@Communities2_0 @jho3446

Technology  Essentials  for  New  Groups

Josh  Hoole PAVS  Circuit  Rider  Development  Manager,  Communities  2.0

Aim  of  todayHighlight  the  benefits  of  using  essenEal  low  cost  or  no  cost  technology  tools  for  new  Third  Sector  organisaEons  to  manage  and  promote  their  organisaBons  with  minimal  cost  and  effort.  

By  the  end  you’ll:  1. Understand  what  tools  are  available    2. Understand  how  using  online  tools  can  save  

Bme  and  resources    3. Understand  how  you  can  raise  awareness  and  

signpost  to  essenBal  resources  and  support  

What  we’ll  cover1.Office  Tools  

1.Office  Software  2.Online  Collaboration  tools  

2.Online  Marketing  &  Promotion  1.Website  2.Social  Media  

3.Managing  Meetings  &  Events  1.Organising  Meetings  &  Events  2.Planning  and  managing  Events  

4.Publishing  Information  1.Newsletters/E-­‐bulletins

The  Two  Aims  of  Technology1. Do  things  better  2. Do  better  things

Why Embrace Technology?• Vital to every group /

organisations • Increase efficiency &

effectiveness • No cost or low cost • Access from anywhere

at anytime • Reach a wider audience • Reach a more targeted

audience

Organisation Tech Reality check

• What’s your attitude to technology?  

• What is your technology role?  

• Who will drive any changes?  

• Who will implement any changes?  

• What support will you need?

T E C H N O L O G Y: I T ’ S N O T A L L B A D

Essential Office Tools

Essential  Office  Tools

•Microsoft  Office  365  •Google  Drive  •OneDrive  •Drop  Box  •Open  Office  &  Libre  Office

Office 365 & Google AppsIt gives online access to full Office software: • Email, Contacts & Calendars (e.g. Outlook) • Text Editing (e.g Word) • Spreadsheets (e.g. Excel) • Presentations (e.g. PowerPoint) • File storage and backup

What can I do with it?• Work anywhere on any device • Work Online or Offline • Create, edit and share documents • Collaborate (on the same

document at the same time!) • Access emails, contacts and

calendars on the go • Access Files & Folders • Backup Files & Folders

Libre Office & Open Office• FOSS*  -­‐  free  to  download  and  use  on  a  local  machine  

• Not  cloud-­‐based    • Can  read  documents  from  Microsoft  Office  software  

Libre Office Open Office

*Free and Open Source Software

Google Drive, One Drive & DropBox

• Online and Offline access to your files and folders

• Automatically synchronises • Automatically backs up • Automatically updates to

latest version • Loads of free storage space • Works on any internet-

enabled device

Any Questions? ?

Online Presence Tools

Improve Your Online Presence - why?1. Your website is 1 in 630m  

2. Communicate more efficiently 3. Reach more people by ‘going to

where they are’  4. Drive relevant traffic to your

website  

5. Increase numbers of members/clients/volunteers

Online  Presence  is…• Everywhere  you’ve  put  your  organisation  online:  • Website  • Blogs  • Social  Media  platforms  • Google  Maps  • Wikipedia  

Think about…

1. Branding2. Content3. Time4. Capacity5. Interactions6. Commitment

What  is  Wordpress

•An  online  blogging  and  web  development  tool  

•A  free  and  easy  hosted  solution    

•OR  a  software  package  that  can  be  developed  and  hosted  wherever  you  choose

• Provide  a  platform  for  your  blog  • Allows  you  to  manage  your  site  without  additional  software    

• Enables  a  multi-­‐user  environment  • Multiple  ‘plug-­‐ins’  to  enhance  functionality

What  can  Wordpress  do?

NO

CODINGREQUIRED

Plugins  and  Widgets•  Gallery  •  Calendar  •  Functionality  •  Polls  •  Make  change  •  Flexibility  •  Mobile  compatibility  

Any Questions? ?

Social Media Tools

Social Media is….Social media is social

software which mediate human communication. Social media is ubiquitously accessible, and enabled by scalable

communication techniques.

In 2012, social media became one of the most powerful sources for news updates.

http://en.wikipedia.org/wiki/Social_media

The Social Media Revolution

Plan  Your  Strategy5  Things  Your  Strategy  Needs1. Aligned  to  your  business  plan  2. Knowledge  of  your  audience  3. Clear  goals  and  measurements  4. Great  stories  &  lightweight  media  5. Integration

Tips to Get Started

• Set up accounts (Use a generic email address)• Have a tinker• Follow and listen to others• Join the conversations• Make connections• Measure successes• Start to grow

Any Questions? ?

Coffee  Eme

Managing Meetings & Events

Tools

Managing  Meetings  and  Events

•Doodle  •Eventbrite  •Skype  •Hangouts

• Radically  simplifies  the  process  of  scheduling  events  &  taking  polls/votes,  e.g.  board  /  team  meetings,  AGM  dates,  preferred  venues,  project  names,  Xmas  dinner  venues  etc

Doodle• Requires  an  account  set  up  • Create  a  user  name  and  password  • Free  to  use  at  basic  level  • Event  scheduling  • Saves  all  the  email  exchanges  • Works  out  the  most  suitable  time  • Gives  options  for  multiple  times/days/sessions  • Doodle  Demo

Eventbrite• Set  up,  promote  and  manage  every  detail  of  events  • No  cost  unless  you  charge  for  tickets  • Manages  every  element:  

• Set  up  • Ticketing  • Follow  Up  • Feedback  

• Eventbrite  app  -­‐  Mobile  Box  Office  • Eventbrite  Demo

• Can’t  forget  details  -­‐  it  walks  you  through  set  up  • No  mailing  out  time  • No  paper/  envelopes/  stamps  cost  • Manage  responses  • Automatic  reminders  • Easily  generate  lists  • Tickets  are  managed  for  you  • Apps  to  check  people  in  • Fast  set  up  for  repeat  events

Benefits  of  using  Eventbrite  

Skype  &  Google  Hangouts• VoIP  (Voice  over  Internet  Protocol)  technology  allows  us  to  transmit  voice  and  video  over  the  internet  

• Make  free  voice  &  video  calls  • Both  ‘ends’  need  the  same  software  • Also  low  cost  calls  to  landlines  &  mobile  anywhere  in  the  world  

• Smartphone  apps  means  calls  can  be  made  on  the  go

Skype  &  Google  HangoutsBenefits  • Communicate  in  multiple  ways  -­‐  voice/  video/  text/  share  links/  share  screens/  send  files  

• Minimise  travel  &  room  hire  costs  • Possibilities  for  education/  collaboration/  mentoring  

• Next  best  thing  to  being  there  • If  you  have  Gmail,  you  already  have  Hangouts

Sign  Language  Interpreter

Online  Offline  Conference…for  free

Any Questions? ?

Publishing Information

Tools

Newsletters  &  Ebulletins‘Freemium’  publishing  and  Ebulletin  tools

• Fastest  growing  digital  publishing  platform  in  the  world  

• Showcase  and  present  your  publications  • Publish  Reports,  Newsletters,  Supporter  

magazines,  Annual  Reports  etc.  • Embed  anywhere  • Example

Example  1 Example  2

Any Questions? ?

What  we’ve  covered1.Office  Tools  

1.Office  Software  2.Online  Collaboration  tools  

2.Online  Marketing  &  Promotion  1.Website  2.Social  Media  

3.Managing  Meetings  &  Events  1.Organising  Meetings  &  Events  2.Planning  and  managing  Events  

4.Publishing  Information  1.Newsletters/E-­‐bulletins

O N G O I N G S U P P O R T

W H AT B E T T E R T E C H F E E L S L I K E

communities2point0.org

0845  474  8282

@Communities2_0 @jho3446

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