TIME CARDS& APPROVAL

Timecard Approval

• Daily approval• Do not approval future dates• Review leave balances & timecards

before approving• Review the timecard report daily• Designate a backup

Best Practices

AiM Shop Time Download Report• Access the report in AiM under

Quick Links• Log in

– Username: netid\yournetid– Enter your password

• Select the start and end date• Choose Shop 86• Choose your Crew• Click View Report• Export to Excel

AiM Shop Time Download Report Cont.

AiM Shop Time Download Report

• Black = Approved• Yellow = Not Approved• Red = Rejected

Supervisor Responsibility• Check for missing time cards• Check leave balances• Enter missing time cards• Edit incorrect time cards• Approve before payroll deadline

Common Errors

• Too many hours• Overdrawn leave balances

Entered R: 12 hoursShould be R: 8 hours & OT: 4 hours

Entered S: 8 hoursShould be S: 5 hours & L: 3 hours

Timecard Adjustment

• Include work order & phase

Overtime Eligiblity

SEIU

Full-TimeWork more than scheduled shift or

more than 40 hours in a week

Part-TimeWork more than 40 hours in a week

Overtime Eligiblity WFSE

Full-TimeWork more than 8 hours in a work day (or more than assigned work shift) or more than 40 hours in a week

Part-TimeWork more than 8 hours in a day or 40 hours in a week

Family Medical Leave Act (FMLA)• WFSE

1. Sick leave

2. Annual Leave (save up to 80 hours)

3. LWOP

• SEIU1. Sick and annual leave (save up to 80

hours)

2. LWOP

Recording FMLA Leave

Classified Staff• Timecard• FMLA Leave Form

Professional Staff• Pro Staff Leave Form

Pro Staff Leave Form• Submit by 10:00am on the 1st

• If leave without pay is used between 1st – 15th form must be submitted by the 16th

Pay Periods & Deadlines• Pay Periods

1st through 15th

16th through 30th/31st

• Deadlines are 1st & 16th at 11:00am