Time and Priority Management
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Transcript of Time and Priority Management
Manage TimeManage Time
PrioritiesPriorities
Sherry Prindle the Heartfelt Tornado and Motivational Mastermind
Your Presenter:Your Presenter:
Sherry Prindle the Heartfelt Tornado and Motivational Mastermind
Change Takes:Information
+Motivation
(Pain & Pleasure)The Pain of Staying the Same Must The Pain of Staying the Same Must Exceed the Pain of Change. What Exceed the Pain of Change. What can you do to create discomfort?can you do to create discomfort?
Design Your Life:Define
Who I am What I want What I am about
Set Boundaries/Train Others How to Treat You
Let’s Start by Identifying Our Priorities
Priorities
Satisfaction
Sales
Integrity
Personal Growth
Balance
Enjoy Job/Life
Priorities
Life By Design by Dr. Rick Brinkman
Now Decide What You Want
Priorities
Satisfaction
Sales
Integrity
Personal Growth
Balance
Enjoy Job/Life
.5%
Positive Comments
25 dollars per person
20% of buyers
120 dollar average order
Make a difference
Believe in resources
Learn new topics
Master current topics
Use the resources
Family
Other work
Hobbies
Fun while traveling
Work less
Have them like you
Priorities
Mind Mapping
Break goals down into tasks
How to Mind MapHow to Mind Map
1. Dump ideas around a circle
2. Subgroup3. Flesh out content4. Convert
Map & Master by Sherry Prindle www.masterlistlife.com
Human Beings Can’t Do Projects; They Can Only Do Tasks
Mind map goalsBreak goals and projects into stepsBreak steps into tasksSchedule tasks daily
Keeping things in
your head is an
inefficiency
Capture Everything
Organize, Prioritize, DelegateCommunicate, Focus
Set Boundaries,Train
Daily To-Do List
RIDER:RIDER:
consciousconsciousneocortexneocortex
HORSE:HORSE:
unconsciousunconsciouslimbic systemlimbic system
Self-Discipline and Emotional Control Dr. Tom Miller
Your Horse is yoursurvival mechanism.Same = SafeSame = Safe Different = DangerousDifferent = DangerousHow many things haveyou actually ever managed to change?
“That’s stupid;
that won’t work”
Watch the 8-Minute Video at www.SherryPrindle.com
Managing Multiple Priorities
What’s What’s working?working?
What’s NOT What’s NOT
working?working?
Organizing from the Inside Out Julie Morgenstern (book)
Managing Multiple Priorities
What would you do if you could not fail?
What would make you most excited to get up and face
the day?
If you had $100 million in the bank, what
would you do every day?The New Psychology of Achievement by Brian Tracy
Solution
Problem
Past FuturePresent
How to Overcome Negativity in the WorkplaceHow to Overcome Negativity in the Workplace
How to Overcome Negativity in the Workplace
What can we do differently THIS TIME?
Liked Bests Next Times
Stop Overscheduling YourselfStop Overscheduling Yourself
• How many hours a week do you work?
• What percent of you time gets taken up in “non-to-do list” activities?
• How many hours is that?
• How many hours can you plan?
The Green Numbers are Averages Across All Industries
x % of interruptions
subtracted from work hours
=
“What’s the best use of my time now?”
Brian Tracy—The New Psychology of Achievement
Law of ControlPeople are happy to the degree they feel
in control
21 Ways to Diffuse Anger & Calm People Down
If someone is a jerk,
whose problem is that?Why do people behave as they
do?
It works for themBUT it only works if you buy into it
We give in to others’ manipulation when they hit on an area where we have a seed of self doubt. Jack Canfield,
Self-Esteem & Peak Performance
Disintegrate Conflict
Intent—the other person’s rationale for saying or doing somethingCriteria—the requirements that must be met in order to reach agreement
Adapted from
The Seven Habits of
Highly Effective People
by Stephen R. Covey
Crisis . . .
. . . always costs more
Covey’s Four Quadrants
Live Without Regret
Your In-Basket Won’t Be
Empty When You Die
Don’t Sweat the Small Stuff; and It’s All Small Stuff by Richard Carlson
Quadrant 2 at WorkPlanticipate
Mind Maps Work Flows
Organize Templates Checklists
Prioritize relationships well being
Communicate Preferences FAQs
Train Dynamic Mind
reading memory
Technology Confidence
80% of the work gets done in 20% of the time
8080
ItemsItems ValueValue
8080
2020
2020
Everything You DoWhich of your responsibilities has the greatest impact on the bottom line?
Which do you think most helps the customer?
Which do you enjoy the most?
Investment: time, money, energyeffort, intellect, emotionHow Much?
Horse: “That’s too much.”Rider: “What do I get?”
Low investment yields low return
Managing Multiple Priorities
What if I do What if I do it?it?
What What
if I if I don’t?don’t?
Practice and Repetition
Visual/Audio RemindersCoaches and Mentors
Accountability Partner Audio Learning
Daily Rituals
Coping Statement“This is a test
This is only a testThis will not be important in ten
years”
Am I inventing things to do to avoid the
Important?Am I being productive or just active?
The Four-Hour Work Week by Timothy Ferriss
Keep a Time Log
Techniques: Track everything as you do it Try a checklist format Outlook “Journal” feature
Taking Control of Your Workday by Dick Lohr
The Organized ExecutiveThe Organized Executive, , by Stephanie Winstonby Stephanie Winston
TT- - Throw awayThrow away
RR- - Route to someone elseRoute to someone else Joe,This requires your expertise
AA- - Act on itAct on itlkdf dkdhdlkfhj slkdh skdls ksk shsk sks kolslhs lityys lthls
lkdf dkdh dlkfhj slkdh skdls ksk shsk sks kolslhs lityys lthls
lkdf dkdhld dlkfhj slkdh skdls ksk shsk kolslhs
FF- - File itFile it
RR- - Read it LaterRead it Later
Win-Lose Mentality
Does conflict most often come from differing GOALS or differences of OPINION on HOW to achieve the goals?
Know when you are being manipulated and defend yourself tactfully
Dealing with Conflict & Confrontation Dr.
Helga Rhode
What exactly is the problem?What are our options?What do you recommend we do?
The One-Minute Manager Meets the Monkey
Interruption Log
Interruption Log
:00 - :10 :10 - :20 :20 - :30 :30 - :40 :50 - :00
7:00 AM
8:00 AM
9:00 AM
10:00 AM
11:00 AM
12:00 PM
1:00 PM
2:00 PM
3:00 PM
4:00 PM
5:00 PM
Deflect or Shorten Interruptions
Acknowledge and rescheduleSet a time limit up front -“I have about 7 minutes, then I have to get back to this…” Summarize
How to Say “No”1. Acknowledge2. “Sure” 3. Alternative solutions Boss: I need you to get this done
before you leave
You: You need this right away? Sure, I’ll get started now, and finish up in the morning before you come in, or did you want me to set this other thing aside?
FLEX1. “You’re Right”“Haven’t you done that yet?”“Not yet, but I’ll have it by two.”2. Camouflage“I don’t care what you think, change it.”“Okay, and don’t forget the meeting at noon.”3. Ask the Game“I’m glad we heard from the peanut gallery—
that really clears things up.”“Was there something in particular you
wanted me to clarify for you?”
ASAP
Hurry
Right Away
Offer DefinitionsOffer Definitions
““If I were __ what would I If I were __ what would I
be doing?”be doing?”
Life By Design by Dr. Rick Brinkman
Managing Multiple BossesUse traditional planning methods when possible and as “proof” of your workHave a five-minute morning huddle or share schedules and priorities some other wayIncorporate work for all your bosses into one color-coded planning and prioritizing routineHave bosses work it out among themselvesFirst in, first out
Steps to Staying Calm
1.Breathe
2.Time Out
3.Switch to Left Brain
49
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