Presented to the Board of Education

July 23, 2014

Three-year Strategic Plan Outline

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Contents

Background – Strategic Planning Process, Key Definitions, Strategy Map ................................................................... 3

Strategic Planning Process ........................................................................................................................................ 4

Components of a Strategic Plan / Key Definitions .................................................................................................... 5

Components of a Strategic Plan.................................................................................................................................... 6

Strategy Map ............................................................................................................................................................ 8

FFSD Strategic Plan – Board Review and Approval ....................................................................................................... 9

Our “Why” .............................................................................................................................................................. 10

Our Vision ............................................................................................................................................................... 10

Our Mission ............................................................................................................................................................. 10

Our Values ............................................................................................................................................................... 10

Strategic Goal Areas ................................................................................................................................................ 11

Guiding Principles ................................................................................................................................................... 11

Strategic Goal Areas and Measures ........................................................................................................................ 12

Strategic Goals, Projects & Leadership ................................................................................................................... 13

Critical Success Factors and Assessment ................................................................................................................ 15

Governance Process ............................................................................................................................................... 16

Next Steps – Strategic Planning .............................................................................................................................. 16

Supporting Documentation ........................................................................................................................................ 17

Vision Statement – Description .............................................................................................................................. 18

Mission Statement – Description............................................................................................................................ 18

Our Core Values ...................................................................................................................................................... 18

Strategic Goal Areas ................................................................................................................................................ 19

Goal Strategies ........................................................................................................................................................ 20

Our Guiding Principles ............................................................................................................................................ 21

Critical Success Factors and Assessment ................................................................................................................ 22

Major Issues ............................................................................................................................................................ 23

Strategic Initiatives & Goal Alignment .................................................................................................................... 24

SWOT Analysis ........................................................................................................................................................ 25

Trends and Impacts ................................................................................................................................................. 26

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Background – Strategic Planning Process, Key Definitions, Strategy Map

4

Strategic Planning Process

5

Components of a Strategic Plan / Key Definitions

Why (The Cause)

The purpose, cause, or belief that inspires us to do what we do, what we are

passionate about? Why do we get out of bed every morning? Simon Sinek –

Golden Circle

Vision Statement: (Desired End-State)

A one-sentence statement describing the clear and inspirational long-term desired

change resulting from an organization or program’s work. It is the outcome of

achieving the mission

Mission Statement (Core Purpose)

A one-sentence statement describing the reason an organization or program

exists and used to help guide decisions about priorities, actions, and

responsibilities. It answers the questions: What value is provided, to whom and

how.

Values (Beliefs, Culture)

Core values are traits or qualities that represent an organization's highest

priorities, deeply held beliefs, and core, fundamental driving forces. Core values

define what your organization believes and how you want your organization

resonating with and appealing to employees and the external world.

6

Components of a Strategic Plan

7

Components of a Strategic Plan

8

Strategy Map

The strategy map helps to identify the key drivers and roadmap for success. It starts and builds

from the bottom up. Once we get the right funding, we must be sure we have the right talent

that has access to the right resources facilities/processes and then engage the key stakeholders

to support a productive/safe environment to achieve academic success for our students.

9

FFSD Strategic Plan – Board Review and Approval

10

Our “Why”

We believe that all of our students deserve equal access to a quality education

which can unlock their potential and help them achieve life-long success. We

believe successful students have a positive impact that enriches families and

communities.

Our Vision

All our students will grow to become lifelong contributors to the success of the

societies in which they work and live.

Our Mission

We will empower all students to achieve their potential by cultivating a love of

learning in an environment of respect, accountability and responsibility.

Our Values

Student Focused

Trust

One District

Creativity / Innovation

Academic Excellence Accountability

Safe Environment

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Strategic Goal Areas

Accreditation and Student Achievement

Stakeholder & Community Engagement

School Infrastructure and Processes

Talent Management

Fiscal Responsibility & Financial Stability

Classroom & School Climate

Guiding Principles

Effective, Systematic Decision-Making

Consistency

Strategic Prioritization

Forward Thinking

Culture of Collaboration

Results Oriented - Accountability

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Strategic Goal Areas and Measures

Goal/Measure 2013-14 2014-15 2015-16 2016-17 2017-18

ACCREDITATION & ACHIEVEMENT

MSIP 5 Score (District)

Academic Achievement (MAP scores)

Subgroup Achievement

College & Career Readiness

Attendance Rate

Graduation Rate

SCHOOL CLIMATE

PBIS Implementation

Weapons Incidents

Suspensions

Expulsions

Discipline Hearings

Teacher Surveys

Parent Surveys

FISCAL RESPONSIBILITY

Balanced Budget

Expenditures

Fund Balance

TALENT MANAGEMENT

Retention Levels

Engagement Survey Results

Student-Teacher Ratio

PD Hours

Faculty With Post-Graduate Degrees

Staff Diversity

INFRASTRUCTURE & PROCESSES

Energy Efficiency Savings

Process Improvement Savings

Departments With Process Plans In Place

Staff Surveys: Facilities & Technology

Parent Surveys: Facilities & Technology

Updated Technology

STAKEHOLDER ENGAGEMENT

Engagement Surveys

Event Attendance by Target Group

Increased Community Outreach & Partnerships

Increased Positive Media Exposures

Increased Social Media Connections

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Strategic Goals, Projects & Leadership

Project 1 Appoint “champions” for each MSIP5 Standard and develop individual plans

Project 2 Examine & research best practices used to leverage growth on assessments

Project 3 Develop & implement plan to increase role/responsibility of Administrative Leadership Team to support rigor

Project 4 Develop plan for district-wide student-centered program for academic success

Project 5 Develop a strategy to improve attendance

Project 6 Develop a plan and strategy to improve graduation rate

Project 7 Establish and maintain criteria for teaching excellence in every classroom

Project 8 Ongoing review and assessment of existing programs and curriculum

Project 1 Plan & execute bond issue campaign

Project 2 Conduct technology needs assessment and develop technology plan

Project 3 Conduct facilities needs assessment and develop facilities plan

Project 4 Conduct protocol/process assessments and process improvement plan

Project 5 Using best practices from assessments, establish one district processes and procedures

Project 1 Develop a fiscal responsibility strategy and plan

Project 2 Develop a detailed vendor management plan

Project 3 Institute centralized purchasing

Project 4 Meet with each department & school to identify cost savings

Project 5 Provide biannual budget report to stakeholders

Project 6 Align financial practices with ASBA Certificate of Excellence criteria

Project 7 Establish and manage 501(c)3

Project 1 Inform voters on August 5 tax levy

Project 2 Engage community & families in superintendent search process

Project 3 Develop a stakeholder engagement strategy and detailed plan

Project 4 Conduct stakeholder engagement surveys & focus groups

Project 5 Conduct parent needs assessment

Project 6 Identify and build community partnerships

Project 7 Identify communications channels and develop internal and external marketing and communications plan

School Infrastructure and Processes Board Leader: Morris Leadership: Jadali

)

Fiscal Responsibility & Financial Stability Board: Ebert/Chabot Leadership: Modrusic

)

Stakeholder & Community Engagement Initiative: Board: Brown Leadership: Shortt

Stakeholder & Community Engagement

Talent Management- growth and promoting leadership opportunities

Classroom & School Climate

One District

Stakeholder & Community Engagement

Talent Management- growth and promoting leadership opportunities

Classroom & School Climate

One District

)

)

Accreditation & Student Achievement Board Leader: Schroeder Leadership: Diggs

)

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Project 1 Develop a talent management strategy and detailed plan

Project 2 Develop a recruiting strategy and plan

Project 3 Develop a professional development strategy and plan

Project 4 Develop a retention strategy and plan

Project 5 Develop a succession plan for key positions

Project 6 Administer faculty and staff engagement surveys and conduct focus groups

Project 1 Oversee implementation of PBIS district-wide

Project 2 Conduct climate surveys for students and staff

Project 3 Standardize anti-bullying and safety curriculum district-wide

Project 4 Evaluate “School within a School” for effectiveness

Project 5 Develop parent accountability program

Project 6 Strategy and plan to address desired student / teacher ratio

Talent Management: Board: Hogshead Leadership: McMillin

School Climate: Board: Thurman Leadership: Larrew

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Critical Success Factors and Assessment What are the vital few things that must go right to execute our mission? Do we have strategies and

initiatives in place to address these critical success factors?

CSF Not Ready

Low Readiness

Average Readiness

Very Ready

Well Positioned

One District – Common strategic plan. Each

Building has supporting action plans and

measures aligned with the District. Common

processes, common enforcement of policies,

etc.

#

Strategic Plan – clearly communicated,

stakeholder input and commitment,

actionable, measures, focused.

#

Engaged Stakeholders – Parents, teachers,

students, community

#

Strong Leadership – Board direct

involvement, leadership team, principals,

proactive, decisive, lead by example,

accountable, etc.

#

Classroom Environment – safe, non-

disruptive, no bullying, technology, supplies,

no violence, etc.

#

Quality Teachers – Well trained, passionate,

student / teacher ratio, adequate supplies,

etc. High morale, salary structure, ongoing

development, retention

#

Facilities- maintained, clean, safe, space,

etc.

#

Effective Communication – plan in place,

clear, concise, transparency, etc., Branding,

marketing

#

Student Achievement – Accreditation,

graduation rates, test scores, attendance,

etc.

#

Strategic Plan Execution- Action plan, board

involvement, ownership and accountability,

monthly status, measures

#

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Governance Process

Strategic Planning will be on the agenda for the monthly Board Meeting to

include:

Progress toward plan – Dates, Key milestones

Progress toward scorecard measures

Plans for next month

Buildings / Schools

Each school prepares monthly progress report for their respective school

Quarterly review of progress by leadership team and board

Next Steps – Strategic Planning

Actions Responsibilities Timing

Develop FFSD balanced scorecard metrics 8/30

Align Board goals with the Strategic Plan 7/23

Align with the individual schools goals 8/30

Develop operational plans – major goal areas 8/30

Develop supporting strategies and plans by school 9/30

Develop supporting strategies and plans by function 9/30

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Supporting Documentation

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Vision Statement – Description

All students will grow to become lifelong contributors to the success of the societies in which

they work and live.

Description of Key Words

Mission Statement – Description

We will empower all students to achieve their potential by cultivating a love of learning in an

environment of respect, accountability and responsibility.

Description of Key Words

Our Core Values

Societies- Students become productive members of any environment that they are a

part of -- where they live, work, and play.

Success- Students will accomplish personal goals, become self-sufficient and self-

motivated.

Empower- Give students the tools to succeed

Respect- Stress self-worth, belief in oneself, and seeing the value in others to

students

Accountability and Responsibility- Promote understanding of consequences and

that every action causes a reaction (good or bad)

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Value Definition / Behaviors

Student Focused I Impact on students is the highest priority in determining use of all

district resources. Instruction and support services are individualized to meet the needs of each student.

One District All stakeholders work toward common goals. Consistent policies, procedures and processes, appropriate to the age of the students will be followed.

Academic Excellence High-quality staff focused on high academic achievement for all students.

Trust All actions and decisions affecting FFSD stakeholders will be made with integrity and the highest ethical and moral standards.

Creativity / Innovation FFSD will have a culture of openness that inspires and promotes experimentation and exploration by all students and staff.

Accountability All stakeholders will fulfill the responsibilities of their role in achieving FFSD success and establish accountability for results.

Safe Environment District environments are healthy, caring, supportive and non-threatening, and focused first on prevention before disciplinary action to ensure safety

Strategic Goal Areas

Goal Areas Type of Measures

Accreditation and Student Achievement Accreditation, Student Academics, Tutoring, Curriculum Development, Critical Thinking, Attendance, New Families/Increased enrollments

School Infrastructure and Processes Buildings, Technology, Process Improvement & Consistency Across the District

Fiscal Responsibility & Financial Stability Expense Management, Cost Reduction, Fund Raising, Tax Levy, Redistricting, Budgeting, Development Foundation

Stakeholder & Community Engagement Community Involvement, Communication And Branding, Partnerships, Alliances, Voters Reached

Talent Management Staff, Board, Administration, Faculty, Recruit, Retain, Develop, Growth and Promotional Leadership Opportunities.

Classroom & School Climate Number and type of Disruptions, Violence, Bullying; An Environment of Respect

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Goal Strategies

Key Themes – One District, Focus, Transparency, Prevention, Engagement, Accountability

Goal Areas Strategies

Accreditation and Student Achievement Individual student focus, excellent & innovative curriculum, quality principals & teachers, classroom environments conducive to learning. Improve attendance.

School Infrastructure and Processes Assess needs, identify gaps and close the gaps. 2014-2015 focus is to build capacity; a foundation for the future. Also, we will become more proactive and reduce rework, errors, and low-value activities. We will conduct “lessons learned” debriefs and focus on continuous improvement.

Fiscal Responsibility & Financial Stability Alternative funding sources to include bond issue, 501c3 foundation, engagement with community to receive donations of services from businesses & volunteers

Stakeholder & Community Engagement Transparent communication. Engage all stakeholders. Fully support parent & community engagement district-wide. Continue and expand the parent focus groups. Continue to get feedback with surveys and face-to-face meetings.

Talent Management Recruit, develop and retain top talent. Assess morale issue and address pay issues. Leverage employees’ strengths. Promote innovation at all levels.

Classroom & School Climate Communication and consistency enforces policies and procedures. Empower teachers and principals to make the decisions.

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Our Guiding Principles

A good plan, well executed, is better than a great plan poorly executed or sitting on a shelf. The

following is our list of guiding principles that will be followed to support successful execution of

our strategic plan.

Effective, Systematic Decision-Making

All plans developed with actions, roles and responsibilities, dates, status reporting, etc. Decisions are data driven, goal oriented, collaborative and a sense of urgency is maintained system-wide around all critical issues.

Strategic Prioritization

Focus on the key projects essential to our success. Fully staff and allocate resources to those critical priorities.

Culture of Collaboration

Establish common goals, build trust, encourage focus on team success.

Consistency Consistent policies and procedures. Align goals and objectives. Consistent execution. Acceptable variances are clearly defined.

Forward Thinking

Problems are identified and communicated early so they can be addressed. Implement forecasting and prevention tools and processes. Be solution-oriented vs. problem (complaint) oriented.

Results Oriented - Accountability

Establish accountability. Establish measures and ownership. Develop plans with dates, responsibilities and ongoing tracking and status reporting.

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Critical Success Factors and Assessment

Below is a list of the things that must go right to execute our mission. They will be assessed to

measure our readiness with plans to improve.

CSF

One District – A common strategic plan, with each building having supporting action plans and

measures aligned with the District. Common processes, common enforcement of policies, etc.

Strategic Plan – Clearly communicated, stakeholder input and commitment, actionable, measures,

focused.

Engaged Stakeholders – Parents, teachers, students, and community engaged at all levels:

District-level, school level, classroom level all taking ownership of engagement with stakeholders.

Strong Leadership – Direct involvement of the Board of Education, the new superintendent,

interim superintendent, leadership team and principals. All must be proactive, decisive, lead by

example, demonstrate accountability.

Classroom Environment – Safe, non-disruptive, bully- and violence-free, with sufficient

technology and supplies to deliver to the Plan.

Quality Teachers – Well-trained, passionate, appropriate student-to-teacher ratios, adequate

supplies, high morale, fair salary structure, ongoing development, retention plan

Facilities- Maintained, clean, safe, with sufficient space

Effective Communication – Plan in place, clear, concise, transparency, branding, marketing

Student Achievement – Accreditation, graduation rates, test scores, attendance

Strategic Plan Execution- Action plan, board involvement, ownership and accountability, monthly

status, measures

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Major Issues

The following were the major issues identified during the surveys, interview and focus groups.

Our strategic plan will have initiatives and projects to address the below challenges.

Issue Description

Students Maintain high standards, raise expectations, academic achievement. Maintain accreditation, focus, Engage the students, build pride, improve retention, Individual instruction - setting goals for/with all students and not accepting failure. IEP's (Individual Educational Program) for all students.

Finances Achieve financial stability. Explore other funding sources – e.g. grants. Better allocation of resources.

Engagement Engage all stakeholders including parents, teachers, community, and leadership.

Resources Update facilities and provide needed resources and supplies for classrooms.

Leadership Provide strategic direction, Model “One District”: Get Administration, Board, Certified Staff all on same page, Be more proactive to prevent issues.

Technology Keep up with technology – e.g. Wireless in classrooms, computers, iPads, etc. Improve productivity for teachers - less paper, less administrative tasks

Processes Programs need to be aligned with goals and budget parameters. Consistent across schools/buildings.

Classroom Class size too large, overcrowded, need to lower teacher/student ratio. Lack of supplies.

Climate Need to address disruptions in the classroom. Need to strictly enforce the current rules. Need to improve campus security, stop bullying Be open/honest about behavior/discipline issues. Address now.

Staff Better utilize their talents. Optimize the limited resources to leverage their strengths. Provide ongoing training and development.

Accountability Establish accountability for achieving results – for students, parents, staff, and teachers. Academic, disciplinary, attendance, etc.

Consistency Lack of consistency among buildings, teaching, culture across the district.

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Strategic Initiatives & Goal Alignment These initiatives are a summary of the categories of projects for each goal area.

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SWOT Analysis

Strengths Weaknesses

Accredited District Focus on evaluation before we invest in new initiatives, outcomes for success.

Community Involvement- defining roles and responsibilities, title, and parents as teachers

Technology needs, resource needs, old textbooks

Teachers – excellent, committed, caring, teachers, etc. Curb appeal, varying levels of student/teacher/parent involvement across District (mixed bag)

Diversity Classroom discipline, violence, bullying issues

Programs/Curriculum (e.g. Early Childhood programs, gifted, dual-credit, North tech, Career & technical

Student achievement, differentiating the students on aptitude and bring out the best in all groups, providing teacher support

Administration staff – caring, commitment and support Financial situation

Early Education program Communication- 2 way problem

Lack of consistency across all schools: differing curriculum, discipline, communication levels

Lack of accountability for all parties

Individual buildings doing their own thing

Lack of superintendent

Opportunities Threats

New tax levy, communicate needs and uses Losing Accreditation, decreasing test scores, creating urgency

Additional funding sources- private, grants, etc. Educational Foundation 501(c)3

Decreased funding

Apply technology in the classroom, teacher training, BYOD

Decreased parent involvement

Community partnerships & alliances, who is already a supporter and who can we get

Continued classroom environment issues – disruptive, student/teacher ratio, interventions, social skills, engaging lessons, cultural responsiveness

Internal and external communication, key info should be presented to staff

Complacency at all levels

Share best practices, research other places Serious discipline issues continuing. Violence and safety issues, supporting data

Community involvement Drug problem at high school level

Review and modify curriculum – Expand Early Ed, STEM, etc. Following and reading the curriculum.

Teacher morale, turnover, burnout

Improving academics – e.g. test scores, replicate pockets

Impact of school transfer students, attendance rate, standardize testing scores, disciplinary referrals

Parent involvement Not having a permanent Superintendent

Improve accountability, holding people responsible for results, Fidelity to district initiatives

Students’ attitudes, lack of respect for teachers, attitudes towards learning

Improve classroom environment

Too many initiatives, not being focused, show connection to mission/vision, ensure fidelity to implementation and provide on-going job-embedded PD

Improve diversity Not enforcing the rules, inconsistency across district

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Trends and Impacts

Trends Impacts Budget cuts Doing away with the arts

Transfer students Need to be prepared to handle the increased enrollment plus any special issues, needs.

Discipline issues increasing Negative impact on academics, morale

Property values decreasing Negative impact attracting new families, businesses

Enrollment decline without transfer students

Shifting demographics Need to be sure we understand and address

Technology Need to leverage technology in the classroom

Regulatory Need to understand the current and potential regulations and be sure we are complying and have plans in place for future regulations.