Tilburg University: Certification of a Dataverse data ... · Tilburg University: Certification of a...
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Petra Ploeg and Hanneke Teunissen February 14th 2019
Tilburg University: Certification of a Dataverse data repository
1. About Tilburg University (TiU) Dataverse2. CoreTrustSeal why and how3. Roadmap to certification4. Deposit procedures5. Q&A
Contents
About Tilburg University
• Managed by Research Data Office (Library and IT Services)• Origin in several ‘enriched publication’ projects 2007-2012 (Samen in
Delen, DatapluS, CARDS, ODaP)• Tilburg and Utrecht -> Dutch Dataverse Network in 2012• First ideas for certification in 2013, actual start in 2016• April 26, 2018 CoreTrustSeal awarded
https://youtu.be/n5vPOo3Uy5I?t=3m44s
About Tilburg University Dataverse
• Awareness raising about digital preservation• Building trust in scientific data• Stakeholder confidence• Academic staff able to comply with funder requirements• Receiving peer feedback on the organizational, technical, financial, and
legal sustainability of your data repository • Improved internal processes, documentation and opportunities to attract
data producers as well as data consumers
Benefits of certification
• Self assessment (with provided evidence) via tool on CoreTrustSeal website.• 16 requirements• Indication of compliance level (0-4). • Two reviewers (assessments in approximately 8 weeks). • Based on the reviewers' recommendation and the Board's decision, the applicant
will be given feedback and may be asked to revise the submission.• CoreTrustSeal is awarded for the span of three years.
CoreTrustSeal In Short
Requirements (16)
Website: coretrustseal.org
Roadmap to certification
1 • Positioning TiU Dataverse
2 • Set up and document procedures
3 • Internal training / testing of procedures
4 • Re-organize TiU Dataverse into 2 dataverses
5 • Communication
• Also datasets without publication • Data deposits also by researchers• No longer data registration• Long term storage (outsourced)• Procedure for quality check
After
• Data linked to publication (Pure)• Data deposits by Library • Data archive & data registration• Medium term storage • No quality check on data sets
Before
Step 1: Positioning TiU Dataverse
1. Instructions for depositing data in Tilburg University Dataverse2. Data deposit procedure and checklist
Step 2: Set up and document procedures
• Workshop SPSS, STATA• Version 0.25 of the researcher’s manual• Adjust existing submission procedures• Checks with Legal Affairs• Consult with DANS on SWORD protocol & file format issues
Step 3: Internal training / testing procedures
Step 4: Re-organize TiU Dataverse into 2 dataverses
data curators
• Do not change too many things at the same time • Good example does follow well• Try not to change existing submission procedures• Researchers were open to feedback on their datasets/report
Conclusions
Slideshare presentation CTS Introduction and Workshop by John B. Howard
Deposit Procedures TiU
Depositor prepares a data package:• Data files• Data report (template: e.g., authors, description, keywords, method, restrictions, file description, …)
• Supplemental material
Deposit Procedures TiU
1. Delivery notification:Two ways to deposit data packages in Dataverse:
• Data package delivered to the Data Curator of LIS • Researcher deposits data package in Dataverse
Deposit Procedures TiU
2. Confirmation of data reception:Data curator sends email to researcher
Deposit Procedures TiU
3. Data deposit check• Files readable and delivered in accepted format (DANS)?• Clear documentation (incl. data report)?• Free of privacy sensitive information? → Feedback
Deposit Procedures TiU
4. Data entryOnly when data package was delivered to Data curator
Deposit Procedures TiU
5. Data entry check• Check by second Data curator• Feedback / adjustments
Deposit Procedures TiU
6. Publication• Data package published: access levels defined in data report• Data report / meta data always open
Deposit Procedures TiU
7. Notification of completion• Researcher informed via email• Including location and handle
Deposit Procedures TiU
Challenges:• Awareness and engagement of researchers• Accepted file formats• Further develop data curation skills • Time investment
Discussion
More information?
www.tilburguniversity.edu/dataverse-nl/
Contact