Tim Johnson Grants Management Officer Division of HIV, STD and TB Services (DHSTS)
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Transcript of Tim Johnson Grants Management Officer Division of HIV, STD and TB Services (DHSTS)
Grant Rollover Process,Expenditure Reports & Payment
Vouchersand
Grant Amendments & Revision Requests
Tim JohnsonGrants Management Officer
Division of HIV, STD and TB Services(DHSTS)
609- 777-7776 or 609- 633-7463
Grant Rollover Process
Grant Rollover Process
Grant Rollover Process
Expenditure Report Process
Report of Grant Expenditures & Expenditure Reports
After selecting, “I Agree”:
Grantee Fields to Input Information
a. Grantee Account/Fund Numberb. Reporting Datec. Period Expendituresd. Revision Report Numbere. Finalf. Name of Chief Financial Officer & Titleg. Click on Certification Box• All Errors (a. – g.) must be corrected before submission
Certification Box & All Errors
You must complete:Reporting From Date
Reporting To DateYou must certify:
Report is true and correctYou must complete:
Name of Chief Financial OfficerTitle of Chief Financial Officer.
AFTER ALL IS COMPLETE SELECT SAVE
Submit Expenditure Report & Change Status
Grantee Must Agree to Submission
NOTE: Once the EXPENDITURE REPORT has been submitted, the STATUS MANAGEMENT section will disappear from the screen and the document will no longer be in “active” status for Grantee
Grantee Payment Voucher Certification Page Under Forms
Grantee Returns PaymentVoucher to GMO
NOTE: Once the PAYMENT VOUCHER has been forwarded to DHSS GMO for processing, the STATUS MANAGEMENT section will disappear from the page and the document will no longer be in “active” status for the Grantee
Grantee Initiates Grant Amendment/Revision
Grantee Must Select “I Agree”
Selects the:Grant “Amendment/Budget Revision Request”
form(links to the “Complete the Justification Page”)
Grantee Returns toApplication Menu
Grantee Completes Justification Page
Grantee Submits Request byChanging Status
Grantee Must Select “I Agree”to Submit Request
GMO can either:
Approve -“Grant in Amendment”“Grant in Revision”
Deny – Return to grantee for modification
GMO Must Select “I Agree”to Change Status of Grant
Grantee Makes Necessary Changes &Submits Back to DHSS for Approval
Grantee Must Select “I Agree” to Submit
GMO reviews and can either:
Approve -- (“Grant Revision Executed”)- grant becomes executed
OR Return –
- (“Grant in Revision” )- return to grantee for modification
ORDeny –
- returned to grantee
GMO Must Select “I Agree”