Time Management Multi-Tasking & Other Myths - 2014
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Transcript of Time Management Multi-Tasking & Other Myths - 2014
Time Management, Multi-Tasking & Other Myths
Presented byThomas L. Willis, PCAM®
Zalco Realty, Inc./Association Bridge, LLC
WMCCAI Manager Luncheon ProgramJanuary 28, 2014
This is about introspection… this is about mindset more than skillset… this is about analysis… this is about CHANGE
“Progress is a nice word. But change is its motivator. And change has its enemies.”
- Robert Kennedy
When all is said and done…
• Myths?• Planning the Work• Working the Plan• When Work Actually Works…
For You• Yes You Can!
Myth #1 - You Can Manage Time
Really? You sure about that?
Myth #2 - You CAN’T Management Time (Events)
“Bummer of a birthmark, Hal.” (Thank you, Gary Larson)
PLANNING THE WORKIt’s a brave new day!
How do you know what you are going to do today?
\\
Myth #3: A professional should keep gobs of data in her head
Prioritized Task List
Oh decisions, decisions• What’s important?• Chronological factors• Weeklies, monthlies & other
periodic tasks (wanna stay out of trouble?)
• Time blocks > creating milestones
• When do I plan to plan?• Means & methods
Prioritized Task List – Why??
WORKING THE PLANGreat…now the day actually starts
Working the planThis is this when mediocre managers give up and generally tell me I am full of certain organic matter. Photo Credit: Adam Tinsworth
External Obstacles
“Life is what happens to you while you are busy making other plans.”
-John Lennon
External Obstacles
Manager’s Quiz: Which law has the
greatest impact in the way we do
our business?
a. Federal Lawb.County/City Ordinancesc. Condominium/HOA/POA Actsd.Case Lawe. Murphy’s Law
External Obstacles
Remember the 2 Big Ideas:1. The important things are rarely
urgent; urgencies are rarely important
2. Know what’s important and what’s not
The world will do all it can to get you to forget them both….
Internal ObstaclesThe hard truth ……
Myth #4: “I don’t have time!”Tasks are not necessarily static
Attitude may not be everything, but it sure makes a difference! "If you think you can, or if you think you can't, either way, you're right."
-Henry Ford
Can you “save time” by increasing productivity? Of course you can…
• Think of time in terms of blocks• “Single Handling Concept”• Think efficiencies all the time –
seconds>minutes>hours• Beware of Myth #5……
Multi-Tasking!
Tips & Strategies
Ready to take some fast notes???
Myth #6 – It is more effective to work long blocks of time and even cut back on sleep to get things done.
Myth #7 – You have to stay tethered to your electronics to be responsive
4 Characteristics of Excellent (and HAPPY) Managers
1. They remind themselves that the important things are rarely urgent, and that urgencies are rarely important.
2. They know what’s important and what’s not.
3. They know the difference between a time expense and a time investment
4. They have the discipline to consistently plan for, and DO, what’s important.
WHEN WORK REALLY WORKS –
FOR YOU
This is the really cool part…
Want to actually make these happen?Weaving your values and goals into everyday life turns your dreams into realities
How many people are you?A segmented life leads to inner conflict
A unified life mitigates inner conflict
Reality of allowing urgencies to rule
WHY?
I
I
You want some more “why”?
This year has the potential to be the
best year of your life. Time does not
care about you. It is constant. It is
relentless. Own your life. Add value
to time. Add quality to time. Only
you can do this. Of course you can
do it.
THANK YOU for your time today. I sincerely hope you consider it an investment.
I would love to hear how any of the things we shared together today may have worked for you. Please feel free to
connect with me and keep the dialogue going.
Thomas L. Willis, PCAM®
[email protected]@gmail.com
Facebook: http://on.fb.me/muiltoTwitter: @ideaguypcam
Linkedin: http://linkd.in/sxLgwsTomasuarus Rex Blog: http://thomaslwillis.blogspot.com/