Time Management
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Getting More Done with “Getting Things Done” A free webinar, sponsored by the Garden Stat Employment and Training Association Effective Time Management
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Transcript of Time Management
Getting More Done with“Getting Things Done”
A free webinar, sponsored by the Garden State Employment and Training Association
Effective Time Management
Michele Martin
Goal for the Hour
Emails
Memos
ReportsMessages
Case files
?!?!?!
Meeting minutes
Emails
Memos
ReportsMessages
Case files
?!?!?!
Meeting minutes
7 Tips for Getting Started with GTD
1. Write it down.
2. Focus on “Next Actions”
Project
Next Action Vs.
Next Action=Micromovements
Usually we’ll put this on our “To Do list:
Write Report
Brainstorm report categoriesEmail Donna about getting stats
Write report outlineCall John to clarify the customer flow
But we need this:
3. Use the Action Rule
Does it require me to take action . . .
Or not?
If it doesn’t require you to do something . . .
I’m not looking for work!
Trash
I might need this later. Some Day/
Maybe File
Reference
This might be something to consider for clients.
If it does require you to do something . . .
4. The 2-Minute Rule
OR
Do ItDelegate It
Defer It
2 minutes or less?
Do It!
Make an appointment?
Send an Email?
More than 2 minutes?
Delegate It!
Am I the Right Person?
No, He Is!
Defer It!
Am I the Right Person?
What was that again?
Less than 2 minutes?
Do It!
More than 2 minutes?
Delegate It!Defer It!
?!?!?!
5. Funnel everythingthrough your Inbox
6. Organize by context.
Context Lists
30-40% LESS efficient!
Most Common Context Categories• Calls• At computer (Emails, Online)
• Errands
• In office
• Agendas• At Home• Read/Review
Brainstorm report categoriesEmail Donna about getting statsWrite report outline
Call John to clarify the customer flow
Phone
At computer
Brainstorm report categoriesEmail Donna about stats for reportWrite report outline
At ComputerEmail Howard re: meeting next week
Call John to clarify the customer flow
Phone
Call dealer to make appt. for carCall Carol to discuss problems with Jane
7. Review and prioritize
Read through each task every day
How much time do I have?How much energy do I have?
What are my priorities?
Then you can move through bycontext.
Getting Through Your Day
Start each day by reviewingyour next actions.
Schedule in “blocks”
Check email only 2-3 times per day
Resist interruptions
Remember Parkinson’s Law
Let’s Recap
1. Write it down.
2. Focus on “Next Actions”
3. Use the Action Rule
4. The 2-Minute Rule
OR
Do ItDelegate It
Defer It
5. Funnel everythingthrough your Inbox
6. Organize by context.
7. Review and prioritize
