the kingdom of heaven.” - Matthew 19:14 ESV.

"Children are the church of TODAY and tomorrow"

- Archbishop Colin Johnson.

Sunday school is an important venue where children are nurtured and instructed in the

Word of God. It provides a safe place for the children to share their joys and sorrows, their

concerns and questions about life. Sunday school is a place for them to discover how to grow as

Christians and to apply their faith to their lives. It is also a place to enjoy small group fellowship

with other children and their community.

We seek to:

• make Christ relevant to their daily lives

• teach in a way that connects with the kids where they are and at their level

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• remove all barriers to their participation and membership in their church and their

wanting to return or invite their friends

• facilitate strong integration with the broader church community by making them feel

accepted and enabling them to contribute to their church.

Recent feedback suggests to us that we are on the right track:

"I love Sunday school because you can make friends, eat snacks and

learn about the Bible." - Jacob Chung, Sunday School Student.

"In spite of the bumps and holes we encounter along the way, God is

faithful to his promise. We could tell you about the many powerful

influences and impacts of Sunday School, but we'd rather show you.

Below is an example of God working in our kids' lives - Kara's recent

project submissions at school. Thanks be to God and all of his disciples

at Sunday School!" - Raymond Cheong, father of Kara Cheong.

"Being a Sunday school teacher allows me to have fun (relive my childhood :-)

and learn about the Gospel while preparing and teaching the lessons. There

is nothing more rewarding than seeing the kids understand and apply what

they learned and they often come up with the most interesting examples from

their own lives." - Kevin Chung, Sunday school volunteer.

"It gives me comfort and hope that some parents are ensuring that God is

being introduced into their children's lives. It's been fun watching the team

develop and finally seeing the children's involvement in the church start to

be nourished. It's also been an eye opener as to how much effort is involved!"

- Geraldine Campbell, Sunday school volunteer.

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What has the Sunday School done recently? The Sunday school team, with the support of

our congregation, has led or been active participants in the following:

Weekly Church School – average attendance 10 students

Monthly teaching Eucharist

Intergenerational services every 5th Sunday

Summer camp (open to the local community) – 41 students and 20 volunteers

Major festivals (Good Friday program, Christmas pageant, St. Timothy and Titus Sunday)

Family ministry potluck meal

Parish BBQ and games (open to the local community)

What are our hopes for the future? We have been building considerable momentum as a

team and in our programming. As we look forward with optimism, we aspire to have:

Consistent staffing, both paid and volunteers

o Half time paid staff

o Four additional volunteer teachers and assistants willing to help out once a

month - no experience required, just a desire to see the next generation connect

with Christ.

More resources for parents, grandparents and caregivers to help their kids make Christ

relevant to their daily lives

Greater parental and children’s input for our Sunday school programs and events

More intergenerational events and greater involvement and collaboration for kids in our

worship services

Increased involvement in outreach and community service for our children and their

families

Actual Expenditures (2014): $ 1,770 Volunteer hours (2014): 1200

Budget (2015): $ 2,300

• Summer Camp

For many children, summer means church summer camp. A place of fellowship, fun,

crafts, games and great food, church summer camp is also a place for the spiritual development

of our children. To St. Timothy’s, Summer Camp is an important part of our outreach and

support for our local community.

Actual Expenditures (2014): $4,750 Volunteer hours (2014): 1425

Budget (2015): $ 700 + Requested $500 grant from Outreach + Fees of $2,600

NOTE: Expenses will be incurred as grant and fees revenue becomes

available, as was the case in 2014

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• Youth Group

St. Timothy's has a youth program with weekly Sunday programming and monthly social

events. The youth also volunteer to help out with Sunday school, Belles’ and Fast Friars’ events,

and special fundraising events and are servers during worship services.

The Youth Group and the leaders, with the support of our adult membership, has led or

been active participants in the following:

Participated in the 30 Hr Famine fundraiser

Enjoyed monthly social events (spaghetti dinner night, games night)

Baked muffins in support of the Opportunity Sale

Washed cars in our fundraiser

Met weekly on Sunday mornings to study the Journey to Adulthood curriculum

Participated in the monthly joint Eucharist with Sunday school

Participated in the Intergenerational service every 5th Sunday

Volunteered in support of these Sunday school programs:

o Summer camp (open to the local community)

o Major Festivals (Good Friday program, Christmas pageant)

What are the Youth Group’s hopes for the future? With a view to increasing our numbers

and further developing our program, we aspire to have:

Consistent staffing, both paid and volunteers

o Half time paid staff

o Four additional volunteer teachers and assistants willing to help out once a

month - no experience required, just a desire to see the next generation connect

with Christ.

Connections with other church youth groups

More intergenerational events and greater involvement and collaboration for youth in

our worship services

Increased involvement in outreach and community service for our youth and their

families

Actual Expenditures (2014): $ 610 Volunteer hours (2014):300

Budget (2015): $ 950

• Bible Study Groups

St. Tim's has 3 bible study groups: 2 groups that meet on Monday nights and one group

that meets on Wednesday mornings. The Monday night groups have rotating leaders and the

Wednesday group is led by Rev. John.

Volunteer hours (2014): 320

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• Nursery

The nursery provides babysitting during services for babies, toddlers and pre-schoolers,

to enable parents to participate fully in worship services, being confident that their children are

safe and comfortable. The Nursery is staffed by a combination of paid staff (including an early

childhood educator) and volunteers as numbers dictate.

Budget (2015): $ 1,515 Volunteer hours (2014): 20 hrs

Actual Expenditures (2014): $ 1,100

• Student Advisory Committee

The Theological Student Support Team plays a vital role in the parish's ministry to the

wider Anglican Church by helping to train future clergy. The committee is comprised of people

who are representative of the strong and capable lay leadership in this parish. They provide

students with honest feedback to help them develop into servant leaders. As well, they help the

student to discern his/her call to the ordained priestly ministry. The team evaluates sermons

and performance in the various liturgical roles.

" St. Timothy's has a long and illustrious history of forming excellent priests

and I thank God for the incredible blessing and privilege of being trained by

one of the best teaching parishes around. I appreciate the student advisory

committee feedback, especially the constructive criticism, because I cannot

correct what I do not know I am doing wrong and I always want to be

doing better. I also appreciate their positive feedback on the things that I

am doing well or in which I have improved. Additionally, my team supports

me by caring about how I am doing in my courses at seminary and my

home life, and by praying for me. My support team has contributed a lot

to my sense of being welcomed into the Body of Christ at St. Tim's. "

- Susan Eng, theological student.

Volunteer hours (2014): 32 hrs

Statistical information for our Christian Education and Spiritual Development

Ministry:

Total Volunteer Hours in 2014 (including a share of volunteer time for

administration and operations): 4750

Financial Information for our Christian Education and Spiritual Development

Ministry:

Total expenditures (including a share of administrative and operating expenses):

2014: $ 77,342

2015 (proposed): $ 72,830

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Engagement and Caring Within Our Church Community

“I give you a new commandment, that you love one another.

Just as I have loved you, you also should love one another.

By this everyone will know that you are my disciples,

if you have love for one another. – John 14:34, 35

“Therefore encourage one another and build one another up,

just as you are doing.” –1 Thessalonians 5:11

St. Timothy’s Agincourt is well known as a caring community, not only in respect to pastoral

care, but also in social activities, fellowship and mutual support. Further, although we may

often think of our wardens, treasurer, administrative staff and “financial” volunteers, Advisory

Board, and various committees as “administration”, as opposed to “engagement and caring”,

the reality is that their functioning in these roles is critical to our continuing existence as a

caring community5. These various contributions to our caring church community are therefore

included below.

Pastoral Care Within the Church Community

Care for the needs of the members of the Church takes a significant amount of the

Clergy’s time. Pastoral care comes in a variety of forms as noted below.

•Visitation of Members

The Incumbent visits those who are ill in hospital or at home, new members, and all

others who request a visit. The Incumbent is assisted by the St. Margaret’s Guild in the

visitation of those who are chronically infirm and unable to attend worship. This guild is a

group of lay members who each visit two to four “shut-ins” on a regular basis. The Incumbent

is responsible for the training and supervision of the Guild.

The Assistant Curate visits those involved in the Sunday School and Youth programs and

is responsible for the training and supervision of a leadership team in both areas.

• Social Media Contact

In addition to visits, the Incumbent and assistant Curate support members through

email, text, telephone calls, and media such as Facebook. This support takes many forms such

5 However, since they enable us to operate as a cohesive whole, as a as noted previously in this document, the costs and volunteer time contributions associated with their functions have been distributed equally over all four of the ministry areas in the analysis of resource investments..

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as counsel regarding a specific personal problem or the answering of questions related to

Scripture or one’s personal spiritual life.

• Life Transitions

The Incumbent is responsible for assisting members through all major life transitions

including baptism, confirmation, and marriage, and death.

a. Baptism The Incumbent is assisted by a team of lay volunteers who interview and guide baptismal

candidates and their families through a program of baptismal preparation. Typically, this

includes an initial intake interview, a three evening program, and a baptismal rehearsal.

No. Persons Baptized (2014): 12 Volunteer Hours: 60

b. Confirmation At St. Timothy’s, Confirmation occurs generally every second year. In addition to

preliminary planning and contact with candidates, a six-week program is conducted followed by

a rehearsal. Often, the Assistant Curate oversees this program.

c. Marriage The Incumbent begins with at least one preparatory interview. He then guides each

couple through a marriage preparation program. This program varies in length dependent on

the needs and concerns of each couple. Usually but not always it consists of three or four

evenings of discussion with the Incumbent. The incumbent works with a team of lay marriage

convenors to plan the rehearsal and the ceremony.

d. Death The Incumbent’s involvement often begins with the moments before death when he

comes to pray with the dying person and their family. After death, the Incumbent meets with

the family to plan the service and dialogues with the funeral home to ensure all details are

taken care of. Where necessary, the Incumbent makes himself available to the family for

support and counselling.

e. General The Incumbent is available to discuss concerns, complaints, and personal problems with

members. Often, members come to the church to discuss issues with him.

Welcoming Committee and Social Committee

Members of the Welcome Committee are most visible on Sundays when they serve as

greeters and hosts and hostesses for refreshments after the 9:15 and 11:00 a.m. services. It is in

large measure their warm greetings and hospitality that create such a positive first impression

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with visitors. The Social Committee plans and hosts receptions to mark special occasions in the

church (e.g., farewells and welcomes for honoured guests)

Volunteer Hrs (in 2014): 350

Fellowship, Mutual Support and Creative Works

Several of St. Tim’s groups are engaged in activities that combine fellowship and mutual

support, as well as creative works that generate revenue and enable them to contribute

financially to the church. Information on the key groups is presented below. •The Fast Friars

The Fast Friars exist to share their beliefs, support each other and foster fellowship in

our church community. All male members of the parish over the age of 19 are automatically

Fast Friar Men's Club members, and are welcome to attend any event. In the past, some events

have been open to the entire parish (e.g., Corn Roast) while others are focused on the interests

of men (e.g., Men’s Breakfast). Volunteer Hours (in 2014): 450

• St. Timothy’s Workshop The Workshop team is a group of retired gentlemen, who meet twice a week in the

Lamont Hall woodworking shop. They gather to share fellowship, work together, and learn

from each other. Some members of this group are men who do not attend St. Timothy’s

worship services, yet are committed to assisting the church in any way possible. Their projects

include maintenance, repair, refinishing or design of new items for the church. They also accept

church members' personal items to work on when feasible, as well as other projects from

outside the parish. Any funds generated cover the workshop expenses, with the excess being

donated to the church.

Volunteer Hours (in 2014) for St. Tim’s needs: 1450

•The Belles

All women of the parish automatically belong to the Belles. They typically hold 2 or 3

events each year. Although the annual Meet the Belles Gathering is for women, their other

events are usually open to the whole parish. This past year these events included a Valentine’s

Day Tea, and the annual Christmas luncheon and sale, “Ringing in Christmas”, which is a

perennial favourite in the Scarborough community. Proceeds from these events enable the

Belles to make a significant financial donation to the church.

Volunteer Hours (in 2014): 2000

• Craft Club

The Craft Club meets in Lamont Hall on Tuesday mornings from September to June,

where members prepare the palm crosses for Palm Sunday, create the crafted items for the

Craft Club sale each year, and prepare Christmas gifts for Sheppard Village residents. The

receipts from their sales enable them to cover a portion of the operating costs of Lamont Hall,

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and to make a donation to the operating costs of the church. The Craft Club also reaches out to

others in the church community by sending cards and making calls to people in the parish who

are bereaved, ill, etc. Volunteer Hours (in 2014): 1800

• St. Timothy’s News

St Timothy’s newsletter is published four times yearly, on a schedule that coincides with

the church calendar, and is distributed by e-mail or Canada Post to each household on the

membership list. Each issue of the newsletter includes a calendar of worship services and

upcoming events, reports from the wardens and each major committee and group, a column by

the Incumbent and by the Deacon, and news of recent events and recent additions to the

church library. Recently the newsletter team began to accept advertisements in order to help

defray printing costs.

Volunteer Hours (in 2014): Not Available

Statistical information for Engagement and Caring Ministry:

No. Volunteer Hour in 2014 (including a share of volunteer time for administration

and operations): 7780

Financial Information for Engagement and Caring Ministry:

Total expenditure6s for Engagement and Caring (including a share of administrative and

operating expenses):

2014: $97,216

2015 (proposed): $ 100,342

The “Corporation”, Advisory Board, and Financial Administration

• Wardens and Advisory Board

The Wardens, together with the incumbent, constitute the “Corporation” that is

responsible for the finances of the church, the property and the administration. The wardens

work closely with the clergy and many others to ensure that St Timothy’s is a safe and

comfortable place to meet and worship and that we meet all of our secular obligations. The

meetings they attend, lockup after service, paperwork, and emails and phone calls mean these

people contribute some 1500 volunteer hours a year.

6 These figures exclude the cost of transportation services for our disabled and senior members that is taken from Our Faith-Our Hope monies.

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The Advisory Board meets monthly, and its role is to advise the Corporation on any

matters or issues relating to the parish, and to hold the Corporation accountable financially.

• Financial Administration

The Treasurer oversees the financial books of the church and prepares reports for the

Wardens and the vestry. This position will change from a volunteer to a paid one in 2015. The

estimated cost is estimated at between $5000 and $6000 per year.

There are 5 teams of Counters who rotate throughout the year, and a Head Counter.

Each team is responsible for sorting the envelopes from each service, opening them and

verifying the contents, and counting the cash and cheques. The captain prepares the bank

deposits and the reports for the Envelope Secretary and the Treasurer. Two members of the

team go to the bank to make the day’s deposit. These volunteers spend about 250 hours each

year supporting the financial administration of the church.

Once weekly the Envelope Secretary enters the envelope proceeds into a computer

system that keeps track of all individual donations and generates tax receipts at the end of the

year.

The Bookkeeper looks after generating the Payroll, cheques for any bills for which the

Wardens authorize payment, and other payments that are needed. She also posts the entries

in the church’s general ledger which tracks details of funds received and spent.

• Other Committees

The Property Committee is responsible for the maintenance and physical upkeep of our

buildings, and report to the Wardens. They do needed work themselves whenever possible,

and obtain estimates for outside workers when they cannot it do themselves

The Revenue Generation Committee is a new committee this past year that has worked

on major activities that will provide additional funds to the church. In 2014 the Committee

coordinated such events as a car wash, gift basket raffle, dinner, and Cruisin’ concert, and more

recently organized the very successful Mystery Theatre Dinner.

The Health & Safety Committee discusses the impact of the various health & safety

regulations and practices on church property, staff and others, and make recommendations for

improvements in facilities and practices to promote health and prevent injuries and health

problems. As part of their monthly meetings they conduct an inspection of the church building

for identify health and safety issues, and then make recommendations for action. In 2014 they

also organized a First Aid course that was made available without charge to all interested

members of the church.

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3. Reaching Out to Others “ ...`I was hungry and you gave me food, I was thirsty and you gave me

something to drink, I was a stranger and you welcomed me, I was naked

and you gave me clothing ...’ ... ‘just as you did it to one of the least of these

who are members of my family, you did it to me`.” Matthew 25: 35-40 NRS

• Outreach Committee

The mandate of St. Timothy’s Outreach Committee is,

Christian love in action: reaching out with compassion and with practical help to those

“here, near and far” who are marginalized, vulnerable and in need.

The committee meets regularly to discern, and discuss needs, make them known, and help to

meet those needs insofar as possible. The programs and assistance identified below reflect the

Committee’s decisions about priority needs

Volunteer Hours: 144

• Wednesday Breakfast for Homeless Persons

The Wednesday Breakfast Program, which operates year-round, provides a nutritionally

balanced breakfast weekly for homeless men and women of the Scarborough area, in a safe

and comfortable setting, and an opportunity for informal interaction with both clergy and lay

volunteers. Guests’ urgent needs for essential clothing items are often identified, particularly in

cold weather, and appropriate items are made available to them as donations of clothing and

Canadian Tire “money” permit. It is not surprising then, that a few of our guests address some

regular volunteers as ‘Mom’ and say how much they appreciate their time with us and our care

for them.

Each year the Outreach Committee organizes a Walkathon to raise funds to cover the

food costs of this program.

No. Meals served (2014): 850 Volunteer Hours: 900

Costs (2014): $2158

• Thursday Lunch Program and Collaboration with ACSA

The Thursday Lunch Program is one of several collaborative initiatives between St.

Timothy’s and Agincourt Community Services Association (ACSA) to serve marginalized men

and women. Other collaborations with ACSA include Sunday-by-Sunday collection of non-

perishable foods for ACSA’s food bank, funding for milk supplies for children through the Mary

Cave Milk Fund, $1,000 per year Outreach support for the After School Food Program at

Chester Le Public School, and (effectively) rent-free provision of space in Sheppard Hall for

ACSA’s Creative Play Success by Six program.

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The Thursday lunch program operates year-round, providing a 3-course meal for guests.

Most weeks ACSA provides the food to be re-heated at St. Timothy’s, and St. Timothy’s

volunteers plate it and provide table service to our guests. However, approximately 5 times per

year, including Christmas and Thanksgiving and in the BBQ season , and on other occasions

when an extraordinary donation makes it possible, St. Timothy’s volunteers prepare and serve a

special meal, for which Walker Hall is transformed with themed decor. At the Christmas meal,

each guest receives a small gift bag of treats. Donated used clothing is made available to guests

each week.

The lunch is also an opportunity for guests to approach one of our priests informally to

share their burdens and seek advice and support. A card on each table reminds our guests that

they are also welcome to participate in mid-day prayers at the end of the lunch service.

The appreciation of our guests for our services is reflected in such comments as:

“ We thank you people for caring for us when we are trying to make ends meet.”

“ I’m so grateful for all your help. I appreciate it very much.”

No. Meals served (2014): 3242 Volunteer Hours: 3410

• Out–of-the-Cold Program Participation

Out-Of-the-Cold is a collaborative interfaith program that provides an evening meal,

overnight accommodation and breakfast during the winter months to those in need of food and

shelter. In the Agincourt area Knox United church is the host site on Friday evenings, but

various churches, including St. Timothy’s take turns hosting and providing supervision at Knox

twice each winter.

No. Meals served by St. Tim’s (2014): 156 Volunteer Hours: 102

• Support for Children and Youth Services

Two Outreach initiatives directed to the broader community focus on children and

youth. A gift of $1,000 to the Scarborough Boys and Girls Club helps support its Healthy Snack

Program, while a gift of $1,300 to Native Family and Child Services has enabled that

organization to provide heritage dance programs for children and youth.

• St. Timothy’s Bursaries

Each year, St. Timothy’s offers 2 bursaries to eligible students who have made a

difference in their school community and community-at-large through volunteer work. The

$300 bursary is offered to a student at Stephen Leacock C.I., while the $500 bursary is offered

to a parishioner who is proceeding to post-secondary education/training.

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• Advent Giving Tree

Each year at Advent parishioners are invited to contribute a gift to the Advent Giving

Tree located in the narthex. The tree is hung with tags identifying suggested gifts (e.g., warm

gloves, socks, supermarket gift cards), and those who select a tag purchase the corresponding

gift and return it to the tree before Christmas, for distribution either at Christmas or later in the

year.

Volunteer Hours: 60

• Pastoral Care for the Broader Community

Anglicans take seriously the call to care for the needs of the broader community outside

the church walls. To this end, churches are organized as parishes. In the parish model, the

church recognizes that it has some responsibility for the needs of all who reside in geographic

proximity to the church. In this sphere, St. Timothy’s is very active.

In the midst of rapid change in our broader Scarborough community, and

increasingly difficult employment and housing environments, the church is a constant,

providing a listening ear, supportive counselling and advocacy for individuals and families in

crisis. Our Benevolent Fund is very limited, but is supplemented by donations to our Advent

Tree, to enable clergy to provide limited assistance with food, bus tokens, and clothing in

emergency situations.

Our clergy also provide counselling and support for individuals and families in

Scarborough who are not affiliated with St. Tim’s. This support comes in a variety of ways:

when contacted, clergy are involved in visiting the sick, advocating with social and legal services

on behalf of marginalised people, and in partnering with social service agencies to assist in

provision of services.

An important aspect of our community ministry is our interface with health care

facilities. In addition to our Deacon’s regularly scheduled pastoral service at The Scarborough

Hospital, General Campus, our incumbent provides service as an on-call emergency chaplain at

The Scarborough Hospital. Clergy also provide funeral services and bereavement support on

request; sadly, those in need of such services include, from time to time, regular guests of our

Wednesday Breakfast Program or Hot Lunch Program, for whom St. Timothy’s has become the

“go to” church.

On the broader front, our clergy are active in city and national advocacy initiatives to

combat poverty, racism and other systemic problem. Our Incumbent is a member of Faith in

the City a multifaith coalition that meets periodically at City Hall to strategise how to advocate

for the needs of Toronto’s residents. Our Assistant Curate has been appointed to a national

Commission whose mandate is to address racism in our country.

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• St. Timothy’s Workshop

The casual visitor to St. Timothy’s workshop is impressed by the fellowship of this men’s

group. However, the visitor who stays longer realizes that these men make their high level of

woodworking and other skills available to other churches, especially in refinishing crosses,

baptismal fonts, kneelers and other church furnishings. They also repair and refinish favourite

household furniture, typically for seniors, and sometimes build custom pieces, at a modest cost.

Volunteer Hours: 3640

• Craft Club

A large part of the Craft Club’s creative production finds its way into the community

through its annual sale, but some of its work is done in the service of others. For example,

teddy bears are made for the Sisters of St. John, in support of their fundraising efforts; fabric is

provided to the community of Mistissini, PQ through the Church of St. John the Evangelist

where our former student, Rev. George Westgate is the incumbent; knitted squares are

donated to a church in the Midland area for inclusion in afghans for those in need, and knitting

yarn has been donated to a lady in rural Ontario who knits hats and mitts for her local food

bank and school.

• Faithworks

St. Timothy’s is recognized by the Diocese as a faithful supporter of Faithworks

ministries, including the Primate’s World Relief Fund. Parishioners contribute consistently

about $12,500 each year, of which 15% is returned to the church to support local ministries,

such as those described above.

• Other International Assistance

Complementing our support for the Primate’s World Relief Fund through Faithworks,

are direct donations to 2 offshore human service organizations. A gift ($100) to the Ratanak

Foundation has supported their efforts to address the needs of “the poor, abused and

exploited” in Cambodia, including children who have experienced or are vulnerable to sexual

abuse, while a gift of $1,000 in each of 2013 and 2014 assisted the Al-Ahli Anglican Hospital in

Gaza ($4,000) to deal with its financial crisis.

Financial Information for Our Reaching Out to Others Ministry Area

Total expenditures, including a share of administrative and operating expenses:

2014: $66,740 (plus $2158 from Walkathon dedicated funds and supplies from Craft

Club)

2015 (proposed): $ 63,600 (plus food costs from Walkathon dedicated funds and

supplies from Craft Club)

Total Volunteer Time:

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Total No. Volunteer Hours in 2014 (including a share of volunteer time for

administration and operations) : 9995

No. Pro Bono Hours of professional services contributed: 292

Acknowledgements

St. Timothy’s Agincourt is profoundly thankful to our members and friends for their

generous support, in money and volunteer time and talent, that enables us to continue as a

dynamic church in the Scarborough area and in the Diocese.

In addition, the team that prepared this narrative budget document extends its thanks

to all those who served as key informants with regard to our ministries and the volunteer hours

contributed to the church.

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APPENDIX. TECHNICAL NOTES

Estimating Expenditures/”Investments” in Ministry Areas

1. This report is based on the financial report of St. Timothy’s Agincourt parish for 2014

and its proposed budget for 2015, as prepared for the annual Vestry Meeting on

February 25, 2015.. Therefore we report costs from the perspective of St. Timothy’s

Agincourt parish. Accordingly, while we include the cost of building operations and

repairs, we do not include major capital costs or the opportunity costs (in dollars) of the

building or land that are the property of the Anglican Diocese of Toronto. These latter

costs, as well as the opportunity cost (in dollars) of volunteer hours and pro bono

professional services donated, would be included if the total costs of St. Timothy’s

ministries were considered from a “societal“ or community perspective. (See notes 9 and

10 below) Further, the reported expenditures do not include those of individual groups

(e.g., Craft Club. Fix-it Friars - Workshop) that hold their funds internally.

2. The line budget served as the starting point for development of ministries-based

budget. A portion of the proposed expenditure in each budget line was allocated to

each relevant ministry area, based on the process summarized below.

a. a. Expenses for salary and benefits of each staff member have been allocated

proportionately to administration/management and operations and the four

areas of ministry in accordance with the responsibilities of his/her position and

his/her self-reported allocation of time for 2014 where relevant.

For example: if a staff member paid salary and benefits totalling $10,000

reported that he/she spent 20% of his/her time on administration, 10% in each

of 3 ministry areas , and 50% on the 4th, then 20% of the salary and benefits

(i.e., $2,000) was allocated to administration, 10/80 of the remaining $8,000 to

each of the 3 “10% ministry areas” and 50/80 of the $8,000 to the 4th ministry

area.

b. The $2,000 portion of salary and benefits allocated to administration/

management (in 2a above) was then re- allocated totally to the four ministry

areas, in the same proportions as used in 2a above, to reflect the reality that

administration/management functions provide support to all ministries.

Therefore for the example above, the $2000 (20%) allocated to administration

expenditures was re-allocated as follows: 10/80 x $2000 to each of 3 ministry

areas and 50/80 x $2000 to the 4 th ministry area.

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c. Administrative expenses that focus (almost) entirely on a particular ministry

have been allocated totally to that ministry; e.g., newsletter expenses have been

allocated totally to Engagement and Caring Within Our Church Community. In

contrast, administrative expenses that reflect activity in more than one ministry

(e.g., photocopying) have been allocated across ministries, based on estimated

usage for each.

Insurance expenses, although part of administrative costs, required more

complex considerations. The annual cost of insurance is linked to the

replacement value of buildings and contents, with specified values for particular

features such as the organ, stained glass windows and religious artifacts. . Also,

use of the buildings is not uniform across the ministry areas: some parts of the

building and contents are used almost exclusively for one ministry (e.g., the

church proper, vestry and sacristy are used almost exclusively for worship, and

the East Hall primarily for Christian Education and Spiritual Development), while

other parts are used for activities in several ministry areas (e.g., Walker Hall).

Therefore the following principles were used in determining the portion of the

insurance cost to be allocated to each ministry:

i) The relative portions of the total insurance premium paid for

replacement coverage for the church building and Lamont Hall are based

on I) their respective insurer-provided replacement values as a building

and ii) the insurer-provided replacement values of their respective

contents;

ii) The replacement value of the main floor and the lower level of the

church building is the same per unit space;

iii) The replacement value of the especially valuable contents (i.e., organ,

stained glass and religious artifacts) should be added to the replacement

cost of the upper floor space to obtain the overall replacement value of

the upper floor;

iv) 90% of the upper floor is used for .worship, while 10% is used for

Education;

v) Walker Hall constitutes 50% of the total usable space of the lower level,

and is used equally for Caring and Engagement within Our Church

Community and Reaching Out to Others;

vi) The Education Resources Room, East Hall, and Fellowship Room

combined constitute 50% lower floor, and are used for Christian

Education and Spiritual Development.

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d. The Diocesan/Deanery Assessment should be allocated equally to the four areas

of ministry.

e. It is assumed that the proposed Associate will allocate his/her time exclusively to

the Christian Education and Spiritual Development ministry.

f. The 2015 Budget and Statement of Expenditures for 2014 do not include

expenditures for the services of lead singers (in 2015) or choral scholars (in

2014), nor for transportation for seniors, the former being paid from the Music

fund and the latter from Our Faith – Our Hope funds. These extra-budgetary

expenditures, the former allocated to the ministry of Worship and the latter to

Engagement and Caring Within our Church Community, have been so noted in

the text.

g. The total expenditures reported for each of the four ministry areas (in Table 3)

is the sum of all the expenditures allocated to that ministry area using the

method described above. The sum of these four equals the total expenditures

reported in the line budget (Table 2)

Estimating Volunteer Time “Investments” in Ministry Areas

3. In order to understand the distribution of volunteer time across the four ministry areas,

we attributed all volunteer time reported to us according the activity/ministry area to

which it related. In the case of volunteer time contributed by wardens, Treasurer,

members of the Advisory Board, Property Committee, and Fundraising Committee, we

allocated the reported volunteer time equally to the four ministry areas

4. To facilitate the evaluation of St. Timothy’s contribution to the community through its

“Reaching Out ...” ministry, we calculated what economists would term the

“opportunity cost” of all volunteer time (i.e., the value of the “next best use” of this

time) using Ontario’s minimum wage of $11.00/hr, as is common in economic

evaluations when seniors’ time is being valued; an exception to this rate was made for

contributions of pro bono professional time, identified as such in the text, which was

valued at $75/hr.