Time management
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Transcript of Time management
Where did this week
go?Time Management Skills for College
Students
Presented by: Lamar McWaine, M.A.
Picture by: MonkeyC.net
Not all of your daily
activities are of equal
importance, and your
mission is to organize
and prioritize all
activities into a working
plan.- Charles J. Givens
Picture by: AlpineZonePhotography
Quadrant IITime Management
Urgent
Not Important
Not Urgent
Quadrant IVQuadrant III
Quadrant IIQuadrant I
Starting research for a 10-page history term
paper the night before it is due
Creating a detailed study plan for the two weeks
before final exams
Letting friends talk you into driving them to a late-night pizza party
when you are 90 pages behind in biology.
Spending three hours on Facebook when you have a major math test in two
days
Important
Four actions will appear, one at a time.
For each one, decide which quadrant it best
fits. Picture by: Henrik Lehnerer
Quadrant IITime Management
Staying up all night to cram for a test the next
day.
Quadrant IITime Management
Quadrant III
Quadrant IIQuadrant I
Urgent Not Urgent
Not Important
Important
Quadrant IV
Staying up all night to cram for a test the next
day.
Quadrant IITime Management
Studying every night so you’ll
always be ready for quizzes.
Quadrant IITime Management
Quadrant III
Quadrant IIQuadrant I
Urgent Not Urgent
Not Important
Important
Quadrant IV
Studying every night so you’ll
always be ready for quizzes.
Staying up all night to cram for a test the next
day.
Quadrant IITime Management
Spending three hours taking a
friend to the mall so she can buy a new Blackberry.
Quadrant IITime Management
Quadrant III
Quadrant IIQuadrant I
Urgent Not Urgent
Not Important
Important
Quadrant IV
Staying up all night to cram for a test the next
day.
Studying every night so you’ll
always be ready for quizzes.
Spending three hours taking a
friend to the mall so she can buy a new Blackberry.
Quadrant IITime Management
Staying up till three A.M.
playing video games.
Quadrant IITime Management
Quadrant III
Quadrant IIQuadrant I
Urgent Not Urgent
Not Important
Important
Quadrant IV
Staying up all night to cram for a test the next
day.
Studying every night so you’ll
always be ready for quizzes.
Spending three hours taking a
friend to the mall so she can buy a new Blackberry.
Staying up till three A.M. playing
video games.
Applying the Concept
Why is spending a lot of time in
Quadrants III (not important but urgent) and
Quadrant IV (not important and not
urgent) self-sabotaging?
Applying the Concept
The Unimportant actions in these quadrants don’t
contribute to the achievement of your goals and dreams.
Applying the Concept
Which Quadrant is most likely to
produce maximum stress with minimum
positive returns?
Picture by: Michelle Brea
Applying the Concept
Quadrant IIIUrgent but Not
Important
Applying the Concept
What advantages are offered by
choosing to spend time in
Quadrant II (Important but Not
Urgent)?Picture by: Michelle Brea
Applying the Concept
Consistent movement toward goals, less
stress, greater satisfaction & sense of
control.
FACTS:
Creators spend most of their time in Quadrant II.
#1
Victims spend most of their time in Quadrant III and Quadrant IV.
#2
FACTS:
When we say NO to Quadrant III and Quadrant IV, we free up more time for Quadrant I and QII.
#3
FACTS:
Procrastination is the choice to do unimportant tasks while neglecting important tasks.
#4
FACTS:
We can find ourselves in
QIII (Urgent, Not Important) when we allow someone else’s urgency to talk us into an activity unimportant to our own goals and dreams.
#5
FACTS:
Developing Self
DisciplineProcrastination Quotient
Picture by: JannekeH
Why Students Procrastinate
Fear of failureFear of successPerfectionistsAvoid having to live up to expectations
Find a task boring
Fear of failureFear of successPerfectionistsAvoid having to live up to expectations
Fear of failureFear of successPerfectionists
Fear of failureFear of successFear of failure
Ways To Fight Procrastination
Set reasonable goalsBreak the tasks down into small partsGet started whether you feel like it or notAsk for help when necessaryDon’t expect perfection
Set reasonable goalsBreak the tasks down into small partsGet started whether you feel like it or notAsk for help when necessary
Set reasonable goalsBreak the tasks down into small partsGet started whether you feel like it or not
Set reasonable goalsBreak the tasks down into small parts
Set reasonable goals
Perhaps the most valuable
result of all education is the
ability to make yourself do the
thing you have to do, when it
ought to be done, whether you
like it or not; it is the first
lesson that ought to be
learned; and however early a
man’s training begins, it is
probably the last lesson that
he learns thoroughly.- Thomas Henry HuxleyPicture by: AlpineZonePhotography
6 Steps to Get Organized
Picture by: m0nni
1 Know your goals (What do you want to accomplish?).
2 Set priorities to meet your goals.
3 Anticipate the unexpected.
4 Control your time (prioritize).
5 Commit to a time frame.
6 Carry out your plan.
Picture by: Sizima
Backwards Planning
Literally, it means planning backwards and it's simpleEasier to see that every component, down to the smallest detail, has been accomplished
*Information used from Sauk Valley Community College*
Backwards PlanningSteps:
Picture by: Sizima
List everything that needs to be completed prior to the program. This may include, but is not limited to:Promotion
Facility/Equipment Reservations Refreshments/HospitalityLodging/travel arrangements
Backwards PlanningSteps:
Picture by: Sizima
Based on what you know about your school's timelines, assign due dates to these activities (i.e. cutting a check takes 5 business days)
Backwards PlanningSteps:
Picture by: Sizima
Using a calendar, start with the last task on your list to be completed before the program and do the following: Write it on your planning calendar on the appropriate date, and then consider its components.If there are components of this task which need to be completed, work backwards with them and plot them on the calendar.
Backwards PlanningSteps:
Picture by: Sizima
Proceed with the next task to be completed until all tasks are listed on planning calendar.
Backwards PlanningExercise:
Picture by: Sizima
It is now September 3 and your organization has scheduled a program for November 1. As you look at the list of tasks that need to be completed, you decide that one of the components is distributing promotional flyers.Let’s Plan Backwards…
Backwards PlanningExample:
Picture by: Sizima
Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.
Oct. 14: Pick up flyers from copy centerOct. 9: Identify volunteers to distribute flyersOct. 7: Take flyer to copy centerOct. 2: Design layout of flyerSept. 30: Determine text for copy
Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.
Oct. 14: Pick up flyers from copy centerOct. 9: Identify volunteers to distribute flyersOct. 7: Take flyer to copy centerOct. 2: Design layout of flyer
Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.
Oct. 14: Pick up flyers from copy centerOct. 9: Identify volunteers to distribute flyersOct. 7: Take flyer to copy center
Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.
Oct. 14: Pick up flyers from copy centerOct. 9: Identify volunteers to distribute flyers
Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.
Oct. 14: Pick up flyers from copy center
Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.