TIME MANAGEMENT

QUESTIONNAIREQUESTION 1. WHAT IS TIME MANAGEMENT ?

SUGGEST A SIMPLE METHODOLOGY FOR EFF

TIME MANAGEMENT.

QUESTION 2. WHAT ARE THE COMMON TIME

WASTERS IN AN ORG ?

QUESTION 3. SUGGEST METHODS TO IMPROVE

TIME MANAGEMENT AT COY LEVEL.

QUESTION 4. SUGGEST A DAILY TIME PLAN FOR A

STUDENT ATTENDING THE YO COURSE.

QUESTION : 1 WHAT IS TIME

MANAGEMENT ? SUGGEST A SIMPLE METHODOLOGY FOR EFF TIME MANAGEMENT.

TIME MANAGEMENT• THE EFFICIENT AND EFF UTILISATION

OF AVAILABLE TIME FOR FRUITFUL

OUTPUT CAN BE CALLED AS TIME

MANAGEMENT.

• A SIMPLE METHODOLOGY FOR TIME

MANAGEMENT HAS BEEN

SUGGESTED IN THE FOLLOWING

STEPS.

TIME MANAGEMENTGT• DISCOVER HOW TIME IS BEING

UTILISED – TO ASSESS HOW TIME IS BEING

UTILIZED IT IS NECESSARY TO MAINT A RECORD OF THE TIME BEING SPENT.

– RECORD SHOULD BE MAINT FOR THREE TO FOUR WEEKS CONTINUOUSLY , THEN ANALYSED.

– THIS WILL REVEAL THE TIME BEING ACTUALLY SPENT FOR CONSTRUCTIVE WK.

TIME MANAGEMENT• REVISE THE TIME PLAN FOR

MORE EFF USE .

–IDENTIFY CONTRIBUTIVE /

CONSTRUCTIVE WK.

–EVAL THE POSSIBILITY FOR

DELEGATION.

TIME MANAGEMENT–THIS WILL RELEASE TIME FOR MORE IMP TASKS.

–THE IMP TASKS SHOULD BE FURTHER PRIORITISED AND MORE EFFORT DEVOTED TOWARDS IMP TASKS.

TIME MANAGEMENT• IMPROVE THE EFFICIENCY OF

TIME UTILISATION BY:- –IDENTIFYING TIME WASTERS IN

THE ORG.

–EFFORTS BE MADE BY INDLS AS WELL AS ORG TO MINIMISE THESE.

–MAINT HIGH MORALE IN THE ORG.

QUESTION : 2

WHAT ARE THE COMMON TIME WASTERS IN AN ORG ?

TIME WASTERS–PERSONAL TIME WASTERS

• EXCESSIVE TENSION AND

EMOTIONS.

• INDECISION.

• INSECURITY.

• PERFECTION.

TIME WASTERS• MANAGERIAL TIME WASTERS.

–LACK OF PLG.

–UNCLEAR OBJ.

–FAILURE TO DELEGATE.

–POOR MANAGEMENT OF

SUBORDINATE’S TIME.

TIME WASTERS• ORGANISATIONAL TIME

WASTERS

–LACK OF EST SYS.

–OVER STAFFING.

–MAL- ORGANISATION.

–POOR INFO SYS.

TIME WASTERS• ENVIRONMENTAL TIME

WASTERS

–CHANGES AFFECTING THE ORG.

–SOCIAL OBLIGATIONS OF THE CDR.

–INTERRUPTIONS FROM HIGHER LEVELS.

QUESTION : 3

SUGGEST METHODS TO IMPROVE TIME MANAGEMENT AT COY LEVEL.

METHODS TO IMPROVE TIME MANAGEMENT

• BETTER TIME MANAGEMENT

AT SUBUNIT LEVEL LEADS TO

IMPROVED EFFICIENCY,

HIGHER STD OF TRG AND

HIGHER MORALE.


• SUGGESTED WAYS TO IMPROVE TIME

MANAGEMENT AT COY LEVEL ARE:-

– AS FAR AS POSSIBLE FOLLOW A WELL

DESIGNED ROUTINE TO MEET THE

REQMT OF THE SUBUNIT.

– USE INFO BDS, PUBLIC ADDRESS SYS

ETC FOR EFFICIENT, TIMELY PASSAGE

OF ORDERS.


–AVOID COLLECTIVE ACTIVITY /

REPORTS (FALL IN) WHERE NOT

NECESSARY.

–ALL ACTIVITY MUST HAVE A

VISIBLE PURPOSE.

–PRIORITISE TASKS / ACTIVITIES.

–USE MANPOWER EFFICIENTLY.


–EDUCATE TPS AND APPTS ON THE

IMPORTANCE OF EFFICIENT USE OF

TIME.

–GIVE ADEQUATE TIME TO TPS FOR

REST AND PERS ADM.

–KEEP HIGHER HQ INFO OF THE

ACTIVITIES IN THE COY / SUB UNIT.


–AVOID UNNECESSARY

FORMALITIES.

–USE AUTOMATION /

MECHANISATION WHEREVER

POSSIBLE.


–MAINT A HIGH STATE OF

MORALE IN THE COY.

–TREAT TIME AS A PRECIOUS

RESOURCE.

QUESTION : 4

SUGGEST A DAILY TIME PLAN FOR A STUDENT ATTENDING THE YO COURSE.

SUGGESTED TIME PLAN• MAIN ACTIVITY DURING ANY COURSE

IS TO IMBIBE THE TEACHINGS .

• NEED TO PERFORM WELL DURING THE COURSE.

• THUS MAX TIME BE DEDICATED FOR STUDIES.

• HOWEVER ONLY STUDIES WILL LEAD TO BOREDOM, THUS ADVERSELY AFFECTING THE PERFORMANCE.

SUGGESTED TIME PLAN

• A BALANCED TIME PLAN FOR

A NORMAL WORKING DAY IS

SUGGESTED.

–REVILE AT 0500H.

–PT FROM 0545H TO 0630H.

–REVISE TOPICS FOR THE DAY’S

CLASS FROM 0630H TO 0715H.

SUGGESTED TIME PLAN

–GET READY AND BREAKFAST

FROM 0715H TO 0740H.

–CLASSES FROM 0745H TO

1315H.

–LUNCH AND NEWS PAPER


SUGGESTED TIME PLAN–AFTERNOON NAP FROM 1430H

TO 1530H.–STUDY TIME FROM 1530H TO

1730H.–GAMES, LEISURE TIME FROM

1730H TO 1900H.–STUDY TIME FROM 1900H TO

2100H.–DINNER AND EVENING NEWS


SUGGESTED TIME PLAN• NI STUDY FROM 2145H TO

2330H.

• THUS A TOTAL STUDY TIME OF 6H AND 15 MIN, EVENLY DISTR THROUGHOUT THE DAY.

• ADEQUATE LEISURE AND REST TIME TO COMB STRESS.

SUGGESTED TIME PLAN• ADDL TIME ON SUNDAYS AND

HOLIDAYS USED FOR FRUITFUL READING IN THE LIBRARY, PROJECT / BOOK REVIEW, SOCIALISE, ETC.

• AVAILABLE STUDY TIME IS MORE THAN ADEQUATE TO CATER FOR THE SYLLABUS OF THE TAC LEG OF YO’S COURSE.

TIME MANAGEMENT

Career

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