The StepsThe StepsKnow your Purpose 1 Cor. 10:31 Define your Vision (Why)Know your mission (What)Define your Goals – (How)Plan Your Time

Time ManagementTime Management

Is this possible?

CautionCautionThe only gift that is common to all of mankindYou cannot manage time, you can only manage

yourself (actions) to effectively use timeTime is a Non Renewable Resource Once it is

gone, it is gone. You will never see this moment again.

60 seconds per minute X 60 minutes per hour X 24 hours per day = 86,400 Seconds

Pareto Principle : Twenty percent of your time will produce 80% of your productive output. Can you afford not to manage at-least that 20% ?

Parkinson’s Law : Work expands to fill the time available for it. Beware!

The PresentThe PresentYesterday is History

Tomorrow’s a Mystery

But Today is a GiftThat’s Why They

Call it The Present

What is Time Mgt?What is Time Mgt?Personal Time Management is about controlling

the use of your most valuable (and undervalued) resource

Personal Time Management does not solve your problems; it reveals them, and provides a structure to implement and monitor solutions.

Doing the Right things and not setting Things right

In control of Life, not driven by circumstancesEnjoying the JOURNEY of life: every day of it, not

waiting for a perfect day in futureHaving right balance in wheel of life

Biblical Biblical MandateMandate"Look carefully then how you walk! Live purposefully and worthily and accurately, not as the unwise and witless, but as wise,

sensible, intelligent people; making the very most of the time—buying up each opportunity—because the days are evil

Therefore do not be vague and thoughtless and foolish, but understanding and firmly

grasping what the will of the Lord is. “Ephesians 5:15-17

Ten Myths about TimeTen Myths about Time1. Myth: Time can be managed 2. Myth: The longer or harder you

work the more you accomplish.3. Myth: If you want something done

right, do it yourself4. Myth: You aren’t supposed to enjoy

work5. Myth: We should take pride in

working hard

Ten Myths about TimeTen Myths about Time6. Myth: You should try to do the most

in the least amount of time7. Myth: Technology will help you do it

better, faster8. Myth: Do one thing at a time9. Myth: Handle paper only once 10.Myth: Get more done and you’ll be

happier

Common ReasonsCommon ReasonsI am very busy. The second crisis

comes in before the first has finishedI don’t feel I have achieved anything

this yearI don’t have control on my life. Things

pile one on top of the otherI wish I have more than 24 hours per

day so that I can get my things doneThe system overloads me with work.

There is no time to breathe

Managing your TimeManaging your TimeThings to do list Identify Priority Making it happen Evaluate deviations

Creating TO DO ListsCreating TO DO ListsYour daily list of tasksTasks that take you towards your goalsOne Sheet a DayTasks with defined importance -

Quadrant◦Q1: important and urgent: Deadlines, fire fighting

◦Q2: important and not urgent: Planning, Holidays

◦Q3: urgent and not important: Interruptions, meetings

◦Q4: not important and not urgent: Junk mail, time wasters

Working with TO DO Working with TO DO ListsListsCreate the list before you start the dayPrioritize - Just because you can do

something doesn’t mean you should15 minutes of investment will help you

everydayEnd of day: Review StatusStatus: C – Completed, T – Transferred,

A – Abandoned, I – In progress

Time WastersTime WastersAttempting too much Not saying “No”

◦Ann Landers : People take advantage of you only with your permission.

Incomplete informationManagement by crisis, fire fightingInterruptionsMultiple FocusEmotions dominate the plans

ProcrastinationProcrastination “… if we wait for the moment when everything, absolutely

everything is ready, we shall never begin.”

Procrastination : Putting off the doing of something intentionally and habitually

If you suspect yourself; ask yourself – why am I putting this off?. If there is no reason. Do it. Do not confuse reason with excuse

Understand what and why of your procrastination tendency Remember last time what was the gain to do it in timeUnderstand how much time it takes to do a taskDo not be a last minute decision takerPROCRASTINATION is world’s number one time waster.

Banish it from your life. There is no time like present to do any work.

Balance Your Balance Your LifeLife

Balance in Life is very important

Recognize each aspect of life

I am not getting enough time for family/personal life because of Work / Study

Nearly 75% of our day is spent at Work / College

Family

Work / Study

SocialSpiritual

To Realize the Value ofTo Realize the Value ofONE YEAR, ask a student who failed a classONE MONTH, ask a mother who gave birth to a

premature babyONE WEEK, ask the editor of a weekly newspaperONE DAY, ask a daily wage laborer with children to

feedONE HOUR, ask the lovers who are waiting to meetONE MINUTE, ask a person who missed the trainONE SECOND, ask a person who just avoided an

accidentONE MILLISECOND, ask the person who won a silver

medal in the Olympics.

RememberRememberYou can make money; you can’t make time An inch of gold cannot buy an inch of time

(Chinese proverb)Yesterday is a cancelled cheque, Tomorrow is

a promissory note, Today is ready cash, Use it.The state of your life is nothing more than a

reflection of your state of mindKnowing when not to work is as important as

knowing when to work.God does not bow down to the machine age of

man, if you must know Him, you must make time for Him – A W Tozer