thesis ICT Information system

8/13/2019 thesis ICT Information system

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West Visayas State UniversityJaniuay Campus

School of ICTJaniuay, Iloilo

1

Chapter 1

Introduction of the Study

Chapter one has seven parts: (1) Background of the Study,

(2) Organizationa Background, (!) State"ent of the #ro$e",

(%) O$&ectives of the Study, (') Significance of the Study,

() efinition of *er"s, (+) ei"itation of the Study

#art one, $ackground of the study, suppies genera

infor"ation and reason for the choice of the syste"

#art t-o, organizationa $ackground, suppies infor"ation

on the $ackground of the syste"

#art three, state"ent of the pro$e", states infor"ation

on the pro$e" of the current syste"

#art four, o$&ectives of the study, states -hat is the

"ain of the syste" is

#art five, significance of the study, states -hat the

i"portance of the study

#art si., definition of ter"s, states the different

unfa"iiar ter"s -ith their significant "eanings


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#art seven, dei"itation of the study, states the

i"itation of the study

Background of the Study

*oday, "odern -ay governs "achines/ "odern technoogies

"ake the -ork easy to e.pain Co"puter is a "achine that

possesses the a$iity to produce "arveous resut It can

perfor" task in &ust a singe period ue to the de"and of

speeding up -ork, co"puters are appied and $eco"e a part of

everyone0s ife having the great desire in advance efficient

-ay of iving/ co"puters are -idey used in $usiness

transactions

*he aniuay #oice Station especiay the aniuay #oice

Office keeps the entire poice fies *hey use "anua process

in storing and retrieving, fiing and recording of the entire

poice transactions of civiian0s data

sing "anua process is a so- process and a -aste of

ti"e *he aniuay #oice Office presenty suffers fro" $uk of


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data $eing kept in a foder and fied ca$inet 3etrieving a

the fies of poice transactions, consu"es a ot of ti"e

*he proposed syste" -i $e a $ig hep specificay to

the poice staff In this proposed syste", -e are using a

co"puterized process of retrieving, fiing and recording a

poice and civiian transaction records 4irst, the authorized

poice staff -i ony enter his5her userna"e and pass-ord,

then, auto"aticay the syste" dispay the "ain for" -ere

authorized poice staff, -i retrieve records of the poice

and civiian transactions $y sorting Secondy, the authorized

poice staff -i ony add and edit the poice and civiian0s

record individuay and asty the "onthy and yeary report

can $e printed

Organizationa Background

aniuay #oice Station ocated at aniuay Ioio It -as

constructed during the incu"$ency of poice director 6enera

7rturo C 8o"i$ao (Chief, #hiippine 9ationa #oice) *hru

the cu"uative efforts of #oice Chief Supt oroteo 7 3eyes

II(3egiona irector, #3O) #oice Chief Supt 9oe 7 ong


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(irector for 8ogistics, 9;< #9#) ;on Bienvenido #

=argarico (=ayor, =unicipaity of aniuay) and $enovent

friends of aniuay -oud ike to re"ain anony"ous, $ut those

contri$utions have "ade this endeavor possi$e

*his $uiding stands as a proud sy"$o of the vision and

aspirations of the #9# to $uid a Stronger #oice Stations for

a Stronger 3epu$ic

State"ent of the #ro$e"

1 ifficuty in ocating fies

2 8arge storage space

! ;u"an errors

% *i"e consu"ing to ocate fies

' =ore paper -orks


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O$&ectives of the Study

1 *o sove the difficuty in ocating fies of co"painant

-ith the use of persona infor"ation

2 *o provide a "uch "ore efficient and safe storage of data

! *o ei"inate hu"an co"putationa errors

% *o offer a faster -ay in ocating fies

' *o provide a cear and accurate data anaysis in

co"paints and fies

Significance of the Study

In keeping -ith the peope po-er>thrust of the nation in

#oice and *echnoogy, -hich ai"ed to attain go$ay>

co"petitive nation, the findings of this study "ay $e usefu

to the foo-ing?

*o the aniuay #oice Station staff, for this study -i

hep the" have an accurate and reia$e storage, and -i aso

hep the" have "ore efficient and effective service

perfor"ance


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*o the aniuay #oice Station staff, for the auto"ation

of record keeping "ay "ean faster and "ore efficient service:

hence, they -i $e served $etter

efinition of *er"s

Conceptua "eanings of significant ter"s used in this

study are given for the purpose that the readers "ay have a

$etter understanding

Infor"ation syste" is kno-edge o$tained for

investigation/ study or instruction/ a syste" -hich deas -ith

processing and "anage"ent of data of organization

In this study @Infor"ation Syste"A referring to the

auto"ated syste", as referred herein, this refers to a syste"

created to "anage data of aniuay #oice Station

3ecording an officia docu"ent that records the acts of a

pu$ic or officer/ an authentic officia copy docu"ent

deposited -ith a egay designated officer/ a $ody kno-n or


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recorded facts a$out so"ething or so"eone especiay -ith the

reference to a particuar sphere of activity that often for"s

a discerni$e pattern

In this study @3ecordingA refers to the process of

registering data $y "echanica "eans, and serving a data

processing syste"

3etrieve to discover and $ring in: to get $ack again/

to recover (as infor"ation) fro" storage/ to get and $ring

$ack

In this study @3etrievingA refers to a techniue or

recovering and often disse"inating record data through the use

of a co"puterized syste"

ata the actua infor"ation used as $asis for

reasoning, discussion, or cacuation

In this study @ataA serves as a source $ased on actua

infor"ation of the poice presented as having o$&ectives

reaity


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4ie to arrange in order for preservation and

reference: a device (as a foder, case, or ca$inet) $y "eans

of -hich papers are kept in order/ a coection of reated

records/ in or as if in a fie for ready reference

In this study fies refers to a coection of data of officers

that has $een kept in aniuay #oice Station and aso a

reference

Syste" an organization set of doctrines, ideas, or

principes usuay intended to e.pain the arrange"ent or

-orking of a syste"atic of socia, econo"ic organization or

practice


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ei"itation of the Study

#oice Infor"ation Syste" focuses its study on deveoping

process of accessing poice0s data at aniuay #oice Station

*hese are recording, storing, and retrieving poice0s persona

infor"ation "ethod, service records, educationa $ackgrounds,

and other necessary for"s *he process of generating various

data -i $e i"proved 6reat scae of storage covering a arge

a"ount of ne- and od data is adopted *his storage that is

highy accessi$e for a ong period of ti"e

*his study gives a soution $ased ony to the case that

needs i"prove"ent *o sho- the actua process of certain

transaction, the current and proposed data fo- -as presented

;o-ever, the study is i"ited ony to the transactions "ade $y

the poice officer of aniuay #oice Station

*he proposed syste" is e.cusive to the use of the

authorized poice officers ony


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Scope and ei"itation of the Study

#oice infor"ation syste" focuses its study in deveoping

process of accessing poice0s data of aniuay poice station

*hese are recording, storing and retrieving poice0s persona

infor"ation, service record, case records and $ackgrounds and

other necessary for"s *he process of generating various data

is i"proved 6reat scae of storage covering a arge a"ount of

ne- and od data is adopted *his storage is highy accessi$e

for a ong period of ti"e

*his study gives a soution $ased ony to the case that

needs i"prove"ent *o sho- the actua process of certain

transaction and fiing, the study is i"ited ony to the

transactions "ade $y the poice of aniuay #oice Station the

proposed syste" is e.cusive to the use of authorized poice

officers ony


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Chapter 2

Overvie- of the Current Syste"

Chapter II consists of an overvie- of the Current and

reated Syste" #art one/ Current Syste", discusses the

narrative fo- of the current syste" It aso incudes the

"ateria used, personne and procedures #art t-o/ incudes

the situationa research of the reated syste" incuding a

the data and resut of the different researches conducted that

have reevance to the study

Current Syste"

*he aniuay #oice Station, specificay the office of

the ad"inistration, stores a the records and infor"ation of

teachers and staff *he researchers "ade a thorough

investigation and intervie-s a$out the current syste" process

of recording and storing data e found out that it -as a

done in "anua operation *hus, the assigned staff hi"sef

ad"itted the difficuty in recording and retrieving data It


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-as aso found out that there is a short process of retrieving

or shoring #oice infor"ation syste" *he datafo- of the

current to su$"it a for"s incuding I34 or Incident 3ecord

4or" -ith the foo-ing ite"s, ite" 7 reporting person, ite" B

suspect data, ite" C victi" data, ite" the narrative of

incident 7nd aso reports of various cases, charge sheet

report, =ost anted Cri"inas record, payro, attendance

reports and aso cri"ina photos and scanned docu"ents

On the other hand, a fies are su$"itted to the Ioio

#rovincia #oice Office (I##O)*he duty officer -i return

the resut to the aniuay #oice Station and the officer>in>

charge -i prepare a "onthy and yeary report that -i $e

su$"itted to the Ioio #rovincia #oice Office (I##O)


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3eated Syste"

National Crime Information Center (NCIC)

9ationa Cri"e Infor"ation Services (CIS) ivision 1DDD

Custer ;oo- 3oad Carks$urg, est Eirgina 2!D ;ours of

Service: F:DD a" ':DD p" *eephone: (!D% 2'>2DDD)

9CIC is a co"puterized inde. of cri"ina &ustice infor"ation

(ie> cri"ina record history infor"ation, fugitives, stoen

properties, "issing persons) It is avaia$e to 4edera,

state, and oca a- enforce"ent and other cri"ina &ustice

agencies and is operationa 2% hours a day, !' days a year

PUP!S"#*he purpose for "aintaining the 9CIC syste" is

to provide a co"puterized data$ase for ready access $y a

cri"ina &ustice agency "aking an inuiry and for pro"pt

discosure of infor"ation in the syste" fro" other cri"ina

&ustice agencies a$out cri"es and cri"inas *his infor"ation

assists authorized agencies in cri"ina &ustice and reated

a- enforce"ent o$&ectives, such as apprehending fugitives,

ocating "issing persons, ocating and returning stoen


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property, as -e as in the protection of the a- enforce"ent

officers encountering the individuas descri$ed in the syste"

$CC"SS C!NST$INTS#7 records in 9CIC are protected

fro" unauthorized access through appropriate ad"inistrative,

physica, and technica safeguards *hese safeguards incude

restricting access to those -ith a need to kno- to perfor"

their officia duties, and using ocks, aar" devices,

pass-ords, and5or encrypting data co""unications

US" C!NST$INTS#sers of the 9CIC syste" -i $e

restricted to ony those privieges necessary to perfor" an

authorized task(s)

$%"NC& P!%$'#*he 4BI is authorized to acuire,

coect, cassify and preserve identification, cri"ina

identification, cri"e, and other records and to e.change such

infor"ation -ith authorized entities

S!UC"S ! $T$#ata contained in 9CIC is provided $y

the 4BI, federa, state, oca and foreign cri"ina &ustice

agencies, and authorized courts


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*he "ost recent iteration of 9CIC $eca"e operationa on uy

11, 1FFF at the 4BIGs Cri"ina ustice Infor"ation Services

ivision in Carks$urg, est Eirginia 7 recent hard-are

upgrade to the 9CIC syste" is responsi$e for this significant

i"prove"ent in perfor"ance

Sources and 3esources

9CIC =issing #erson and nidentified #erson Statistics for

2DD+, 4BI59CIC, =ay 2DDH

9CIC Sets 9e- 3ecord for 9CIC *ransactions, 4BI press reease,

anuary 1+, 2DD

Ca"paign to 3euire 7ccuracy for 9CICJectronic #rivacy

Infor"ation Center

9ationa Cri"e Infor"ation Center
http://www.fbi.gov/hq/cjisd/missingpersons.htmhttp://www.fbi.gov/hq/cjisd/missingpersons.htmhttp://www.fbi.gov/pressrel/pressrel06/ncicrecord011706.htmhttp://www.epic.org/privacy/ncic/http://www.fbi.gov/hq/cjisd/ncic.htmhttp://www.fbi.gov/hq/cjisd/missingpersons.htmhttp://www.fbi.gov/hq/cjisd/missingpersons.htmhttp://www.fbi.gov/pressrel/pressrel06/ncicrecord011706.htmhttp://www.epic.org/privacy/ncic/http://www.fbi.gov/hq/cjisd/ncic.htm


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JC3IS (Juropean Cri"ina 3ecords Infor"ation Syste")

*he co"puterized syste" JC3IS -as esta$ished in 7pri

2D12 to achieve an efficient e.change of infor"ation on

cri"ina convictions $et-een J countries

J.a"pes such as the 4ournier case of 2DD% and nu"erous

su$seuent studies have de"onstrated that nationa courts

freuenty pass sentences on the soe $asis of past

convictions featuring in their nationa register, -ithout any

kno-edge of convictions in other countries Conseuenty,

cri"inas -ere often a$e to escape their past si"py $y

"oving $et-een J countries

In response to this o$vious need, JC3IS -as created to

i"prove the e.change of infor"ation on cri"ina records

throughout the J

It esta$ishes an eectronic interconnection of cri"ina

records data$ases to ensure that infor"ation on convictions is

e.changed $et-een J countries in a unifor", speedy and easiy

co"puter>transfera$e -ay


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*he syste" gives &udges and prosecutors easy access to

co"prehensive infor"ation on the offending history of any J

citizen, no "atter in -hich J countries that person has $een

convicted in the past *hrough re"oving the possi$iity for

offenders to escape their cri"ina past si"py $y "oving fro"

one J country to another, the syste" coud aso serve to

prevent cri"e

4unctioning

JC3IS is $ased on a decentraized I*

architecture: cri"ina records data is stored soey in

nationa data$ases and e.changed eectronicay $et-een the

centra authorities of J countries upon reuest

*he J country of nationaity of a person is the

centra repository of a convictions handed do-n to that

person *he countryGs authorities "ust store and update a

the infor"ation received and retrans"it the" -hen reuested


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7s a resut, each J country upon reuest is in a

position to provide, fro" another J country, e.haustive, up>

to>date infor"ation on its nationasG cri"ina records,

regardess of -here those convictions -ere handed do-n

7n J country convicting a non>nationa is o$iged to

i""ediatey send infor"ation, incuding updates, on this

conviction to the "e"$er state(s) of the offenderGs

nationaity

*he trans"ission of infor"ation on convictions is "ade

eectronicay, through a standardized Juropean for"at, using

t-o reference ta$es isting categories of offences and

penaties

*hese ta$es faciitate auto"atic transation and enhance

"utua understanding of the infor"ation trans"itted

hen trans"itting infor"ation on a conviction, J countries

have to indicate appropriate codes for the category of the

offence and the penaty or sanction, -hich is auto"aticay

transated into the anguage of the recipients, ena$ing the"

to react i""ediatey upon receipt of the infor"ation


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Implementation

7 J countries have i"pe"ented the syste" in 7pri

2D12 7 nu"$er of technica and financia "easures -ere taken

in order to hep the" to prepare the technica infrastructure

to connect their cri"ina records syste"s

7"ong others, the Co""ission has put specia soft-are

caed Greference i"pe"entationG at their disposa to

faciitate the interconnection *he countries did aso $enefit

of financia support in the for" of grants to "odernize their

nationa cri"ina records syste"s

Colora*o Inte+rate* Criminal Justice Information System

*he Coorado Integrated Cri"ina ustice Infor"ation

Syste" (CICIS) is a coa$orative progra" designed to

faciitate infor"ation sharing at key decision points in the

cri"ina &ustice process *his process takes pace across the

$oundaries and &urisdictions of Coorado cri"ina &ustice

agencies to enhance pu$ic safety, i"prove decision "aking,


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increase productivity and i"prove access to cri"ina &ustice

infor"ation

CICIS is an independent progra" that reies on the eua

participation of the five CICIS agencies > Coorado Bureau of

Investigations (CBI), Coorado istrict 7ttorneys Counci

(C7C), Coorado udicia, Coorado epart"ent of Corrections

(COC), and Coorado epart"ent of Kouth Corrections (KC)

Jach agency has its o-n $usiness "odes and strategies, $ut

each has a vested interest in CICIS and gains $enefits fro"

their participation

CICIS is "ade up of eectronic services or functions >

the entire progra" consists of eectronic services that

"a.i"ize standardization of data and co""unication technoogy

a"ong the five agencies CICIS acts as the hu$ that inks

these syste"s together into one virtua co"puter syste",

ao-ing the syste"s to share co""on data and to provide a

singe vie- or source of infor"ation to cri"ina &ustice

agencies CICIS auto"ated syste"s ei"inate the need for

redundant data entry *he auto"ated syste"s are designed to


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provide one>ti"e entry of data using secure, roe>$ased,

authentication "ethods CICIS is continuay striving to

provide efficient and effective services to its custo"ers

*hese services -ere designed -ith a $road consensus

that integrated &ustice infor"ation coud potentiay save

ives, -hie saving ti"e and "oney 7chieving the $enefits of

integrated &ustice can $e a difficut and co"pe. task,

reuiring ongoing support and enhance"ent *he technica and

organizationa chaenges reuire sustained co""it"ent fro"

key peope and organizations, as -e as an invest"ent of

resources and an innovative approach Constant co""unication,

&oint panning and decision "aking, $y partnership and a ong>

ter" perspective ensure continued success


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Chapter !

3esearch esign and =ethodoogy

Chapter three covers areas of: (1) purpose of the syste"

and the research design, (2) soft-are design, and (!) the

"ethod

#art One, purpose of the syste" and research design, presents

the pans, ai"s and goas of conducting the study

#art *-o, soft-are design, e.pains the detais and advantages

of the proposed soft-are as -e as its features, and

capa$iities

#art three, the "ethod, -hich deas -ith procedure and the

source of a infor"ation $eing gather $y the group

#urpose of the study and research design

#oice infor"ation syste" -as created to offer reia$e

and efficient service to prospective poice transactions and

to the ad"inistrative office of aniuay #oice Station *his

syste" -i essen the ti"e of -ork consu"ed $y the poice

staff of the ad"inistrative office *his syste" is an


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effective -ay of accessing infor"ation needed $y the office

It generates and retrieves poice fies easiy It assures

"ore security of the fies fro" deetion or oss even for

years In this syste", the staff or poice personne can vie-

dispay fies through entering their I34 nu"$er

7fter the poice infor"ation syste" -as introduced and

approved aniuay #oice Station $eca"e the reference of the

i"pe"entation of the co"puterized syste" *he researchers

conducted thorough investigations and intervie- in order to

gather specific infor"ation/ ne.t, is o$servation "ethod -ere

in the researchers focused on the processing and deveop"ent

"ethod of fiing and organizing records, the proposed syste"

-i $e a reference of the &aniuay poice station


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Soft-are esign

In designing the appication and soft-are of the ne-

infor"ation syste", the researchers gathered a the

reuire"ents needed 7fter -hich, the group focused

deter"ining -hat shoud $e a$e to $uit fro" the data *he

group esta$ished progra" fo- S


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*he researchers gathered infor"ation and studied various

transactions to understand the process $eing used 7fter a

thorough study of the activity and anaysis of the syste", the

researchers pan for the deveop"ent of our syste"

#rocedure

Syste" deveop"ent ife cyce serve as the $asis for the

researcher in deveoping the proposed syste"

4irst, in the panning phase, the researcher conducts an

intervie- and defines the state"ent of the pro$e" *he

o$&ectives of the study -ere set and the scope of the syste"

-as deter"ined, Second, the anaysis phase: the researchers

gather source for"s docu"ents and other infor"ation *hird,

design phase: the researchers created the $ue print of the

syste" *hen, design the progra" structure, data$ase and the

inputs and outputs of the syste" 4ourthy, i"pe"entation

phase: the researchers prepare the technica specification,

i"prove the soft-are report anaysis, and co"pete

docu"entation of the study


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Source of Infor"ation

*he researchers visited the aniuay #oice Station to

intervie- the ad"inistrative office and poice in>charge and

gather infor"ation a$out their syste" of retrieving and

gathering, keeping of data #O! effrey S Sirue serves as the

"ain intervie-ee ;e is the chief of investigation officer -ho

gathered a the infor"ation *he researchers scan other

-e$sites to have additiona kno-edge of e.isting and reated

syste"

*he foo-ing are the for"s and docu"ents gathered fro"

the poice staff invoved in the current syste": cearance

for", $otter for", incident report for"

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