Time Management

MMM Training Solutions

"Time is the scarcest resource of the

manager; if it is not managed, nothing

else can be managed.”

Peter.F.Drucker, (1909-2005), Management Guru

Time Management – Manage the “Now”

Activity – Time Limit

Activity – Time Limit

Do we feel this way often?

I wish I have more than 24 hours per day so that I can get more things done!

I wish I have more than 24 hours per day so that I can get more things done!

The Clock and the Compass

• Activity logs helps you to:– To audit the way that you

use your time

– Identify and eliminate time-wasting or low-yield jobs

Activity Logs

Organizing Your Time

Pareto Principle, Job Analysis

• Compare the activity log that you have

just constructed with your Job Role chart

and identify the 20% of your activities

that contribute to 80% of your results

Activity Logs and Pareto Analysis

• Which activities do I need to spend more time on or

less time on?

• What time did I start my number one priority each

day?

• What did I do that could be eliminated or delegated to

someone else?

• What else should I be doing?

• How do these activities relate to my long term goals

and objectives?

Analyzing Your Activity Log

• How would you like your activity log to look six months from now?

• Create this activity log for the future and identify the key areas where you need to spend more time and the areas that you need to spend lesser time

Activity Log

• An Effective Tool to Manage Time

‘To Do’ Lists

Prioritization:The Time Management Matrix

Based on work by Stephen Covey

Time Management Matrix

Quadrant 1 Quadrant 2

Quadrant 3 Quadrant 4

Important

Not Important

Urgent Not Urgent

Tasks can be divided into 4 categories depending on importance and urgency

• Slot the activities of your To-do list into the

4 quadrants

Activity

Thank You

MMM Training Solutions

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