TIME MANAGEMENTSubtitle

OBJECTIVES

• Allocate time for people development• Manage weekly planning • Manage priorities

2

Time Management

• 6 Items• Control Weekly Planning• Do It Now• Chunking• Prioritizing Your Work

3

TIME STEALERS

• What are some of the things that steal your time during the day?

• Self-assessment

4

6 Items

1.Create a daily “to do” list2.List goals and set priorities A, B, C3.Do A’s first4.Handle each piece of paper (or email) only once5.Do it now6.Ask: what is the best use of my time right now?

5

We Make Time - Weekly

1. Block Your Own Time2. Important/Urgent3. Work/ Family/Leisure4. Control5. Important things!!

6

A . DAILY STAND UPCONFIDENTIAL AND PROPRIETARY

7

Monday Tuesday Wednesday Thursday Friday

6:00 AM

7:00

8:00

9:00

10:00

11:00

12:00 PM

1:00 One to One Alice

2:00 Weekly Report

3:00 Planning

WEEKLY PLANNINGCONFIDENTIAL AND PROPRIETARY

8

Monday Tuesday Wednesday Thursday Friday

6:00 AM

7:00

8:00

9:00

10:00

11:00

12:00 PM

1:00

2:00

3:00

4 Quadrants

• Franklin Covey’s model◦Urgent◦Not urgent◦Important◦Not important

9

Covey’s four quadrants

Important

Urgent Not Urgent

1• Crises

• Pressing Problems• Deadline-driven tasks

2• Preparation• Prevention• Planning

• Relationship building• Values clarification

Not Important

3• Needless interruptions• Unnecessary reports• Unimportant tasks• Others’ minor issues

4• Busy work

• Irrelevant tasks• Time wasters

• “Escape” activities• Excessive internet

CONFIDENTIAL AND PROPRIETARY 10

Do IT Now

1.Handle each piece of paper (or email) only once2.Psychology Burden3.Classified/Throw

11

CHUNKING

1.Bundle related things together2.Combine Little Items3.Morning or afternoon – one hour

12

Prioritize work – we make time

1.Other People2.Rearrange work3.Share work4.Negotiate date of completion5.Negotiate submission of other works

13

Take Away Packets

• Review• Will it work for you?

14