1. 1. TIME LIMIT FOR DISPOSAL OF CASES BY Muhammad Nawaz Khalid Arbi Director (Admn) Provincial Disaster Management Service
2. 2. CASES WITH TIME LIMIT OF ONE DAY OR SAME DAY Seen or filed cases which do not involve reading of Previous references. Policy circulars and instructions, etc., seen or filed.
3. 3. CASES WITH TIME LIMIT OF ONE DAY OR SAME DAY Acknowledgement cases Assembly Questions. Issue of Memo for Medical Treatment
4. 4. CASES WITH TIME LIMIT OF ONE DAY OR SAME DAY.. (TWICE A WEEK) Maintenance of (i) Cash Books (ii) Contingent Registers (iii) T.A. Account Register (iv) Medical Account Registers (v)Permanent Advance Register
5. 5. CASES WITH TIME LIMIT OF TWO DAYS Routine cases requiring short notes in which no reference to rules or regulations is required. Periodical returns, statements Seen and filed Cases relating to security measures.
6. 6. CASES WITH TIME LIMIT OF TWO DAYS. Issue of No Objection Certificate. (If papers complete) Repairs of cycles, typewriters and calculators. Purchase and distribution of consumable articles.
7. 7. CASES WITH TIME LIMIT OF FOUR DAYS Preparation of Last Pay Certificates. Credits other than grant of GPF Advances, Insurance Premia and Final Payment. Miscellaneous references relating to bills.
8. 8. CASES WITH TIME LIMIT OF FIVE DAYS Monthly Expenditure statements
9. 9. CASES WITH TIME LIMIT OF ONE WEEK Seen or filed cases involving extensive reading of previous references. Cases not requiring references to rules and regulations but requiring lengthy reading and noting. Uniform/liveries cases
10. 10. CASES WITH TIME LIMIT OF ONE WEEK. Forwarding of applications for jobs outside the Depts. Appointment, posting and transfer. Initiation of disciplinary action. Completion of service
11. 11. CASES WITH TIME LIMIT OF ONE WEEK.. Verification of service Title to leave Preparation of pay bills. T.A. Bills.
12. 12. CASES WITH TIME LIMIT OF ONE WEEK Reimbursement of Medical charges. Grant of aid out of Benevolent Fund. Advance for the purchase of Cycle, Motor Cycles and cars Acceptance of resignation
13. 13. CASES WITH TIME LIMIT OF ONE WEEK. Reference relating to allotment of quarters and the recovery of rent. Completion of Rent Recovery Register. Preparation of Miscellaneous Bills, Schedules, Income-Tax returns, etc. Grant of G.P.Fund Advance.
14. 14. CASES WITH TIME LIMIT OF ONE WEEK.. Grant of Conveyance Allowance. Grant of House Rent Allowance Issue of No Demand Certificate.
15. 15. CASES WITH TIME LIMIT OF ONE WEEK.. Verification of telephone, electricity, etc. bills and connected correspondence. Checking up of schedules of payment. Various Periodical Reports and Returns.
16. 16. CASES WITH TIME LIMIT OF TWO WEEKS Cases requiring references to rules and regulations, or other routine references to other departments. Preparation of working papers, reports, proceedings of meetings and conferences. Periodical returns, statements: Scrutinized and commented upon
17. 17. CASES WITH TIME LIMIT OF TWO WEEKS. Leave cases (other than casual leave.) Relaxation of age limit. Deputation cases (terms and conditions). Re-employment cases.
18. 18. CASES WITH TIME LIMIT OF TWO WEEKS References relating to Writ Petitions/Civil Suits/Notices under Section 80 of Civil Procedure Code. Medical reimbursement claims. Advances. Grant of permission to Government servant to broadcast/telecast.
19. 19. CASES WITH TIME LIMIT OF TWO WEEKS.. Preparation of Monthly Pay Bills Schedules and Acquaintance Rolls Preparation of Arrears Bills Calculation of interest on advances.
20. 20. CASES WITH TIME LIMIT OF TWO WEEKS Reference relating to recovery of various advances such as House Building, Motor Cycle, Bicycle, Fan Advance, etc. Grant of Honorarium. Cases regarding writing off of unserviceable stores and stocks.
21. 21. CASES WITH TIME LIMIT OF THREE WEEKS Cases requiring application and interpretation of rules and regulations involving lengthy reading and noting.
22. 22. CASES WITH TIME LIMIT OF ONE MONTH Periodical returns, statements Consolidated and submitted to authorities concerned Cases involving examination and disposal of appeals, representations and memorials. Creation of new posts. Condition of break in service.
23. 23. CASES WITH TIME LIMIT OF ONE MONTH Seniority cases Suspension and termination of lien. Fixation of pay. Permission to cross efficiency bar.
24. 24. CASES WITH TIME LIMIT OF ONE MONTH Final payment of G.P.Fund. Cases for grant of House Building/purchase Advance Financing of Life Insurance through General Provident Fund. Grant of Special Pay/Additional Pay.
25. 25. CASES WITH TIME LIMIT OF TWO MONTHS Screening panels for confirmation, scholarships, fellowships, training etc. Promotion cases
26. 26. CASES WITH TIME LIMIT OF THREE MONTHS Confirmation cases.
27. 27. CASES WITH TIME LIMIT OF SIX MONTHS Preparation of seniority/ gradation lists.
28. 28. TIME LIMIT FOR SUPPLY OF STATIONARY Stationery office to arrange supply of stationery to indenting departments within one month of the receipt of the indent and simultaneously issue non- availability certificate in respect of items not available.
29. 29. CASES WITH NO REALISTIC TIME LIMIT POSSIBLE TO ONE OR TWO MONTHS APPROXIMATELY
30. 30. Cases containing recommendations for modification of policy or cases referred to other departments except those of routine nature. Cases involving framing of policy. Periodical returns, statements Prepared after collecting data and submitted to authorities concerned.
31. 31. TIME LIMIT FOR AD-HOC APPOINTMENTS
32. 32. 1. Vacancies should be intimated to the competent authority within 15 days of their occurrence. 2. Vacancies should be filled on ad-hoc basis subject to policy in force :- (a) Within 2 months where applications are invited through advertisement; and (b) Within one month in other cases.
33. 33. TIME LIMIT FOR RECRUITMENT / PROMOTION
34. 34. 1. Requisition should be placed by the competent authority within 15 days of taking the decision to fill the vacancies. 2. Punjab Public Service Commission, Departmental Selection/ Promotion Committees should arrange selection and send recommendations to the requisitioning authority within:-
35. 35. (a) 3 months in the case of initial recruitment and (b) One month in other cases. 3. Competent Authority should issue orders within 10 days if the recommendations are acceptable.
36. 36. TIME LIMIT FOR GRANT OF PENSION
37. 37. (i) Action shall be initiated one year before the date of retirement of the Govt. servants. (ii) Application on Form Pen-3 will be obtained from the retiring Government servant six months before his retirement or on the date he proceeded on LPR and forwarded to the Audit Office for issue of PPO after completing Sections 6 and 7 of the Form.
38. 38. (iii) PPO will be issued by the Audit Office 15 days before the actual date of retirement of he Government servants. If the pension papers are not verified by the Audit Office till one month before the retirement of the Government servant
39. 39. TIME LIMIT FOR GRANT OF ANTICIPATORY PENSION
40. 40. i) anticipatory pension may be allowed in full on the basis of the calculation made by the authority competent to sanction the pension provided the pension does not exceed Rs.100.00 per mensem. The anticipatory pension should be restricted to 4/5th of the amount calculated, during the 97 initial period of three months. After 3 months, full amount admissible, should be paid even if the case is not finalized.
41. 41. TIME LIMIT FOR COMMUNICATION OF FITNESS CERTIFICATES. Cases to reach the Standing Medical Board at least one day ahead of the date of meeting
42. 42. TIME LIMIT FOR COMMUNICATION OF ADVERSE REMARKS. Between March-June
43. 43. TIME LIMIT FOR EXPUNCTION OF ADVERSE REMARKS. Orders to issue by end of October at the latest
44. 44. TIME LIMIT FOR WRITING-OFF LOSSES. Competent Authority should finalise within 2 weeks after the receipt of proposal.
45. 45. TIME LIMIT FOR WRITING-OFF LOSSES.. Note:- The referring authority should satisfy itself that the case is complete in all respects. Such proposals should inter alia be accompanied by(1) Survey Report. (2) Certificates regarding willful neglect and intentional misappropriation. (3) A note explaining the history of loss.
46. 46. TIME LIMIT FOR SUPPLY OF COPIES OF THE JUDGMENTS BY COURTS As prescribed under High Court Rules and Orders.
47. 47. TIME LIMIT FOR ISSUEANCE OF SANCTIONS FOR DEFENCE OF CASES IN COURTS AND OTHER REFERENCES RELATING TO WRIT PETITIONS/CIVIL SUITS/NOTICES UNDER SECTION 80 C.P.C.
48. 48. Fourteen days but in any case before the date fixed for first hearing of the case.
49. 49. TIME LIMIT FOR DISPOSAL OF AUDIT OBJECTION/ DRAFT PARAS/AUDIT AND INSPECTION NOTES By the target date fixed by Audit in each case.
50. 50. TIME LIMIT FOR BUDGET PROPOSALS As per Budget Calendar attached
51. 51. TIME LIMIT FOR DISTRIBUTION OF NON- DEVELOPMENTAL BUDGET One month from the date the Budget grant is received from the Finance Department
52. 52. TIME LIMIT FOR DISTRIBUTION OF DEVELOPMENTAL BUDGET By the end of August every year. Note:- Finance Department should release the Budget grant by the end of July at the latest.
53. 53. TIME LIMIT FOR IST AND 2ND STATEMENTS OF EXCESSES AND SURRENDERS 1 week during December & 2 weeks during every year April.