THON Chair Workshop ISeptember 18, 2012

Your liaisonsUse them! First meetings and beyond… Monthly Fundraising Reports

• 5/5 – entered in to a lottery to win a 42 hour pass for your organization THON weekend

• 4/5 – no penalty• 3/5 – loss of one general pass• 2/5 – loss of two general passes• 1/5 – 5% loss of THON 2013 total• 0/5 – loss of 1 dancer couple for THON 2014

Check in with them before Canning Weekends “Why We THON” presentations and Motivational Workshops Contact Information

Fundraising FTK Window Opens on September 28th

You may begin submitting company contacts now

ALL REGISTERED THON Chairs must sign SORAAC before your organization begins fundraising activities

Dancers & passes for THON Weekend announced on Friday, September 28th via THINK.

Dancer allocation for THON 2013 is based solely on your organization’s THON 2012 total, not on previous year dancer allocations.

Organizations without guaranteed dancers for thon 2013 can enter the dancer lottery if they meet the minimum requirement of $2,600.00 by January 28, 2013.

THONvelopes & THONline FundraisingStart to gather addresses & email

addresses now; most sustainable fundraising method

Your first 250 THONvelopes will be sent by THON free of cost; 25+ if you meet with Liaisons

THONline and its benefits!

FinanceWorking with Finance to track your

totalsLife cycle of a checkTHINK TotalsStandardization

Handling donationsWhen to hand in checksProblem checks2012 / 2013 checks

Canning Drop Off Procedures Safety

• Entrance plan• Handling

How to hand in your money• Dry!• Flat• Bills faced• Separated into stacks of $100 by denomination

Example: 100 $1s, 20 $5s, 10 $10s, 5 $20s Information to bring

• Your estimated total• Number of canners sent

Penalties

Canning and Canvassing Canning Weekends

September 28-30 October 19-21 November 9-11 Plan locations now!

Before Your Trip Must register ALL locations and sign up for Materials

Distribution/Canning Drop off time Contact all municipalities/storefronts and acquire the

appropriate permits All volunteers who plan on participating in canning must

attend ONE (1) Canning Workshop session BEFORE going canningMust bring valid photo ID in order to register to can at

the workshopAny member found canning without attending a

session will gain 7 points for their organization

Canning and Canvassing Travel Safety

Never travel during inclement weather conditions Avoid traveling late at night Ensure each car has a contact list in case of emergency

During your trip Follow all laws in your area and fundraise safely! Wear Penn State gear, bring your PSU ID WORK TOGETHER!

Canvassing Canvassing Safety Carry Solicitation Cards & Proof of Donation cards

Materials for Canning/Canvassing Materials distributions will be held Wednesday – Friday

each week before canning weekends from 10am – 5pm in 327 HUB

Pittsburgh Canning WeekendThere will be only ONE canning weekend in

the city of Pittsburgh.• The date will be 20, 2012• Canning only allowed on SATURDAY

All participants must complete a separate registration in addition to the normal canning registration form on THINK.

Absolutely no canvassing is allowed within the City of Pittsburgh.

Instructions can be found on thon.org.

Canning WorkshopsWill be mandatory for all volunteers

participating in canningSessions will be held at the following

dates/times• Tuesday: 7:30-11:30pm in 101 Chambers, 4:00-

11:30pm in Alumni Hall• Wednesday: 7:30-11:30pm in 102 Forum, 4:00-

11:30pm in Alumni Hall• Thursday: 7:30-11:30pm in 101 Chambers, 8:00-

11:30pm in 102 ForumAll attendees must have their Penn State ID

THON Safety VestTHON safety vests will be available

for purchase during materials distribution

These vests will be sold in 321 HUBThey will cost $5 per vest The total amount purchased will be

credited towards your organization’s total

Alternative TransportationFree alternative transportation will be provided via

Megabus to the following locations:• Philadelphia• New York City• Harrisburg• Pittsburgh (2nd canning weekend only)

To register for a bus ticket, visit think.psu.edu and select Alternative Transportation.

You must register by the Thursday, 8 days before each canning weekend

If the ticket is not used, organizations will be charged the price of the ticket.

Alternative FundraisersAlternative Fundraiser system has been

revampedMuch faster and easier to submit

Detailed Guide for new Alt Fund system found on THON.org

Most Successful Alternative Fundraiser ReportReport found on THON.org

Submit Alternative Fundraiser Requests on THINK at LEAST two weeks before the start of the event

Check on the status of your fundraiser frequently

Funds and Post Fundraising Report must be handed in within 10 days after the fundraiser

12th Annual THON 5KSaturday, October 13th

Fun Run: $15 Competitive Run (Chip Timing): $18

Register by October 11, 2012 at 3pm and have your registration fee credited to your Org!

Register at: www.THON.org or at 210 HUB

Questions? Contact the Special Events Captains at FT5K@thon.org!

Join us in celebrating100 Days ‘til THON 2013!

Organization members will have the opportunity to purchase 100 Days t-shirts for $8.00 and credit

the cost to your organization!

Order forms will be sent to all THON Chairs via the THON Chair Update

Order forms and money are due in room 235 of the HUB on 10/08/12 – 10/10/12 from 12pm – 4pm

Shirts will be distributed in rooms 324,325,& 327 of the HUB on 11/5/12 from 10am – 4pm

THON 2013 Raffle Chances to win the following prizes:

New Dell lap top Trip to Europe Many more exciting prizes!

Tickets are only $5/ea. And can be credited to your organization, but must be written on the ticket at time of purchase.  Crediting stops at 11:59 PM Monday, February 11, 2013.

Multiple chances may be purchased but must be paid in full.

All tickets must be paid for in full, completely filled out, and stub torn off to hand back at time of purchase.  Tickets handed back in any other manner will not be accepted.

Four Diamonds Recycling EffortWhat is 4DRE?

For The Kids and For The Planet!

4DRE Incentive – Highest Recycling Collection• Top organization, top fraternity/sorority pair, and commonwealth

campus will receive an incentive THON Weekend Guidelines

• Collect recycling – uncrushed aluminum cans and plastic bottles #1-7

• Sign out a 4DRE bag – come to the THON Office 210 HUB, M-F 9-5• Fill up the 4DRE Bag!• Drop off bags – filled bags can be taken to any one of 5 campus

locations• Keep recycling!

Questions? Email 4DRE@thon.org!

Peer-to-Peer Giving Donation Pages per Organization,

Greek Pair, Independent Dancer Couple

Personalized Content Page URL & Use Updating Content More information will be given

through your liaisons

Questions?