This project is co-financed by the European Union and the Republic of Turkey
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Transcript of This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
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Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım
Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey
This project is co-financed by the European Union and the Republic of Turkey
Project DevelopmentLogical Framework Approach: Basics
Ankara, 13 September 2011Ankara, 13 September 2011
[email protected]@ecorys.com
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
ObjectivesObjectives
After this session, you know:
• How a project is well designed,
• How to recognise risks in project design,
• How to recognise ‘bad projects’,
• What are good indicators for quantification of outputs,
results and impacts
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
ContentContent
1. Project design, using the LogFrame Approach
2. What is a good project?
3. Indicators for quantification of outputs, results
and impacts
4. Group exercise
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Project Project DDesign, esign, using the LogFrame Approachusing the LogFrame Approach
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
What is a Project?What is a Project?
• Economically indivisible series of activities for a precise technical function
• Identified outputs and objectives• Clearly defined beginning and end• A programme is a heterogeneous group of
measures and projects
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Project Design: TasksProject Design: Tasks
Responsibilities of End Recipients:
•Designing of project proposals (concept notes or
OIS) and submitting these to OP BodyResponsibilities of OP Body: •Compliance with the sectoral strategic documents •Verifies technical quality of the project proposal (OIS)•Verifies if the OIS meets the eligibility criteria for IPA measures •Ensures the national financial contribution for the project
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Elements of Project Design Elements of Project Design
Why: the problem or need and wider objectivesWhat: activities, results and project purposeHow: internal and diagonal logic:
- Indicators for monitoring and evaluation- Risk analysis and assumptions- Pre-conditions- Finance: costs and co-financing- Implementation schedule
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Activities in Project DesignActivities in Project Design
1. Information gathering for the problem analysis and the elements of project design
2. Deciding the scale and scope of the project
3. Assembling the project design elements4. Filling in the project application form
So, do not start with the OIS directly!!!
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Why and What?Why and What?
• Overall objective: the overall problem
NOTE: The project cannot solve the wider objective by itself!
• Project purpose: the immediate objective that the project can achieve
• Results: the end state of the activities• Activities: tasks in the project
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This project is co-financed by the European Union and the Republic of Turkey
Project & Programme Project & Programme
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
The logic of project designThe logic of project design
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Overall objectiveOverall objective
• The Overall Objective should explain why the project is important to society, in terms of the longer-term benefits to beneficiaries and the wider benefits to other groups.
• The Overall Objective will not be achieved by the project alone, but will require the impacts of other programmes and projects (and probably other actions) as well.
• Example: to increase conpetiveness or employment in region X
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Project PurposeProject Purpose
The single central objective of the project in terms of sustainable benefits to be delivered to the project beneficiaries.
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
ResultsResults
The results are what the project management is responsible for achieving by its completion date.
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Results Impact and Sustainability
What is achieved? what changes? what lasts?
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
ActivitiesActivities
• The specific tasks to be undertaken during a project’s life to obtain results.
Activities should indicate:• What the person or organisation responsible for
the project should do.• How the project’s goods and services will be
delivered
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
2. 2. What is a good project?What is a good project?
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Project appraisal tests whetherProject appraisal tests whether::
•Projects are relevant
• Projects are feasible
• Projects are sustainable
• Job Aid: Quality Assessment Parameters (see CD ROM PCM Guide)
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Possible appraisal toolsPossible appraisal tools
• Logical Framework Approach (LFA)
• Financial and Economic Analyses, including Cost
Benefit Analyses
• Score Weight Rank method
• Later Session
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Purpose of LFAPurpose of LFA
• LFA primarily used during preparation phase
• Also powerful tool for assessing project proposals
• Purpose: to identify weaknesses & gaps in project
design
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
How do we use LFA?How do we use LFA?
• to check the internal logic of the project
proposal
• to asses the assumptions made in the project
proposal
• to assess the risks of a project
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Internal Internal LLogic:ogic:
• Do we need the proposed activities within the
project to solve the problems mentioned?
• Is the project demand or supply driven?
• Will the activities produce the required
results?
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
AssumptionsAssumptions
Conditions necessary for the success of the
programme, but which cannot be influenced by the
project management.
Purpose of specifying assumptions:• to assess risk of projects• to allow for monitoring during implementation
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Project Project AAppraisal and Risksppraisal and Risks
• Risks- uncertain events which influence the success of the project
• Risk – negative statement• Assumption – positive statement
Purpose of specifying risks:1. To assess risks of project failure in an early planning
stage 2. To adapt project design when risks are unacceptable3. To adopt a risk management plan4. To allow for monitoring during implementation
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This project is co-financed by the European Union and the Republic of Turkey
Risk Risk AAnalysis nalysis
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
Costs and Co-financingCosts and Co-financing
• Budget: estimation of investment costs in time (from engineer)
• Maintenance costs are not covered by EU funds: make reservation in national budget
• Specify co-financing of national budget, municipalities, loans etc. (column funding source in resource schedule)
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
IndicatorsIndicators
Measurable indicators that will show whether or not objectives have been achieved at each level of the logframe hierarchy and at defined times
Indicators provide the basis for designing an appropriate monitoring (and evaluation) system
Sources of Verification: the means by which the indicators or milestones will be recorded and made available to project management or those evaluating project performance
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This project is co-financed by the European Union and the Republic of Turkey
IPA Funds Programme Management 12-19 sept. 2011
4.Group4.Group Exercise Exercise LFA Basics LFA BasicsForm groups
1)Decide on a project (title, type of project)
2)What is the need or problem the project should adress?
3) Write down the objectives, activities and indicators and
sources for verification for indicators for your project
4) Plan the activities in time (give the quarters of the year)