“THIS MEETING WILL COME TO ORDER”
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Transcript of “THIS MEETING WILL COME TO ORDER”
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“THIS MEETING WILL
COME TO ORDER”
Parlimentary Procedure
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THIS MEETING WILL COME TO ORDER!!
Goals of the ProgramOverviewTypes of AssembliesBasic Principles of Parliamentary ProcedureKinds of Rules
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GOALS OF THE PROGRAMUnderstand the basic conceptsDevelop skills in making motions, reports and problem solvingEnable member’s full participation in business meetings
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WHAT WE WILL COVERDefinitionsBasic PrinciplesMotionsVoting MethodsAgenda
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Parliamentary Procedure“The objective of parliamentary procedure is to insure the right of the minority to be heard but serve the majority opinion”
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PARLIAMENTARY PROCEDURE
Set of finite rules covering a set of circumstances
Not arbitrarily set
Evolved since the 5th century
Establish an order, fair approach to decision making
Universally recognized
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FOREMOST AUTHORITYROBERT’S RULES OF ORDER
All rules discussed can be found in Robert’s Rules of Order
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TYPES OF ASSEMBLIESMass meetings; accomplish goals and objectivesLegislative bodies; enact lawsConventions; meetings of delegatesEstablished organizations
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BASIC PRINCIPLES OF PARIAMENTARY PROCEDURE
Consider one thing at a timeEnsure justice, courtesy and equal treatment to all membersServe the will of the majorityPreserve the right of the minority to be heard
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CONSIDER ONE THING AT A TIME
The most recently made motion is the immediate pending questionIt’s the only one to occupy the current discussion
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ENSURE JUSTICE, COURTESY AND EQUAL TREATMENT TO ALL MEMBERS
Basic rights and privileges of membershipCourteous and polite mannerAmple opportunity for an effective expression of opinion
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SERVE THE WILL OF THE MAJORITY
Majority rulesThe most basic tenet of democracy
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PRESERVE THE RIGHT OF THE MINORITY TO BE HEARD
Safeguard the right of the minority to be heard
Guard the minority opinionRight to full expression
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OVERVIEW OF THE RULESLaws of the LandCorporate CharterBy LawsPoliciesConvention Standing RulesParliamentary Procedure
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KINDS OF RULESLaws of the Land
Paramount rules that govern usMay not enact rules that violate civil law
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KINDS OF RULESCorporate Charter
Names the organizationClearly states objective
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KINDS OF RULESBy Laws
Set limitsOfficers and Committee’s dutiesChain of commandNotice well in advance to amendMay never be suspended
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KINDS OF RULESConvention Standing Rules
Specifically designed to make the business of the delegates run smoothly
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KINDS OF RULESParliamentary Procedure
Rules that speak to the mechanics of a business meetingIf the bylaws and policies are silent, then Parliamentary rule prevails
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DECORUMEstablish practices and customs for procedure
How we conduct ourselves at meetingsWhat we say, when, and to whom
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EXAMPLES OF DECORUMRemarks by members are made by and thru the chairOnly one person may occupy the floor at a timeCan only claim the floor if assigned by the presiding officerShow courtey for an office; use of titles
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LET’S REVIEW
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MOTIONSMain motion
A mechanism to introduce business for consideration
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ANATOMY OF A MOTIONMember receives recognitionStates the motionAnother member seconds the motionChair states the question on the motionMembers debate the motionChair puts the questionChair announces the result
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RECEIVE RECOGNITIONFrom the meeting chairChair will assign you the floorLarge meeting/Convention
Go to a microphoneCheck to see if pro and con microphones are designated
Smaller meetings – raise your hand
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STATE THE MOTIONBegin with “I move that . . .”Conclude with the exact wording of your motion
Use straightforward languageStated in the positiveContains only one proposal
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ANOTHER MEMBER SECONDS THE MOTION
“Second” or “I second the motion”Without a second the motion dies for lack of a secondAny comment about the motion is considered to be a secondA member is allowed to second a motion that they oppose
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CHAIR STATES THE MOTION“It has been moved and seconded that we … (stating the motion’s exact words). Is there any discussion?
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EXAMPLE OF A PROPERLY WORDED MOTION
“ I move that we operate a concession stand at all home games to benefit the marching band’s Uniform Fund”
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MEMBERS DEBATE THE QUESTION
Members may fully express their opinionsMembers need to understand the rules of debateMotion to limit or extend the limits of debateCannot yield unexpired timeDirect all questions to the chairAppropriate timer for motions that will improve or dispose of the existing motion
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DEBATE TIPS FOR THE CHAIRWhen presiding over a debate
Alternate the pro and con Be courteous to everyoneBe sure that the precise question is knownUse rules of time and decorumBe sensitive to the groups wishesBe ready to put the question to a vote as soon as the group is ready
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CHAIR PUTS THE QUESTIONNo further discussionPut the question to a voteRepeat the question clearlyGive precise instructionsAnnounce the results
“The yeses have it, the motion is carried, and the Concession Stand committee is ordered to begin wok on the project.”