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Transcript of This Is Rotary. This Is Rotary- Club HistoryRotary Guiding PrincipalsManual of Procedure (MOP)...
This Is Rotary
This Is Rotary- Club
History
Rotary Guiding Principals
Manual of Procedure (MOP)• Meetings• Membership• Attendance
Board Responsibilities
Getting Things Done
Administrative Stuff
An Effective Club
In the Beginning
23 Feb 1905 Paul Harris, a lawyer, organises the first meeting
in Chicago
Meet at members place of business in
turn
Basis of the name Rotary
1st Service Project
A public toilet outside the town hall in
Chicago
What is Rotary?
Rotary is an organisation of business and professional persons united world wide to provide humanitarian service, encourage high ethical standards in all vocations and help build peace and goodwill in the world.
Motto : Service Above Self
Object of Rotary
• Development of acquaintance as an opportunity for Service
• High ethical standards and the dignifying of everyone’s vocation as an opportunity to serve society
• The application of service in our personal, business and community life.
• The advancement of world understanding and peace by people united in the ideal of service.
To encourage and foster the ideal of service as a
basis of worthy
enterprise by
Rotary The 4 Way Test
Is it the truth?
Is it fair to all concerned?
Will It Build Goodwill & Better Friendships?
Will it be beneficial to all concerned?
Your Club
History
Structure
Rules
Each Avenue of Service
Financial
Awards
Annual General Meeting
Held in December
• Effective at Changeover June Next YearElections For Board
• Usually will be president from next July (Elect), or July the following year (Nominee)
President Elect &
President Nominee
Secretary and Treasurer
• Portfolios usually allocated by the President.5 Board Members
The BoardIts role is to manage the Club
• President• Secretary• Treasurer• Projects Director• Membership Director• Foundation Director• PR Director• Immediate Past President
Members
Some Club bylaws may allow for others such as the Avenues of Service Chairs
Club Board Structure
President
FoundationPublic
RelationsMembership Service
Projects
Community Vocational Youth International
Administration Treasurer Secretary
Manual of Procedure (MOP)
• Updated every 3 years by the council on legislation (The Rotary Parliament)
Constitution same world
wide
• Cannot contradict constitution
Allows for Club by laws
Meetings
Held weekly
Not on Public
Holidays
Should attend 50% of Meetings
In Australia, Clubs do not
generally meet over the
Christmas Holidays (2-3
meetings)
Can be Cancelled• Death of a
member• Local
disaster
Membership
• Must be adult persons of good character and good business and professional reputation.
• Recognised as a leader in their profession
• Ambassador of their profession to Rotary
• Ambassador of Rotary to their profession
New Members
Membership
• Active -• Pay Subs, Vote
• Honorary -• No subs, no vote
2 Types
Inviting a New Member
Club conducts a Classification
Survey to determine what
vacancies exist.
Appointment made with
prospective member to
explain Rotary
Member invites prospective member to attend normal meeting•Club covers the cost of the first meal
Invited to subsequent
meetings
Move to proposing
Proposing a New Member
Sponsor submits name
to membership committee
Board Votes on
Submission
Person invited to
attend normal
meetings
Fireside Chat•Has Rotary explained to them in more depth
•Responsibilities and Obligations
•Ask permission to circulate their name
Secretary advises all members in writing•Name, address, and classification of proposed member
New member inducted
Attendance
Missing 4 consecutive meetings can be a reason for
cancellation of membership
Apply for leave of absence for
extended periods
Should attend 50% of meetings
Attendance
• Visit another Club within 2 weeks of your club’s scheduled meeting
• Attending a service program, Club or District committee meeting
• Participate in an online Rotary meeting
Make ups
Classification
Classification
Either the principal
activity of the firm
Or the members
professional activity.
Diversity of Classifications
sought
Maximum of 5 members in
any one classification
Other
No Club comment on controversial issues
No endorsement or recommendations of people standing for public office
Rotary is not a political or religious organisation
Territories
There aren’t any
It is recommended that a member live or work in the vicinity of where
the club meets.
Presidents Responsibilities
Be a leader
In conjunction
with the board, write the club plan
In conjunction with the Board
appoint chairman for
each committee
Ensure the club has a balanced service program
Chair the weekly meeting
Chair board meetings
Attend Training
Sessions and Presidents Meetings
Membership Director
Recruitment Retention
Education Member Classification
PR Director
Press Releases &
Submissions
Community Relations
Club Signage
Community Awareness
Rotary Foundation Director
Programs• Polio Plus• VTT• Peace
Scholars• Grants
Participation• VTT Team
Leader• Grants
Funding• Centurions• PHF• Bequests
Education• Updates
Projects Director
Board member
Chairs avenue of
service meetings
Ensures club has a balance of
service projects
Ensures service projects
brought in on budget
Avenues of Service – Club Administration
Responsible for the efficient and smooth running of the Club
• Sergeant• Program• Bulletin• Fund Raising• Social
Responsibilities
Avenues of Service – Vocational
• Pride of Workmanship Awards
• Vocational Excellence• Apprentice/ Trainee
Awards• Vocational Visits• Job Talks
This encourages Rotarians to serve others through their
vocations and the use
of high ethical
standards
Avenues of Service – Community
This covers activities & projects to support the local community
• Tree of Joy• Australian Rotary Health• BowelCare
District Program’s
• Ronald McDonald House Dinners• Santa Run (North Rocks)• Christmas Carols on the Village Green
(Beecroft)
Club Program’s
Avenues of Service – International
• Rotary Australia World Community Service (RAWCS)
• Rotarians Against Malaria (RAMS)
• International Fellowships• Rotary Oceania Medical Aid for
Children (ROMAC)• Home Friendship Exchanges
This covers all the actions to
expand Rotary’s
humanitarian reach and to
promote world understanding
and peace
Avenues of Service – Youth• This covers
Rotary’s efforts to support the youth in our community so they will be better world citizens
Rotary Youth Exchange Program (YEP)
Rotary Youth Leadership Awards (RYLA)
Rotary Program of Enrichment (RYPEN)
Model United Nations Assembly ( MUNA)
InteractRotary Youth Driver Awareness (RYDA)
Rotaract
Financial - Club
• $80 District• $40 Rotary Down Under (RDU)• US $55 International• $36 Insurance• $40+ Club
• Speaker dinners, general administration
• Supplemented by fines & raffles
Dues Usually about $300+
pa
Financial – Service/Charity Account
• Administration Account• All cost associated with
running the club• Project Account
• All funds raised from outside the club and expended on charity or project work.
Clubs generally
have 2 accounts
Getting Things Done
• That is where the drive is and the work done• e.g. Membership, Fundraising,
Foundations, Social• These are in addition to the Avenues of
Service
The Committee System is
critical
• The board’s decision is finalThe Board is
the Management
Insurance and Risk Management
4 Policies• All have excesses,
maximums, and exclusions
• Any question needs specialist advise (District Person)
A far more detailed summary is
available
Every Club Activity MUST have a Risk
Assessment conducted and documented.
National Insurance Programme Who is Covered?
Nominated Rotary Districts and Clubs
• including spouses, volunteer workers, honorary members and host families
Members of Rotary
• Club and District Committees and Sub-Committees and other Rotary Bodies
The Boards
National Insurance Programme. What is Covered?
Association Liability
Cover loss to others and to the
association from acts of
officers
Protection for officers
acting in their duty
as directors of Rotary
Cover is $10m
Money $10K
Incorporation
Directors have a responsibility to act legally & honestly
We are able to limit the liability of directors &
members
We have to file reports and keep records
Legal
• Each member must be registered
• Club Secretary monitors
Child Protection Legislation
• Identification• Value of prizes• Authority to Fundraise• Reporting
Gambling and Fund Raising
The Rotary Foundation
Paul Harris Fellow
• Contribution to RI Foundation US$1,000
Paul Harris Society
• Contribution of US$1,000 per year
Major Donor
• Contribution of US$10,000 – US$100,000
Arch Klump Society
• Contribution of US$250,000
Essential Elements of an Effective Club
Increasing Membership
Successful programs
that address community
needs
Support the Rotary
Foundation
Develop Leaders• For Club,
Community, and RI
Rotary Acronyms¨ PHF > Paul Harris Fellow¨ GSE > Group Study Exchange¨ VTT > Vocational Training Team¨ DG > District Governor¨ DGE > District Governor Elect¨ DGN > District Governor Nominee¨ PDG > Past District Governor¨ AG > Assistant Governor¨ RYLA > Rotary Youth Leadership Award¨ RYPEN > Rotary Youth Program of Enrichment¨ ROMAC > Rotary Oceania Medical Aid for Children¨ DIK > Donations in Kind¨ RAWCS > Rotary Australia World Community Service¨ MUNA > Model United Nations Assembly¨ COTA > Committee of the Association
In Summary
¨ What Rotary Is¨ Manual of Procedure (MOP)
– Meetings– Membership– Attendance
¨ Board Responsibilities¨ Getting Things Done¨ Administrative Stuff¨ An Effective Club
Acknowledgment
The original of this presentation was authored by Ross Ballinger of the Rotary Club of West
Pennant Hills & Cherrybrook