ByBy

Prasad ReddyPrasad Reddy

2222--SepSep--20122012

Time Management – A Primer, based on the teachings from Randy Pausch &

Stephen Covey

CONTENTS

Objective

What is Time Management

Your Challenges?

Let us Analyze

Goals, Priorities and Planning

Planning

Avoiding Procrastination

Comfort Zones

Meetings

80:20 Golden Rule

Covey’s Time Management Matrix

Time Budget

The Seven habits

Re – Cap

ACKNOWLEDGMENTS

Randy Pausch : (1930-2008)

Professor of Computer Science & Human-

Computer Interaction at Carnegie Mellon

University in Pittsburgh.

Stephen Covey : (1932-2012)

American businessman, educator, & author.

One of his most popular books is “The Seven

Habits of Highly Effective People”.

OBJECTIVE

Understanding of Time Management from work

perspective

Understanding of application of some of the

techniques/tools related to Time Management at

work

Understanding of usage of these techniques in our

work-day.

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WHAT IS TIME MANAGEMENT ?

Home

Time Management – a misnomer?

How do you schedule it outside?

How do you manage it inside?

YOUR CHALLENGES?

Home

LET US ANALYZE

7:00 a.m.

8:00 a.m.

9:00 a.m.

10:00 a.m.

………

………

………

………

………

7:00 p.m.

8:00 p.m.

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GOALS, PRIORITIES, AND PLANNING

Why am I doing this?

What is the goal?

Why will I succeed?

What happens if I chose not to do it?

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PLANNING

Failing to plan is planning to fail

Plan Each Day, Each Week, Each Month

You can always change your plan, but only once

you have one!

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PLANNING

To-Do List, Task Planner, Task Tracker

Mobile

Saying “NO”

Find your creative/thinking time. Defend it ruthlessly,

spend it alone, maybe at home.

Find your dead time. Schedule meetings, phone

calls, and mundane stuff during.

Interruptions: 6-9 minutes, 4-5 minute recovery.

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AVOIDING PROCRASTINATION

Doing things at the last minute is much more

expensive than just before the last minute.

Deadlines are really important: Establish them

yourself!

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COMFORT ZONES

Identify why you aren’t enthusiastic

Fear of embarrassment?

Fear of failure?

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MEETINGS

Switch Off the mobile

Maximum of 1-hour

Prepare: There must be an agenda

1-minute minutes: An efficient way to keep track of decisions made in a meeting: Who is responsible for what by when?

Home

80:20 GOLDEN RULE

The Pareto principle (also known as the 80–20 rule), states that,

for many events, roughly 80% of the effects come from 20% of

the causes.

[Business-management consultant Joseph M. Juran suggested

the principle and named it after Italian economist Vilfredo Pareto,

who observed in 1906 that 80% of the land in Italy was owned by

20% of the population; he developed the principle by observing

that 20% of the pea pods in his garden contained 80% of the

peas.]

Let us watch Patrick Dixon on 80:20 Rule Home

COVEY’S TIME MANAGEMENT MATRIX

Home

Home

“TIME BUDGET”

THE SEVEN HABITS

From “The Seven Habits of Highly Effective People: by Stephen R. Covey

1. BE PROACTIVE: Between stimulus and response in human beings lies the power to choose. Productivity, then, means that we are solely responsible for what happens in our lives. No fair blaming anyone or anything else.

2. BEGIN WITH THE END IN MIND: Imagine your funeral and listen to what you would like the eulogist to say about you. This should reveal exactly what matters most to you in your life. Use this frame of reference to make all your day-to-day decisions so that you are working toward your most meaningful life goals.

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THE SEVEN HABITS

From “The Seven Habits of Highly Effective People: by Stephen R. Covey

3. PUT FIRST THINGS FIRST: To manage our lives effectively, we must keep our mission in mind, understand what’s important as well as urgent, and maintain a balance between what we produce each day and our ability to produce in the future. Think of the former as putting out fires and the latter as personal development.

4. THINK WIN-WIN: Agreements or solutions among people can be mutually beneficial if all parties cooperate and begin with a belief in the “third alternative”: a better way that hasn’t been thought of yet.

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THE SEVEN HABITS

From “The Seven Habits of Highly Effective People: by Stephen R. Covey

5. SEEK FIRST TO BE UNDERSTANDING, THEN TO

BE UNDERSTOOD: Most people don’t listen. Not

really. They listen long enough to devise a solution to

the speaker’s problem or a rejoinder to what’s being

said. Then they dive into the conversation. You’ll be

more effective in you relationships with people if you

sincerely try to understand them fully before you try to

make them understand your point of view

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THE SEVEN HABITS

From “The Seven Habits of Highly Effective People: by Stephen R. Covey

6. SYNERGIZE: Just what it sound like. The whole is

greater than the sum of its parts. In practice, this

means you must use “creative cooperation” in social

interactions. Value differences because it is often the

clash between them that leads to creative solutions.

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THE SEVEN HABITS

From “The Seven Habits of Highly Effective People: by Stephen R. Covey

7. SHARPEN THE SAW: This is the habit of self-renewal,

which has four elements. The first is mental, which

includes reading, visualizing, planning and writing.

The second is spiritual, which means value clarification

and commitment, study and meditation. Third is

social/emotional, which stress management includes

service, empathy, synergy and intrinsic security.

Finally, the physical includes exercise, nutrition and

stress management.

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RE-CAP

Understand your work.

Divide into quadrants and prioritize

80-20

Plan your work, be clear of the outcome

Plan your meetings.

Seven Habits

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